Tag: Council Minutes

The Board of Aldermen held a meeting on Tuesday night June 19, 2012 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Calvin Wilson and Kristen Lett. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief of Police Tom West and Officer Curt Drake. Guests included Carlton Lewis, Crystal Vaughan and Joyce Haynes. Alderman Hess was absent.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on June 5, 2012. Ald. Kohley moved to approve the minutes. Ald. Wilson seconded. Ald. Wilson, Lett and Kohley voted aye with 0 nays

The Board discussed the need to get a prevailing wage determination so that advertisements for bids for electrical hook ups for generators for Police Department and City Hall could be placed in the newspapers.  The Mayor asked if the Board could advertise the project as two separate projects since one was for the Police Department and one is for the City Hall. He noted that if the project comes in over two thousand dollars it has to be bid as a prevailing wage job. David stated he thought that the project should be considered one project to assure the Board is keeping with the Prevailing Wage Laws.  Ald. Wilson moved to keep the two projects together, apply for a Prevailing Wages Determination and place an advertisement for bids in the paper. Ald Kohley seconded. Ald Lett, Kohley, and Wilson voted ayes with 0 nays.

The Mayor stated that he had tried to contact Dave Taylor from MODOT in regards to the City’s question about their posting signs stating no Jacobs Breaking Systems allowed within the City Limits on State Highways. The Mayor stated that he had a message that Mr. Taylor had called him back. Ald. Wilson stated that he did know that other towns did have such signs. He said that jake breaks are not required by law so he did not see why MODOT would have a problem with the City putting up the signs.  The Mayor stated before going to the trouble and expense of passing an ordinance and purchasing signs he would like to hear from MODOT first.

The Board discussed a request from the McDonald County Health Department asking the City to become a partner in their request for a $300,000.00 grant from the Missouri Foundation to address health issues within the County. The Mayor stated that they were asking for the Board to appoint a liaison to meet with the health Department employees to discuss the use of the grant fees. Mayor stated he would volunteer to be the liaison if the Board wanted him to. Ald. Lett moved that the City should become a partner with the McDonald County Health Department and that Mayor Richmond should be appointed the Liaison from the City.  Ald. Kohley seconded. Ald. Lett, Kohley and Wilson voted aye with no nays.

The Mayor read a letter from Callie Hudson regarding her Consulting Services for Grants. The letter stated that Callie had gotten a new job as Associate Director of the Ronald McDonald House and therefore would not be working on Grants. She did offer to be of assistance if the Board had any questions about future grants that they applied for. The Clerk noted that the Board had finally received the closing paper work on the CDBG Grant on the Water Improvement Project. This will allow the Board to apply for future CDBG grants.

The following department head reports:

Tom West- No reports

David Brodie stated that he had given the Board copies of maps of areas of streets in town that he felt should be addressed first for street repairs. He said as the Board members all work during the day he and David had gone around the town selecting spots that they felt were the worse. He had drawn the maps after measuring the areas and had included existing manholes. He said he was sure the Board would like to add some other areas to the list. He said he did not include Riley Street and B Ave. as both of those streets need to be completely redone. He asked the Board to look at the maps and to go out around town checking other areas. David stated that the contractors will grind the starting and ending points of the areas and then put down a two inch over lay and some leveling coats. Ald Kohley asked if the Board had a ball park figure for the costs. The Mayor stated that he thought before they had been told in the past around $18,000.00. David said he felt just leveling and over lays to the worse areas would be a doable project costs wise, but putting in base rock and redoing the complete streets would not be. The Mayor asked for Garner St. at the beginning of 59 Hwy to the driveway of Casey’s be added to the list. David suggested the Board keep looking to see what streets needed repair the most. The Board agreed that this job would also need a Prevailing Wage Determination. David said that he would get together with a few of the contractors just to get some basic idea of the costs. The Board agreed that once they get bids they would know if they could add more locations to be repaired.

David informed the Board that there was a continuous sewer problem at 122 Russell Street. He said that the owners had been working on the problem for several years. He said that he has tried to help them with the problem. He said that recently they had more problems with the sewer and that he had looked into it again. He said that during the Water Improvement Project he believed the contractors had broken the line and had not repaired it correctly. He said that he believed about 25’ of the line needed to be dug up and repaired correctly. He said that he felt that by all rights the city should repair it. He reported that he had talked with Chris Morgan and that Chris had said he could do the repairs for $500.00. Ald Wilson moved to approve hiring Chris Morgan to fix the sewer line at 122 Russell. Ald Lett seconded. Ald Wilson, Lett, and Kohley voted aye with 0 nays.

David said that he and David had gotten the houses that were foreclosed on mowed.

David asked the Board to let him know if they know of any others that need to be mowed.

Denis Kolb-  was not present.  Ald. Kohley stated that he had looked for a monitor for the Emergency Management Department to use with the rebuilt water computer. He said that he felt that Best Buy had the best monitor for the price. He told the Board that Best Buy had one for $89.99. Ald. Wilson moved to purchase the monitor for 89.99 from Best Buy. Ald Kohley seconded. Ald. Wilson, Lett and Kohley voted aye with 0 nays.

Dawn Bunch – was not present

Paula Brodie – noted letter written to John Britt and Rockie and Bonnie Helms asking them  to  mow their properties. She said that Calvin had agreed to mow the  Helm’s propery.

                      – note news release for 22^nd Annual City Wide Yard Sale. Board agreed to  place a bigger ad in the Big Nickel this year.

                      – noted memo on MOPERM meeting. Board needs to go over policy.

                      – the Clerk asked the Board to consider purchasing a new lap top for the City Hall. She stated that her lap top was one purchased from the Highway Patrol  years ago for $100.00. She noted that at the last meeting she could not even get it to come on and had to take the Board meeting minutes by hand. She  said that she had included in the Boards packets different quotes from Walmart and Best Buy. She stated that she felt the Hewlett Packard 15.6” was the best buy for the money. She noted that the hard drive memory was                           more on the Walmart Computer versus the same computer from Best Buy.                             She stated that it cost $328.00.  Ald. Wilson moved to purchase the Hewlett  Packard lap top for $328.00.  Ald. Kohley seconded. Ald. Lett, Kohley and  Wilson voted ayes with 0 nays.

