Tag: Council Minutes

The Board of Aldermen held a meeting on Tuesday night August 16, 2011 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, JR Fisher and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief of Police Tom West and Officer Curt Drake. Guests included Carlton Lewis, Greg Hammon, Vicky Leach and Gary Wimpy. Also present was Joyce Haynes from the McDonald County Press.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on August 2, 2011. Ald Kohley moved to approve the minutes from August 2, 2011. Ald Fisher seconded. Aldermen Kohley, Hess, Fisher and Lett voted aye, with 0 nays.

The Board discussed a request from Evelyn Reardon to average her water bill at 142 S. School St.  David noted that they discovered that their dog had chewed through a hose in the back yard. He confirmed that they fixed the problem. Ald Fisher moved to approve averaging her water and sewer bill. Ald Kohley seconded. Ald. Kohley, Hess, Lett and Fisher voted aye with 0 nays.

The Clerk noted that it was time for the Board to set a public hearing regarding the setting of the 2011 tax levy. She stated that the levy amount is calculated by the McDonald County Clerk, using a formula put together by the Missouri State Auditor per Missouri State Statute. She noted that the approved amount for the City of Goodman for 2011 was $0.6332 per $100.00 evaluation. The Board agreed to hold a public hearing on Monday August 29, 2011 at 7:00PM at the Goodman City Hall to set the 2011 Tax Levy.

Department heads gave the following reports:

Tom West- Tom reported that the white patrol car has developed a knocking sound in the engine and the black patrol car needs a new battery.

David Brodie- noted that he had gotten the crosswalk at the school painted. Tom asked if a crosswalk could be placed at the intersection of Janice and Chase. He stated that there was a lot of traffic from the school kids and the day care.

Dawn Bunch – no report.

                           Paula Brodie – noted that the city received the SEMA funds for the snow removal during the declared 2011 Winter Storm, in the amount of $1,070.57.

 The Board discussed the following old business:

 Ald. Lett asked about the decision to chip and seal the city streets. The Mayor stated that he thought part of the problem with the streets was erosion from under the streets. David stated that putting chip and seal on the streets does not take care of the street not being level. He said he believed the Board needed to have the cuts in the streets grinded down first and then put down a leveling coat. David stated he thought that it would be better to put down a 2” overlay. He noted that some of the water improvement settlement money could be used to do some of the street repairs as a lot of the damage was caused by the water improvement project cutting the streets. The Board asked David to make some phone calls to check into prices.

 Ald Fisher reported that Jesse Ruby had completed work for Mrs. Wiley and was getting the easement drawn up. Ald Hess asked who Jesse was getting the easement for, himself or the city. Ald Fisher stated the easement would be for the City.

 Greg Hammon stated that there was a rough spot on Stites street where the new bank was built. David reported that the contractor for the bank is responsible for repairing the cut and has said that they will repair it as soon as they can.

 Vicky Leach stated that she needed until the First of next month to pay both her mothers current bill and the next bill for September. The Mayor stated that the Board would allow her to pay the bill on the first without being shut off.

 David asked to be allowed to purchase two new tires for the white truck. He also noted that the dump truck had a blown tire, he had purchased a used tire but they will need to consider purchasing new tires for the dump truck. He also noted that the signs he needed are ordered and should be here soon.

 The Board discussed the following new business:

 Tom told the Board that Denis Kolb had asked him to ask the Board to set up a bank account to accept the IRIS memberships, a bank account for the Emergency Management Department and one for the Police Department. The Clerk noted that all funds coming into the city and being paid out by the city are under the control and approval of the Board of Aldermen, therefore they should check with their accountant about authorizing the Emergency Management Department to receive and distribute funds. Ald Kohley stated he did not know anything about the request for the checking accounts and asked why Denis did not stay for the meeting as he was present before the meeting started, so that he could explain his request. The Board decided not to make any decisions about checking accounts until Denis could be present to answer their questions.

 Ald Kohley reported that Denis Kolb had received an email from Greg Sweeten chastising the Emergency Management Department for telling lies about him. Ald Kohley stated for the record Greg Sweeten had no business within the City Limits, as his jurisdiction ended at the Goodman City limits. He stated that he would like the Board to approach the McDonald County Commissioners to see about having Mr. Sweeten removed from his position. He stated that in the past Mr. Sweeten had told members of the Goodman Emergency Management personnel to get off the radio.

 Tom West stated that Mr. Sweeten was not going to tell him when he can or can not be on the radio. He said that the Emergency Management Department was given permission by 911 to be on the radio and that Greg Sweeten had no right to tell them to get off the radio. He said the radio frequency belonged to the City of Anderson not Greg Sweeten or 911.

 Ald Kohley stated that the Emergency Management Department was having trouble with the Goodman Fire District also. He noted that it began when the Fire Department became the Goodman Rural Fire District. He stated that he felt all of the departments needed to work together.

 The Mayor stated that Denis Kolb would be asked to attend the next meeting. Ald Kohley stated that as a Department Head should he not be required to attend all meetings and be added to the Department head list to give reports to the Board. It was decided to add him to the agenda in the future under department head reports.

 The Board discussed whether or not to ask Mr. Sweeten to be present at the next meeting. Ald Hess stated that he felt the Board should have a discussion with Denis first then ask Greg Sweeten to the next meeting.

 Ald Fisher asked how Crystal, the new Asst City Clerk was doing. The Clerk reported that she was doing very well. Ald Fisher asked that she be asked to attend the Board of Aldermen meetings to learn about the minute taking. The Clerk stated that she had already asked Crystal to attend as soon as she gets her feet on the ground with the water billing.

 David reported on a class that he is going to have to attend in Springfield. He said that the Department of Natural Resources vouchers would pay for it. He noted that a lot of the changes occurred when changes were made to the Safe Water Act. Ald Hess moved to allow David to attend the SPCC class in Springfield on September 13, 2011, including paying his wages for the day and gas. Ald Fisher seconded. Ald Hess, Fisher, Lett and Kohley voted aye with 0 nays.

 The Board discussed the bills for August 2, 2011 for $37,534.27 including transfers. Ald Fisher moved to approve the bills in the amount of $37,534.27. Ald Kohley seconded. Ald Fisher, Kohley, Lett and Hess voted aye with 0 nays.

 Ald Kohley moved to adjourn. Ald. Fisher seconded. Ald Fisher, Kohley, Lett and Hess voted aye with 0 nays.

                                                                                                     __________________________

                                                                            Greg Richmond, Mayor

 

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

                                                                                                     Approved: ____________________

                                                                                                     Date: ________________

The Board of Aldermen held a meeting on Tuesday night August 2, 2011 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, JR Fisher and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief of Police Tom West, Officer Curt Drake, Tax Collector Dawn Bunch, Recreation Board Director Stewart Pace and Municipal Judge Clyde Davidson. Also present was Amye Buckley, Neosho Daily News.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on July 19, 2011. Ald Kohley moved to approve the minutes from July 19, 2011. Ald Fisher seconded. Aldermen Fisher, Kohley, Lett and Hess voted aye, with 0 nays.

The Board of Aldermen discussed the minutes from the special meeting on July 22, 2011. Ald Fisher moved to approve the minutes from July 22, 2011. Ald Kohley seconded. Ald Fisher seconded. Aldermen Fisher, Kohley, Lett and Hess voted aye, with 0 nays.

The Board of Aldermen discussed the minutes from the special meeting on July 28, 2011. Ald Lett moved to approve the minutes from July 28, 2011. Ald Kohley seconded. Ald Fisher seconded. Aldermen Fisher, Kohley, Lett and Hess voted aye, with 0 nays.

 

The Board discussed the hiring of an Asst. City Clerk.  The Mayor stated that the Board had asked him to talk with Crystal Nix about the position. He stated that after talking with her she agreed to accept the position. Ald Fisher moved to approve the hiring of Crystal Nix as Asst. City Clerk. Ald Kohley seconded. Aldermen Fisher, Kohley, Lett and Hess voted aye, with 0 nays.

Mayor Richmond reported on a meeting between himself and Callie Hudson regarding the bills from Paragon Architecture and Hudson Consulting. The Mayor stated that he did remember that when he met with her the first time she told him that when she was securing funds from Cornerstone Bank, part of the funds would help pay for her work on the grant applications and the preliminary architecture plans. The Mayor noted that the payments to Ms. Hudson and Paragon were a one time payment for work already completed. He said that Ms. Hudson stated that the City would not receive any more bills until after the submission and awarding of the grant from Rural Development. It was noted that once the grant is received, bids would be let for the final architecture plans and the administration of the grant. The Mayor stated that when the grant is received a contract should be agreed upon before hiring an administrator, architect and builder. He said that in the future the city needed to have a contract in writing with whomever is writing and applying for grants for the City, with all expenses documented within the contract. The Mayor noted that the payments the Board is approving tonight will pay both Ms. Hudson and Paragon in full. Clyde Davidson asked if the city would be responsible for any future costs if the city does receive the grant.  The Mayor stated that he believed all future costs would be covered by the grant itself. Clyde stated would the building as is, be the match that the City would need for the grant.  It was noted that when the City gets a copy of the grant application it should reflect how much ‘in kind’ work would be needed, if any from the City. It will also list how much is allowable for the administrator of the funds, for the architect, and builder.

