Tag: Council Minutes

May 17, 2011

 

The Board of Aldermen held a meeting on Tuesday night May 17, 2011 at 6:30 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, JR Fisher and Bill Hess. Also present were City Clerk Paula Brodie, Collector Dawn Bunch, City Supervisor David Brodie, Chief Tom West and Officer Curt Drake.  Duane Cooper, City Attorney was also present. Guests included Jesse Ruby, Nathan Wagner, Joyce Haynes from the McDonald County Press and Amye Buckley from the Neosho Daily News. 

The Mayor noted that the Board had started the meeting at 6:30PM to watch a webinar demonstration with Rob Covault regarding the Minutes-on-Demand, an online storage application prior to the beginning of the regular session. No business was conducted during this part of the meeting. 

The Board of Aldermen discussed the minutes. After discussion Ald Kohley moved to approve the minutes from May 3, 2011. Ald Fisher seconded. Aldermen Kohley, Lett, Fisher and Hess voted aye, with 0 nays.  

The Mayor acknowledged Jesse Ruby to discuss his water line and street sign. Jesse asked if there was someway that the board could help him find a permanent solution to his water problem. The Mayor asked David Brodie the Water supervisor what Mr. Ruby could do to solve his problem. David stated that Mr. Ruby needs to get an easement from Lavaughn Wiley. The Board discussed the possibility of taking the 2” line that runs from the meter across the property and allowing him to hook another meter in to service his house. David stated that allowing him to hook to the existing line makes the line a main line and the City would not be able to maintain the line as a main line because it runs entirely on private property. The Board discussed the situation at great length. Jesse presented the Board with a copy of Ordinance #1992-271 regarding the annexation of his property back when the Pendleton’s owned it. He stated that in the ordinance it stated that the City would furnish normal municipal services within a reasonable time after the property was annexed. He stated that as far as he was concerned the Board did not fulfill their obligation to run the water to the property. After much discussion Jesse was told by Mayor Richmond that the City did fulfill their obligation by furnishing water to the property. David asked the Board if they would approve his approaching Mrs. Wiley regarding an easement for Mr. Ruby to run a water line across her property. If Mrs. Wiley approves of the easement Mr. Ruby would be able to run a line to connect to a meter that the City would set next to the existing water meter that services the Cantrell Property.   Jesse asked why he had not received an answer from the Board regarding his question in regards to allowing him to run a line along the existing road. David said that Jesse would be taking the line in and out of the city limits and that as far as he knew the ordinance didn’t allow it. Jesse asked the Board to consider changing the ordinance to allow running the water line out side the city limits. The Mayor stated that the Board could not change an ordinance every time someone asked them to. He noted that the Ordinances affected all of the Citizens. The Board decided to have David talk with Mrs. Wiley to see about getting an easement for Jesse. Mr. Ruby agreed to allow David to talk with Mrs. Wiley on his behalf.  

David reported that the street sign Jesse had requested had been ordered. He stated that he had contacted the company he ordered it from and was told it is on its way.

The Mayor acknowledged Duane Cooper who was requested to be present by Ald. Fisher. Ald Fisher asked where Duane was on the water lawsuit. Duane stated that he was still trying to get the money from Lynnson, Inc. Ald. Fisher stated that his main concern was repairing the streets and that he understood that the open CDBG grant caused the City to loose out when they applied for a grant. Duane stated that for some reason CDBG feels that they have a right to some of the lawsuit settlement money and that is why they would not close out the grant. He stated that he had written to CDBG telling them that it was very possible that the City would not be able to collect any of the judgment amount awarded. He also asked CDBG to close the open grant for that reason and since then CDBG has agreed to close out the grant which would allow the City to apply for future grants.  Ald Fisher stated that he wants to see the streets repaired.  David stated that the funds are needed to complete the water project, including more valves, lowering meters, street repairs etc.

Ald Fisher asked Duane about the possibility of annexing more of 59 Highway. Duane stated that the City could annex land that was contiguous and that the application to annex highways is set up through MODOT. Ald Lett stated that she would like to see the city annex west to Gator Road. The Board decided to table the discussion on annexation to the next meeting.

The Board discussed the changes to the personnel policy draft ordinance. Ald Fisher stated that he was ok with all of the changes except # 3 under overtime. He stated that he believed the ordinance should not include the choice of compensatory or overtime pay. He stated that the original statement read compensatory time off only and that he felt it should stay that way. The Clerk also noted that after attending a meeting on health care reform she found out that Anthem, which is the Cities health insurance, classifies part time at 30 hours or less. It was suggested to change the part time classification to 28 hours or less. The Board agreed to have the Clerk remove the overtime pay and to change the part time positions hours to 28 or less. The Clerk was instructed to make the changes and present to the Board at the next meeting. 

The Board discussed whether or not to divide the Cities banking between the two local banks. The Board agreed to leave the banking as it is for now.

The Board discussed the pros and cons of opening city hall on Thursdays and not closing during lunch hours.  Ald Fisher moved to keep the city hall open on Thursdays. Ald Kohley seconded. Ald Kohley, Hess, Lett and Fisher voted aye with 0 nays.

Ald Fisher moved to keep the city hall open during lunch. Ald Lett seconded. Ald Kohley, Hess, Lett and Fisher voted aye with 0 nays.

The Board discussed the bid from Gilliam electric on putting in the transfer switches at the Police Dept. and City Hall. After discussion the board decided to table any decisions. 

 The Board discussed purchasing a new podium for the court room. Ald Kohley moved to purchase the podium from Quill with a $250.00 cap. Ald Lett seconded. Aldermen Kohley, Lett, Fisher and Hess voted aye, with 0 nays. 

The Board discussed the purchasing of the Minutes-On-Demand online storage application. Mayor Richmond asked if any other towns the size of Goodman are using the software. He asked the Clerk to find out, contact the city and see if they are satisfied with the program. 

The Board discussed the following old business: 

David Brodie asked about purchasing a 6’ brush hog. He provided the following quotes: 

                         Orscheln Farm 6’ shear pin King Cutter $999..99

                         Race Brothers 6’ King Cutter 60 HP Gear Box Shear Pin $1,099.99

                         John Deere 6’ Standard      $1,500.00

                         Tatum’s 6’ Mahindra Slip Clutch (Standard) $1,200.00

                         Tatum’s 6’ Mahindra Slip Clutch Medium $1,450.00 

Ald Kohley moved to purchase the $1200.00 brush hog from Tatums. Ald Hess seconded. Ald Kohley, Hess, and Lett voted aye with Ald Fisher voting no. He stated he voted no because he wanted to focus on street repairs first. 

The Department heads gave the following reports: 

Tom West – none

David Brodie- none

Paula Brodie- noted the memo from the MML regarding a legislative wrap-up dinner.  

The Board discussed the following New Business: 

The Mayor read a letter from the Newton-McDonald County Landfill Board requesting someone from the City attend the next landfill meeting. The Mayor asked if anyone wanted to attend and represent the City on the board. None of the Board members will be able to attend.  

The Board discussed the bills for May 17, 2011 for $22,014.03 including transfers. Ald Kohley moved to approve the bills. Ald Fisher seconded. Aldermen Hess, Kohley, Fisher and Lett voted aye with 0 nays. 

The Board discussed a request by Larry and Pam Murphy to average their water bill. They had a leak but had it repaired. Ald Kohley moved to average the water/sewer bill for Larry and Pam Murphy. Ald Fisher seconded. Ald Kohley, Hess, Lett and Fisher voted aye with 0 nays. 

Ald Kohley moved to adjourn. Ald Lett seconded. Aldermen Hess, Kohley, Fisher and Lett voted aye with 0 nays. 

                                                                                           __________________________

                                                                                          Greg Richmond, Mayor

 Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                             Approved: ____________________

                                                                                            Date: ________________

 

 

           

 

 

 

 

 

 

 

May 3, 2011

 

The Board of Aldermen held a meeting on Tuesday night May 3, 2011 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, JR Fisher and Bill Hess. Also present were City Clerk Paula Brodie, Chief Tom West, Officer Curt Drake, Judge Clyde Davidson and Tax Collector Dawn Bunch. Guests included Joyce Haynes from the McDonald County Press and Amye Buckley from the Neosho Daily News.  

The Mayor called the meeting to order at 7:00PM. 

The Board of Aldermen discussed the minutes. Ald Hess noted that the minutes reflected in two places that he was appointed Water/Sewer Commissioner. Ald Lett moved to approve the minutes from April 19, 2011 with the noted correction by Ald Hess. Ald Hess seconded. Aldermen Kohley, Lett, Fisher and Hess voted aye, with 0 nays. 

