Tag: Council Minutes

The Board of Aldermen held a meeting on Tuesday night February 21, 2012 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett and Bill Hess. Also present were City Clerk Paula Brodie, Chief of Police Tom West, Tax Collector Dawn Bunch, Municipal Judge Clyde Davidson, Recreation Board Director Stewart Pace and Denis Kolb Emergency Management Director. Guests included Fred Sexson, Crystal Vaughan, Calvin Wilson, Lois Kolb, J.R. Fisher and Joyce Haynes.

The Mayor called the meeting to order at 7:00 PM.

The Mayor acknowledged Calvin Wilson who asked if the position of acting president was the correct title for Ald. Lett when Mayor Richmond was absent. The Clerk noted that the term is from the City’s Code Book.

The Board of Aldermen discussed the minutes from the meeting on February 7, 2012. Ald. Kohley moved to approve the minutes. Ald. Hess seconded. Ald. Hess, Kohley and Lett voted aye with 0 nays.

The Mayor acknowledged Fred Sexson who asked the Board to average the sewer part of his utility bill at his rental property at 104 S. Ozark Trail because there had been a leak. He also asked if he could wait to pay the averaged bill after the 3^rd of March. Ald. Lett moved to approve averaging Mr. Sexson’s utility bill at $70.36 and give him until the 3^rd of March to pay it. Ald. Kohley seconded. Ald. Kohley, Lett, and Hess voted aye with 0 nays.

The Mayor acknowledged Crystal Vaughan who stated that there are a number of people driving around town with improper vehicle registrations. She stated that she understood that once a person moved into Missouri they had 30 days to change their registration. It was noted that if a person owns property in another state they can register their vehicles in that state even though they live in Missouri. The Mayor stated that he would talk with Chief West and Officer Drake about her complaint. She noted that she had asked the Board over a month ago to look into the situation. The Mayor apologized and stated that he had failed to talk with them about it but would do so this time.

Judge Davidson stated that he understood that if someone maintains land or a home in another state they can register their vehicles in that state while living in Missouri. 

 The Mayor acknowledged Stewart Pace and Clyde Davidson to discuss the installation of the new lights at the ballpark. Stewart gave the Board a quote from Master Electric Inc. It was in the amount of $10,470.00 to mount, and wire 28 owner provided fixtures on existing poles, using the existing service. An additional $4,600.00 would be required to relocate, and replace the existing services with new equipment. Stewart stated that the lights on that are on the poles now will be removed by volunteers at a work day on March 3^rd. Ald. Lett stated she was concerned whether or not the City’s insurance would cover the volunteers. Clyde Davidson said that the recreation department carries insurance through the ball association which might cover the volunteers.  

It was noted that the Board had budgeted the Recreation Department $10,000.00 for capital additions. The Board discussed cashing in the General Fund CD to pay the difference on the costs of installing the lights. Stewart stated that ball season was going to begin on May 1^st so a decision would need to be made as quickly as possible to get the work completed in time for ball season. The Board decided to hold a budget meeting on February 28, 2012 at 6:00pm to discuss the request and to discuss employee raises.

Stewart noted that he had talked with the bank regarding taking off the past signers on the Recreation Departments checking account and adding new ones. He said that the bank said that the Board should approve the minutes from the recreation board meeting that reflected the removal of the old signers and the addition of the new signers. The Clerk noted that Stewart had talked with her about the change and the banks concerns that the Recreation Department is running under the city’s number but that the signers would be different than the ones on the City’s corporate resolution filed with the bank.  She stated that she had talked with Mindy from the bank and she had said that the Board should go ahead and vote to approve the Recreation Board’s minutes and if there was any problems Mindy was to let her know. The Clerk noted that she was also concerned about the Board allowing other Recreation Departments to use the City’s sales tax number. Clyde stated that the Board had agreed last year to allow Rocky Comfort to use the City’s sales tax number for a grant that they had applied for from Wal-Mart, with the understanding that the Goodman Recreation Department would receive half of the grant. He noted that the grant funds were used for the ball program.

 Ald. Lett moved to approve the minutes from the Recreation Board meeting on February 8, 2012 that removed old checks signers and approved Michael Wasson, Darren Carpenter, Stewart Pace, Michael Hobbs and Clyde Davidson as the new check signers on the Recreation Department’s checking account. Ald. Kohley seconded the motion. Ald. Hess, Kohley, and Lett voted aye with 0 nays.

Stewart also informed the board that he is looking into the cost of a surveillance camera to be installed at the ball park because of the vandalism that occurs there.

The Board discussed Bill # 2012-428 for Ordinance# 2012-438 repealing Section L from Section 230.03 in the City Code. 

The Mayor read Bill# 2012-428 for Ordinance #2012-438 for the first reading. Ald. Lett moved to approve the first reading of Bill # 2012-428 for Ordinance #2012-438. Ald. Kohley seconded. Ald. Kohley, Lett and Hess voted aye with 0 nays.

 The Department heads gave the following reports:

Tom West- Ald Lett moved to approve Chief Wests attending his Missouri Federation of Police Chiefs Spring Conference. Ald. Kohley seconded. Ald. Hess, Kohley and Lett voted aye with 0 nays

David Brodie was not present.

Denis Kolb-   Noted that the McDonald County Emergency Management Department was holding a Storm Spotter Training at McDonald County High School on March 9, 2012 at 6:30pm. 

Dawn Bunch – no report.

Paula Brodie – noted that the Board received copies of the January Financial Statements in their packets.  The Board noted that they had received them.

                                              – noted that the Board had received a letter from Rural  Development regarding the year-end financial report. She noted that the letter from Bruce Hively once again had suggested the Board to consider a water rate increase  to keep up with inflationary or replacement costs.