Dawn Bunch asked after paying Ms. Hudson and Paragon would anymore money be spent out of the proposed donation from Cornerstone Bank. She stated that it might look bad if the City spends all of the funds from the donation without receiving a grant, since the donation came with the agreement to include the Cornerstone Bank in the name of the building. She noted that the Board had applied for a previous grant but did not get it.

The Board discussed the preliminary architectural report from Paragon on the proposed renovations to the Community Building.

The Board discussed the following old business:

                    1. Discussed Jesse Ruby’s water. Ald Fisher stated that he would like to have the clerk pull out one of the past easements to use as an example for him to show Ms. Wiley’s son. Ald Fisher asked if the City has an easement already, why they have to obtain another one. It was explained that the City does not have an easement. Ald Fisher stated that he had talked with Jesse Ruby and Mr. Cantrell and both of them are willing to give the City an easement. He stated that he had not received an answer yet from Ms. Wiley. The Board agreed to table further discussion until Ald Fisher could get back with Ms. Wiley.

 

                  2.  Discussed Joshua Bradford’s cleanup. David stated that is almost done. Ald Fisher moved to allow him until August 31 to complete the cleanup.  Ald Kohley seconded. Ald Fisher, Kohley, Lett and Hess voted aye with 0 nays.

Clyde Davidson stated that he had a question regarding the Board’s action on the IRIS system. He said that he wanted it understood that he was not against the IRIS system, but he was concerned about how the Board handled voting on it. He stated that in the meeting the Board held on July 19^th he had made a recommendation for the Board to hold a public meeting for citizens questions and input. He said in the minutes it reflected that the Board agreed to hold a discussion at its next regular meeting. He stated that sometime after that meeting and before the special meeting scheduled July 22that was scheduled to discuss Ms. Freund’s unemployment benefits and the hiring of a new Asst. City Clerk, the discussion of the IRIS system was added to the agenda. Ald Fisher stated that he was the one who asked to have it added to the agenda as he felt that it was important to vote on it quickly to get the system started as soon as possible. Clyde stated that the Board discussed and voted on the system without public comment and questions which was specifically contrary to what the Board had agreed upon during their meeting on July 19th. 

The Mayor stated that he had asked the Board to wait to make any decisions until the regular meeting scheduled for August 2, 2011 but felt he was railroaded into allowing the vote. He said that he wanted it understood that he had told the Board during the meeting on July 22 that he was not against the IRIS system but was concerned about voting on it during the special meeting.

Clyde stated that he understood that the Board had already voted and a check for $560.00 was already written. Clyde stated he was concerned about the conduct of the Board and the way they were doing things without allowing input from citizens. Clyde stated that he read the proposal for the IRIS system and he thought it said that for start up fees it was $300.00 and then $1.50 per person.  Clyde asked why there was a difference in the costs.

The Mayor stated that he specifically asked the board to wait to vote until the regular meeting.  Clyde stated that it seemed like certain members were making a lot of the decisions with out a discussion with the citizens. Clyde stated that it gives a bad perception to the citizens when the Board says one thing and does another. Ald Fisher stated that he believed that was Clyde’s opinion. Ald Fisher stated that the IRIS system would benefit the citizens. Ald Lett stated that the Board voted for the right reasons. Clyde stated that he was not against the system but was very concerned about how the Board handled it.

Ald Fisher read from the original agreement on the IRIS system noting that it did read $300.00 and $1.50 per person. Clyde stated that there was confusion regarding which was the better way to handle the IRIS system. He said that Greg Sweeten, the McDonald County Emergency Management director had told the Board they could join under him. He noted in another meeting Mr. Kolb had been present and talked about the benefits of the City having its own system. He stated that Lisa McCool from 911 was at that same meeting and would not commit to anything until after talking with her Board. Ald Kohley stated that the question about the costs and all the other questions should be directed to the City’s Emergency Management Director Denis Kolb.

Clyde noted that it would take all the citizens in the city to join to the IRIS system to pay for it. Ald Fisher stated that even if no one else joined it is a good system.

Clyde stated that he was concerned that even though he had noted that the Board had not followed through with when they had planned to hold their discussion on the IRIS system not one them had acknowledged that they should have waited to hold the discussion until the next regular session. Mayor Richmond apologized for the Boards action and stated that he should not have allowed the vote to be taken at the special meeting.

Dawn Bunch asked if the 911 Board would be the administrator of the system. Ald Fisher stated that 911 would make money by going through the Cities membership. Dawn stated that she understood from Lisa McCool’s comments at the meeting on July 19^th, 911 would be the administrator of the City’s system.

Ald Hess stated that he agreed with Clyde that the Board should have held off the discussion until the next regular session but he wanted it understood that he did believe the IRIS system was a good system.

Ald Fisher asked what the Board could do to make the citizens perception different. He said he was interested in doing good things for the citizens. Clyde stated that the Board could take more time to make decisions, be more open and follow through with what they have agreed upon in an open meeting.

 Department head reports:

Tom West- Police had no reports. Suggested the Board look into putting in an audio/video system for Board meetings. It was noted that the Board did have an audio system in the past but had removed it at the suggestion of a past attorney.

David Brodie stated that he needed to order 8 Streets signs for $240.00, a handicapped sign for $15.00 and a dead end sign for $57.95. He said he also needed stop signs but would be willing to try decals instead of replacing the whole sign at a cost of $34.95 each. He said he could get a box of stop sign decals for $189.50. He said he would order them from Barcode as they have the best price. He said that total it would be around $515.00 dollars. The Board agreed to allow him to order the signs.

David noted that the streets are in very bad shape with limited funds to do any repairs. He suggested the Board allow him to look into the cost of grinding down all of the street cuts that were caused by the Water Improvement Project.  Ald. Fisher stated that they might check into the cost of using chip and seal and then an overlay in the future. David stated that he needs to do a repair on School Street before the busses start running again. He told the Board that he would be getting cold mix to do that repair before school starts.

David reported that he needed to purchase new tires on the front of the white truck and that the Board should start thinking about replacing the red truck. He said that what needs to be done is the white truck needs to replace the red truck and replace the white truck with a ¾ ton, 4 wheel drive pickup with a utility bed. He noted that during the snow storm this past winter he drove his own 4-wheel drive vehicle. Ald Kohley stated that they might go over to Watt’s, in Oklahoma and see about purchasing a truck and replace the white police car at the same time.

Dawn Bunch- noted that the Board had her report. They had no questions.

Paula Brodie- noted that she had sent the 2010 City audit to the State Auditor which is required by Missouri Law. She also noted that the 6 month City Financial statement will be published in the McDonald County paper in the near future. She noted that it too is required by state law.

The Board discussed the following new business:

Ald Lett asked if Stewart and Mike Wasson could receive their checks now instead of in September. Ald Lett moved to pay Mike Wasson his $250.00 and Stewart Pace his $500.00 now instead of in September Ald Kohley seconded. Ald Fisher, Kohley, Lett and Hess voted aye with 0 nays.

Stewart thanked the Board, David and Ald Fisher for their assistance during the ball season. He noted that Ald. Fisher donated an air conditioner and new lights for the concession stand. He stated that the city guys installed the lights and that they were working great. Clyde stated that the Recreation Board did well by getting the ball field lights donated and would be working on getting them installed in the future. He said that they might have to ask the Board for some help financially to get the lights installed. Stewart said that if they were installed he could schedule several tournaments which would bring in a lot of money. Mayor Richmond stated that he wanted to thank Stewart for all his hard work during the last two years.

The Board discussed the bills for August 2, 2011 for $20,274.41 including transfers. Ald Kohley moved to approve the bills in the amount of $20274.41. Ald Fisher seconded. Ald Fisher, Kohley Lett and Hess voted aye with 0 nays.

Ald Fisher moved to adjourn. Ald. Kohley seconded. Ald Fisher, Kohley Lett and Hess voted aye with 0 nays.

                                                  __________________________

                                                      Greg Richmond, Mayor

 

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

                                                                                                     Approved: ____________________

                                                                                                      Date: ________________

 

 

 

 

 

 

 

 

The Board of Aldermen held a special meeting Friday July 22, 2011 at 7:00 PM.  Those present included Mayor Greg Richmond Alderpersons JR Fisher, Keith Kohley, Kristin Lett and Ald Hess. Also, present was City Clerk Paula Brodie. Guests included Steve Wimpy, and Mr. and Mrs. Denis Kolb

 

The Mayor called the meeting to order at 7:00PM.