The Mayor noted that the next item on the agenda was to acknowledge Colleen Epperson from the McDonald County Chamber of Commerce.  He stated that Ms. Epperson was not present. 

The Board discussed averaging the utility bill for the Full Gospel Church. It was noted that the Church’s water had been averaged once already and that they had used excessive water a couple of other times since it was averaged. The clerk stated that she understood that the problem was a stool that hangs up. The Mayor stated that the past procedure was that the leak needed to be repaired before the bill would be averaged. The Board agreed that the church needed to take care of the leak. No motion was made to average the bill this time. 

The Board discussed whether or not to keep averaging high water bills. The Clerk noted that no other utilities average their customer’s bills if they are high. Clyde stated that it does cost the city to pump the water and treat it through the treatment plant and that the cost is passed on to all the water customers. The Board made no decision. 

The Board discussed a request from Katrina Manion to average her water/sewer bill. It was noted that David had checked for a leak, there was none, and the meter was not turning. It was also noted that Ms. Manion’s bill has never been averaged before.  Ald Lett moved to average Ms. Manion’s water and sewer bill one time. Ald Kohley seconded. Aldermen Lett, Kohley, Hess and Fisher voted aye with 0 nays. 

The Board discussed changes that need to be added to the personnel policy. The Clerk noted that in March of 2007 the Board at that time agreed to make several changes to the personnel policy. Some of the items were accidentally left out when the ordinance was drafted. The Board agreed to have the Clerk draw up a draft ordinance with the following items: Part-time employees work no more than 30 hours per workweek, the Police Chief is to work 40 hours per work week and Police officers are to work no more than 171 hours during a 28 day period as designated by the Chief of Police. The Board also agreed to include in the policy: All exempt employees from overtime hours will be given compensatory time off at the rate of one and one-half (1½) hours or overtime pay at the rate of one and one-half (1½) for each hour of overtime during emergencies declared by the Federal Emergency Management Agency or the State Emergency Management Agency.  

The Board discussed whether or not they want to use the hard copies of the ordinance books or a CD with all the ordinances on it.  

The Board discussed the following old Business.

                        1. The Board tabled until the next meeting a final decision on the bid from Gilliam Electric on installing a transfer switch to connect generators at the City Hall and the Police Department until David could be present to answer some questions.

                         2. The Board discussed the Corporate Authorization Resolution with First Community Bank that was signed at the last meeting but not actually voted on. Ald Fisher asked the Board to consider dividing the city’s banking between the two local banks. The Mayor stated that the Board could discuss whether or not to divide up the banking at the next meeting. Ald Fisher  moved to have the Mayor sign the Corporate Authorization Resolution with the First Community Bank effective as of April 19, 2011. Ald Kohley seconded.  Aldermen Hess, Kohley, Fisher and Lett voted aye with no nays.

                         3.  Discuss the proposal for the Minutes-on-Demand program. Tabled to find out more information Clerk to see about setting up a webinar for the Board to hear.

 The Board heard the following department head reports:

 Tom West no reports

• David Brodie not present, but clerk reported that he had received the best bid from Tatum’s Tractor on the bush hog. It was noted that the amount is in the budget. Tabled until next meeting.
• Dawn Bunch- Monthly report
• Paula Brodie-  Note- that the Board received a copy of the letter sent to Joshua Bradford.

• Note- court monthly report
• Note- cost for the election went from $785.18 to $1,368.00.   

Clyde Davidson reported that the Betterment Club was going to build the fence along Garner at the new park on Barlow Street.  

The Board discussed the following new business: 

Ald Fisher asked about why the city hall was closed on Thursday. The Clerk explained how it came about. Ald Fisher asked the Board to open the City Hall on Thursdays and to keep it open during lunch with overlapping lunch hours. He stated that to run a business the doors needs to be open. The Mayor stated that the city was actually not running a business in the way Ald Fisher’s business is. The Board discussed his requests. The Mayor decided to have further discussion of his request placed on the next agenda.  

Ald Fisher asked about the boundaries of the city vehicles and insurance coverage. He stated that he was asked and so he was asking the Board what their policy was. He also asked what the insurance company would cover if an employee was in an accident in a city vehicle but was not on city business. The clerk stated that as long as the employee is on official business the insurance would cover any accident claims, however if they were not on city business MOPERM would not cover any claims.  

Ald Lett stated that the car Curt is driving sounds terrible and the Board needs to look into replacing it.

Ald Kohley stated that he had attended the Annual Car Show at the ballpark on Saturday. He said that there was a man that left the car show driving very C & I. Ald Kohley stated that the two people in charge of the Car Show didn’t think there was a problem with how he was driving. Ald Kohley stated he was concerned that the City would be liable if he had hit someone. Clyde Davidson stated he was at the car show; however he did not see the incident. He asked the Board to consider that there were two sides to the story and that they should hear both before coming to any conclusions. Clyde pointed out that he understood that the car show was over when the incident occurred. Ald Kohley stated that there should be rules and they should be followed. Mayor Richmond stated that before the next car show maybe some rules should be written up and followed. Clyde stated that he hoped the board would still allow the Car Show to be held at the ballpark. The Mayor stated that his request was noted. 

The Board discussed the bills for May 3, 2011 for $20,016.79 including transfers. Ald Lett moved to approve the bills. Ald Fisher seconded. Aldermen Hess, Kohley, Fisher and Lett voted aye with no nay votes.

Ald Lett moved to adjourn. Ald Fisher seconded. Aldermen Hess, Kohley, Fisher and Lett voted aye with no nay votes.

                                                                                           __________________________

                                                                                          Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                            Approved: ____________________

                                                                                            Date: ________________

 

 

           

 

 

 

 

 

April 19, 2011

 

The Board of Aldermen held a meeting on Tuesday night April 19, 2011 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kevin Reardon, Keith Kohley and Kristin Lett. Also present were City Clerk Paula Brodie, Chief Tom West, Officer Curt Drake, City Supervisor David Brodie and Tax Collector Dawn Bunch. Also present were Alderman Elect Bill Hess and guests included Kayla Vance, JR Fisher, Rhonda Richmond, Debbie Wilson and Joyce Haynes from the McDonald County Press. 

The Mayor called the meeting to order at 7:00PM. 

Ald Kohley moved to approve the minutes. Ald Reardon seconded. Alderman Kohley, Reardon, Richmond and Lett voted aye, with 0 nays. 

The Board discussed the following old business: 

            1.  The Board discussed the burned out trailer belonging to Joshua Bradford. Ald Kohley stated that he had talked to Steve Bradford, and Steve had told him that they were in the process of cleaning it up. The Mayor told the Board that he felt they should give Joshua Bradford a set time to complete removing the trailer. Supervisor David Brodie gave the Board pictures of the property where the trailer is located. The Board discussed the amount of junk and cars.  Ald. Richmond moved to have the Clerk write Mr. Bradford a letter telling him that the board had agreed to give him 60 days to remove the cars, junk and burned out trailer. Ald Lett seconded. Alderman Kohley, Reardon, Richmond and Lett voted aye, with 0 nays. 

            2.  The Mayor noted that Mrs. Keel had not responded to a letter that the Clerk had written her inviting her to the Board meeting to discuss her request for reimbursement on a broken sewer line.

            3.  David noted that he had received an updated bid from Mike Williams the City’s mower. He said that the expense is already budgeted but do to the increase of gasoline Mike was asking for $10.00 more. David also stated Mike said he would mow and weed eat the new park on Barlow Street for $15.00. David said the bill for each mowing would go from $125.00 to $150.00 if the Board approved. Ald Richmond moved to hire Mike Williams at $150.00 for each mowing. Ald Lett seconded. Alderman Kohley, Reardon, Richmond and Lett voted aye, with 0 nays.

The Board discussed Bill No. 2011-421 for Ordinance No. 2011-431 increasing the minimum sewer rate by $.50. The Mayor read Bill No. 2011-421 for Ordinance No. 2011-431 for the second reading.

 Ald Richmond moved to approve the second reading of Bill No. 2011-421 for Ordinance No. 2011-431 increasing the minimum sewer rate by $.50. Ald Kohley seconded. Alderman Kohley, Reardon, Richmond and Lett voted aye, with 0 nays.

The Board discussed Bill No. 2011-422 for Ordinance No. 2011-432 increasing the minimum water rate by $.50. The Mayor read Bill No. 2011-422 for Ordinance No. 2011-432 for the second reading.