The Board discussed the following new business:

Clyde Davidson asked if the Board was putting anything aside on future replacement and repairs of the treatment plant. He suggested that the Board discuss setting some long term goals.       

The Board discussed the bills for February 21, 2012 for $14,021.90 including transfers. Ald. Lett moved to approve the bills in the amount of $14,021.90. Ald. Kohley seconded. Ald. Lett, Hess and Kohley voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald Hess seconded. Ald. Hess, Kohley and Lett voted aye with 0 nays.

                                                                                                  __________________________

                                                                                                 Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                 Approved: ____________________

                                                                                               Date: ________________

 

The Board of Aldermen held a meeting on Tuesday night February 7, 2012 at 7:00 PM.  Those present included Aldermen Kristin Lett, Keith Kohley and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief of Police Tom West, Municipal Judge Clyde Davidson and Denis Kolb Emergency Management Director. Guests included Crystal Vaughan, Brook Henson, Steve Wimpey, Lois Kolb, J.R. Fisher, Calvin Wilson, Jesse Ruby, Daniel Davidson and Greg Hammon.

Mayor Richmond was not present. It was noted that the Board did have a quorum as three aldermen were present.

Acting President Lett called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on January 17, 2012. Ald. Kohley moved to approve the minutes. Ald. Hess seconded. Ald. Lett stated that the minutes reflected the name Kay Dinolfo and that she did not know who that was. The Clerk stated that Kay Dinolfo was the lady who had sent the email to the Tax Collector that was mentioned in the minutes. Ald. Kohley, Hess and Lett voted aye with 0 nays.

The Board discussed filling the open Northward Alderman position. Ald Kohley stated that he would like to just leave the position open since the election was at the beginning of April. He stated that as Ald. Hess said in the last meeting he would not like for the citizens to think that the Board was partial to one candidate over any of the others.  

There was discussion from the audience regarding how the Board could fill the position. Some agreed that the Board should appoint someone who had already been on the Board; some thought that the Board should have interested people sign up at the city hall before the next Board meeting; others thought that the Board should not pick any of the official candidates, and some felt that wasn’t fair either. Other points made were does the Board have to appoint someone; can the Board function with only Three Aldermen; was there a problem leaving the position open and what were the qualifications to be an Alderman.

After the discussion the Board first agreed to let interested people sign up before the next meeting and then after further discussion they agreed to leave the position open until the April election.

The Board discussed the need to appoint an additional check signer. Ald. Kohley moved to approve Ald. Hess as check signer. Acting President Lett seconded. Ald. Kohley and Acting President Lett voted aye with Ald. Hess abstaining.

Acting President Lett acknowledged Brook Henson regarding his contract which is up on March 3, 2012. Mr. Henson stated that his three (3) year contract would be up the first of March. He said that there would be no price increase and that he would like the Board to renew his contract. Steve Wimpey and several of the other citizens present thanked Mr. Henson for doing a wonderful job.  Ald. Hess moved to approve renewing the 3 year contract. Ald. Kohley seconded. Ald Hess, Kohley, and Lett voted aye with 0 nays.

Acting President Lett stated that the Board needed to discuss Chapter 230: Solid Waste Section 230.030 Section L. The Clerk noted that the board had received a complaint about the trash truck running during the middle of the night. She noted that while researching the complaint she had discovered that the ordinance does states that the trash in town cannot be picked up between 9:00pm and 7:00am.

Brook Henson stated that back when they started hauling trash in the 80’s they would start picking up around 4:00AM. He said the problem with starting that late put the trash truck on the street during the time that the kids are going to school, the busses are running and there is a lot more traffic. He said that he had been scared one time because a child had ran out to his trash truck one morning and that he was afraid the child could have been injured. He said that he decided to start hauling earlier to keep anyone from being hurt. He asked the Board to remove the hours that he is allowed to haul from the city ordinance.

Acting President asked the Board if they would like to remove section L. Ald. Hess moved to eliminate Section L from the City Code. Ald. Kohley seconded. Ald. Hess, Kohley and Lett voted aye with 0 nays.

The Clerk noted that the City’s 6 month financial statement needs to be published in the paper per Missouri State Statutes. She noted that she had received a bid from the McDonald County Press in the amount of $438.60 and from the Neosho Daily News in the amount of $866.25.

Ald. Kohley moved to accept the bid from McDonald County Press in the amount of $438.60. Ald. Hess seconded. Ald. Hess, Kohley and Lett voted aye with 0 nays.

The Board discussed renewing the city’s health insurance from Anthem effective March 15, 2012. The Clerk noted that the health insurance had increased by 2.9% this year. She noted that the increase last year had been 24.3% and that the Board had changed the city’s policy to one were the employees pay a higher deductible and co-pays. She stated that the cost to each fund would be General Fund $681.24, Water $201.62, Sewer $201.62 and Street $201.62. All increases would be the complete amount for the rest of the 10 months of 2012.

Ald. Hess moved to renew the City’s health insurance with Anthem.  Ald. Kohley seconded. Ald. Kohley,   Hess, and Lett voted aye with 0 nays.

The Board discussed whether or not to join Harry S Truman Coordinating Council.

Ald. Hess moved to approve renewing the membership with Harry S Truman Coordinating Council in the amount of $374.40.  Ald. Kohley seconded. Ald. Kohley, Ald. Lett and Ald. Hess voted aye with 0 nays.

The Board discussed a request from Raymond Grassold to average his water bill. David reported that Mr. Grassold did have a broken water line, but that it had been fixed. His bill was $161.97 but would be $49.21 if the Board averaged it. Ald. Hess moved to average Mr. Grassold’s bill. Ald. Kohley seconded. Ald. Hess, Kohley and Lett voted aye with 0 nays.