                      – note that the Clerk gave Board and Police Department a copy of the City                              Code on parking regulations. Officer Drake had asked the Board to draw up an ordinance to restrict parking close to intersections. The existing Code already addressed that parking problem. Ald. Wilson stated that the  ordinance read that people have to park 30 feet back from an intersection.  Ald. Wilson stated that Section 355.060 reads that if the roadway is not more  than twenty (20) feet wide cars cannot be parked along the street. It was noted for the Police Officers to enforce the no parking it had to be posted.                                   The Officers decided that they would talk to people first informing them of the law and then if necessary some signs could be ordered and put up. Put  them up in problem area only.                            

The Board discussed the following new business: The Mayor stated that he had a lady who lives on West Splitlog ask him to put up a speed limit sign or a child at play sign. It was noted that West Splitlog is outside the city limits. Ald. Wilson moved that the Clerk should write a letter to the McDonald County Commissioner’s with the lady’s request. Ald. Kohley seconded.  Ald. Lett, Kohley and Wilson voted aye with 0 nays.

Ald.  Kohley asked where they were on the annexation of 59 Hwy.  It was noted that nothing else has been done on it.

The Board discussed the bills in the amount of $38,514.48 including transfers. Ald. Wilson moved to approve the bills in the amount of $38,514.48. Ald. Lett seconded. Ald. Lett, Kohley and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Lett seconded.  Ald. Lett, Kohley and Wilson voted aye with 0 nays.                                                                                                  __________________________                                                                                                 Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 Approved: ____________________

 Date: ________________

 

The Board of Aldermen held a meeting on Tuesday night June 5, 2012 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Calvin Wilson, Kristen Lett and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Officer Curt Drake, Tax Collector Dawn Bunch and Denis Kolb, Emergency Management Director. Guests included Carlton Lewis, Crystal Vaughan, Steve Wimpey, JR Fisher, Kyle Hill and Joyce Haynes

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on May 15, 2012. Ald. Wilson moved to approve the minutes. Ald. Kohley seconded. Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays

The Board discussed electrical hook ups for generators for the Police Station and City Hall. Ald. Kohley stated that during a storm last week he was afraid that the Emergency Management Department that is located in the Police Station was going to lose power. He stated that the City needed to get the quick connects installed so that a generator could be started as soon as there was lost power.  It was suggested that the Board place an advertisement in the paper again seeking bids to install the electrical connections at the Police Station and City Hall. Ald. Wilson moved to approve running the advertisement. Ald. Kohley seconded.  Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays

The Board discussed drawing up an Ordinance making it illegal for trucks to use their Jacobs Breaking Systems within the City Limits. The Mayor noted that he understood that MODOT has to give the City a permit to install the “No Jacobs Breaking Systems allowed signs” and that they will not allow them on State Highways because of the safety issue. David Brodie informed the Board that the signs would cost $28.95 for a 24” by 24” or $67.95 for a 36” by 36” plus shipping and handling. The Mayor stated that he would contact MODOT to see if they will allow the City to place the signs on State Right of Way.

The Department heads gave the following reports:

Tom West- Was not present

David Brodie – reported that he had contacted KCS about the complaint on the railroad crossing on School Street. He said that they had placed asphalt on the crossing and that it seemed better.

                      – reported that he had two pumps from the Southwest Lift Station break. He said the first one could not be repaired so he talked with the Mayor and the Mayor approved his ordering a new for $4,742.00. The other pump had gotten hit by lighting but was repaired for around $700.00 which was lower than the City’s insurance deductible.

                       – reported that they had fixed the fireplug by the pallet mill.

                       – reported that the air line in the treatment plant was leaking, and that he and David were going to try to repair it in the morning.

Denis Kolb – no report. 

Dawn Bunch – monthly report in packets.

Paula Brodie – note talked to Mrs. McCoy informing her that she had a deadline of June 29^th to tear down her house. Mrs. McCoy told her that she would have it done by then.

                    – noted that Empire District was contacted about brush covering up street lights

                      – reported that billing statements were created and given to the Tax Collector for four residences for mowing by the City.

The Following old business was discussed:                 

David discussed with the Board the possibility of repairing some of the intersections and really bad spots on the city’s streets.  The Mayor stated that he felt that the Board needed to pick out the worse spots with input from Citizens and David and then decide which ones they want to repair first. He stated that the City could use some of the water department’s lawsuit settlement money to do the repairs. He suggested using around $50,000.00 to $60,000.00 of the funds.  David noted that most of the worst spots have manholes which mean they need to be either raised or lowered before the asphalt is put down. Steve Wimpey asked if the board could have the cracks sprayed and also noted that Ozark trail in front of the Depriests house was really bad. The Mayor suggested getting a list together and then ask for quotes. 

Ald. Kohley is going to look for prices for a monitor for the Emergency Management computer.

Officer Drake noted that the corner of Williams and Whited is very dangerous. He said that people park their cars on the street. Because of the parked cars, motorists cannot see the children that tend to play near or on the street. Ald. Wilson said he thought there was a city code that did not allow people to park on the street.  The Board is going to look into the ordinances to see if there are any of the codes that can be used to take care of this problem. 

Steve Wimpey asked if anyone had checked on the decals for the patrol cars. Officer Drake stated that Tom has discussed the decals with Aaron Hutchinson and he is looking into prices.

There was no new business.

The Board discussed the bills in the amount of $22,210.93 including transfers. Ald. Wilson moved to approve the bills in the amount of $22,210.93. Ald. Kohley seconded. Ald. Kohley, Lett, Hess and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded.  Ald. Kohley, Lett, Hess and Wilson voted aye with 0 nays                                                                                                  __________________________                                                                                                 Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 Approved: ____________________

 Date: ________________

 

 

The Board of Aldermen held a meeting on Thursday May 4, 2012 at 6:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, Calvin Wilson and Bill Hess. Also present was Clerk Paula Brodie.

The Mayor called the meeting to order at 6:00 PM.

The Mayor noted that the Board of Aldermen is holding a closed session pursuant to RSMO. Section 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.