Ald Kohley moved to approve the first reading of Bill No. 2011-422 for Ordinance No. 2011-432 increasing the minimum water rate by $.50. Ald Reardon seconded.  Alderman Kohley, Reardon, Richmond and Lett voted aye, with 0 nays.

The Board discussed Bill No. 2011-423 for Ordinance No. 2011-433 increasing the minimum commercial water rate by $.50. The Mayor read Bill No. 2011-423 for Ordinance No. 2011-433 for the second reading.

Ald Lett moved to approve the second reading of Bill No. 2011-423 for Ordinance No. 2011-433 increasing the minimum commercial water rate by $.50. Ald Kohley seconded. Alderman Kohley, Reardon, Richmond and Lett voted aye, with 0 nays.

Greg Richmond gave Mayor Wilson his letter of resignation letter resigning his Northward Alderman position, as he had been elected as the new Mayor. Ald. Lett moved to accept his resignation. Ald Kohley seconded. Alderman Kohley, Reardon and Lett voted aye, with Alderman Richmond abstaining.

The Clerk read the Election Certification, which showed that Greg Richmond was elected as Mayor, Dawn Bunch was elected as Tax Collector, Bill Hess was elected as Southward Aldermen, and Kristin Lett was elected as Northward Aldermen.

The Clerk proceeded to swear in the Mayor, Aldermen and Tax Collector.
The Board discussed the open Northward Alderman Position. Mayor Richmond stated that JR Fisher was interested in serving the one year term. It was noted that he had run for the Mayors position and had received several votes.  Ald Lett moved to appoint JR Fisher to the Northward Alderman position to complete the one year term. Ald Hess seconded. Aldermen Lett, Kohley, and Hess voted aye, 0 nays.

Ald Lett moved to re-appoint Paula Brodie as City Clerk. Ald Kohley seconded Aldermen Lett, Hess Kohley and Fisher voted aye with 0 nays. 

Ald Kohley moved to re-appoint Tom West as Chief of Police. Ald Hess seconded Aldermen Lett, Hess, Kohley and Fisher voted aye with 0 nays. 

Ald Lett moved to re-appoint Duane Cooper as City Attorney. Ald Kohley seconded Aldermen Lett, Hess, Kohley and Fisher voted aye with 0 nays. 

The Board discussed the position of President elect. Ald. Lett stated that she would be willing to serve. Ald Kohley moved to appoint Ald Lett as President elect. Ald Hess seconded. Aldermen Hess, Kohley and Fisher voted aye with Ald Lett abstaining. 

Ald Kohley moved to appoint Ald Lett to the position of Recreation Board Commissioner. Ald Fisher seconded. Aldermen Hess, Kohley and Fisher voted aye with Ald. Lett abstaining. 

Aldermen Hess moved to appoint Ald Kohley as street commissioner Ald Lett seconded Aldermen Lett, Hess and Fisher voted aye with Ald Kohley abstaining. 

Ald Lett moved to appoint Ald Hess as Water/Sewer Commissioner. Ald Kohley seconded.   Aldermen Kohley, Lett, and Fisher voted aye with Alderman Hess abstaining..

Aldermen Kohley moved to appoint Ald Fisher Maintenance Commissioner. Ald Lett seconded. Aldermen Lett, Hess and Kohley voted aye with Ald Fisher abstaining. 

Ald Lett moved to appoint Bill Hess as Water/ Sewer Commissioner. Ald Kohley seconded. Aldermen Lett, Kohley and Fisher voted aye with Ald Hess abstaining. 

The Board agreed that Aldermen Lett and Aldermen Fisher along with the Mayor would be the new check signers.  

The Department heads gave the following reports: 

Tom West- stated that his Missouri Federation of Police Chiefs Association summer conference is June 3, 4, 5, and 6^th. The seminar fee is $150.00. Ald Lett moved to approve his attending. Ald Kohley seconded. Ald Lett, Hess, Kohley and Fisher voted aye with no nays. Ald Kohley asked how the white car was doing and was told it is OK. 

David Brodie-stated that he had called both Master Electric, and Gilliam Electric to give quotes on installing hookups for generators at the Police Department and the City Hall. He stated that only Gilliam Electric responded. David stated that Gilliam Electric looked over both places, and after talking with Brad Lett from Empire District they recommended installing a transfer switch instead of a plug in. David stated that even though it would be more costly it would be safer to install and use a transfer switch. The Mayor suggested not making any decisions now, but to place the item on the next agenda for discussion and possible vote. Calvin Wilson stated that the Board might consider the bid high but for a permanent hookup it probably was not too high.

David stated he would like permission to look into prices for a bush hog to fit behind the tractor. He noted that the Board had approved the bush hog expense in the Street Departments budget for 2011. The Board agreed for him to get some prices and report back at the next Board meeting.

Dawn Bunch – had nothing to report.

Paula Brodie- noted that the City did not get the CDBG Grant to complete the Community Building because the City still has an open grant from the Water Improvement Project. She noted that she had been in contact with Jeff Kormann from the CDBG Compliance Department. She stated that he did say that they had received a letter from Duane Cooper regarding the judgment from the Water Improvement lawsuit. Mr. Kormann told the Clerk that since CDBG had received the letter they would allow the close out of the Water Improvement grant, however it would not affect the outcome of the application for the Community Building this year. Mr. Kormann stated that the City could apply next year after it closes out its existing grant.

The Board discussed the following new business:

             Kayla Vance asked the Board to average her water/sewer bill because she had a leak but has since fixed it. . Ald Fisher moved to average her water and sewer bill. Ald Kohley seconded. Aldermen Kohley, Fisher, Lett and Hess voted ayes, with 0 nays

            The Clerk noted that the group that has been getting together to discuss how to handle emergencies is meeting on April 21^st at 7:00PM at the City Hall. She noted that Greg Gaines from the Red Cross will be present to discuss what is expected by the Red Cross to set up an emergency storm shelter. It was noted that the kind of shelter the group is looking at one that helps people after the storm.

The Board discussed the bills for April 19, 2011 for $20,585.21 including transfers. Ald Lett asked about a bill that was paid to Scott Mitchell who cut down trees behind the police department. She asked why the bill was charged to the Police Department. Ald Kohley asked who authorized the expenditure. David stated that he did as he deemed it an emergency, as the trees were on the police department property and they were rotten. He stated he was afraid that they would fall and land on the house next door. The bill was applied to the police department building repair as the trees were on that property. The Board decided to have the street fund reimburse the police department building repair account for one half of the bill. Ald Kohley moved to approve the bills. Ald Hess seconded. Aldermen Hess, Kohley, Fisher and Lett voted aye with no nay votes.

Ald Kohley moved to adjourn. Ald Hess seconded. Aldermen Hess, Kohley, Fisher and Lett voted aye with no nay votes.

                                                                                           __________________________

                                                                                          Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                            Approved: ____________________

                                                                                            Date: ________________

 

The Board of Aldermen held a meeting on Monday night April 4, 2011 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kevin Reardon, and Kristin Lett. Also present were City Clerk Paula Brodie, Officer Curt Drake, City Supervisor David Brodie Tax Collector Dawn Bunch and Municipal Judge Clyde Davidson.  Guests included Belinda Hudson, Bill Hess and J R Fisher. Ald Kohley was not present. 

The Mayor called the meeting to order at 7:00PM. 

The Board of Aldermen discussed the minutes from March 15, 2011. Ald Richmond moved to approve the minutes from March 15, 2011. Ald Lett seconded. Aldermen Reardon, Lett and Richmond voted aye with no nay votes. 

The Board discussed the Recreational Board Directors position. 

Clyde Davidson stated the recreation board recommended re-appointing Stewart Pace. He noted that Stewart was out of town and could not be present. 

Ald Lett moved to re-appoint Stewart Pace Recreational Board Director. Ald Reardon seconded. Aldermen Reardon, Lett, and Richmond voted aye with no nay votes. 

The Mayor noted that the Board had received a request from Johnny and Belinda Hudson to average the water bill from146 N. School St. It was noted that they had a renter that moved out during the snow storm, leaving the heat off and the line busted. Mrs. Hudson stated that her husband put a zip tie on the meter to keep anyone from accidentally turning it back on.  Mrs. Hudson stated that the busted line has been fixed. The Board discussed whether or not to average the whole bill. Ald Richmond stated that due to the fact it was during the snow storm he felt the Board should average the complete bill.  Ald Reardon made the motion to average the complete bill. Ald Lett seconded. Aldermen Reardon, Lett, and Richmond voted aye with no nay votes.  