      The Department heads gave the following reports:

Tom West- reported that he had completed the racial profiling report.

David Brodie- Empire is replacing poles.

Denis Kolb- .  No reports.

Dawn Bunch –  report in packet.

Paula Brodie –  noted that the Board received copies of the yearly reports to the Missouri State Auditor, and Rural Development in their packets. Any questions?                

There was no old business discussed.                                                         

The Board discussed the following new business:

JR Fisher stated that he understood that an Alderman had been telling people that he is running illegally for the Alderman position on the Southward. Ald Kohley stated that per the Missouri State Statutes an Aldermen must reside in the ward he is running for and that he did not think that Mr. Fisher resided on the Southward. Mr. Fisher asked him if he had checked with the MML. Ald Kohley said he did not care what the MML said; he was stating the Missouri State Statute.

Acting President Lett asked if Crystal Nix had been evaluated and received her promised pay raise. It was noted that Crystal did receive her increase after her 90 day probation was approved. Acting President Lett stated that the Board had discussed pay raises for the other employees but that they had never made any decisions during budget discussions. She said she would like for the Board to consider going over the budget to see if they could give raises. The Board agreed to place on the agenda for next meeting to decide on a date for a special meeting to go over the 2012 Budget.

Crystal Vaughan asked if there was a law that said something to the effect that if a board member misses more than three meetings they could be removed. The Clerk noted that in the past there was a Statute that was if a member missed three meetings they could be removed, but that she thought that law had been changed. She noted that the Board with or without the Mayor could remove an alderperson or the Mayor for cause. She noted that the person that was being removed had to be given the opportunity to address the Board and give reasons why they should not be removed.     

The Board discussed the bills for February 7, 2012 for $38,706.65 including transfers. Ald. Kohley moved to approve the bills in the amount of $38,706.65.  Ald. Hess seconded. Ald. Kohley, Hess and Lett voted aye 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Hess, Kohley and Lett voted aye with 0 nays. 

                                                                                                 __________________________

                                                                                                Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

                                                                                  Approved: ____________________

                                                                                               Date: ________________

The Board of Aldermen held a meeting on Tuesday night January 17, 2012 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons JR Fisher, Keith Kohley, Kristin Lett and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Asst. City Clerk Crystal Nix, Chief of Police Tom West, Tax Collector Dawn Bunch and Denis Kolb Emergency Management Director. Guests included Harry Rogers, from the Harry S. Truman Coordinating Council of Governments, Jimmie Morgan and Marshal Long from the Goodman Fire Department, Crystal Vaughan, Adam Wimpey, Amanda Wimpey, Jesse Ruby, Lois Kolb and Joyce Haynes.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on January 3, 2012. Ald. Fisher moved to approve the minutes. Ald. Lett seconded. Ald. Fisher, Lett, Kohley and Hess voted aye with 0 nays.

The Mayor acknowledged Harry Rogers from Harry S. Truman Coordinating Council. Mr. Rogers informed the Board of how and why the Council was formed. He gave the Board information regarding how they help the surrounding communities with grant applications and economic planning. He noted that they had recently helped the City complete their Hazardous Mitigation Plan required by FEMA and SEMA. He invited the Board to attend their meetings, the next one being held at 11:30am on January 25, 2012 in their office in Carl Junction.

The Mayor stated that Timberly Condreay had come to the meeting before it started to tell him that she had other plans and could not stay for the meeting. The Mayor noted that he did ask her if she would be able to get the city a correct mailing address for the owner of the property at 117 First Street. The Mayor stated that Ms. Condreay would have it within the next week or two.

The Mayor opened the bids in response to the advertisement for a Certified Public Accountant to compile the 2011 City Audit. It was noted that the board had only received one bid which was from Nick Myers, CPA. The Mayor read his bid which was $8,000.00 to $8,300.00, half to be paid on acceptance of his bid and then the rest to be paid after Mr. Myers presents the 2011 Audit to the Board.Ald. Kohley moved to accept the bid from Nick Myers. Ald. Lett seconded.  Ald. Kohley, Fisher, Lett and Hess voted aye with 0 nays.

Dawn Bunch asked how much Mr. Myers original bid was. The clerk reported that his original bid was $7,925.00 to $8150.00.

     The following reports were made by the department heads:

Tom West- reported that he had completed his UCR report. The Mayor noted that he had talked to Curt about the white car. He said the car needed to be maintenance. Tom stated that he had an appointment with Dan for the next day for the white car.

Denis Kolb- had nothing to report.

David Brodie-had nothing to report.

Dawn Bunch – told the Board that she had cut back her hours as she has in the past years as the taxes will come in slowly from now on.  She asked the Mayor if she could address the board. She stated that she knew that the board refers back to past minutes when they receive questions about the ordinances or procedures. She said that there was a statement reported on in the last minutes of which she would like to report her findings regarding the statement. She stated that she had contacted the Secretary of State office by email and received a reply from Kay Dinolfo from the election division regarding whether or not an individual that owns an LLC within the city is required to pay the city real and personal property taxes on the LLC in order to run for an elected position. Dawn noted that Ms. Dinolfo’s reply referred her to RSMO 71.005 and Section 115.346. Dawn then read from the email that “there is no other tax related qualification that I (Dinolfo) know of but that you (Dawn) may want to check with the city’s attorney for additional advice”. Dawn also mentioned that she had talked with Stuart Haynes from MML and he said basically the same thing, and suggested to her if there were any more questions to contact the city’s attorney. She stated that neither agency told her that the owner of an LLC didn’t have to pay their city taxes.