 

The Board discussed the Iris System. JR Fisher stated that after the last meeting he had looked into the IRIS system; he thought it was a very good system and he thought that the Board needed to just go ahead and vote on it now. Mayor Richmond stated that the Board had tabled the discussion for the next regular meeting; that he thought because of that they needed to wait to have an open discussion at that meeting and that he did not see why the Board was rushing to vote on it. Ald Kohley stated that if the Board would go through Joplin they would see why the Board needed to hurry and get the system. Ald Fisher stated that if the city could go ahead and get the system they could go ahead and collect the membership money. Ald Kohley stated that Greg Sweeten had let the county’s IRIS system expire and then miraculously after the City of Goodman had their Board meeting on July 5^th he renewed his contract for the system. The Board asked how the clerk got on the system. She stated that she was at a meeting where Greg was talking about the IRIS system and she asked for a membership application. She stated that he said anyone could get on the system. She said that she understood that he had put a notice in the paper telling people about the systems and how to join.

 

Denis Kolb stated that Greg’s IRIS system expired on January 21^st. 2011 and had not been renewed until the City of Goodman’s board held their meeting on July 5^th. 

 

It was noted that the City would need to renew their contract every year at a fee of $560.00. Ald Fisher stated it made more since for the City to make the money by signing people up then the county.

 

Greg Richmond stated that he was not against the IRIS system, He stated that his only problem with voting on it was that it had been in the paper that the board was going to discuss it at the next board meeting

 

Ald Hess asked if it was true that the Emergency Management Department would be paying $560.00 for the system and then would turn around and make the citizens join to pay for it. Ald Lett stated that the City couldn’t make people join however the City was only going to charge each citizen $1.00 per membership. She said that up to 5 members of the persons family would be allowed to be included on that membership.

 

Denis Kolb stated that the city would be charging the $2.00 membership fee.  He said that if the other city’s join under the City of Goodman they will charge the $2.00 membership fee, keeping $.75 and sending the City of Goodman $1.25.

 

Denis stated that he wanted to join the IRIS system so that the emergency management department could warn the people in Goodman of approaching storms. He said that he was very concerned because his department had been told to stay off the radio during storms which was very distressing to him.

 

Ald Lett stated that she had been in the EOC when people had come in scared because they had no where to go during storms. She stated that she would like to see the City purchase the IRIS system, which would allow the City to make some money from the membership’s allowing the City to use the excess funds to build a storm shelter.

 

Ald Kohley stated that he wanted it on record that there have been three times that Greg Sweeten had ordered the people from the City of Goodman’s Emergency Operations Center off the radio during storms.

 

Steve Wimpy stated speaking as a citizen of Goodman he thought that the IRIS system sounded very good and he did not think that if the Board wanted to go ahead and vote on it now there would be any complaints from any other citizens. He said he thought the other citizens would not mind that the Board went ahead and voted on purchasing the system during a special meeting instead of waiting for a regular meeting.

 

Mayor Richmond stated that it seemed like the Board wanted to go ahead and vote with out waiting for the next session and as there was a citizen present who agreed with the Board he would entertain a motion to approve the City of Goodman purchasing the IRIS system. Ald Fisher moved to purchase the IRIS system allowing the EOC to run the system. Ald Kohley seconded the motion. Ald Fisher, Kohley, Lett and Hess voted aye with 0 nays.

 

The Board agreed to have an open meeting to explain how the system works..

 

Ald Kohley stated that he wanted it on record that he appreciated the Board’s voting on the IRIS system as it had bothered him greatly that the City’s Emergency Management Department had not been able to worn the people in the past.

 

The Board discussed Missy Freund’s filing for unemployment benefits.

 

Ald Kohley stated that it worried him that she had been keeping a record of the violations that the City’s Board of Aldermen was supposed to have done. He said that he had a problem with her threatening the Board to use the information and that in the past she had threatened twice to sue the city.

 

Ald Hess stated that if there was something wrong with her work, or with her attitude the Board could deny her request, however since they were not able to say that  he felt that the city should let her have her unemployment benefits.

 

Mayor Richmond asked for a motion allowing her application for unemployment to go through. Ald Hess moved to allow Mrs. Freund’s application to go through. The motion died for a lack of a second.

 

Mayor Richmond asked for a motion to deny her request for unemployment benefits. None of the Aldermen made the motion.

 

The Mayor noted that without a vote on either motion her request for unemployment benefits will go through.

 

The Mayor noted that the Board of Aldermen was now going to vote to go into closed session pursuant to RSMO. Section 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.

 

Ald Fisher moved to go into closed session at 7:42 PM.  Ald Kohley seconded. Ald Fisher, Kohley, Lett and Hess voted aye, with 0 nays.

 

The Board came out of closed session at 9:40PM with no announcements.

 

Ald Lett moved to adjourn the open session at 9:40PM Ald Hess seconded. Aldermen Fisher, Kohley, Lett and Kohley voted aye with 0 nays.

 

                                                                                                                                                                                                                                                                                                                                                                                            __________________________

                                                                                                 Greg Richmond, Mayor

 

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

                                                                                                     Approved: ____________

                                                                                                     Date: ________________

 

 

The Board of Aldermen held a meeting on Tuesday night July 19, 2011 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, JR Fisher and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie and Officer Curt Drake. Guests included Carlton Lewis, Gene Lett, ______ Davis, Dawn Bunch, Clyde Davidson, Jim Morgan from the Goodman Area Fire Protection District, Dawn Davidson, Denis Kolb, Goodman Emergency Management Director, Bill Rataczak, and Lisa McCool Rataczak,  from 911. Also present were Amye Buckley, Neosho Daily News and Joyce Haynes from the McDonald County Press.  

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from July 5, 2011.  Ald Lett asked for amendments to be added to the minutes from July 5, 2011. She stated to clarify what happened on the day Ald Kohley asked Missy for the closed meeting minutes. She stated that she was present and that Missy refused to give Ald Kohley the minutes but failed to give him a reason why she wouldn’t give them to him. Ald Lett also asked that it be made clear that she did not tell Missy at the meeting on July 5, 2011 that she should have gone into JR’s business to see if he was there. She also asked that it be noted that the minutes reflected that Missy had stated that during the ice storm not one of the Board members came by to see if anyone needed anything. Ald Lett asked that it be added to the minutes that no one from City Hall had contacted the Emergency Management Department either. Ald Kohley asked that it be noted also that he was not with Ald Fisher as reported because that would have been a violation of the sunshine law. Ald Hess stated that he would like to add a correction also. He stated that he wanted it made clear that he said that the Board had not been fair to him, not Missy when they would not discuss why they were terminating her with him. Ald. Fisher moved to approve the minutes from July 5, 2011 with the above noted amendments and corrections. Ald. Kohley seconded. Aldermen Fisher, Kohley, Lett and Hess voted aye, with 0 nays. 

The Board of Aldermen discussed the minutes from the special meeting on July 7, 2011. Ald Hess moved to approve the minutes from July 7, 2011. Ald Kohley seconded. Aldermen Fisher, Kohley, Lett and Hess voted aye, with 0 nays. Ald Hess asked if the Board needed to approve the closed minutes also The Mayor stated that they were included with the regular minutes.

The Board discussed a request by Robert Adams to average his water/sewer bill. It was noted that Mr. Adams works nights but David reported that he had been monitoring Mr. Adams meter and stated that if Mr. Adams did have a leak it had stopped. Ald Fisher moved to average his water and sewer bill. Ald Lett seconded. Ald Fisher, Kohley, Lett and Hess voted aye, with 0 nays.

The Board discussed going over applications for the Asst. City Clerks Position. They agreed to meet in closed session on Friday the 22^nd at 7:00 PM to discuss the hiring, firing or disciplining of personnel.

The Board discussed renewing the support contract for the Jayhawk water billing software. The Clerk noted that with a new water clerk being hired she might have to call and ask for more support than usual. Ald Hess moved to renew the contract with Jay Hawk. Ald Kohley seconded. Ald Fisher, Kohley, Lett and Hess voted aye with 0 nays.

The Board discussed allowing the Mayor to sign a letter approving the Goodman Area Rural Fire District retaining a repeater on the water tower at 203 W. Barlow. The Board discussed with Jimmy Morgan the fire districts need to have a letter of approval from the Board allowing them to maintain the antenna on the city water tower. Ald Lett moved to allow Mayor Richmond to sign the letter. Ald Kohley seconded. Ald Fisher, Kohley, Lett and Hess voted aye with 0 nays.

The Board discussed the following old business:

The Board discussed Jesse Ruby’s water problem. Ald Fisher stated that Jesse Ruby and Mr. Cantrell said they would be willing to sign the easements. He said that Mrs. Wiley needed some extra time for her son to read the easement when he gets back from vacation. The Board agreed to table further discussion until the next meeting.

Clyde reported that the awards banquet for the ball program is set for July 23^rd at the ballpark from 12:00PM to 3:00PM. He also noted that the Recreation Department had picked up the lights from the Neosho School. He said that Empire might help them install them and that they will need a new breaker box. He said there will be some added costs to install the lights. He noted that there will be food and fun things for the kids to do at the awards banquet and he told the Board that they were all welcome to attend.