The Board discussed Bill No. 2011-421 for Ordinance No. 2011-431 increasing the minimum sewer rate by $.50. The Mayor read Bill No. 2011-421 for Ordinance No. 2011-431 for the first reading. 

Ald Richmond moved to approve the first reading of Bill No. 2011-421 for Ordinance No. 2011-431 increasing the minimum sewer rate by $.50. Ald Reardon seconded.  Aldermen Reardon, Lett, and Richmond voted aye with no nay votes. 

The Board discussed Bill No. 2011-422 for Ordinance No. 2011-432 increasing the minimum sewer rate by $.50. The Mayor read Bill No. 2011-422 for Ordinance No. 2011-432 for the first reading. 

Ald Lett moved to approve the first reading of Bill No. 2011-422 for Ordinance No. 2011-432 increasing the minimum sewer rate by $.50. Ald Reardon seconded.  Aldermen Reardon, Lett and Richmond voted aye with no nay votes. 

The Board discussed Bill No. 2011-423 for Ordinance No. 2011-433 increasing the minimum sewer rate by $.50. The Mayor read Bill No. 2011-423 for Ordinance No. 2011-433 for the first reading. 

Ald Richmond moved to approve the first reading of Bill No. 2011-423 for Ordinance No. 2011-433 increasing the minimum sewer rate by $.50. Ald Reardon seconded.  Aldermen Reardon, Richmond and Let voted aye with no nay votes. 

The Department heads made the following reports: 

Tom West –not present.

David Brodie -discussed a letter that Mrs. Keel sent to the Mayor regarding being reimbursed for a broken sewer line that she felt was broken by the water improvement contractors as they were installing new water lines to her rental property at 122 E. Russell St. Her letter asked for reimbursement for the rent of a sewer auger 7 times plus 14 hours of labor, plus fuel to pick up the auger, plus installing 90’ of pipe, labor to install the pipe and reimbursement for her renter moving out without notice because the sewer line was stopped up. The total reimbursement request was for $1567.00. Ald Lett asked if there were receipts attached to the letter and was told no. The board asked if David would explain what he knew about the situation. David stated that when the contractors were installing the line they crushed it in one place. He said the Keel’s asked for the contractor to fix it, which they did by installing a rubber boot. David stated that he had talked with Mr. Keel about a sewer problem a couple of times since it was repaired. David stated that he told Mr. Keel that if he would have the line stripped out; David could look at the line and see if the City was responsible. It was noted that the water project was completed 5 years ago and that the contractor’s works was only guaranteed for 3 years. David stated that if Mr. Keel would do what he asked he could see if it had been the city’s fault and if so he felt that the Board of Aldermen would be willing to help with the expense to repair it, however he did not think that the city should be responsible for all of the items in Mrs. Keels request. 

David stated that he would suggest the Board write to her, suggesting that she have her husband             strip the line out to the main. David will then look at it and if it is the cities fault the city will fix it. Regarding the items on that Mrs. Keels is asking for reimbursement, David would suggest that            they were things Mr. Keel took upon himself to try and the city should not be responsible to      reimburse. The Board agreed that Mr. Keel should have come to the Board and asked them to look       into it years ago if he was still having trouble. The Board agreed to follow David’s suggestion by having the clerk to write Mrs. Keels with his suggestion.

Dawn Bunch – Board received her report in their packets. She informed the Board that she had only collected 71% of the taxes so far.

Paula Brodie- asked the Board to look over the information from Ameriscan on a program called Minutes-On-Demand which organizes the city’s Web-site into an easy to use, easy to search application. She noted that all of the documents will be indexed, uploaded and searchable by any key word.  She asked the Board to look into purchasing the program as the clerks spend valuable time researching requests made by citizens and the Board. The initial setup fee is $500.00 which includes the scanning of 5,000 pages. She noted that a lot of the minutes, agenda and the code book are on CD so those would not need to be scanned, but several years of the older minutes would need to be scanned. The clerk stated that she felt it would help the Board of Aldermen and the citizens by their being able to go to the web-site, search through the minutes, agendas, and code book. The annual web hosting services costs $495.00 a year. 

reported that the Annual Region M Management Council Meeting is going to be held on April 13^th. She asked if the Mayor or one of the Aldermen could attend as the city is required to have a member present. The Mayor and Aldermen stated that they could not attend and asked the clerk to attend to represent the City. Ald Richmond moved to have Paula attend and also approved her to be a voting member for this meeting. Ald Reardon seconded. Aldermen Reardon, Lett and Richmond voted aye with no nay votes. 

The Board of Aldermen discussed the following old business: 

• Estimates on running electricity for City Hall and Police Department Generators.  David said he had not gotten any estimates yet. Tabled to next meeting.
• Discuss water easement at First Community Bank. David reported that he had talked to Shay the job foremen from First Community Bank and Jill Beshears from the bank are going to make sure that a water line easement is on the banks plans.
• Discuss what Board of Aldermen thought about the burned out trailer at 113 E. Stites St. belonging to Joshua Bradford. Calvin stated he thought it needed to be torn down. The Board agreed to send a letter to Steven Bradford asking for them to tear down the trailer. If they have any questions they can come to the next meeting.
• Kevin asked about a street light on Barlow Street. David stated he would look into it. 

The Board of Aldermen discussed the following new business. 

Ald Richmond asked if the Board had decided to put up a fence along Barlow Street at the new park. Clyde stated that the betterment club might be willing to do it as a project. Tabled until the next meeting. 

The Board discussed the bills for April 4, 2011 for $41,356.80 including transfers. Ald Richmond moved to approve the bills. Ald Lett seconded. Aldermen Richmond, Lett and Richmond voted aye with no nay votes.

Ald Richmond moved to adjourn. Ald Reardon seconded. Aldermen Lett, Richmond, Reardon voted aye with no nay votes.

                                                                                           __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                            Approved: ____________________

                                                                                            Date: ________________

 

 

 

 

The Board of Aldermen held a meeting Tuesday night March 15, 2011 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kevin Reardon, Keith Kohley and Kristin Lett. Also, present were City Clerk Paula Brodie, Chief of Police Tom West and City Supervisor David Brodie. Also present was Joyce Haynes reporter from McDonald County Press and Amy Buckley reporter Neosho Daily News. Guests included Bill Hess, Clyde Davidson, Michael Wasson, J.D. Herrin and Ray Barker. 

The Mayor called the meeting to order at 7:00PM. 

The Board of Aldermen discussed the minutes from February 15, 2011. Ald Lett moved to approve the minutes from February 15, 2011. Ald Richmond seconded. Aldermen Lett, Richmond, Kohley and Reardon voted aye with no nay votes. 

The Board of Aldermen discussed the minutes from March 1, 2011. Ald Richmond moved to approve the minutes from March 1, 2011. Ald Kohley seconded. Aldermen Lett, Richmond, Kohley and Reardon voted aye with no nay votes. 

The Board of Aldermen discussed the minutes from the special meeting On March 4, 2011.  Ald Richmond moved to approve the minutes. Ald Kohley seconded. Aldermen Lett, Richmond, Kohley and Reardon voted aye with no nay votes. 

The Board discussed the condemnation of the Karla Thompson property on Russell Street. David Jones was present representing Ms. Thompson. The Mayor noted that Ms. Thompson stated that she was willing to put quite a bit of money in it to rebuild instead of tearing it down. Ald Kohley asked David about the house as he had not looked at it. David stated that William Mosby, the city building inspector, had told the Board that he would recommend going through with the condemnation. Ald Richmond stated that the complete foundation would need to be replaced. Ald Richmond stated that one of his main concerns about making them tear down the house is that the lot would remain vacant. He asked would it be more cost effective to move a double-wide on to the property. David Jones stated that it was their intention to replace the flooring, all walls, electrical, plumbing, and heating and air conditioning unit and new roof.  Ald Richmond asked if the Board would be able to stop the building once the building permit was issued. Clyde Davidson stated that the inspection was done in four parts so if they could stop the construction if the builder was not complying with the code. David Jones stated that the home can be inspected throughout the whole process. In answer to a question about the electricity he stated that he was going to install a new two hundred amp service.  

There was some discussion in regards to whether or not a Board of Aldermen had ever not continued with a condemnation once it was started. David stated that he knew of condemnation procedures that were started and the owners were made to comply by tearing down their houses.  