Paula Brodie-    Asked the Board if there were any questions on the December Financial Statements. Ald. Lett stated that she thought that the board would start voting on accepting the financial statements at the beginning of the New Year when all of the accounts would be reverted back to a zero balance. The Clerk stated that she was not asking the board to vote on whether or not they agree with the figures, but note in a meeting that they had received the financial statements and had looked them over. The Board decided to wait to vote on the financial statement starting with January’s business.

Announced that Clyde Davidson had signed up for the Municipal Judges position, Calvin Wilson, Crystal Vaughan and Jesse Ruby had signed up for the Northward Alderman’s position and Keith Kohley and JR Fisher had signed up for the Southward Alderman’s position. She stated that she had questioned Mr. Fisher about signing up for the Southward as he lives in the Northward. She said that Mr. Fisher had told her that he was in the process of moving to the Southward and that he had talked with Richard Sheets from MML who told him it was OK for him to sign up for the Southward. She stated that she and Ald. Fisher called MML and talked with Stuart Haynes who said that if Ald. Fisher declared that his residence was now on the Southward he could sign up for the Southward Alderman position but he would need to resign as Northward Aldermen as he was admitting to moving to the Southward. Ald. Fisher stated that he had said that he was in transition and that the Clerk, not Mr. Haynes had brought up whether or not he could remain as Northward Alderman. The Clerk read RSMO 79.070, “No person shall be an alderman unless he or she is at least twenty-one years of age, a citizen of the United States, and an inhabitant and resident of the city for one year next preceding his or her election, and a resident, at the time he or she files and during the time he or she serves, of the ward from which he or she is elected”. The Clerk stated that Stuart Haynes had said that Mr. Fisher could not hold the Northward Position and sign up for the Southward at the same time. Ald. Fisher stated that he had planned to resign at the end of the meeting. The Clerk stated that she was concerned about any of the motions Ald. Fisher had made during the meeting as he had admitted that he was now on the Southward.

Mayor Richmond stated that Ald. Fisher should have resigned at the beginning of the meeting so that there would be no questions on the motions and votes made by Ald. Fisher.

There was much discussion back and forth between the citizens and the Board regarding filling Ald. Fisher’s position until the election in April. Some of the Citizens and Board members felt it would be OK to appoint one of the two candidates that were present in the meeting, some of the Citizens felt that it would not be fair as one of the people who signed up was not present and would therefore not be considered. Ald. Hess was concerned that it would give the appearance that the Board had a preference for one of the candidates over the others. Mayor Richmond stated that it would not hurt the Board to run the city with only three Board members for the next three weeks until the next meeting. The Mayor stated he felt that to be above board and open they should wait to appoint someone until the next meeting. After listening to other comments from the Citizens present the Mayor stated that he did not think they should give the seat to any one of the candidates during the present meeting, but would be willing to consider appointing one of them at the next meeting.

The Mayor asked for a motion to accept the resignation from Ald. Fisher. Ald. Kohley made the motion to accept JR Fishers resignation. Ald Hess seconded. Ald Hess, Kohley and Letts voted aye, with 0 nay votes.

The following old business was discussed:

David stated that the compressor has been fixed and he had purchased the new one too.                                                   

The following new business was discussed:      

Crystal Vaughan asked how come there were some people driving around with expired tags did not receive tickets. She stated she paid her taxes but she was concerned about why they got away with it and others don’t. The Mayor stated he did not know but would have Tom look into it.

Adam Wimpey asked why the black car was not being used since the white car is having mechanical trouble. It was noted that the police department does have another car which is used occasionally, but it is not outfitted with the necessary equipment needed to use as a patrol car.  Mr. Wimpey also suggested that both officers use the Black Expedition patrol car. Chief West stated there are times when both officers are on at the same time.               

The Mayor told the board about a letter he had received from Mid-America District Manager stating that the postal service is thinking of moving their processing center from Springfield to Kansas City. He said that Mid-America wanted the Mayor to send the Postal Service a letter with the community’s objections to the moving on the processing center. The Mayor said that he signed the example letter and was going to send it to the Postal Service. 

The Board discussed the bills for January 17, 2012 for $26,185.39 including transfers. Ald. Lett   moved to approve the bills in the amount of 26,185.39. Ald. Kohley seconded. Ald. Lett, Kohley and Hess voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Kohley, Hess and Lett voted aye with 0 nays.

                                                                                                 __________________________

                                                                                                 Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

                                                                            Approved: ____________________

                                                                             Date: ________________

The Board of Aldermen held a meeting on Tuesday night January 3, 2012 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons JR Fisher, Kristin Lett and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief of Police Tom West, Tax Collector Dawn Bunch, Municipal Judge Clyde Davidson and Denis Kolb Emergency Management Director. Guests included Crystal Vaughan, Steve Wimpey, Adam Wimpey, Lois Kolb and Joyce Haynes.

Ald. Keith Kohley was not present.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on December 20 2011. Ald. Fisher moved to approve the minutes. Ald. Hess seconded. Ald. Hess, Fisher, and Lett voted aye with 0 nays.

The Board discussed what newspapers to put the advertisements in for an Accountant to prepare the City’s 2011 Audit.  The Clerk noted that the Joplin Globe  would charge $137.12 for two days,  the Neosho Daily News  would charge $59.00 for one day and the McDonald Country Press would charge for 1 day $69.00. Ald Fisher stated that he felt that the city would get the money back for the advertisements by receiving competitive bids to do the Audit. The Board members agreed to place the ads in all three papers.

The Clerk noted that Harry Rogers from Harry S. Truman Coordinating Council would be present on January 17^th, to inform the Board about what services the organization supplies.

It was noted that there would be an Emergency Management meeting at the City Hall at 6:00PM on January 17^th.

     The department heads gave the following reports:

 

Tom West- no report.