Dennis Kolb asked if the Board had looked at the proposal on the IRIS system. He said that IRIS has agreed to lower the cost per person from $1.50 to $1.00. Lisa McCool stated that the 911 Board is interested in getting the IRIS system also. She stated that they had looked into the reverse 911 system which would cost $1.00 per person. It was noted that if the City does get the IRIS system they could offer it to 911. The Denis stated that he would like to see the city bill the charge out on their water bills. Dennis stated that if the city had the IRIS system they could sign up other cities like Tiff City, Noel, etc. Ald Hess stated that he thought it would be a good idea but he didn’t think that the city could force the landowners to pay for the memberships. Dennis stated that the City was not allowed to sound the tornado siren now to warn people of approaching tornados but if they had the IRSI system they could.  He stated that it will cost $2.00, $1.00 for IRIS, $.75 cents to the 911 and .25 cents to the city for maintaining the system. Dennis stated that it would cost $560.00 for the initial set up fees. It was noted that the tornado siren could only be sounded by the Fire Chief or the McDonald County Emergency Management Director.

The Mayor stated that it sounds good, but asked shouldn’t the city ask the people if they would be interested. Clyde Davidson stated that maybe the city could hold a public meeting to discuss the system. Dennis Kolb stated on December 31stst 2010 there was a tornado in Arkansas. He said that the Goodman Emergency Management Department was the only department on duty. He said that if there had been a tornado in Goodman there would have been no way to warn the citizens. Ald Kohley stated that their hands were tied right now and they can not inform the citizens, he stated that it was really frustrating. Lisa McCool stated that her 911 board has asked her to contact the cities, and water districts to see if they wanted to ask their customers if they would consider joining the IRIS system. Ms. McCool stated that her Board had not made any final decisions but if 911 could work under another city the 911 Board would not have to pay for every residence in McDonald County, only those people who would decide to opt-in and pay for them selves would be counted.

Ms. McCool was asked why 911 and McDonald County Emergency Management Department both had to have the system. She stated that 911 and the McDonald County Emergency Management Department are not connected. Ms. McCool stated that the McDonald County system has only 200 available slots on its IRIS system right now but she would like to see the whole county signed up.  

Mayor stated that it was obvious that everyone was in agreement that the IRIS system was needed, however there were many questions that still needed answered. The Board agreed to table further discussion until the next regular board meeting. 

The Mayor stated that he had met with Callie Hudson and Sy Warner from the Cornerstone Bank and received the check for $6500.00. He stated that he had contacted Paul Sprenkle to see if he wanted to be in the picture to represent the Goodman Betterment Club, as the club had been the ones to start the building. He noted that the $6500.00 is part of the $20,000.00 that the Cornerstone Bank has promised to the City if it receives grant funding. He also noted that the city had received two bills on from Hudson Consulting for $2,744.00 and one from Paragon Architecture. The Board discussed the bills, and how they do not have a written contract with Ms. Hudson stating what her fees are. The Board agreed to not pay the bills but table discussion of their questions for the next Board meeting.

Clyde stated that the Betterment Club still intended to guild the fence at the new city par, however the club has not met to make their final plans.

The Department heads gave the following reports:

Tom West- not present

David Brodie- reported working on the plans for the hookups for the generators. He noted he needed more time to get the plans drawn up. 

Dawn Bunch –no report

Paula Brodie – no report 

The Board discussed the following new Business:

1.      Note:  Karen Freund filed for unemployment benefits. The Clerk asked about does the Board want to allow her to receive the unemployment benefits or not. Ald Fisher asked if it could be discussed in the closed session on Friday. The Mayor stated that he didn’t think it needed to be discussed in closed session.  Ald Fisher stated he had some questions and would like to know if he could have some time to make some phone calls. Mayor Richmond stated that the Board would have an open session to discuss the claim for unemployment benefits and then go into closed session for personnel

2. Note:  The new check signers signed the City’s Certificates of Deposits.

3. Note:  City wide yard sale will be on July 30^th, 2011 from 8:00 am to 3:00pm. Don’t forget to sign up for the city map. Names must be turned in by the 25^th.

The Board discussed the bills for July 19, 2011 for $25696.05 including transfers. Ald Lett asked what the CCR Report was and why was it placed in the Arkansas Paper. David stated that it was an annual report to the citizens on the water that is tested twice monthly and required by the Department of Natural Resources. He stated it had to be run in the paper and posted at three places. He stated that he had posted it at First Community Bank, the Goodman Post office and City Hall. It was noted that the Northwest Arkansas News owns the local paper. The notice was run in the McDonald County Press. Ald Fisher moved to approve the bills in the amount of $25,696.05. Ald Kohley seconded. Aldermen Fisher, Kohley, Lett and Hess voted aye with 0 nays.

Ald Kohley moved to adjourn. Ald Fisher seconded. Aldermen Fisher, Kohley, Lett and Hess voted aye with 0 nays.

 

                                                                            __________________________

                                                                             Greg Richmond, Mayor

 

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

                                                                                                     Approved: ____________________

 Date: ________________

 

 

 

 

 

 

The Board of Aldermen held a Special Council Meeting on Thursday night July 7, 2011 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, JR Fisher and Ald Hess. Also present were Clerk Paula Brodie and Supervisor David Brodie and guest Calvin Cantrell. 

The Mayor called the meeting to order at 7:01 PM. 

The Mayor acknowledged Mr. Cantrell. The Mayor stated that as he understands it right now there is a possibility that the city can set two meters on an electrical easement, one to Jesse and one to Mr. Cantrell. The line that is already there would be changed into a city main line. 

Ald Hess stated that he understood that the easement the Board talked about at the last meeting was actually an ingress egress for the electric company to reach their lines not a permanent easement. Mr. Cantrell stated that he had asked the Board in the past to allow him to be allowed to install a couple of meters on the existing two inch line but was told that he could not as the line was not a main line but his private service line. It was noted that several of the past owners of the property were told the same thing. 

Mr. Cantrell stated that he had sold the land to Jesse at a lesser amount because there was no water to the acreage Jesse wanted and he said that Jesse understood when he bought the property that he would have to put in a well. Mr. Cantrell stated that he could have gotten a much better price for the property if he knew that the City was going to allow Jesse to have a meter also. He said if the Board does give Jesse a meter he felt that the least they could do would be to give him two meters so that he could sell his acreage in smaller lots. He said he had 4 acres left that he would sub divide if the Board would give him the extra meters. Mr. Cantrell stated that he understood that the service line ran across three private properties.  

Ald Lett asked how the line was installed without easements. It was noted that the Pendleton’s had a verbal agreement with the landowners that they ran the line through. There were no permanent easements given to the Pendleton’s or recorded on the properties. It was also noted that they knew that they were responsible for the costs of any repairs and maintenance to the line.  

The Board discussed how many houses could be put on the line. David stated that the line would have to be 6” so that a fireplug could be set for fire protection. David stated that the line has been in for twenty years with trees and shrubs growing over the line. He stated that he believed the line would be a maintenance problem because of the vegetation and the length of time the line has been in.  

Ald Fisher stated he would like to see the city help Jesse and Mr. Cantrell out by letting them each have a meter. Ald Hess stated that he would like to see that also but that it needed to be done correctly to keep from having problems in the future. He stated that right now the line is a private line and runs through 3 separate private properties, with no easements.   

Ald Lett asked if the Board could approve giving Mr. Cantrell the extra meters, if he would agree that the line is still his private property and his responsibility to maintain. 

David stated that back in 1992 the Board allowed the Pendleton’s to run a line from the City right of way to the house on their property, with them installing the line and placing the meter at the house. He stated that the Board has agreed that this was a mistake and should never have been allowed. He stated that back in 2004 when the water project began they corrected the problem by setting the meter back on city right of way. He said it took over 12 years to correct the mistake that was allowed in 1992.  He said that if the Board approves a meter for Jesse and maybe two for Mr. Cantrell to be placed on that private line they are again making a mistake that future Boards will have to deal with. It was noted that Loren Garren put the line in at Mrs. Pendleton’s expense. He said that he would like to see the Board set the meters at the city right of way where Mr. Cantrell’s meter is now and have Jesse run his line to the meter. 

Ald Lett stated that if they all agreed that the lines were still owned by Mr. Cantrell could not the Board approve it. Mr. Cantrell stated so if the line breaks now who would be responsible to repair the line. He was informed that he would be responsible. 

Mr. Cantrell asked if the road was a public road that runs by his and Jesse’s properties. He was told that the road was actually private property however the county has been maintaining it. It was discussed whether or not to ask the County to apply to the landowners to give the land to the County for a road.

The Board discussed who pays for the costs of subdividing property and at whose expense would the water line be ran.