Ald Kohley moved to go into closed session at 6:00PM. Ald Wilson seconded. Ald Kohley, Hess Lett and Wilson voted aye with 0 nay votes.

The Board came back into open session at 7:10PM

The Mayor stated that he would like to announce that the Board had agreed to offer the Asst. City Clerk job to Karla McNorton.

The Board agreed to ask Crystal to stay on until she has shown Ms. McNorton how to do the next water billing.

Ald. Wilson moved to adjourn the meetings at 7:13PM. Ald Kohley seconded. Ald. Wilson, Hess, Lett and Kohley voted aye with 0 nays.                                                                                                                                               

 

      __________________________

                                                                                           Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

                                                                             Approved: ____________________

                                                                                               Date: ________________

 

The Board of Aldermen held a meeting on Tuesday night May 1, 2012 at 7:00 PM.  Those present included Alderpersons Keith Kohley, Calvin Wilson, Kristen Lett and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief of Police Tom West, Officer Curt Drake, Municipal Judge Clyde Davidson, Tax Collector Dawn Bunch and Dens Kolb Emergency Management Director. Guests included Lois Kolb, Joyce Haynes, Kyle Hill from Kurm Radio, Crystal Vaughan and JR Fisher. Mayor Richmond was not present.

The Acting President Lett called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on April 17, 2012. Ald. Wilson moved to approve the minutes. Ald. Kohley seconded. Ald. Kohley, Hess, Wilson and Lett voted aye with 0 nays.

 The Board of Aldermen discussed the minutes from the meeting on April 23, 2012. Ald. Wilson moved to approve the minutes. Ald. Hess seconded. Ald. Kohley, Hess, Wilson and Lett voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the meeting on April 26, 2012. Ald. Kohley moved to approve the minutes. Ald. Hess seconded. Ald. Hess, Kohley, Wilson and Lett voted aye with 0 nays.

The Board discussed Bill # 2012-430 for Ordinance # 2012-440, the revised Budget for 2012

Acting President Lett read by title only for the first reading of Bill # 2012-430 for Ordinance #2012-440.

Ald. Kohley moved to approve the first reading of Bill # 2012-430 for Ordinance #2012-440. Ald. Wilson seconded. Ald. Wilson, Kohley, Hess and Lett voted aye with 0 nays.

Acting President Lett read by title only for the second reading of Bill # 2012-430 for Ordinance #2012-440.

Ald. Wilson moved to approve the second reading of Bill # 2012-430 for Ordinance #2012-440. Ald. Kohley seconded. Ald. Kohley, Lett, Wilson and Hess voted aye with 0 nays.

The Clerk noted that the only changes to the budget were the employee’s raises and moving the Capital Addition from the Recreation Department back to General Fund. It was also noted that the bill was read two times during this meeting as the raises went into effect on April 16^th, 2012.

The Board discussed starting condemnation proceedings of 122 N. School Street. David noted that he and city building inspector William Mosby had inspected the house and Mr. Mosby had told him to tell the board that the house needed to be condemned. Ald. Wilson made the motion to start the condemnation proceedings. Ald Kohley seconded. Ald. Kohley, Wilson, Hess and Lett voted aye with 0 nays.

 Department heads gave the following reports:

Tom West- Chief of Police Tom West gave the Board a list of prices for a replacement patrol car to replace the white Crown Victoria. Prices were from Joe Watts, Vinita Ok..  He also gave the Board a list of prices from Capitol Chrysler Jeep, who has the Missouri State Contract.  He said that the Chrysler contract was for a new 2012 4WD ½ ton Crew Cab, 4 door Dodge Ram Pickup for $20,377.00. He noted that the new vehicles would include a warranty were the vehicles from Joe Watts are rebuilt wreck cars. Tom recommended purchasing the new versus the used because of the warranty.  Ald. Lett asked why they would want a pickup. Tom said that the Highway Patrol is going to pickups because the Crown Victoria’s are not being made anymore. Crystal Vaughan asked where the money was going to come from in the budget. It was noted that there was nothing set aside for capital additions in the 2012 budget, but the Board could use General Fund CD’s or left over funds in the General Fund from 2011 as they did for the ballpark lights. Ald. Wilson stated that the cars that Joe Watts has are all rebuilt wrecked vehicles. Tom said he would like to see the Board purchase the pickup. Ald. Lett stated that she felt the Board should think about it until the next meeting. It was suggested that the insurance should be looked into before purchasing a different vehicle. Clyde Davidson said it might be good for one Board Member and the Mayor look at the proposals and suggest which would be best to purchase.  The Board agreed to table until the next meeting.

Tom said that the officers would need to qualify at the gun range this year. He asked the Board to allow him to purchase ammunition for them to practice and to qualify. Curt said that he had looked up prices on the internet and he thought $300.00 would cover the costs. Ald. Wilson moved to allow Tom to purchase ammunition for $300.00. Ald Kohley seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with 0 nays.

David Brodie –asked the Board to allow him to purchase mosquitoes spray to spray around the town. He said he is had enough to spray the next time but would need more after that. He said it took 2 and ½ gallons per spraying and that the cost was $256.00 per case which is a 5 gallon container. Ald. Wilson moved to allow the purchase of 5 gallons of mosquitoes spray. Ald. Hess second. Ald. Hess, Kohley, Lett and Wilson voted aye with 0 nays.

David noted that to cut the tree down on Ozark Trail near Mrs. Wilson’s house is going to cost the City $300.00. He said Scott Mitchell is scheduling to get it cut down.

Denis Kolb- had no report 

Dawn Bunch – nothing other than her monthly report.

Paula Brodie –   Noted the notices for Junk/Salvage/Inoperable Cars Etc. in the Boards packet. She asked them if it was OK to use the notices. She said Tom or the City Employees would be placing them at residences around town. She was asked to keep a list of any addresses that the notices are placed.                       