Ald Kohley stated that as far as he was concerned if they rebuilt to code he would vote for it. Ald Reardon stated that Mr. Mosby did state at the last meeting that the construction would have to be handled like it was a new home not a rebuild.

 Ald Kohley moved to issue to Karla Thompson a building permit for the house on 136 E. Russell St. Ald Reardon seconded. Aldermen Lett, Richmond, Kohley and Reardon voted aye with no nay votes.

 The Mayor Noted that Colleen Epperson-Hollman was not present. 

The Mayor noted that Missy had put in a request from Rena Gortney to average her bill. David stated that Ms. Gorney’s water line froze and busted during the snow storm and that due to the situation of the snow storm the water bill should be averaged. Ald Reardon moved to average her water bill. Ald Kohley seconded. Aldermen Lett, Richmond, Kohley and Reardon voted aye with no nay votes. 

The Mayor noted that Bill# 2011-421 for Ordinance # 2011-431 and Bill # 2011-422 for Ordinance # 2011-4032 adding $.50 cents to the water and sewer minimum rate was not  calculated correctly. He stated that the Ordinances would need to be redone before the Board could vote on them. 

J.D. Herrin asked how the increase would affect his water/sewer bill. He was told that the increase was $.50 cents on the minimum water usage and $.50 cents on the minimum sewer usage. David stated that if a resident has water and sewer the increase will be $1.00 a month. If they only have one of the services it would be $.50 cents a month. 

The Board of Aldermen discussed the Recreation Department. The Mayor noted that the Board had been asked to hirer an Assistant Recreation Board Director at $500.00 a year. Ald Kohley asked if the Assistant Recreation Board Director was being hired to mow. 

Clyde stated that an assistant recreation board director was needed for when Stewart could not be present. He stated that someone needed to be officially in charge when Stewart could not be present. He said that the Assistant Recreation Board Director would be doing a lot of other things besides mowing. 

Ald Lett moved to adjust the 2011 budget by adding the position of an Assistant Recreation Board Director at $500.00 a year. Ald Richmond seconded. Aldermen Lett, Richmond, Kohley and Reardon voted aye with no nay votes. 

Clyde stated that the Recreation Board would like to recommend Michael Wasson for the position of Assistant Recreation Board Director. Ald Lett moved to appoint Michael Wasson to the position of Assistant Recreation Board Director. Ald Kohley seconded. Aldermen Lett, Richmond, Kohley and Reardon voted aye with no nay votes. 

The following reports were given: 

Tom West-

• noted that he had received a letter from the Bulletproof Vest Partnership Program. He stated that to receive funding in the future the Police Department would have to add to their policy the mandatory wearing of the vests. He stated that they did not need new vests at this time but in the future they would have to add this provision to receive grant funding.
• stated that he had completed the Racial Profiling report from last year and was up to date for this year.                        

       David Brodie-

• reported that David Sarratt had been release by his Doctor to return to work full time on March 21^st.
• stated that he had informed the Board of Aldermen about the problem with the water line to the flower shop at the last meeting. He stated that he had put in a temporary line until he could look into how to run a permanent line. He noted that after looking into the situation he discovered that the City did not have an easement for the water line to the flower shop. The architect from the bank is looking into drawing up the paper work to give the city a 10’ easement for a 2” main water line for the bank and the flower shop. David said that it would have to be at the city’s expense because it should have been a main line to begin with. He also stated that the line would have to be put in by a contractor because it is more than he and David can do.
• noted that the security door at the ballpark is complete and that he had repaired that other door to make it more secure. Much more secure.
• he stated that there was a need to hire an electrician to run wiring to run the generator at the City Hall and Police Department during power outages.  The Board asked him to get estimates.

      Dawn Bunch-

• the Mayor noted the Board received her latest report at the last Board meeting.                  

     Paula Brodie-

• noted need to look at the burned trailer at 113 E. Stites Street belonging to Joshua Bradford. Decide at next meeting. The Mayor asked the Board to look at it before the next meeting.
• completed 2010 Annual financial report to the State Auditors Office.
• completed 2010 Annual Financial report to Rural Development.
• completed training update for JIS.
• completed Management’s Discussion and Analysis statement for the 2010 Audit for Nick Myers
• attended meeting with FEMA/SEMA in regards to getting reimbursed for snow removal.
• noted that Jesse Ruby turned in notarized agreement between him and Mr. Cantrell.

The clerk noted that she had received an email from Callie Hudson in regards to the Community Development Grant application for the Goodman Community Building. She noted that Callie was getting the paper work together for the application which must be in by April 1^st. The email stated that Callie had been working on getting some more community support in the form of money to be a match for the application. She stated that she had contacted the Cornerstone Bank and that they had agreed to commit $20,000.00 to the community center project in the event the grant is approved and funded. In return, the City of Goodman would agree to share the name with Cornerstone (for example: The Goodman Cornerstone Bank Community Center).Callie stated in her email that this would help Goodman meet the grant criteria. Ald Richmond made the motion to agree to use the name of Cornerstone Bank within the name of the community center so that the bank will issue a letter of commitment from Cornerstone Bank for the $20,000.00 to be received after the city is awarded and received the grant from Community Development Block Grant program. Ald Kohley seconded. Aldermen Lett, Richmond, Kohley and Reardon voted aye with no nay votes. 

The Board discussed the bills from March 1, 2011 for $12,943.84 including transfers. Ald Richmond moved to approve the bills. Ald Kohley seconded. Aldermen Lett, Richmond, Kohley and Reardon voted aye with no nay votes. 

The Board discussed the bills from March 15, 2011 for $38,405.09 including transfers. Ald Richmond moved to approve the bills. Ald Lett seconded. Aldermen Lett, Richmond, Kohley and Reardon voted aye with no nay votes. 

Ald Kohley moved to adjourn. Ald Richmond seconded. Aldermen Lett, Richmond, Kohley and Reardon voted aye with no nay votes.

                                                                                            __________________________

                                                                                          Calvin Wilson, Mayor

 Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                             Approved: ____________________

                                                                                             Date: ________________

 

 

The Board of Aldermen held a meeting Tuesday night March 1, 2011 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond and Kristin Lett. Also, present were City Clerk Paula Brodie, City Supervisor David Brodie, Municipal Judge Clyde Davidson, City Attorney Duane Cooper and City Building Inspector William Mosby. Also present was Joyce Haynes reporter from McDonald County Press and Amy Buckley reporter Neosho Daily News. Guests included Bobby Anglin, Karla Thompson, J.R. Fisher and Bill Hess. Aldermen Kohley and Aldermen Reardon were not present. 

The Mayor called the meeting to order at 7:00PM. He noted that there were not enough Board Members present for a quorum. He apologized to those present that there were not enough Board Members present to conduct business. The Board decided to listen to Karla Thompson and Bobby Anglin’s position on Ms. Thompson’s house on Russell Street.  

Mr. Anglin stated that he had talked with Mr. Mosby the city’s building inspector before the meeting. He said that he didn’t want to speak for him but believed that Mr. Mosby wanted them to tear down the house and start over. Mr. Anglin stated that they really wanted to rebuild the house instead of tearing it down. He said that the support beams and lumber within the house was oak. They have estimates on how much it would cost to rebuild the house and believe the house would be an asset to the community once it was redone. He said that he did not want to move a double-wide on to the property but would rather rebuild.  

Mr. Anglin noted that Ms. Thompson would not be issued the quiet title for another 3 weeks. Ms. Thompson stated that she hoped the Board would approve rebuilding instead of making her tear down the house and start over. 

William stated that he thought the cost would be totally prohibitive. He said that he recommended them not rebuilding. He stated that he would like to see them tear it down and then build. William said the undercarriage is very rotten and noted that the way the electrical had been torn out they would need to rerun all new wiring which will be very costly. Greg asked if Ms. Thompson does everything that the city would require would the house be complete. Mr. Mosby said that if the Board does go ahead and vote to allow them to rebuild he would want the house to be inspected as he would a new home being built. He noted that it must meet the criteria established to be completed correctly. Greg asked regardless of the cost can the house be made livable. He noted that if it could be rebuilt it shouldn’t matter to the Board if Ms. Thompson wants to spend the amount of money it will take. Greg stated that he did not like to do condemnations. He would rather see the house rebuilt. The Mayor stated that since the Board did not have a quorum they would move making the final decision to March 15, 2011 at the regular meeting. Ms. Thompson asked if she could send a representative since she lived in Texas.  