Ald Hess stated that the city should get a permanent easement from the Wiley’s if they are going to allow for the meters to be set on Jesse’s property.

The Mayor stated that the Board was going into recess so that they could all go over to the property in question and actually see what each of them were talking about. It was noted that no decisions will be made during their recess, only information gathered for decision making when the meeting is called back into order. The Board left in separate cars at 8:00 PM

The Mayor noted he was calling the Board meeting back to order at 8:25 PM after returning from their information trip. The Mayor stated that if the city takes the water lines, the city would need to have permanent easements from Mrs. Wiley, Mr. Cantrell and Jesse Ruby. The Mayor stated that Jesse and Mr. Cantrell would be responsible for the cost of the meters, setters, vaults and the water lines. David stated it could cost up to $2,000.00 or more to make the changes the Board had discussed. The Board agreed that Mr. Cantrell should receive one meter for free, because during the water improvement project all landowners who had meters were given new ones for free and let him purchase one more meter. The Mayor asked would he be willing to sign over the line and give the city a permanent easement to the city.  Mr. Cantrell stated that he would if he could have the two meters.

Ald Fisher suggested that the Northward Aldermen approach Jesse Ruby and Ms. Wiley for permanent easements. The Board agreed. The Clerk will get out easements from the water project to see if they can be used instead of drawing up new easements.

The Mayor called a recess for 10 minutes at 8:48PM. The Mayor called the meeting back into session at 8:54PM

The Mayor noted that the Board of Aldermen is going into closed session pursuant to RSMO. Section 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.

Ald Kohley moved to go into closed session at 8:54PM. Ald Fisher seconded. Ald Fisher, Kohley, Lett and Hess voted aye with 0 nays.

The Board came back into open session at 9:20PM

The Mayor stated that he would entertain a motion to hire Charlotte Bergen and Dolly Payne to clean the city hall.

Ald Lett moved to hire Charlotte Bergen and Dolly Payne to clean the city hall. Ald Kohley seconded. Ald Fisher, Lett, Hess and Kohley voted aye, with 0 nays.

Ald Hess moved to go adjourn the open session. Ald Fisher seconded. Ald Hess, Fisher, Ald Kohley and Lett voted aye with 0 nays.

                                                                                          __________________________

                                                                                  Greg Richmond, Mayor

 

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

 

                                                              Approved: ____________________

                                                                   Date: ________________

.

The Board of Aldermen held a meeting on Tuesday night July 5, 2011 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, JR Fisher and Bill Hess. Also present were Chief Tom West, City Supervisor David Brodie, City Clerk Paula Brodie Tax Collector Dawn Bunch, Judge Clyde Davidson and Officer Curt Drake. Guests included Callie Hudson, McDonald County Emergency Management Director Greg Sweeten, Dawn Davidson, Nick Myers, CPA, Missy Freund, Dean Freund, Carson Bunch, Amye Buckley, Neosho Daily News and Joyce Haynes from the McDonald County Press.  

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from June 21, 2011. Ald Fisher moved to approve the minutes from June 21, 2011. Ald Kohley seconded. Aldermen Kohley, Fisher, Lett, and Hess voted aye, with 0 nays. 

The Board of Aldermen discussed the minutes from the special meeting on July 1, 2011. Ald Kohley moved to approve the minutes from July 1, 2011. Ald Fisher seconded. Aldermen Fisher, Kohley, Lett, voted aye, with Aldermen Hess voting no.  

The Mayor acknowledged Greg Sweeten the McDonald County Emergency Management Director who gave the Board a demonstration on how the IRIS emergency alert system works. He informed the Board that the programs set up fees, etc where all paid for by Homeland Security. He stated that in the near future the National Weather Service will be issuing the actual weather alerts on the IRIS system to all people who are on it. Mr. Sweeten stated that the Board could set up their City Clerk, Sewer/Water Supervisor, Mayor, Emergency Management Director, and Fire Chief as administrators on the system. The advantage of this would be that they could put out alerts such as a busted water line, boil orders, burning bands, etc. He stated that in the past the Homeland Security paid for the yearly subscription price of $2.00 but has since quit paying that fee. He stated that all citizens from McDonald County can be signed up by filling out a form and sending it to him. He encouraged everyone to sign up. 

The Mayor acknowledged Nick Myers, who gave the 2010 Audit report. Mr. Myers stated that the Management Discussion and Analysis part of the audit report is put together so the audit is in plain terms. The rest of the audit is put together in financial reports. Mr. Myers said that the City has a total capital of assets in the amount of $4,070,155.00 with total liabilities of $1,164,867.00. The difference is a total net asset of $2,905,288.00 Nick Myers stated that he always encouraged the board by saying to be diligent in making sure to watch for segregation of duties. He noted that the audits are put together differently from years ago. He stated that the assets were not included in audits in the past but they were now. Ald Kohley moved to accept the audit report. Ald Fisher seconded. Ald Fisher, Kohley, Hess and Lett voted aye, 0 nays. 

The Board discussed Bill# 2012-424 for Ordinance # 2012-434 regarding changes to the personnel policy. The Mayor read the Ordinance for the second reading by title only. Ald Fisher moved to approve the second reading of Bill # 2012-424 for Ordinance #2012-434. Ald Kohley seconded. Ald Fisher, Kohley, Lett and Hess voted aye with 0 nays.  

The Board discussed the hiring of someone to clean city hall. It was noted that there are 8 applicants at this time. The Board stated that they would like to go over all of the applications. Clyde Davidson suggested that they might want to set up a committee to give the Board a recommendation. The Board agreed that they all wanted to be involved with going over the applications and interviewing the applicants. The Board set a special meeting at 6:30PM on July 7, 2011 to go over the applications. 

The Board of Aldermen discussed the following old business:

          1.      The Board discussed Jesse Ruby’s water problem. JR Fisher said that per the recorded deed at Pineville it shows show that there is an easement that runs along Mr. Ruby’s property. He stated therefore he would move to have the city set meters side by side at Mr. Ruby’s property, placing Mr. Ruby’s meter first and then Mr. Cantrell’s. Ald. Hess said that the Board had previously acknowledged that the past Board should never have let the meter be set but setting meters for the Ruby’s and Cantrell’s only makes it worse. The Mayor noted that the line to Mr. Cantrell’s is a private service line, not a city line which means that if the city sets a meter on that line the water to Mr. Ruby’s would be through a service line to Mr. Cantrell’s. Ald Fisher stated that the attorney had advised the Board that they could go either way on their decision. Ald Fisher stated that the City could give him water so why don’t they. David stated that there was no doubt the city wanted to give him water the question was how to go about it.  The Mayor asked where the meters would be set. Ald Fisher stated on Mr. Cantrell’s line. The Mayor stated that Mr. Cantrell might be willing to let Jesse have water but how will the city maintain the line. He said that the line will still belong to Mr. Cantrell. Ald Fisher stated that New Mac is willing to allow the City to use their easement so that the city would me able to maintain the line. David Brodie stated that he believed that New Mac does not have an easement only an ingress and egress. Ald Fisher asked the Board to ask Mr. Cantrell to come to a meeting to discuss getting his permission to allow the city to install a meter on his line for Mr. Ruby. The Board agreed to ask Mr. Cantrell to attend a meeting. Ald Fisher stated that he retracted his motion to approve setting the meters until after the Board meets with Mr. Cantrell. The Board agreed to a special meeting on July 7^th at 7:00PM. 

        2.      The Board discussed the electric hookups for generators at the Police Station and City Hall. The Mayor stated that Mr. Bunch brought up a valid point at the last meeting about the bidding process. He said that he felt that the city should advertise for new bids. David asked the Board if Carson could be included in drawing up the specifications for the bids.. The Board decided it needed to reject any bids that they had already received. Ald. Fisher moved to reject the bid from Gilliam Electric. Ald Lett seconded. Ald Fisher, Kohley, Lett and Hess voted aye with 0 nays. 

          3.   The Board decided to table further discussion on the annexation of 59 Highway south to Splitlog Road until Ald Fisher could look over the paper work. Ald Fisher will let the Board know when  the item should be placed back on the agenda.

          4.  The Board discussed whether or not to purchase a back flow preventer. Ald Fisher stated he would like to see the Board continue to offer the service of selling water to people who need to haul it to areas outside the city. After discussion the Board decided to go ahead and purchase a back flow preventer to be able to offer water to those who wanted to haul it. Ald Lett moved to allow David to purchase a back flow preventer with a limit of $600.00. Ald Kohley seconded. Ald Fisher, Kohley, Lett and Hess voted aye with 0 nays.