• Noted report from Harry S. Truman Coordinating Council Meeting. She read the paragraph from Bruce Hively from USDA Rural Development.
• Asked the Board how they wanted to handle mowing of properties that have gone into foreclosure. She noted that the charge to mow could be added as a tax lien on each property. Crystal Vaughan stated she hated to see the cost added to the tax lien because whoever buys the residence would have to pay the expense. The clerk noted that she had been receiving complaints from other citizens and that she did not think it would be fair for all of the other tax payers to pay for the mowing of properties that have been abandoned. It was noted that most of the properties have taxes owed on them, so anyone purchasing the properties would know what they were paying before doing so.
• David noted that the city of Joplin is charging $150.00 for each mowing.  The city would not be mowing properties that have people living in the houses. Those owners will still be responsible and tickets will be given to those who do not keep their properties mowed.
• Clyde Davidson said that the Board should set a range to charge varying on the size of the lots. David was asked to contact the City of Joplin to see how they charge. There was discussion on whether the City will hire someone to do the mowing or have the city employees mow the properties. The Board tabled for further discussion at the next meeting

 The Board discussed the following old business:

                            1. Note that the Board is holding interviews of applicants on May 4, 2012 at 6:00PM, under RSMO. 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the                           employee is discussed or recorded.                  

Tom asked if the Board was going to have speed bumps placed on Janice Street near the park. David said that he did not think it was a good idea.  He said it would make snow plowing difficult; the streets are already in bad shape, and adding speed bumps would not help. Ald. Lett stated that the police needed to patrol more.

Mr. Hensly from 118 Garner Street asked if the Board could supply dirt to help him divert water runoff that is eroding his driveway. He said it started from when the water project was done. Acting President Lett said the Board might want to look at it first before committing to fixing the problem. The Board agreed to look at the situation before making any decision.

Clyde reported that the Recreation Board had purchased the digger, which works well. He noted that nine of the lights that were installed have bad ballasts in them. He said he believed they probably went bad during storage but that they were going to cost $200.00 each to repair. He said Mr. Helm has given the Recreation Board a price on repairing the lights for around $1,000.00. He stated that the Recreation Board might need help with the Sam’s Club bill until they start making money from the concession stand.   He said once they start making money they can pay their bills. Ald. Wilson moved to help the Recreation Board with any shortages. Ald Kohley seconded. Ald. Wilson, Lett, Kohley and Hess voted aye with 0 nays.

The Board discussed the following new business:

Ald. Wilson stated that he had received a phone call from a citizen regarding the tearing down of the chicken houses owned by the Christerson’s. He said that the citizen told him that the trash and insulation is flying around and getting on other peoples properties. The Clerk noted that the city hall had received a complaint in the past and that she had contacted Mrs. Christerson about the complaint and that she immediately took care of the problem. The Board asked Paula to contact Mrs. Christerson telling her of the problem and asking her to talk with her contractors about keeping picked up as they tear down the chicken houses.

Acting President Lett acknowledged JR. Fisher who stated that he is concerned about the break-ins around town. He said that he has been broken into three times, and one of the items stolen was a gun. Chief West told him about a new law that he believed was recently passed by the state legislature. Chief West stated that he believed it read that if someone was breaking into your home or business you are allowed to protect your properties. Chief West also stated that every town and county in the area have had break-ins. He said that all of the law enforcement agencies are working on finding out who is breaking into the houses and businesses.  He said they are working on following up leads and trying to find out who it is. It was asked if the Police Department change up shifts. Chief West stated that they have tried to do that but that it has not helped. Acting President Lett asked Chief West to go ahead and try changing shifts. Chief West stated that Mr. Fisher’s gun is in the computer nation wide as being stolen.                        

Clyde Davidson suggested that by word of mouth neighbors could watch out for neighbor’s properties within a neighborhood.

Acting President Lett acknowledged Kyle Hill from Kurm Radio who stated that he had looked up the Missouri State Statute that Chief West was commenting on. He said it was RSMO 563.041, use of physical force in defense of property. He proceeded to read the statute to the Board.

David suggested the Board not give out legal advice, suggesting citizens should inquire of an attorney as to what is legal or not in regard to the protection of their properties.  

David told the Board that the Community Building had been broken into too and needed a new door. The Board suggested him contact Drew Sarratt for an estimate to install an iron door like he had at the ballpark.

Acting President Lett acknowledged Dawn Bunch who informed the Board that a Bright Futures group was being organized in Goodman. She stated that the group worked to help with the needs of school children, helping to motivate them to stay in school and to help their families. She said that they were hosting a movie night at the Goodman School on Saturday evening at 6:00 PM. She said the movie, hotdogs, popcorn and pop were all free. She said they were hosting the meeting to get information out to the public on the Bright Futures group. She noted that there is a group in Neosho.

The Board discussed the bills in the amount of $9,339.66 including transfers. Ald. Kohley moved to approve the bills in the amount of $9,339.66. Ald. Wilson seconded. Ald. Wilson, Lett, Kohley and Hess voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Wilson seconded. Ald. Wilson, Hess, Kohley and Lett voted aye with 0 nays.

                                                                                                  __________________________

                                                                                                 Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                               Approved: ____________________

                                                                                               Date: ________________

The Board of Aldermen held a meeting on Monday April 23, 2012 at 6:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, Calvin Wilson and Bill Hess. Also present was Clerk Paula Brodie.

The Mayor called the meeting to order at 6:00 PM.

The Mayor noted that the Board of Aldermen is holding a closed session pursuant to RSMO. Section 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.

Ald Wilson moved to go into closed session at 6:00PM. Ald Kohley seconded. Ald     Kohley, Hess, Lett and Wilson voted aye with 0 nays

No announcements were made from the closed session.

The Clerk presented the revised Budget to the Board, with the $.50 cent increases and the moving of the $10,000.00 from Capital Improvements from the Recreation Department back into the General Fund. The Board agreed that the revised budget looked good and instructed the Clerk to place it on the agenda for the next regular board meeting on May 1st.

Ald Kohley moved to adjourn the meeting at 7:12 PM. Ald Wilson seconded. Ald Kohley, Lett, Hess and Wilson voted aye with 0 nays.