William asked whether or not he could be paid his inspection fee on the Ruby house. He noted that he understood that the Board had given Mr. Ruby permission to use Mr. Cantrell’s water service for now. He stated that usually he received payment after he issued the Certificate of Occupancy. He had not issued it yet because of the water situation. The Board agreed that his inspection fee should not be held up just because of an agreement they made with the owner. They agreed that he should be paid. They instructed the clerk to pay out his inspection fee and add it to the next bill sheet.   

The Clerk noted that the Board has to have a special meeting to decide on which health insurance option they are going to use. She noted that their decision has to be in to Anthem before March 15, 2011. The Board decided to hold a special meeting on Friday March 4, 2011.  

The Mayor noted that all of the rest of the agenda will be discussed at the next meeting on March 15, 2011. 

David stated that he would like the Board to be aware that the construction company building the bank had hit the water line at the flower shop. He said he was going to run a temporary line and then decide where to install a permanent line. 

Mayor Wilson adjourned the meeting. 

                                                                                           __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                           Approved:__________

                                                                                          Date:_______________

 

The Board of Aldermen held a meeting Tuesday night February 15, 2011 at 6:50 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kevin Reardon, and Kristin Lett. Also, present were City Clerk Paula Brodie, Officer Curt Drake, and City Supervisor David Brodie. Also present was Joyce Haynes reporter from McDonald County Press and Amy Buckley reporter Neosho Daily News. Guests included Shirley Capps, Bud Richmond, Jim Morgan, Denis and Lois Kolb, Clyde Davidson and David Jones. Ald Kohley was not present due to his job. 

The Mayor called the meeting to order at 6:50 PM. The Mayor stated that the Board was opening the meeting with a Public Hearing to discuss the condemnation of the house on property owned by Karla Thompson. He also noted that the Board of Aldermen did not hold a meeting on February 1, 2011 because of the snow storm.  

David Brodie stated that William Mosby could not be present. He stated that He and William inspected the house and that Williams stated that the house needed replaced from the floor up, including electrical, plumbing, water, walls, and roof. David said that William recommended that the Board continue the condemnation. 

The Mayor acknowledged David Jones a contractor, who was present to speak for Karla Thompson. He said that his company proposed to replace everything that the city inspector suggested. He noted that Karla Thompson would not get the quiet title for the property until Feb. 28, 2011.  He said that the plans were to replace the flooring and sub-flooring, all electrical, sewer, water, walls, and metal roof. They plan to paint, scrape and replace any siding that needs to be replaced. He also noted that all of the workers would be licensed and bonded. David said the floor joists in the kitchen are on the ground and the flooring is rotted in the bathroom and the front bedroom. David repeated again that the Boards building inspector said to continue the condemnation.   

Ald Richmond stated he didn’t know how it could be cost effective for them to fix the house, but admitted that he had not seen the house and did not know the extent of the repairs needed. 

The Mayor stated that he would like to have the Building Inspector present to help the board decide on how to proceed. Ald Richmond stated that he would like to have the building inspector present so they could ask him questions. He said that if Mr. Mosby tells the Board that the house can not be repaired than he would agree to complete the condemnation. 

The Board agreed to ask Mr. Mosby to be present on March 1, 2011 and tabled the discussion until then. 

Ald Richmond moved to approve the minutes from January 18, 2011. Ald Reardon seconded. The Board voted 3 ayes, 0 nayes. 

The clerk noted that the Board has not received the agreement from Jesse Ruby and Calvin Cantrell. It was noted that Jesse told the Board on January 18, 2011 that he would get a signed, notarized agreement from Mr. Cantrell. The Board decided that they would give Jesse Ruby and Calvin Cantrell 10 days to get the agreement into the city and asked the clerk to write to them informing them of the request. 

The Board discussed the request made by Jesse Ruby to allow him and Mr. Cantrell both to hook to the 2” water line running across both of their properties. David stated that the line runs across three separate properties without easements. He said that it was not feasible for the city to maintain the line. David stated that a 2” line can service more than one residence; however a flush hydrant would need to be installed and maintained. He also noted that to install a fireplug the line would have to be a 6” line. David also noted that the city code states that one service line can only serve one residence. His final comment was that the Board had told three previous owners that they could not connect more than one residence to the existing line. He was concerned that there would be a problem if now the Board changed their minds and allowed two residences to hook to the one line. The Mayor stated that it seemed that there was nothing the city can do, as the ordinances are clear. 

The Mayor acknowledged Jim Morgan to give a report from the Goodman Rural Fire District Board meeting.

Jim talked about the snow storm being declared an emergency by the President. He stated that the Rural Fire District Board had been discussing how to be better prepared for emergencies. He stated that both the Fire Station on Main Street and the Senior Citizens centers both have generators, in case of power outages. He said that they could be used as temporary warming stations. He said that the current snow storm had gotten them to thinking about the need to have emergency plans set in place for various emergencies, such as ice storms, power outages, snow storms and tornados. All of those emergencies would be different scenarios. He stated that just before the snow storm hit the Fire District had put the new generator on line at the city well. He said that they knew that they would have water but they never thought about how bad the snow accumulation would effect the city. He stated that David had tried to keep the snow plowed but got stuck several times. He said that he had taken his backhoe and pulled him out and also cleared the way for ambulances on emergency calls. 

The Mayor noted that during the snow storm he and Missy had taken food to some people that were out of groceries. It was also noted that the fire department and the city had responded to various peoples requests during the storm and after.

 Jim noted to help the city during emergencies he and a few more of the firemen where installing the city water frequency in their radios so they can make direct contact with the city hall and city employees. 

The Mayor noted that Denis Kolb the emergency management director had gotten an agreement from the Trinity Pentecostal Church and the Banner Nazarene church to use their facilities during emergencies however they do not have generator. Jim said that the Rural Fire District has two extra generators on trailers. He said they could be used by either of those places for emergency purposes. He said that they had thought that the two generators could be used by someone who is on oxygen until they could be moved. The clerk noted that hosting an emergency facility is more involved then some realize. She stated that the Red Cross has people who would train volunteers willing to run the shelters.  

The Board agreed that the city needed procedures and a checklist to follow during emergencies. The Mayor suggested setting up a round table meeting to work out plans to handles future emergencies. It was decided to hold the meeting on Monday the 21^stof February at 7:00PM at the Redneck Café. 

Jim stated that everyone was invited to be present at the city well on February 17^that 2:30 PM to acknowledge the donation by the Conservation Department to the Rural Fire District the generator that will maintain water coverage during power outages.  

The Board of Aldermen discussed a request from the Methodist Church to average their sewer bill due to a water leak. David stated that the meter was spinning and that the meter showed 109,500 gallons usage. Ald Lett moved to approve to average their sewer bill. Ald Richmond second. The Board voted 3 ayes, 0 nayes. 

After more discussion on whether or not to average the water used too, Ald Richmond made the motion to average the water also. Ald Lett second. The Board voted 3 ayes, 0 nayes. 

The Board discussed the increase on the Employee’s Health Benefits from Anthem. It was noted that health insurance coverage for the city employees went up 23.4%. The Clerk stated that after looking over all the options and tax to their agent Tim Roark, she would recommend the Board approving the 3^rd option which is Blue Preferred Plus Option 3 with RX Option D. She stated it would mean that the employees would be paying more out of pocket expenses but would also increase the premium for one year by $1,678.80. She stated that the $1,678.80 would be divided between 4 accounts, which would be about $400.00 out of each account. She stated that she felt her recommendation was fair for the Board and also for her fellow employees. If the Board chooses the 3^rd options the expense would be shouldered by both the city and the employee. Ald Richmond stated he hated to have the employees have more out of pocket expense, since they had not received pay raises in the last three years. The Board decided to think about it and then make a decision on March 1during the regular meeting. 

The Board discussed drafting an ordinance to increase both water and sewer minimum water rate by $.50 cents each. It was noted the Board discussed the need to do this during budget workshops and decided to discuss it again after the first of the year. The clerk noted that the Board had discussed during the budget discussion the recommendations made by Rural Development and Department of Natural Resources to do annual increases. The Board discussed the need for the increases due to the increased costs of repairs, parts and supplies and the age of the treatment plant and wells. It was noted that Rural Development who the city has a loan with, expects the City to maintain their equipment in good working order so that they will receive their monthly loan payments. 

Ald Richmond made the motion have the clerk draw up a draft ordinance to raise the minimum water and sewer rates by $.50 cents each. Ald Reardon second. The Board voted 3 ayes, 0 nayes.