 The Department heads gave the following reports:

 Tom West- no reports

 David Brodie stated that the DO meter quit at the Treatment Plant, so he can’t keep track of the oxygen level and temperature. He stated that the Department of Natural Resources requires him to keep this information daily. He reported that the cost for a portable one is around $800.00 and a bench top one will cost $1200.00 to $1400.00. David stated he originally hoped to repair the broken one it but that it is over 20 years old. He stated that he had been in contact with a salesman to see if he could get parts but was afraid that he would not be able to because of the age of the equipment. David stated that he would advise purchasing the portable DO meter for $800.00. Ald Lett asked if the meter had a warranty. David stated that the portable one has a three-year warranty. The meter would be purchased through USA Blue Book. Ald Lett moved to allow David to order a portable DO meter. Ald Kohley seconded. Ald Fisher, Kohley, Lett and Hess voted aye with 0 nay votes.

David stated that he needed to order 6 new Sensus meters for around $122.00 a piece. Ald Fisher asked if he could check for comparative prices. David stated that Sensus was a specific meter sold by salesmen working specific areas. Ald Fisher moved to allow him to purchase the 6 meters at $122.00. Ald Lett seconded. Ald Fisher, Kohley, Lett and Hess voted aye with 0 nays.

David informed the Board that he has a very small amount of compact rock to use to repair water lines. He asked the Board to allow him to purchase a load of rock. Ald Hess moved to allow David to purchase a load of compact rock. Ald Fisher seconded. Ald Fisher, Kohley, Lett and Hess voted aye, with 0 nays.

David reported that Stewart Pace had informed him that the lights in the concession stand were not working correctly. David stated that he thought they just needed replaced. Ald Fisher offered to go with him to the concession stand to look at the lights and offered to go with him to purchase them as he felt he might be able to get a better price. David stated that the stools in the bathrooms at the ballpark had been reported as leaking. He said he had looked at them but was not sure they were leaking. Ald Fisher stated they could look at those too while they were at the ballpark and then check on prices.

Dawn Bunch asked if there were any questions on her report. There were none.

Paula Brodie- no reports.  

The Board of Aldermen discussed the following new business:

Callie Hudson was acknowledged by the Board. She stated that she had been working on grants to finish the Community Building. She stated that she was at a place with the Rural Development application that they required a preliminary architectural drawing and land survey. She stated that Rural Development did not require bids to be placed in the paper however they had a list of surveyors, architects and engineers that she was to solicit bids from. She stated that she had received two architect bids; however one of them is no longer in business. She said the one bid she has is from Perigone Architecture. She said that they have been doing a lot of work in this area. She noted that the cost for the preliminary drawing and the survey will cost around $8,000.00. She said knowing the city did not have much money she had asked businesses in the area for assistance. She stated that Cornerstone Bank had offered $10,000.00 to the city to help pay for the preliminary plans. She stated that all they asked for in return was to have a photo opportunity of the city receiving the check and to display the plans for the Community Building in the lobby of the bank. Callie asked what perimeters the Board would allow her in applying for the grant. She was told to proceed with the application, staying in contact with the Mayor. Ald Fisher moved to accept the $8,000.00 from Cornerstone Bank to pay for the preliminary drawing and survey. Ald. Kohley seconded. Ald Fisher, Kohley, Lett, and Hess voted aye, with 0 nays.

Clyde stated that the Ballpark is hosting an awards ceremony on July 23, 2011 from 12:00 to 3:00 PM He stated that they would like to have the fire department present with a truck to spray the kids with water if they wanted to be sprayed. The Board agreed that it would be OK. Clyde stated that the recreation department is receiving 36 lights from the contractor who is installing new lights for the Neosho R5 School District. He noted that the agreement was for the contractor to do something with the old lights and they are giving them to the Goodman Recreation Department to be installed at the Goodman Ballpark.

Missy Freund ask to be acknowledged by the Mayor. She stated that she understood that the Board of Aldermen held a closed personnel meeting on July 1^st. She said that she had received a call around 8:00PM from the Mayor stating that she had been fired. She asked the Mayor to read the vote that was taken during the closed session. She noted that the Open Meetings Law requires the vote taken during a closed session must be released to the public within 72 hours of the closed meeting. She noted that it had been more than72 hours since the Board had held their meeting. The Mayor read the following roll call vote Ald Fisher voted yes, Ald Kohley voted yes, Ald. Lett voted yes and Ald Hess voted no. Ms. Freund then asked the Board to explain why they had fired her. Ald Fisher stated that he could answer that. He said that he had asked the Missouri Municipal League and that they had told him that the Board did not have to discuss why they had fired her. Missy stated after being an employee for several years she thought the least the Board would do was talk to her first if they had a problem with her work. She stated that none of the Board members had ever talked with her about the way she did her job. Tax Collector Dawn Bunch stated that Missy worked very hard and she wondered why the Board would not give her a reason for firing her. Ald Kohley stated that City Code Section 117.080 paragraph G allows the Board to terminate an employee for cause or no cause at all. Ald Hess stated that it was not fair that the Board did not discuss the problems with Missy before any vote was taken. He stated in fact he was never told the reason why the other Board Members voted to terminate her. He stated that he would like for the Mayor to call another closed meeting with the Attorney present. Missy asked how did the Board vote to fire her without discussing the reasons to remove her.

Clyde Davidson stated that as a citizen he is concerned that a Board would decide to remove Missy without even talking to her, or to Paula who works with her. He said it concerned him that they let an employee go without any discussion.

Missy stated that the other day Ald Lett and Ald Kohley were in the City Hall and asked her to give them the Closed Minutes from previous Board meetings. She stated that she told them that she could not provide the minutes to them. She said she explained that Paula was the custodian of the records, not her and therefore she could not give the minutes to them. She said she believed that Ald Lett and Ald Kohley were upset with her because she refused to give them the records. Ald Lett stated that it was Missy’s interpretation that they were upset with her. Missy stated that it was noted that the two of them left the City Hall and went to Ald Fisher’s business.  Carson Bunch stated that would be a meeting if there were three of them together. Ald Lett stated that Missy should have gone into the business to see if Ald Fisher was present. Missy stated that she did not say that they had met with Ald Fisher, just that they were at his business. Ald Lett stated that there is no violation when two members meet at a time. Ald Hess stated that the Open Meetings Law was specific about members circumventing the open meeting law by meeting two at a time. Ald. Hess then stated that he still did not understand why the Board fired Missy. Ald Lett stated that she had talked with several business owners and people around town about Missy’s work and had received complaints. Ald Lett noted that Mayor Wilson had to reprimand Missy during his time as Mayor. Mayor Richmond stated that it was obvious that Missy was not going to get an answer. The Mayor stated that he did not know why Missy was fired either. Missy stated that she did not want her job back as she did not want to work for a city that treated their employees the way they did. She also commented that she had been keeping a record of things the Board had done in the past. Ald Lett called her on that comment and Ms. Freund stated that she could write down things if she wanted to in her own home. Missy stated that she had always treated the citizens with respect. She stated that she and her husband had fixed citizens water and sewer lines, mowed peoples grass who could not afford to pay someone and even shoveled snow out of the driveways of elderly people in town when David had snow plowed the streets. Ald Lett stated that Missy should have contacted the Board if people were complaining about David covering their driveway entrances. Missy stated that she was told by David that it was his job to snow plow the streets not shovel out driveways. Ald Lett stated that she should have told the Board. Missy stated that during the snow storm none of the Board members even came to the city hall to see if anyone needed anything.

Clerk Paula Brodie stated that the clerks made several decisions every day. She asked if the Board wanted every request brought to them in the future. She explained that the clerks and the other employees handled situations, some of them very stressful on a daily basis without calling the Board or the Mayor. She stated in fact on the day the Board terminated Missy she had handled a customer by herself who was very loud, offensive and using vulgar language at her because she had shut off his water service. She told the Board that the owner of the rental trailer had requested Missy to shut off the water service for non payment.

Ald Lett stated that she wanted it on the record that she did not appreciate the clerk screaming at her. Paula stated that she was sorry for getting loud but that the reason was that she was very upset and anxious about the whole situation. She stated that the Boards actions on Friday had her and every one of their employees afraid of loosing their jobs.

The Mayor stated again that it was obvious that Ms. Freund was not going to get a reason for her being terminated and that the Board needed to move on with their agenda.

The Board discussed the bills for July 1, 2011 for $32,652.08 including transfers. Ald Fisher moved to approve the bills. Ald Kohley seconded. Aldermen Fisher, Kohley, Lett and Hess voted aye with 0 nays.

Ald Kohley moved to adjourn. Ald Fisher seconded. Aldermen Fisher, Kohley, Lett and Hess voted aye with 0 nays.

                                                                                                        __________________________

                                                                             Greg Richmond, Mayor

 

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

                                            Approved: ____________________

                                            Date: ________________

 

 

 

 

 

 

 

The Board of Aldermen held a meeting on Friday night July 1, 2011 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, JR Fisher and Bill Hess. Also present was Clerk Paula Brodie. 

The Mayor called the meeting to order at 7:00 PM.

The Mayor noted that the Board of Aldermen is holding a closed session pursuant to RSMO. Section 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.

Ald Fisher moved to go into closed session at 7:00PM. Ald Kohley seconded. Ald Fisher, Kohley, Lett and Hess voted aye with no nay votes.