David Brodie- stated that the air Compressor at the treatment plant sounded like it was about to break down. He said for a new one the cost would be $499.00 from Carthage Farm and Home or the compressor head could be repaired for $275.00. He informed the board that the complete plant would shut down if the compressor goes out. He stated that the one that was being used now was about 2 ½ years old and was purchased at Lowes. He said that he would recommend purchasing the one from Carthage Farm and Home this time. The Board discussed the need to purchase a commercial brand. David stated that the expense for a bigger commercial one was not necessary. He said the plant runs on 40lb pressure, so a bigger one is not needed.

Ald. Lett moved to have David repair the current compressor and purchase the other one from Carthage Farm and Home for $499.00. Ald Fisher seconded. Ald. Hess, Lett and Fisher voted aye with 0 nay votes.

David reported that the Department of Natural Resources requires the city to have a backup treatment plant operator available. He said he asked Bob Richards, the operator from Pineville to be the City’s back up operator. He said that Bob had agreed but that he believed that DNR requires him to be paid to be considered the backup operator. David said that Bob had agreed to the token amount of $50.00 for a year. Ald Lett moved to hire

Bob Richards to be the backup operator at $50.00 per year. Ald Fisher seconded. Ald. Hess, Fisher and Letts voted aye with 0 nays votes.

Denis Kolb  – no report.

Dawn Bunch –report, no questions.

Paula Brodie  – noted that the Candidate Filing dates are from December 13, 2011 thru   January 17^th from 7:30am to 4:00pm. On January 17^th signups will be until 5:00pm per State Statute. Positions open are Municipal Judge and 1 Aldermen from each ward for 2 year terms.

The Clerk noted that she had given the Board a copy of the Attorney General’s response to Missy Fruend’s complaint.

The Board discussed the following old business.

Ald. Lett asked if Clyde had any information regarding installing the ballpark lights. Clyde said he did not have any information yet.

David reported that they had serviced and winterized the ballpark.

Clyde is going to look into getting a shadow box for the City Hall to post notices in.

The Board discussed the following new Business:

Steve Wimpy asked for the Board to look into the house that is east of his property. He said it was in disrepair, overgrown and that there was an old storm cellar that is full of water and was not safe. He said he had tried to find out how to contact the owner but understood that no one knows the owners address. Dawn stated that the owner was Jesse Brewington, however since before she was tax collector the tax statements had been mailed in care of Timberly Condreay and that she had always paid them. Clyde Davidson recommended asking her to attend a Board meeting so they could get answers to theirs and Steve’s questions. The Board decided to write her and ask her to attend a Board meeting so they could find out the address of the actual owner of the house.       

Ald. Fisher informed Dawn, the tax collector that as far as the state is concerned only personnel taxes are required to be paid before someone signs up to run for office. He noted that he was told that if someone owns a corporation they did not have to pay those taxes prior to signing up. Dawn stated that she had told him she was unsure about whether the taxes on a LLC or Corporation had to be paid prior to signing up. Ald. Fisher stated his business was incorporated so he did not have to pay those taxes prior to signing up to run for office. It was noted that he had gone ahead and paid both taxes so there should be no questions by other candidates.

The Board discussed the bills for January 3, 2012 for $33,016.64 including transfers. Ald. Fisher asked about the payment to Missouri Southern for $880.00. The Clerk stated that the bill is for a yearly contract for the Police Officers to attend class to keep up their certification and that the Board had always included the cost in the training budget. Ald. Lett moved to approve the bills in the amount of $33,016.64. Ald. Hess seconded. Ald. Hess, Lett, and Fisher voted aye with 0 nays.

Ald. Hess moved to adjourn. Ald. Fisher seconded. Ald. Hess, Fisher, and Lett voted aye with 0 nays.  

                                                                                                __________________________                                                                                                 Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                               Approved: ____________________

                                                                                               Date: ________________

The Board of Aldermen held a meeting on Tuesday night December 20, 2011 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, JR Fisher and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief of Police Tom West and Denis Kolb Emergency Management Director.   Also present were Lily Jean Igisomar, Lois Kolb, Crystal Vaughan, Steve Wimpy and Adam Wimpy. Ald. Lett was not present.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on December 6, 2011. Ald. Fisher moved to approve the minutes. Ald. Kohley seconded. Ald. Hess, Kohley and Fisher voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the budget meeting on December 8, 2011. Ald. Kohley moved to approve the minutes. Ald. Hess seconded. Ald. Hess, Kohley and Fisher voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the budget meeting on December 13, 2011. Ald. Hess moved to approve the minutes. Ald. Kohley seconded. Ald. Hess, Kohley and Fisher voted aye with 0 nays.

The Mayor acknowledged Lilly Jean Igisomar to discuss her request for a business license. She told the Board that she wanted to open an oriental market at the old Goodman Auto Supply Store. She stated that she would be selling oriental foods like what the L & K Market sold while it was open. She stated that there were close to 500 Islanders living between Noel and Neosho that would shop from her. She stated that since L & K Market closed she was shopping at a shop in Arkansas herself. She said that there was a need for the store. She also noted that it would not be geared just for the Islanders, but for anyone. Ald. Kohley moved to approve allowing Ms. Igisomar request to purchase a business license. Ald. Fisher seconded. Ald. Kohley, Hess and Fisher voted aye with 0 nays.