                                                                                    __________________________

                                                                                                 Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

                                                                                              Approved:_____________

                                                                                               Date: ________________

The Board of Aldermen held a meeting on Tuesday night April 3, 2012 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett and Bill Hess. Also present were City Supervisor David Brodie, City employee David Sarratt, City Clerk Paula Brodie, Chief of Police Tom West, and Officer Curt Drake. Guests included Crystal Vaughan, J.R. Fisher, Calvin Wilson and Joyce Haynes.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on March 20, 2012. Ald. Kohley moved to approve the minutes. Ald. Hess seconded. Ald. Hess, Kohley and Lett voted aye with 0 nays.

The Mayor noted that Mr. Hernandez was not present but he had turned in drawings copies of his house. JR Fisher asked if he had to have a contractor’s license and insurance.

Ald. Lett moved to approve Mr. Hernandez’s building permit for 120 N. School St. Ald Kohley seconded. Ald. Kohley, Hess and Lett voted aye with 0 nays.

The Board discussed whether or not to purchase a security camera system for the ballpark. Ald. Lett stated that Stuart had asked her to tell the Board that he had not had time to look for prices for security camera systems. She stated that he would have the figures by the next Board meeting. The Board agreed to table any decisions until the next meeting.

The Board discussed moving the $10,000.00 capital improvement line item from the Recreation Dept. budget back to General Fund. Ald Lett stated that the Board needed to wait until after the lights are installed. She told the Board that the poles were set and the lights are going to be installed tomorrow. The Mayor stated that the Board had designated the $10,000.00 for Recreation Department capital improvements to install the lights. He noted that since then the Board had agreed to go ahead and take $15,000.00 from 2011 carry over General Fund money to pay for the lights. He stated that because the installation of the lights is going to be paid for he would like to see the budgeted amount put back into the General Fund. Clyde stated that would be fine with the Recreation Department, however if the Recreation Board had other items that they needed to purchase he was sure the Board would help with those future purchases.

Ald. Hess moved to transfer the $10,000.00 capital improvement from the Recreation Department back into the General Fund.  Ald Kohley second. Ald. Hess and Kohley voted aye with Ald. Lett voting no.

The Mayor asked the Board if they had made any decisions in regards to employee raises. Ald Kohley stated that he thought the Board needed to decide what they were going to do. He said that he still recommended giving each employee a $1,000.00 bonus designating it for job performance. There was a question of whether or not the City could give bonuses and what would constitute an increase of job performance. Ald. Lett asked that the Board get a reply from Duane Cooper regarding the legality of giving a bonus. The Mayor pointed out that the raises would have to come out of each fund that the employees are paid out of and would be a cost each year from now on, where as the $1,000.00 would be a onetime expenditure. After much discussion the Board agreed to table their decisions until the next meeting to receive a response from the City Attorney

David stated that Paula had received a request from Kristy Winfrey for a street light at the end of Pearl Street. David said there were two lights down that street however if the Board approved another light there is a pole between 119 Pearl and 121 Pearl Street that the light could be installed on. Ald. Lett moved to approve the installation of a light on the pole between 119 and 121 Pearl. Ald Kohley second. Ald. Hess, Kohley and Lett voted aye with 0 nays.

 The Department heads gave the following reports:

Tom West-stated he had no reports.

David Brodie – discussed problems with the southwest lift station. He stated that the valve part of the lift station needed to be completely replaced. He noted that the check valve is not working properly and he cannot find replacement parts as it is over 20 years. He said he needed to have it replaced. He pointed out that the Board would have to either hire an engineer to draw up the plans or they could use the plans from the original lift stations to put the project out for bid. He said it was not an emergency but does need to be done as soon as they can put the project together.

                           –  He noted that he had looked at the burned out house at122 N. School Street. He said it was in very bad shape and that William Mosby the City Building Inspector, had not had a chance to come up yet to write up what needs to be done to the house. The Board agreed to go ahead and write the owners asking them to attend the next board meeting to inform the board of what their intentions were on repairing the house. The clerk was instructed to send it registered return receipt.

Denis Kolb- .  not present.

Dawn Bunch – not report.

Paula Brodie –  noted that the Annual Rabies Clinic will be held on April 14, 2012 from 1:00-2:00 PM at the City Hall.                        

The Board discussed the following old business:

Curt Drake stated that he had worked with Reserve Officer Richard Cagle. He said that he thought Officer Cagle will work out well as a reserve officer for the City.                                                   

The Board discussed the following new business:                              

David stated that the city has been nominated for the Missouri Rural Water Association’s Water System of the Year award. He said that the award is given out at a banquet during a training session on May 7^th, 8^th and 9^th. He asked if the Board would like to attend to receive the award if the City wins. They agreed that he should be present to represent the city to receive the award if they win. It was noted that the City was one out of three water systems from the state that were nominated. David noted that he does have vouchers from the Department of Natural Resources to pay for the seminar fees but the Board would have to agree to pay for the hotel at the cost of $84.00 a night. Ald. Lett moved to allow David to attend the training seminar. Ald. Kohley seconded. Ald. Kohley, Hess and Lett voted aye with 0 nays.

Ald. Lett noted that Cross Lines had donated $500.00 to help pay for signup fees for children from the area to play summer ball. She also noted that Lowes and Cornerstone Bank have made donations to fund the materials to build the bleachers at the ballpark.

Ald. Lett asked where Stewart should take the mowers to for oil changes and tune ups. It was agreed for him to take them to Carl Parmley’s. She stated that the Zipper needed a bearing for a back wheel. David said he was sure Carl could order the part.

Ald. Lett stated that Stewart was purchasing a machine that drags the field. She said that he was using the funds from a donation from Wal-Mart but was concerned the funds would not be received in time to purchase the equipment before ball season begins. She asked that the Board approve giving him the funds and then Stewart would reimburse the city when the Wal-Mart funds come in. Clyde said there are enough funds in the Recreation Department’s account to pay for the machine.

Clyde reminded the Board that it was getting close to the time that he needs to attend his annual Judges Training. He noted that the funds should be in the Judicial Training fund account.

The Mayor read a letter of resignation from Crystal Nix. It indicated that her last day would be April 20^th, however if the Board wanted her to stay on to help instruct the new clerk she would stay until May 18^th. He said that she might have to work on a part time basis as she might not be able to come in every day.