The Mayor adjourned the meeting at 7:10PM.

                                                                                     ______________________                                                                                                                                                                                                                                                                                                                                                                                        __________________________

                                                                                   Greg Richmond, Mayor

 

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

                                                                                        Approved:___________________

                                                                                         Date: ________________

 

 

The Board of Aldermen held a meeting on Tuesday night June 21, 2011 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, JR Fisher and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie and Officer Curt Drake. Guests included Jim Westcott, Bev Wescott, Terry Wescott, Kim Kozlowski, Ryan Kozlowski Carson Bunch, Marshall Long, Calvin Wilson, Jimmie Morgan and Jesse Ruby. Guests included Amye Buckley, Neosho Daily News and Joyce Haynes from the McDonald County Press.  

The Mayor called the meeting to order at 7:00 PM. 

The Board of Aldermen discussed the minutes from June 7, 2011. Ald Fisher moved to approve the minutes from June 7, 2011. Ald Kohley seconded. Aldermen Hess, Kohley, Lett, and Fisher voted aye, with 0 nays.  

The Board of Aldermen discussed the minutes from the special meeting on June 14, 2011. Ald Kohley moved to approve the minutes from June 14, 2011. Ald Hess seconded. Aldermen Hess, Kohley, Lett, and Fisher voted aye, with 0 nays.  

The Mayor acknowledged James Wescott who requested a variance to set a double-wide trailer at 105 W. Garner. It was noted that he would be replacing a double-wide that burned recently at that location. Mr. Wescott showed the Board a picture of the double-wide that they are buying. He told the Board that he had purchased a demolition permit and that Jimmie Morgan is in the process of tearing down and removing the burned out trailer. Ald Fisher moved to approve the variance. Ald Kohley seconded 4 ayes, 0 nays. 

The Board held a Public hearing for comments on the McDonald County Hazard Mitigation Plan. The Clerk explained how the plan was put together. She noted that Harry S Truman Coordinating Council had been hired through a grant by Jasper, Newton and McDonald County to help draw up their Hazard Mitigation Plan which is required by FEMA. She noted that the City of Goodman is included in the McDonald County plan as all the cities in the county were. She noted that they have been working on the plan since March of 2010. She stated that there were 4 items on the City’s action plan at this time. They were as follows: Install a generator at the main well, continue compliance with the National Flood Insurance Program, look into adopting the International Building Code and International Residential Code into the City’s Code book, and to educate the community on how to respond to emergencies, such as tornados, ice storms, flue season, etc. Ald Kohley asked that the Board add implementing the IRIS program as another action in the City’s plan. The Board agreed to the Action plan including adding the implementation of the IRIS program. The Board asked the Clerk to contact Greg Sweeten to see if he could attend the next Board meeting to talk with them about the IRIS program. There were no other comments from the public. 

The Mayor noted that Callie Hudson was not present yet so the Board would move her down farther on the agenda. 

The Board discussed Bill# 2012-424 for Ordinance # 2012-434 regarding changes to the personnel policy. The Mayor read the Ordinance for the first reading by title only. Ald Fisher moved to approve the first reading of Bill # 2012-242 for Ordinance #2012-434. Ald Lett seconded. Ald Hess, Kohley, Fisher and Lett voted aye with 0 nays. 

The Board discussed the need to replace Jennifer Simpson who cleaned the City Hall. It was noted that she had turned in her resignation due to personnel reasons. The Board decided that if anyone was interested in the job they could contact city hall. 

The Board of Aldermen discussed the following old business: 

                  1. The Board discussed Jesse Ruby’s water problem. Ald. Fisher asked if there was an existing easement across the property. David stated no that it was an agreement made by the landowners and allowed by the Board of Alderman.  Ald Lett stated that she was still indecisive. Ald Hess stated that he would like to know what the Board had discussed with their attorney during the closed session before he made any decisions. The Mayor suggested tabling any decision until the next meeting. He stated that he would talk with Ald Hess prior to that meeting to inform him about the discussion from the closed session. 

                  2.  The Board noted that the 60 days were up that they had given Joshua Bradford to clean up his property. Ald Fisher stated that Mr. Bradford has moved the vehicles, but that he had been slowed up with finishing the cleanup because he had been in the tornado in Joplin. Ald Lett moved to allow Mr. Bradford at 113 E. Stites a 30 day extension. Ald Fisher seconded. Ald Hess, Kohley, Lett and Fisher voted aye with 0 nays.   

                  3.  The Board discussed the electric hookups for generators at Police Station and City Hall. Ald Fisher stated he was still waiting for a bid from Crane. He asked the board to table their decision until the next meeting so that they could give him a bid.  Ald Hess asked if the Board would get into trouble if they had already opened previous bids and then asked for more bids. It was noted that the bid from Gilliam Electric was in previous minutes. The Board agreed to table any decisions until the next meeting.

                   4.  The Board discussed annexing 59 Highway and B/C Highway to Gator Road. Former Mayor Calvin Wilson stated that a couple of years ago he sent out letters to the landowners along 59 Highway asking if they had any objection to the city’s annexing the highway. He stated that he only received 5 responses back. The Board agreed to proceed with the 59 Highway annexation. The Mayor stated that they would need to see where they were in the annexation procedure.

 9.     Department head reports:

 Tom West- on vacation.

David Brodie – Informed the Board of the need for a backflow preventer to be installed on a fire hydrant because there were people who purchase water from the city by hauling it with tankers. He said that per the Department of Natural Resources a backflow preventer needs to be installed to keep impurities from flowing from the tanks back into the City’s water system. David stated that if the Board wanted to keep allowing people to purchase the water that way a backflow preventer would have to be purchased. He stated that one the city could get would cost around $550.00. He also noted that if the backflow preventer was removed it would have be inspected every time it is put back on. If it is installed and left on the hydrant it only needs to be checked once a year.  He explained that the surrounding communities are requiring people to have back flow preventers themselves.  He noted that it is a convenience to the people; the city does not make a lot of money selling water that way. Ald Hess asked if the Board could not raise the rates to cover the expense for the backflow preventer. The Board of Aldermen tabled for further discussion.

David reported that the City of Goodman neon sign is out again. He said that the arrow is still on but the name is out.  He noted that a company in Springfield has worked on it before. It was noted that the sign was a piece of history. The Board agreed to allow him to have the sign looked at. The Board agreed to allow the Mayor to approve fixing the sign once he got the price quote from the sign company.

Dawn Bunch – not present. 

                           Paula Brodie-   Note letter for training class for Missouri Structural Assessment & Visual Evaluation. 

The Board of Aldermen discussed the following new business:

Carson Bunch asked if the bid for hooking up the generator was a sealed bid. Mr. Bunch stated once a bid is opened the Board should either approve it or reject it and then ask for it to be resubmitted. Mayor Richmond agreed that the Board should have handled the bid that way.

Ald Kohley stated that he had contacted Keith Stammer, Joplin’s Emergency Management Director to see what is needed to help with the cleanup of Joplin.  He said that Mr. Stammer said that they need water, leather gloves and safety glasses.  The Board discussed how to make a donation to the City of Joplin from the City of Goodman. Ald Fisher offered to get prices and purchase leather gloves and safety glasses for the Board to take to Joplin. Ald Kohley moved to a donation of $1,000.00 in the way of leather gloves, safety glasses, and water. Ald Lett seconded. Ald Kohley, Hess, Lett and Fisher voted aye and 0 nays. 

The Board discussed the bills for June 21, 2011 for $13,529.55 including transfers. Ald Fisher moved to approve the bills. Ald Kohley seconded. Aldermen Hess, Fisher, Kohley, and Lett voted aye with 0 nays. 

Ald Kohley moved to adjourn. Ald Fisher seconded. Aldermen Hess, Kohley, Fisher, and Lett voted aye with 0 nays.

                                                                                                __________________________

                                                                                                 Greg Richmond, Mayor

 

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

                                                                                                  Approved: ____________________

                                                                                                   Date: ________________

 

The Board of Aldermen held a Special Council Meeting on Tuesday night June 14, 2011 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett and JR Fisher. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, and City Attorney Duane Cooper.  Ald Hess was not present  

The Mayor called the meeting to order at 7:00 PM. He noted that the meeting was being help underRSMO. Section 610.021, (1) to discuss Legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys. 

Ald Fisher moved to approve going into closed session at 7:04 PM. for the above listed reason. Ald Lett seconded. Ald Fisher, Lett, and Kohley voted aye with no nay votes. 

The Board came back into open session at 8:30PM 

The Mayor stated that the Board held a closed meeting and no motions were taken. 

Ald Lett moved to go into open session and Adjourn the regular session. Ald Fisher seconded. Ald Fisher, Lett and Kohley voted aye with no nay votes.