The Board discussed whether or not to hire Nick Myers, CPA to do the 2011 Audit or to put it out for bid. Ald Fisher stated that his vote would be to put it out for bid. He stated that he felt promoting competition by putting it out for bid was a good thing. He said that he felt that putting things out for bid would be better for the long term as well as the short term. The Mayor stated he was afraid that putting it out for bid might end up costing the city more. He stated that Nick Myers had done a thorough job doing the city past audits, that he was well known and respected, but it was ultimately up to the Board to decide. Ald Hess stated that he felt that if Mr. Myers did a good job why change now. Ald Fisher stated that he did not think that Mr. Myers did anything except look over what he was given, and that he did not look for any discrepancies. Ald Kohley said he thought Nick did a good job, and was concerned that if the Board put the Audit out for bid it would end up costing more in the long run. Ald. Fisher moved to put out for bid the 2011 Audit. Ald. Kohley seconded. Ald. Kohley, Fisher and Hess voted aye with 0 nays.  They asked the Clerk to get quotes on running the advertisement from the Neosho Dailey News, Joplin Globe and McDonald County Press.

The Board discussed approving renewing the annual agreement with the Harry S. Truman Coordinating Council. It was noted that the cost was $374.40. The Clerk reminded the Board that the Coordinating Council had put together the cities Hazard Mitigation plan required by FEMA and SEMA this past year.  Ald. Kohley stated that he really didn’t know anything about the organization. The Board asked if the Clerk would contact Harry S Truman Coordinating Council to ask them to have someone present at the next Board meeting to give them information about the Coordinating Council.

The Board discussed renewing the contract with Sullivan Publications to up date City Code Book with ordinances passed during 2011. Ald. Kohley moved to renew the contract with Sullivan publications. Ald. Fisher seconded. Ald. Fisher, Hess and Kohley voted aye with 0 nays.

The Board discussed Bill No: 2011-427 for Ordinance No: 2011-437 approving the 2012 Budget. The Mayor noted that the Board needed to vote on the 2012 Budget twice, because it needs to be in place before January 1^st.

The Mayor read Bill No: 2011-427 for Ordinance No: 2011-437 for the first reading.

Ald. Kohley moved to approve the first reading of Bill No: 2011-427 for Ordinance No: 2011-437. Ald. Hess seconded. Ald. Kohley, Hess and Fisher voted aye with 0 nays.

The Mayor read Bill No: 2011-427 for Ordinance No: 2011-437 for the second reading.

Ald. Hess moved to approve the second reading of Bill No: 2011-427 for Ordinance No: 2011-437. Ald. Kohley seconded. Ald. Kohley, Hess and Fisher voted aye with 0 nays.

The Department heads gave the following reports:

                                Tom West- regular reports for year end

 

David Brodie Butterfly valve went down at the plant the valve is 20 years old, the valve cost $300.00. Reported that JR Fisher had gotten a donation of a wooden train for Christmas decorations, placed at gazebo

Denis Kolb-  no report. Ald. Kohley reported that the Emergency Management Department had received an email from Susan and Gene Butler in which they expressed how ice it was to receive messages through the IRIS system.

Dawn Bunch – not present.

Paula Brodie       – noted that the Candidate Filing dates are from December 13, 2011 thru   January 17^th from 7:30am to 4:00pm. On January 17^th signups will be until 5:00pm per State Statute. Positions open are Municipal Judge and 1 Aldermen from each ward for 2 year terms.

                           – noted that the City Hall will be closed at 11:30am on    December 23^rd and December 26^th for the Christmas Holiday. The City Hall will also be closed on January 2nd, New Year’s Day.

                          – reported on the new computers. Stated that they were all installed and where working great. – noted that the only main problem was with a compatibility problem with the Jayhawk Water Billing System and Windows 7.

The Board discussed the following old business: none.

Ald. Kohley stated he would like to see a meeting set up between the Emergency Management Department and the City Departments. The Board agreed to hold a meeting at 6:00pm on the 17^th of January 2012 before the regular Board meeting.                                                

The Board discussed the following new Business:

David stated that the Missouri Rural Water Association had nominated the City of Goodman Water Department for Water Department of the year for 2012. He noted that the city was in the top three nominated.

The Board discussed the bills for December 20, 2011 for $38,652.31 including transfers. Ald. Kohley moved to approve the bills in the amount of $38,652.31. Ald. Hess seconded. Ald. Kohley, Hess and Fisher voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Fisher seconded. Ald. Kohley, Fisher and Hess voted aye with 0 nays.

                                                                                                  __________________________

                                                                                                 Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                              Approved: ____________________

                                                                                               Date: ________________

The Board of Aldermen held a Budget Meeting on Tuesday night December 13, 2011 at 6:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, Bill Hess and JR Fisher. Also present was City Clerk Paula Brodie and Supervisor David Brodie. Guests included Steve Wimpey.

The Mayor called the meeting to order at 6:00 PM.

The Board discussed the budget. The Mayor noted that the only department still in the red was the water department. The Board discussed various ways to bring the water department into the black. After discussion they agreed to a recommendation made by David Brodie to lower the amount in supplies, repairs, etc. from $7,000.00 to $4,000.00. The Board also agreed to move all City Hall cleaning expense from Water to O & M and to lower the percentage of wages paid from Water and raise the wages being paid out of O & M just enough to put the Water department into the black. 

Ald. Kohley moved to adjourn the meeting. Ald. Fisher seconded. Ald. Kohley, Fisher, Lett and Hess voted aye with 0 nays.

                                                                                           __________________________

                                                                                                Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                 Approved: ____________________

                                                                                 Date: ________________

The Board of Aldermen held a Budget Meeting on Tuesday night December 8, 2011 at 6:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, Bill Hess and JR Fisher. Also present was City Clerk Paula Brodie, Supervisor David Brodie and Chief of Police Tom West. Guests included Steve Wimpey.

The Mayor called the meeting to order at 6:00 PM.

The Board worked on the Water/ Sewer and Street revenues and expenditures.