Ald. Lett moved to accept the resignation. Ald Kohley second. Ald Hess, Kohley, and Lett voted aye, with 0 nays.

The Board agreed to place an advertisement in the Neosho Daily News and the McDonald County Press looking for a new clerk. They also agreed to allow the Mayor to ask Crystal to stay until May18 at lease on a part time basis.

The Board discussed the bills for April 3, 2012 for $25,483.61 including transfers. Ald. Lett moved to approve the bills in the amount of $29,927.19. Ald. Hess seconded. Ald. Kohley, Lett and Hess voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Hess, Kohley and Lett voted aye with 0 nays. 

                                                                                                 __________________________

                                                                                                 Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

                                                                                               Approved: ____________________

                                                                                               Date: ________________

The Board of Aldermen held a meeting on Tuesday night April 17, 2012 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristen Lett and Bill Hess. Also present were City Supervisor David Brodie, City employee David Sarratt, City Clerk Paula Brodie, Chief of Police Tom West, Officer Curt Drake and Reserve Officer Richard Cagle. Alderman Elect Calvin Wilson. Guests included Marshall Long and Jimmie Morgan, Board members from the Goodman Rural Fire District, Steve Wimpey, Glen Brumback, John Lucky, Deborah Wilson and Joyce Haynes.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on April 3, 2012. Ald. Lett moved to approve the minutes. Ald. Kohley seconded. Ald. Kohley, Lett and Hess voted aye with 0 nays.

 The Board discussed the following old business:

1. The Board discussed whether or not to purchase a security camera system for the ballpark.The Mayor suggested putting in more lighting for the area. Clyde stated that the lights would have to be mounted high so people could not break them. Clyde is to talk to Stewart about it. The Board decided to discuss any decision at a later date.

2 The Board discussed when to go over the Assistant City Clerk’s applications. Mayor Richmond suggested setting a closed personnel meeting to go over the applications to decide which applicants they would like to interview. The Board set Monday April 23rd at 6:00PM.

 

            3   The Board discussed the property at 122 N. School Street. The Clerk noted that she had not received the certified return receipt. Marshall Long stated he would look at the fire report to see if he had a better mailing address for the owner.

4.  he Board discussed employee’s raises. The Mayor read a letter from City Attorney Duane Cooper in which he reported that it was a violation of the Missouri State Constitution to give bonuses. Ald. Lett stated that she would like to see David Sarratt get more than the discussed $.50 cent raise because it had been a long time since he had received a raise. Ald. Kohley stated that he believed some of the other employees had not received a raise in a longer time than David Sarratt, he would not want to be partial to one employee over another, and therefore would suggest giving all of the employees a $.50 cent an hour raise.

 

The Mayor acknowledged Steve Wimpey who stated that some companies set a cap to an employees pay. The Clerk asked if cap included cost of living increases. She stated that she had not received a raise or a cost of living increase in 5 years, but the other employees had all received raises three years ago.

 

The Board discussed whether they should go ahead and give the $.50 cents to each employee. The Mayor stated they might talk about it at the meeting on Monday Night. Clyde Davidson said that the board should be sure that discussing raises in a closed session did not violate the sunshine law. Ald. Hess stated he would like to see the Board go ahead and approve the $.50 cents across the Board and then decide on giving David Sarratt more at the meeting on Monday night. It was noted that the assistant city clerk had recently received a $.50 cent increase after her 90 day probation was over.

Ald. Lett moved to give a across the Board $.50 cent raise to all employees except the Asst. City Clerk. Ald Kohley seconded. Ald Lett, Kohley and Hess voted aye with 0 nos. The Board agreed the raises should start effective April 16, 2012.

he Clerk read the election results and proceeded to swear in Ald. Kohley, Ald. Wilson and Municipal Judge Clyde Davidson.

The Mayor noted that the next item on the agenda was to discuss re-appointing Duane Cooper as City Attorney. Ald. Wilson moved to re-appoint Mr. Cooper as City Attorney. Ald. Kohley seconded. Ald. Kohley, Lett, Wilson and Hess voted aye with 0 nays.

The next item on the agenda was for the Board to discuss re-appointing Paula Brodie as City Clerk. Ald. Wilson moved to re-appoint Paula Brodie as City Clerk. Ald. Kohley seconded. Ald. Kohley, Lett, Hess and Wilson voted aye with 0 nays.

 

The following item on the agenda was to discuss re-appointing Tom West as Chief of Police. Ald. Hess moved to re-appoint Mr. West as Chief of Police. Ald. Kohley seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with 0 nays.

The Board discussed who to appoint as acting President.  Ald. Wilson moved to re-appoint Ald. Lett as acting President. Ald. Hess seconded.  Ald. Hess, Kohley, and Wilson voted aye with Ald. Lett abstaining.

The Mayor noted that the Recreation Board Commissioner had been Ald. Lett, the Street Commissioner had been Ald. Kohley, and the Water/Sewer Commissioner had been Ald. Hess. The Board agreed to keep their positions and appointed Ald. Wilson the Maintenance Commissioner.

The Board discussed whether or not they wanted to change check signers. The Mayor noted that he, Ald. Hess and Ald. Lett could be left on as signers and therefore there would not be a need to do new paper work with First Community Bank.  Ald Wilson made the motion to leave the signers as is. Ald Kohley seconded. Ald Kohley, Lett, Hess and Wilson voted aye with 0 nays.

  The following reports were given:

Tom West- no report.

David Brodie informed the Board that the city well had been hit by lighting a week ago Saturday night, and that it was fixed by Tiff City Pump. He stated that Jim from Tiff City Pump is looking into a alarm system to be placed at the well to notify up to eight designated phone numbers when the water level is getting low so that it can be repaired prior to completely running out of water.

David noted that there were several places around town that needed mowed. The Board agreed a mowing notice be placed on any house that had someone living in it. If the house was empty a letter would be sent to the owner.

David reported that there was a dead Oak tree on South Ozark Trail by Mrs. Wilson’s property that needed to be cut down before it caused damage. The Board agreed for him to contact Scott Mitchell to cut it down.

Reported that he had the Mosquitoes sprayer up and running and would spray for mosquitoes at the beginning of next week.