                                                                                           __________________________

                                                                                          Greg Richmond, Mayor

 Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                Approved: ____________________

                                                                                Date: ________________

 

 

           

 

 

 

 

 

The Board of Aldermen held a meeting on Tuesday night June 7, 2011 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, JR Fisher and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief Tom West and Officer Curt Drake. Guests included Carson Bunch, Carrie and Jesse Ruby, James Elliott, Gloria Davies and Joyce Haynes from the McDonald County Press.  

The Mayor called the meeting to order at 7:00 PM. 

The Board of Aldermen discussed the minutes. Ald Kohley moved to approve the minutes from May 17, 2011. Ald Hess seconded. Aldermen Hess, Kohley, Lett, and Fisher voted aye, with 0 nays. 

The Mayor acknowledged Gloria Davies. She informed the Board that she had a water leak caused by a broken pipe. She requested the Board to average her bill. It was noted that she discovered the water leak and repaired it after the last reading time which meant that her water leak will extend into the next billing cycle. Ald Lett moved to average her water/sewer bill for two months. Ald Fisher seconded. Ald Hess, Kohley, Fisher, Lett voted aye, with 0 nays. 

The Mayor noted that Callie Hudson was running late so he suggested moving her discussion until the last of the meeting. 

The Board discussed Bill # 2012-424 for Ordinance # 2012-434 regarding changes to the personnel policy. Ald Fisher noted that he was concerned about Section 117.404, B 2. He stated that he had looked at his copy of the Ordinance book, the one copy on the website and the CD that he was given and that the new ordinance reflects a change that is not on any of the places he checked.  The Clerk was instructed to look into it and the Board tabled voting on the new ordinance until the next meeting. 

The Board discussed the transfer switches for the generators at the Police Dept. and City Hall. Supervisor Brodie explained how the switches and disconnects work.  David stated that he had contacted two other electricians but they did not respond. Gilliam’s Electric is the only one who turned in a bid. David informed the Board that Empire District donated a main disconnect to the City. Ald Fisher stated he had contacted Crane Electric and they said they would be interested in turning in a bid.  He said that because of the Joplin Tornado they were behind and it might take a few days to let them put in a bid. The Board agreed to table any decisions until next meeting. 

The Board  discussed the Minutes-On-Demand online storage application.  The Clerk asked the Board to hold off making a decision as there might be a need for a new copier. If so it was recommended by the photo copier repair man that the Board looks into a photo copier that copy’s, scans, and faxes. The Board agreed.

The Board discussed annexing 59 Highway and B/C Highway. It was noted that the Board was only interested in annexing the highway not peoples’ properties. The Board tabled for further discussion.

The Board discussed the following old business:

David reported that Clyde asked him to tell the Board that the betterment committee is still going to build the fence at the new park on Barlow.

Ald Fisher told the Board that he had talked with a representative from MML about purchasing items included in the budget. He said that the representative told him that even though the Board had placed an item in the budget the Board did not have to go ahead and purchase that item.

Department heads gave the following reports:

Tom West – stated he had no reports to give.

David Brodie – Reported that he had talked with Mrs. Wiley’s son regarding the easement that Jesse Ruby needs for his water line. He stated that Mr. Phillips stated that if Jesse would install the tin that Mrs. Wiley already has on her roof and fix her sewer line she would give Mr. Ruby an easement. Ald Lett stated that she understood that Mrs. Wiley would give the City an easement. David stated that he still believes that the only thing the City can do is to place another meter next to the one that feeds Mr. Cantrell’s line.  

Mr. Ruby stated that he still did not agree with the Board that they had supplied water to his property. He proceeded to draw a map on the board showing the Board where his, Mr. Wilson’s, Mrs. Wiley’s and Mr. Cantrell’s property lines were in comparison to where the meter was set.

Mr. Ruby read Article # 1 Chapter 705.020, the definition of what a water service is. Mr. Ruby stated that he was wondering why he was told that he could not run his water line along the road as it was out of the city limits, when the definition of what a water service is explicitly says it can be ran outside the city limits as long as it is hooked to the meter within the city limits. He stated that running the water line along the road is not a viable solution now, but that he is upset because he was informed incorrectly.

 

David Brodie- informed the Board that the main that ran to the Flower shop was run on the bank property and now needs to be replaced. He stated that the City is responsible to replace the line to the flower shop as years ago the City ran the line without getting easements. He stated that he is trying to get an easement from the Bank to run the water line. He recommended that the city place the meter at the street north of the old jail. Mr. Ruby read to the Board the March 15^th, 2011 minutes regarding the line to the flower shop. He said that the minutes reflected that David had said that the line should have been a main. David said he might have misspoken at that meeting but that the line is definitely a main line.

Returning to the discussion regarding Mr. Ruby’s water line Mayor Richmond stated that every home owner is required to run their own service lines at their expense to the City mains.

Mr. Ruby stated that he understood that the City owns the main lines to the meter. He informed the Board that there was a meter set at the house that Mr. Cantrell still owns. He stated that if the City owns water lines to the meter that must mean that the City owns the line running through his property to the Cantrell property. David stated that he believed that at one time a check meter was installed at the Pendleton’s place but that did not mean that once the meter was installed the line became a City main line.

Mr. Ruby asked the Board to consider making an exception to help him as he had been reading past minutes that reflected that past Boards had made exceptions to help other people. Jesse stated that the Boards in the past have made changes to ordinances and rulings to help people and he asked why they could not help him.

For the benefit of the Board, Ald Kohley read section 705.190, which had to do with water services. 

Dawn Bunch – Returning to Department head reports Dawn stated if there were no questions the Board had her report.

The Board discussed the following new business:

Carson Bunch asked if the Board could not see about getting the dogs off his property. He said he did not know whose they were but they are constantly on his property.  Ald Kohley read Section 205.020 for the benefit of the Board and Mr. Bunch. Mr. Bunch asked again for the Board to please pick up the dogs on his property.

David asked for the Board to return to discussing Mr. Ruby’s request so that they could give him a final answer to his question regarding his water service.

Mr. Ruby stated again that he could not run a service line through someone else’s property. The Mayor stated that Jesse knew the situation regarding the water before he ever bought the property. The Mayor stated that he believed that the only answer was that the City would install a meter at the main on Barnes Street, if Jesse would run the line to where the meter is set.

Ald Lett stated that maybe the Board should find out if by setting a check meter at the Pendleton’s house, constituted making that private line into a City main line. Ald Lett asked if the Board shouldn’t ask the attorney for clarification. The Mayor stated that the City would table any decisions until Ald Lett’s questions are answered.

Paula Brodie- Returning to department head reports Paula Brodie stated that the Cheryl Cook property now owned by Karla Thompson needs to be brush hogged and mowed. She stated that Ms. Thompson said she would rather have the City mow and brush hog adding the costs to the taxes as a tax lien. After discussion Ald Fisher’s recommendation was to have the City brush hog it and attach tax liens to the property taxes. The Board agreed.

Going back to new business Jim Elliott asked that the Board look into a house on his street that has 3 cars in the back yard and tall grass.

David asked the Board to have the clerks write a letter to Osage Door Company and the people that own the property at C and Splitlog regarding mowing their properties.

It was noted that Callie Hudson had been detained and would be moved to the next agenda.

The Clerk asked if the Board wanted to do something to help the citizens of Joplin. They agreed to allow the clerks to look into organizing some kind of collection for Joplin.

The Board discussed the need to get back on track in regards to training and setting up an Emergency Shelter. Ald Kohley stated that the city was well represented by the Emergency Management Team in their response to the Joplin Tornado. He stated he was proud of the work Dennis Kolb and the team had done. He was asked by the Mayor to get together with Dennis to ask Greg Gaines from the Red Cross to set up a meeting date for training.

The Board discussed spraying the ball park for mosquitoes. The Mayor stated he would like to see the City continue to spray while ball season is still going on. David informed the Board that Stuart is getting lights donated from Neosho football fields to light up the ballpark. He said that Stuart needs to know how many electric poles it would take for the ball field and Stuart would like to know if he could contact Gilliam Electric who has done many of the Ballpark lights in the area to come and tell them how many poles are needed. The Board agreed to let Stuart find out what Gilliam would charge and they approved for the Mayor to make the final decision on whether or not to hire them.

The Board discussed the bills for June 7, 2011 for $37,171.31 including transfers. Ald Kohley moved to approve the bills. Ald Fisher seconded. Aldermen Hess, Fisher, Kohley, and Lett voted aye with 0 nays.

David asked the Board if he could have an extension on the time he has to use up 39 hours of vacation from this year. He stated because David Sarratt had surgery and was gone he hadn’t been able to take it yet. They agreed to give him until July 31^st   to use up his vacation.

The Clerk discussed how she takes minutes, what is covered and what is required.

Ald Kohley moved to adjourn. Ald Fisher seconded. Aldermen Hess, Kohley, Fisher, Lett voted aye with 0 nays.

 

                                                                                           __________________________

                                                                                          Greg Richmond, Mayor

 

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

                                                                                            Approved: ____________________

                                                                                            Date: ________________