The Board took a break at 7:20pm and came back into session at 7:40pm.

Ald Kohley moved to adjourn the meeting. Ald Lett seconded. Ald Hess, Kohley, Lett and Fisher voted aye with 0 nays.

                                                                                           __________________________

                                                                                          Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                 Approved: ____________________

                                                                                 Date: ________________

 

The Board of Aldermen held a meeting on Tuesday night December 6, 2011 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, JR Fisher and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief of Police Tom West and Denis Kolb Emergency Management Director.   Also present was David and Jennifer Hoffman, Ann Johnson, Steve Wimpy and Joyce Haynes from the McDonald County Press.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on November 15, 2011. Ald Fisher moved to approve the minutes. Ald Hess seconded. Ald Fisher, Hess, Kohley and voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the budget meeting on November 29, 2011. Ald Kohley moved to approve the minutes. Ald Hess seconded. Ald Hess, Kohley, Fisher and Lett voted aye with 0 nays.

The Board discussed their annual donation of $150.00 to the Goodman Betterment Club for the Candy for the Christmas Parade. Ald Lett moved to approve the donation. Ald Fisher seconded. Ald Hess, Fisher, Kohley and Lett voted aye with 0 nays.

The Board discussed setting the dates and times for the Candidate Filing. It was noted that State Statutes show the filing should be from December 13, 2011 thru January 17^th from 7:30am to 4:00pm. On January 17^th signups will be until 5:00pm per State Statute. Positions open are Municipal Judge and 1 Aldermen from each ward for 2 year terms. Ald Kohley moved to approve the candidate filing dates of December 13, 2011 thru January 17^th. Ald Fisher seconded. Ald Fisher, Kohley, Lett and   Hess voted aye with 0 nays.

The Board discussed renewing the contract with Sullivan Publications to up date City Code Book with ordinances passed during 2011.The Board decided to table their decision until the next meeting.

The Board discussed renewing the cities membership with Missouri Rural Services for the cities workmen’s compensation insurance. Ald Fisher moved to approve renewing the insurance, and to pay the $200.00 renewal fee. Ald Kohley seconded. Ald Kohley, Fisher, Lett and Hess voted aye with 0nays.

The Board discussed hiring Nick Myers, CPA to complete the cities 2011 Audit. It was noted that Mr. Myers has audited the city’s books for several years. It was noted that he has increased his bid this year by $200.00 from last year. The Board discussed whether or not they would like to bid out the audit this year. Ald Lett stated she felt that she thought that sometimes-new eyes are a good thing. Ald Kohley stated that he was afraid that it might hurt the city to put it out for bid. Mayor Richmond stated that maybe the Board should look into putting the 2012 audit out for bid but go ahead and approve him doing the 2011 audit now. Mayor Richmond stated that Mr. Myers has a good reputation as a CPA. The Board decided to table a final decision until the next meeting.

The Department heads gave the following reports:

Tom West – had no report.

David Brodie- reported that the city had received the check from Moperm to reimburse for the stolen items from the city. Ald Fisher asked if there had been any word on the thefts, David stated not that he knew off and Tom stated that the places he had checked had not received any of the stolen merchandise.

Denis Kolb -had no report

Dawn Bunch – Board had copy of monthly report in their packets.

    Paula Brodie – asked the Board to decide on a date for the second and third budget session. The Board decided on December 8, 2011 and December 13, 2011 at 6:00pm.

                            – noted the letter to Duane Cooper on whether or not the City should be paying employee taxes on the Tax Collector and his wages. She noted that Duane said he would look into it and get back with the Board. Ald Lett asked if it was not true that the Tax Collectors position was changed from an elected to an appointed. The Clerk informed her that the proposition was put before the citizens but that it did not pass, so the Tax Collectors position was still an elected position.

– noted that the Board has been invited to a Grand Opening at the First Community Bank.

– reported that she had received an application for a new Federal License, which will allow the City’s radio’s to run on narrow band which will be required by the FCC after December 2012. She also noted that Jimmie Morgan can reprogram the existing radios. Tom stated that the Police Departments newer radios will be able to be programmed to narrow band when the time comes.

The Board discussed the following old business:                                                 

The Board discussed the following new Business:

David Hoffman was present and stated that he had rented a trailer house at 124 N. Ozark Trail. He stated that he had been gone out on the road and when he got back he realized that they had a break in their line under their trailer. He noted that his wife had not yet moved to the home and the leak had gone on for several days while he was gone. He said that he had contacted his landlord and that the leak had been repaired, however they had received a water bill in the amount of $274.73. The Board discussed adjusting his bill and since he had not lived in the house long enough to have enough bills to average they discussed whether or not to charge him a minimum bill or a bill for the Rural Development average of 5,000 gallons. Ald Lett moved to adjust his water/ sewer bill to the minimum. Ald Kohley seconded. Ald Kohley, Hess, Lett and Fisher voted aye with 0 nays.

David stated that he was trying to get the Christmas decorations up, however David Sarratt had been sick and that he had been sick too. He noted that because of the banks grand opening Dr. Warn Drive will be closed on Friday and Saturday.

Chief West asked the Mayor to help him with traffic for the Christmas Parade.             

The Board discussed the bills for December 6, 2011 for $49,006.61 including transfers. Ald Fisher moved to approve the bills in the amount of $49,006.61. Ald Hess seconded. Ald Fisher, Kohley, Hess and Lett voted aye with 0 nays.

Ald Kohley moved to adjourn. Ald Fisher seconded. Ald Fisher, Kohley, Lett and Hess voted aye with 0 nays. 