Denis Kolb- . no reports

Ald. Kohley said that the computer that was once used by the Water Department is available now. He noted that Michael Keels needs to erase everything out of it before the Emergency Management Department could use it.  Ald. Wilson made the motion to pay Mr. Keels $100.00 to erase the memory out of the computer. Ald. Lett seconded. Ald Lett, Kohley, Hess and Wilson voted aye with 0 nays.

Dawn Bunch – not present.

Paula Brodie – reminded the Board to bring in their code books to be updated with the 2011 Ordinances.

The Board discussed the following new business:     

The Mayor acknowledged Marshall Long who stated that the Rural Fire Protection District Board agreed to finance the programming of the tornado siren, and noted that the city would maintain ownership of it. He noted that new electronic sirens cost about $8500.00, and that he would try to include two or three in any grant he writes in the future.

Jim Morgan noted as the fire department is a Rural Fire Protection District they would be looking for sirens for the county area in their district too. He also reported David Todd and he were going to install new wiring and an antenna on the top of the water tower on Barlow Street to get prepared for the radio systems going to low band.

Jim Morgan asked to be placed on the list of people that will be notified when the water tower is out of service so that he can help get it back on line. He noted that as a member of the Fire Board it would be very important to be informed whether or not there was a problem with the well or tower. He noted that he had installed the generator at the well on School Street and would know how to start it if there was a problem with the electricity.

The Mayor acknowledged John Luckey, who stated he was representing the Southwest Missouri Drug Task force team. He reported that the team worked in Newton, McDonald and Jasper County area. They are a grant-funded organization, however they do need a 25 percent match to receive the other 75 percent grant funds. He stated that member counties pay $10,000.00 for a membership, large cities pay $5,000.00 and small cities pay $500.00. He stated that what was paid for memberships was used for the 25% match for grant applications. He noted that if the Goodman becomes a member city the Goodman Chief of Police would be on the task force board. He stated that the Task Force Board was going to submit a grant application in July asking for $300,000.00. He wanted the Board to know that even if they could not become a member city the task force would respond if needed. He informed the board that they were the only agency that can do meth lab cleanup.

Marshall Long stated that he would volunteer a $100.00 from the Goodman Betterment Club and $100.00 from the Goodman Fire Protection District to the Southwest Drug Task Force.

Ald Lett moved to make the City a member agency of the Southwest Missouri Drug Task Force by donating $800.00. Ald Kohley seconded. Ald Hess, Kohley, Lett and Wilson voted aye with 0 nays.

David stated he would like it noted that the Goodman Area Protection District has improved the Goodman Fire department since it became a taxed based fire district. The Mayor stated that he thought they were doing a wonderful job.

The Board discussed the bills in the amount of $21,587.32 including transfers. Ald. Lett moved to approve the bills in the amount of $21,587.32. Ald. Kohley seconded. Ald. Lett, Kohley, Hess and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays.

                                                                                                  __________________________

                                                                                                  Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

                                                                                               Approved: ____________________

                                                                                               Date: ________________

 

The Board of Aldermen held a meeting on Tuesday night March 20, 2012 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett and Bill Hess. Also present were City Supervisor David Brodie, City employee David Sarratt, City Clerk Paula Brodie, Chief of Police Tom West, Officer Curt Drake and Emergency Management Director Dennis Kolb. Guests included Marshall Long, Jim Morgan, Crystal Vaughan, J.R. Fisher, Steve Wimpey, Richard Cagle and Nicky Sarratt.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on March 6, 2012. Ald. Hess moved to approve the minutes. Ald. Kohley seconded. Ald. Hess, Ald. Kohley and Ald. Lett voted aye with 0 nays.

The Mayor acknowledged Marshall Long and Jim Morgan from the Goodman Fire Protection District. Marshall Long stated that they were present to discuss the ownership of the tornado siren. He explained the history of the Goodman Fire Protection District. He stated that at the time the Goodman Fire Protection District was formed the Board of Alderman leased all of the Goodman Fire Departments equipment to the Fire Protection District. Once the Fire Protection District was established for 5 years, the Board of Alderman gave the equipment to the Fire Protection District. He said the list of equipment did not include the tornado siren; therefore the siren still belongs to the City. Marshal stated that it was his suggestion at this point that the City should keep the siren and with the mutual aid agreement, the Fire Protection District would keep up the maintenance costs. He noted to change ownership of the siren both Boards would have to sign resolutions. He stated that because of the radio frequencies being changed to low-ban the siren will have to be changed to receive the low-ban signal. He stated that the Fire Protection District has the programs to change the cities radios and tornado siren to low-ban. Ald. Kohley asked how much it would cost to change the tornado siren to a low-ban frequency. Marshal Long stated it would cost around $600.00 if a module is needed to swap it to low ban. He stated that he thought there would be a good possibility that the siren could be programed and would not need a new module.

Marshal stated that he and Denis Kolb both agreed that 911, the emergency management department, and the fire department were able to set off the tornado siren but that it would mostly be left to 911 to set it off.  The Board agreed that if the Fire Protection District would maintain the siren, they would keep ownership off it. Marshall stated that he would be talking to the Fire Protection Board at the next meeting to get final approval from them that they would maintain the siren. He said he would attend the meeting on April 17th to let the Board of Aldermen know the Fire Protection Boards decision.

Marshall told the Board that in the future when he is working on grants for equipment for the Fire Protection District he would include a request for two new sirens.

The Mayor noted that the next item on the agenda was to acknowledge Felipe Hernandez to discuss his purchasing a building permit for 120 N. School St. David noted that Mr. Hernandez was not present but he would be willing to inform the Board of Mr. Hernandez’s request if they would let him. David reported that Mr. Hernandez had purchased the house at 120 N. School. He stated that Mr. Hernandez was gutting the house, putting all new electrical, plumbing, flooring, walls and wanted to square up the house by adding a new section that would be 10 feet from the property line. David pointed out that the code book states that a new house needs to be 17 ½ feet off of the property line. He noted that the original house would be grandfathered in but he was not sure about the addition that is why he told Mr. Hernandez to attend the meeting to ask the Board. David also noted because Mr. Hernandez was completely redoing the house from top to bottom including the installation of all new electrical and plumbing he would need to purchase a building permit and a building inspector’s fee.  Ald. Lett asked if he had turned in any drawings.  David said that he had not turned in any drawings. Ald. Lett stated she would like to see his drawings first to see what he actually wanted to do. The Board agreed to have Mr. Hernandez bring his plans to the next Board meeting. At that time they will decide whether or not to approve his building permit which would include a variance request. The Board also agreed that anyone purchasing a building permit that did not require a variance could do so without the Board going over the plans.