Clyde Davidson was present to speak for Stewart Pace, the Recreation Board Director who is busy running the basketball games at the school. Clyde stated that Stewart was able to get the PTO to reschedule their carnival to Friday night the 29^th of April so that the Fun Run Car Show could be held on Saturday the 30^th of April. He stated that Keith Kohley had over stepped his bounds by approving the 30^th of April for the Fun Run without approving it through Stewart Pace who schedules all activities at the ball park. Because of this both events were scheduled on the same day. He said that problem was now fixed however the Fun Run Car Show might not be able to hold its make up day if it should rain. He said the make up rain day was scheduled for May 7^th. He stated that the Ball program starts on the first of May so there will be ball games scheduled for that day. He also noted that because of the lack of lights more games will need to be played on Saturdays.  He said they will try to work with the Fun Run organizers to keep the rain day on May 7^thbut it is not guaranteed. He said that in the future Stewart needed to be kept in the loop in regards to those needing to use the ballpark. 

Clyde informed the Board that the Recreation Board would be working on replacing the existing lights at the ballpark .He said that the Recreation Board might be asking the City to help with the costs. He said they had some options to look into first and then would be getting together with the Board of Aldermen. 

Clyde stated that Stewart only has a few people who are able to help him. He said that Stewart was hoping the Board would consider making an Assistant Recreation Board Directors position with a salary of $500.00 a year. Clyde stated that Stewart had mentioned asking the Board to appoint Michael Wasson the assistant Recreation Board Director if they approve the added position, because he had been very helpful to him in the last few years. The Board tabled a decision until their next meeting on March 1^st. 

 The Department heads gave the following reports:

                         1. Curt Drake gave the following reports for Tom West:

•         Curt Drake reported that Tom had finished his racial profiling reports.

                        2. David Brodie gave the following reports:

• asked if the Board had received anything from Duane Cooper on correspondence between him and the Community Block Grant people. David stated that the city needs to get the Water Improvement Grant closed so that they can start applying for grants to repair streets. The Mayor stated he had not received anything from Duane yet.
• reported the dump truck had broke down after using it constantly during the two snow storms. He said it was repaired and back on the road.
• stated that he had ordered the tires from Joplin Yamaha for the 4-wheeler that the Board had approved during budget talks. They should be installed at the end of the week. He said the cost was right at $400.00 including mounting.

                        3. Dawn Bunch-

•         the Mayor noted that the Board had Dawn’s monthly report in their packets.                

                        4. Paula Brodie gave the following reports:

•         informed the Board that the Tax Collectors computer has been upgraded and working fine.
•         informed the Board that she received a State Scholarship to the Annual Mo. City Clerks and Finance Officers Training Conference from Monday March 7^th to Thursday March 10th. The Scholarship includes ½ of the room costs and the registration fee. The City will only need to cover ½ of the room costs, mileage, and regular hourly wage. Note that the Board put the complete training costs in the 2011 Budget.  She is not attending the Master Academy just the Spring Institute. Ald Lett moved to approve paying the ½ of room costs, mileage and hourly wages for the clerk to attend the conference. Ald Richmond second. 3 ayes 0 nayes.
•         Reported that she would be attending JIS training in Newton County on February 22 and 23^rd. JIS is the State Court Program that the Goodman Municipal Court uses. The Office of State Courts Administrators will be teaching the class.

The Board discussed the bills from February 1, 2011 for $27,859.61 including transfers. Ald Lett moved to approve the bills. Ald Reardon seconded. The Board voted 3 ayes, 0 nayes.

The Board discussed the bills from February 15, 2011 for $20547.74 including transfers. Ald Richmond moved to approve the bills. Ald Reardon seconded. The Board voted 3 ayes, 0 nayes.

Ald Richmond moved to adjourn. Ald Lett seconded. The Board voted 3 ayes, 0 nays.

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                   

 

 

The Board of Aldermen held a meeting Tuesday night February 1, 2011 at 7:00PM. Those present included Mayor Calvin Wilson, Alderperson, Greg Richmond, Kevin Reardon, Keith Kohley and Kristin Lett. Also, present were City Clerk Paula Brodie, Chief of Police Tom West and City Supervisor David Brodie. 

This meeting was not held do to a major snow storm hitting the area.

                                          

 

The Board of Aldermen held a meeting Tuesday night January 18, 2011 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kevin Reardon, Keith Kohley and Kristin Lett. Also, present were City Clerk Paula Brodie, Chief of Police Tom West and City Supervisor David Brodie. Also present was Joyce Haynes reporter from McDonald County Press and Amy Buckley reporter Neosho Daily News. Guests included Jesse Ruby and Nathan Wagner. 

The Mayor called the meeting to order at 7:00 PM. 

The Board discussed the minutes from the meeting on January 4, 2011. Ald Kohley stated that the minute’s reflected that he was present at the meeting on the 4^thbut he wasn’t. Ald Richmond moved to approve the minutes with the above noted correction. Ald Reardon seconded. The Board voted 4 ayes, 0 nayes. 

The Board noted that David Sarratt had knee surgery on 01/11/11 and is on FMLA Leave. The Clerk explained how the FMLA works. She noted that David’s doctor had filled out the necessary paper work that proved that David was allowed FMLA leave. She noted that once the employee was approved for FMLA leave, the Board was required to continue paying the same benefits to that employee that he was receiving while at work. She stated that the FMLA leave is for a period of 12 weeks. She stated that David was also told that he must supply a fitness-for-duty certificate before being allowed to come back to work. 

Department head reports: 

                        1. Tom West-

•         was not present.

                        2. David Brodie-

•         reported that he had talked with Brad Lett from Empire District regarding the cost for a pole light at the Stay and Play Park on Barlow Street. He said that Brad gave him a quote of $6.50 a month. per Empire District. Ald Reardon stated that he believed a light needs to be installed on the West end of Boyer loop. David said he would look into it. Ald Richmond made the motion to approve installing the light at the Stay and Play Park. Ald Lett seconded. The Board voted 4 ayes 0 nayes.
•         reported that the Goodman Rural fire Department brought the new generator up to the old well to make sure it would run the pump. He said that he had Jim from Tiff City present to make sure that the power was what was needed to run the pump. David said it ran perfectly. He stated that Jim Morgan had taken the generator back to his shop, painted it and had it ready to permanently install on a concrete pad. David said that he had asked Jimmie to give him a quote on what it would cost to put in the pad and run all of the wiring. Jimmie stated that if the city would purchase the wire, supplies and concrete he and his son Chris could build the forms, poor the concrete, install the generator and run the wiring for $500.00. David stated that he felt the Board should hire Jim and Chris because Jim had already spent numerous hours, getting the generator, picking it up, transporting it and getting it in working condition. He reminded the Board that the generator will still belong to the Goodman Rural Fire Department, but would be on permanent loan to the city so that the city will be able to provide water for the citizens and for fire protection during times when the electric power is off. Ald Richmond moved to approve Jim and Chris Morgan to build the pad and install the generator. Ald Reardon seconded. The Board voted 4 ayes 0 nayes.

                         3. Paula Brodie-

• discussed with the Board attending classes offered by Rural Development and Missouri Dept of Economic Development.  Ald Lett made the motion for her to attend the class offered by Rural Development on January 26^th.  Ald Richmond seconded. The Board voted  4 ayes, 0 nayes
• informed the Board that it is time to place the 6 month financial statement in the McDonald County Press, which will cost $433.50.
• told Board about Tax Collectors monitor getting ready to go out, and Michael Keels suggestion to upgrade the memory to her computer so that it will work more efficiently (right now she is only able to print part of the time on the main printer). Mayor recommended allowing Michael Keels to upgrade and order new monitor Ald Richmond made the motion to approve the upgrades and the new monitor. Ald Kohley seconded. The Board voted 4 ayes, 0 nayes.
• asked the Board if they want William Mosby to look at the Thompson house at 136 Russell St before the public hearing on February 15, 2011.The Board agreed to have the clerk contact Williams Mosby and ask him to look at the house and compile a list of everything that needs to be done to the house if the Board allows the owner to repair it instead of tearing it down.                                                                     

The Board acknowledged Jesse Ruby. He stated that Mr. Cantrell would not be present. The Mayor stated that Mr. Cantrell has one meter and he is allowing Jesse to use it. He said that Jesse and Mr. Cantrell should draw up an agreement and have it notarized explaining that they have an agreement for the Ruby’s to use the water line until Mr. Cantrell needs it. David stated that he wanted it understood that there is just one meter and it can only service one water line. He stated that the agreement should clarify that the water line is for only one house. It should also state that Jesse will have to unhook once Mr. Cantrell wants to put a house on his land, hooking up to the existing water line. Jesse stated that it would not be a problem for him and Mr. Cantrell to give the city a copy of an agreement. Jesse asked if it would be possible for him and Mr. Cantrell to hook to the 2” line running through the two properties. Jesse stated that he had talked with David about that and David had said he would object because the 2” line could not be considered a main line. Ald Reardon stated that the main line could not run across private property, as the city would not have authority to enter that property to maintain the line. It was mentioned as the Board has a loan with Rural Development any deviation from the city code would need to be approved by them. The Board agreed to look into the request and discuss it at the next meeting before making a final decision. 