                                                                                             __________________________

                                                                                                 Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                   Approved: ___________________

                                                                                               Date: ________________

   

 

The Board of Aldermen held a Budget Meeting on Tuesday night November 29 2011 at 6:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, Bill Hess and JR Fisher. Also present was City Clerk Paula Brodie, Municipal Judge Clyde Davidson and Emergency Management Director Keith Kohley. Guests included Lois Kolb, Steve Wimpey and Marshall Long.

The Mayor called the meeting to order at 6:00 PM.

The Board worked on the General Fund revenues and expenditures.

The Board took a break at 7:25pm and came back into session at 7:40pm.

Marshall long told the Board that they will need to budget for new radios for the city trucks and city hall because of the change in the frequencies required by the FCC.  He said that he would check the city radios to see if he could program the radios before the Board finalized the budget in case they have to budget for new radios.

Ald Hess moved to adjourn the meeting. Ald Kohley seconded. Ald Hess, Kohley, Lett and Fisher voted aye with 0 nays.

                                                                                           __________________________

                                                                                          Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                 Approved: ____________________

                                                                                 Date: ________________

 

 

The Board of Aldermen held a meeting on Tuesday night November 15, 2011 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, JR Fisher and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie and Chief of Police Tom West. Guests included Kaisha Kline, Carlton Lewis, Crystal Vaughan and Calvin Wilson.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on November 1, 2011. Ald Fisher moved to approve the minutes. Ald Kohley seconded. Ald Hess, Lett, Fisher and Kohley voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the meeting on November 7, 2011. Ald Kohley moved to approve the minutes. Ald Fisher seconded. Ald Hess, Lett, Kohley and Fisher voted aye with 0 nays.

      Department head reports:

Tom West-  No reports, the Mayor noted when he got in the black patrol car   Curt had left  a note saying that the  power windows were not working all the time.

David Brodie- Stated that he was getting bids on inspecting the water tower and he noted that First Community Bank is holding a grand opening on December 9. He said that they would like to set up a tent in the back parking lot and extend it out into Dr. Warn Drive. He asked the Board if they would have any objections to close Dr. Warn drive for event. The Board agreed to close the street for the event if it was needed.

Denis Kolb- was not present.

Dawn Bunch – was not present.                          

    Paula Brodie – stated that she had asked  Michael Keels to attend the Board meeting to discuss his on new computers for the city hall. She said that he called and said he would be  running late. The Board agreed to move the discussion farther down on the agenda.

                              –  stated that in the future she would like the Board to approve the monthly financial statements and the monthly water/sewer adjustments. She noted that the Boards approving both of the reports would be a better check and balance on the cities accounts. Ald Fisher stated that he felt to approve the reports he would have to know where the entries generated from.  The clerk stated that once the Board works on the Budget for 2012 they would have a better understanding of how the financial statements are put together and if any of them have any questions they could come to the city hall and she would answer any of their questions.

                             –  told the Board what the insurance coverage was for each patrol car.

                              –  Decide on a date for the first budget session. The Board agreed to hold the first budget meeting on November 29, 2011 at 6:00PM.

The Board discussed the following old business: Clyde stated that the land is marked to build the fence at the playground by city hall. He said that Ald Fisher had the supplies needed to build the fence and that once deer season was over the Betterment Club will build the fence.

David asked the Board about replacing the tether ball at the park. He said that he has replaced it 4 times, and that the kids keep tearing it down. He said the little kids get on it and ride it. The Mayor told him to go ahead and replace it for now.

Ald Lett asked if David had received a report on the needed repairs to city hall. David stated that the Morton Builder sub contractors had caulked a few holes, and they said they were concerned that the boots over the vents needed to be replaced. He said that they were going to tell the Morton Distributor to see what it would cost to replace them and get a bid for the city. 

The Mayor acknowledged Michael Keels. Mr. Keels discussed the quote on the computers for the court and water department. He told the Board that both computers would have dual hard drives, so if one went down the other would work and there would be no down town. He said that he had quoted the Board a mid price system. He noted that flooding problems in Thailand destroyed the factories that build the computers. He said that no one knows how soon they will be up and running again. Because of this the price for the computer had increased.  He said he had to raise the bid price by $320.00 for the computers and he also had failed to quote the price for the Microsoft Office 2000 which is $2000.00. He told the Board that it is a lot easier and better to change out the computers before they crash. Ald Fisher stated that he had checked on the bid and was ready to vote to purchase the computers. Ald Fisher moved to approve purchasing the computers quoted by Mr. Keels. Ald Kohley seconded. Ald Fisher, Lett, Kohley and Hess voted aye and 0 nays.                                                   

The Board discussed the following new Business:

The Mayor acknowledged Kaisha Kline who lives at 206 Terry. She asked the Board to average her water/sewer bill as they had a toilet leaking. She said that the bill she had received was for 22,000 gallons and covered a 6 week time period. It was noted that they moved in on September 12^th, did not receive a bill for October, but did for November in the amount of $190.16. David said that he checked the meter reading for a few days and the usage is back to normal. It was noted that since they had moved in recently there was no usage to calculate a bill from. The Clerk noted that Rural Development considers 5,000 gallons an average water usage. Ald Lett moved to average their water bill at 5,000 gallons. Ald Kohley seconded. Ald Lett, Fisher, Kohley and Hess voted aye with 0 nays..                             

The Board discussed the bills for November 15, 2011 for $41,642.91 including transfers. Ald Lett moved to approve the bills in the amount of $41,642.91. Ald Fisher seconded. Ald Hess, Lett, Fisher and Kohley  voted aye with 0 nays.

Ald Fisher moved to adjourn. Ald Kohley seconded. Ald Lett, Kohley, Fisher and Hess voted aye with 0 nays.

                                                                                                __________________________

Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk                                                                                            

                                                                                 Approved: ____________________

                                                                                  Date: ________________