The Board of Aldermen acknowledged Nathan Wagner, who owns the home at 108 N. Janice Street, who was present to request the Board to move his meter, at the cities expense. He stated that the meter had been placed 20 feet from his property line, which caused him to put his driveway in at an angle to miss the meter. He stated he did not know why the city would have put the meter where they did in the first place. David noted that during the water improvement project they replaced the existing meters with new ones, installing them exactly where they were. Board members noted that a singlewide trailer was on the property first and the owner of the property at the time must have wanted the meter set there. Mr. Wagner stated that he didn’t care why the meter was placed where it was but he wanted it moved so that he could straighten out his drive way . Ald Reardon stated that his meter wasn’t on his property line and he wouldn’t want it there. He said he had three meters on his property and he wouldn’t have wanted the city to move them. He stated that if he decided to move his driveway he wouldn’t expect the city to pay for it. The Board stated that he could move the meter however it would be at his expense. David noted that to move the meter and work around the cities main the person doing the work must be licensed through the city and bonded. 

The Board discussed the following new business: 

• Ald Kohley stated that the “Just for Fun Run” 7^thannual car show is going to be on April 30th from 10:00AM to 2:00PM at the Goodman Ball Park. 

The Board discussed the bills from January 18, 2011 for $15,764.52 including transfers. Ald Richmond moved to approve the bills. Ald Kohley seconded. The Board voted 4 ayes, 0 nayes. 

Ald Richmond moved to adjourn. Ald Lett seconded. The Board voted 4 ayes, 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                   

 

The Board of Aldermen held a meeting Tuesday night January 4, 2011 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Keith Kohley, Greg Richmond, Kevin Reardon and Kristin Lett. Also, present were City Clerk Paula Brodie, Chief of Police Tom West and City Supervisor David Brodie. Also present was Joyce Haynes reporter from McDonald County Press and Amy Buckley reporter Neosho Daily News. Ald Kohley was not present. 

The Mayor called the meeting to order at 7:00 PM. Call the meeting to order. Note that the Public Hearing that was scheduled for 6:50Pm today was continued at Karla Thompson’s request until February 15, 2011. The Mayor stated the reason for her request was that she does not have the quiet title to the condemned property at 136 Russell Street yet. The Mayor stated that Ms. Thompson is hoping to repair the house instead of demolishing it.     

The Board discussed the minutes from the meeting on December 21, 2010. Ald. Richmond moved to approve the minutes. Ald Reardon seconded. The Board voted 3 ayes, 0 nayes. 

The Board discussed Bill # 2010-419 for Ordinance # 2010-429 adding all city parks to the ordinance in regards to the hours the parks are closed. 

The Mayor read by title only the second reading for Bill #2010-419 for Ordinance #2010-429. 

Ald Richmond moved to approve the second reading of Bill #2010-419 for Ordinance #2010-429. Ald Reardon second. The Board voted 3 ayes 0 nayes. 

The Board discussed Bill# 2011-420 for Ordinance #2011-430 adopting a new Code of Ordinance repealing and amending certain codes to comply with Missouri State Statutes and adding all Ordinances passed during 2010.  The Clerk noted that this was classified as an emergency ordinance to update the Code Book with ordinances already voted on in 2010. 

The Mayor read by title only for the first reading Bill# 2011-420 for Ordinance #2011-430. 

Ald Richmond moved to approve the first reading of Bill #2011-420 for Ordinance #2011-430. Ald. Reardon second. The Board voted 3 ayes 0 nayes. 

The Mayor read by title only for the second reading Bill# 2011-420 for Ordinance #2011-430. 

Ald Lett moved to approve the second reading of Bill #2011-420 for Ordinance #2011-430. Ald Reardon second. The Board voted 3 ayes 0 nayes. 

The following reports were made:

                        1. Tom West stated he has been working on racial profiling year end report.

                        2. David Brodie stated that there was a situation with the water line that is ran to the property that Calvin Cantrell owns east of town. He stated that the property has a 2” water service that only feeds one home. He said that Mr. Cantrell was told that he could not subdivide the property unless he put in main water lines. He stated that Mr. Cantrell sold to Jesse Ruby part of the land. He said that he had talked with Jesse prior to his purchasing the land, telling him that the water service to that piece of property could only feed one home. He said that he told Jesse that if Mr. Cantrell chose to keep the water service, there would be no water service to the parcel Jesse was interested in buying. He said that Jesse did go ahead and purchased the property. Since then Jesse came to the City and asked for the water to be turned on to a pumpkin patch he had put in on the property and after talking with Mr. Cantrell the city turned the water on in Mr. Cantrell’s name but mailing the bill to Jesse. It was noted that at that time Mr. Cantrell had specifically stated that he was not giving the water line to Jesse but was allowing him to use it for the pumpkin patch only. David stated that since then Jesse has been building a home on his property and as of this weekend Jesse and his family have moved into it. He said that the meter is showing water usage and since no water permit has been purchased for the new home he assumed that they must be using the water line that was allowed for the pumpkin patch. David suggested the Board write a letter to both Mr. Cantrell and Mr. Ruby asking them to attend the next board meeting on January 18, 2011 to resolve the situation. It was noted that a building permit was purchased by Mr. Ruby and that the city inspector William Mosby had been inspecting the house as it was being built, but has not signed the final inspection, or issued a certificate of occupancy.  The Board instructed the clerk to write both parties a letter asking them to attend the next meeting.

                        3. Dawn Bunch gave her monthly report which reflected that only 66% of the taxes have been collected so far. She noted that last year at this time she had collected 83% of the taxes.

                        4. Paula Brodie gave the following reports:

•         noted that the filing period for candidates filing for the April 5, 2011 election is from December 14, 2010 to January 18, 2011. Positions open are the Mayor, Tax Collector, one Northward Aldermen (Kristin Lett) and one Southward Aldermen (Kevin Reardon). All four positions are for 2 years.
•         She also noted that the last page of the budget had the wrong compilation. She pointed out that the Sewer expenditure amount was not brought forward correctly. She stated that she made the correction and included it in the final budget that the Board had received.
•         Asked the board if they wanted to put long distance calling ability on the Emergency Management phone. They agreed.                                  

The Mayor acknowledged Carson Bunch. Carson asked the Board why they have ordinances that they do not enforce He said that state law says that they must enforce laws that are on their books or remove them. Mr. Bunch told the Board that the ordinances, such as dogs running at large, junk cars and trash on people’s properties were not being enforced. He said that he had told Chief West about dogs being on his property but nothing was ever done about it. The Mayor stated that the Board did try to enforce the ordinances. He said Tom will write a ticket for one of the above mentioned violation, the people will come to court, plead guilty and pay their fine and costs. Chief West noted after Mr. Bunch left the meeting that the dogs near Mr. Bunch’s home were difficult to catch. Tom said Mr. Bunch has a valid complaint however he can’t catch the dogs, and Mr. Bunch does not know who they belong to so that a ticket could be issued to the owner. Ald Reardon commented that like him Mr. Bunch lives near the outskirts of town. He stated he felt that several of the dogs that bother him and probably Mr. Bunch come from out in the county. Ald Richmond stated that there was more to running the city’s business than just dogs, junk cars, and trash. He said if more citizens came to the meetings and asked the Board to handle those specific problems the Board would put more emphasis on them. 

The Board discussed the bills from December 21, 2010 for $34,948.28 including transfers. Ald Reardon moved to approve the bills from the December 21, 2010 in the amount of $34,948.28 including transfers. Ald Lett seconded. The Board voted 3 ayes, 0 nayes. 

Ald Reardon moved to adjourn. Ald Lett seconded. The Board voted 3 ayes, 0 nays. 

Respectfully submitted:

___________________________

Paula W. Brodie, MRCC, City Clerk                                __________________________

                                                                                          Calvin Wilson, Mayor

Attest:

______________________________