 The Board discussed Bill # 2012-429 for Ordinance # 2012-439 adopting and enacting a new Code of Ordinances adding the new ordinances passed during 2011 to the City Code-Book. The Mayor read the second reading by title only Bill # 2012-429 for Ordinance # 2012-439 adopting and enacting a new Code of Ordinances adding the new ordinances passed during 2011 to the City Code Book. Ald. Lett moved to approve the second reading of Bill #2012-429 for Ordinance #2012-439. Ald. Kohley seconded. Ald. Kohley, Ald. Lett and Ald. Hess voted aye with 0 nays.

The Board discussed whether or not to purchase a security camera system for the ballpark. It was noted that no one from the Recreation Department was present to discuss the request so the Board agreed to table a decision until Stewart could be present. It was noted that Stewart had said he would get together some quotes of what he wanted.

The Board discussed whether or not to give employee raises. The Mayor noted that Ald. Kohley had suggested last time to give bonuses instead of raises. Ald. Hess asked would it be a one time bonus. It was noted that an email from MML indicated that the Missouri Constitution prohibits giving public funds without a public purpose, whether a bonus constitutes a gift and not compensation for work would need to be decided by the Board. The Mayor asked if the Board would like to have more time to think over the raises and they agreed to table further discussion until the next meeting.

The Board discussed the Judge’s request to increase his wages. The clerk noted that she had given the Board a response from the MML in regards to them raising an elected officer’s wages. Their answer was that the Missouri Constitution prohibits the changing of salaries during the term of office. They also reported that as long as the change occurs prior to the term starting it would be ok; however that being stated given that the filing for that position had already closed changing the salary may present an appearance issue to the public.   Ald. Lett asked if there was still only one Court session a month.  She was told yes. The Board discussed whether or not to table the decision until the next meeting, however it was noted that if the discussion was changed to the next meeting, it would be the same day as the election. The Mayor stated to change the wages then would be something the Board should ask their attorney to decide if it would be legal or not. The Board agreed to leave the Municipal Judges wages as it is and to discuss raising it prior to the opening of candidacy filing for the next term.

The Board acknowledged Nicky Sarratt, who asked the Board to consider lowering the speed limit on Janice Street to 15mph. She noted her reasons for the request was that there were several families with many children that live on Janice Street. She pointed out that the City Park where a lot of children play is on Janice Street. She stated that she also lived on Janice and had observed many speeding vehicles. She said that she was afraid that a child would be hurt or killed if the speed limit was not lowered. The Board discussed placing Children at Play signs, lowering the speed limit to 15 mph and placing speed bumps by the park. The Mayor acknowledged Steve Wimpey, who pointed out that people who don’t obey the 25mph signs will not obey the 15mph signs. Chief West stated that he had been running radar on Janice but once he sets up to run radar the people quickly learn that he is there and they quit speeding. He also noted that in the mornings and afternoons he is running radar on School St to slow down the traffic before and after school. Ald. Lett asked if Curt could come in early a few nights and leave early. The Mayor stated that he would get together with the police to see about changing their patrolling, look into different signage and the possibility of installing speed bumps.

The Board discussed when to hold the City Wide Garage Sale. (Last year it was held on Saturday July 30, before that it was always held on the first Saturday of August).  The Board agreed on the 28^th of July so people can take advantage of the no sales tax due weekend in Joplin.

The Department heads gave the following reports:

Tom West- introduced Richard Cagle, director of security at Crowder College. He noted that Mr. Cagle was a post certified police officer who would like to be a reserve officer for the City so that he can maintain his certification. Ald. Kohley moved to appoint Richard Cagle as a Reserve Officer. Ald. Hess seconded. Ald Hess, Kohley, and Lett voted aye with 0 nays. Tom noted that his service number will be G-5.

David Brodie: noted that the Board needed to address what needs to be done to the house that was burned on North School. He suggested writing the owners to see what their intentions were on fixing it up. It was suggested to have William Mosby inspect it and his conclusions should be included in the letter. The Board agreed to send a letter after William has looked at it.

                       – noted the Department of Natural Resources and the Environmental Protection Agency require the city to fix Inflow and Infiltration (I & I). He noted that with the 7 inches of rain received today there was so much infiltration from broken sewer lines that there was flooding at the plant. He stated that the Board needed to hire someone to camera the sewer lines. The Board agreed to allow him to get quotes on the cost to camera the lines.

 

Denis Kolb- .  had no reports.

Dawn Bunch – was not present.

Paula Brodie – requested permission to attend the 2012 Annual Professional Development Conference (for court). From May 21^st to May 25^th in Osage Beach, Missouri. The seminar fee is $200.00 and the hotel is $100.00 per night. Ald. Hess moved to approve her attending the conference. Ald. Lett  seconded.  Ald. Hess, Ald. Kohley and Ald. Lett voted aye with 0 nays.

            –  noted that the Annual Rabies Clinic will be held on April 14, 2012 1:00-  2:00PM                    

             –  noted the Board received the February 2012 financial statements in their  packets.

– noted that Nick Myers CPA will be doing the 2011 Audit on May 3^rd and 4^th.    

–  noted that the McDonald County Historical Society has re-printed the    History of Goodman Book. She noted that the books will be at the City Hall, the McDonald County Historical Society building in Pineville and will be sold at various functions throughout the year for a cost of $25.00.  

The Board discussed the following old business:

David reported that he had the city trucks worked on and they are running better.

Ald Lett noted that the fence at the park on Janice is completed. It was noted that the Goodman Betterment Club had the fence built. The Mayor stated that he would like to see a sign made up and put on the fence with the name of the park. It was noted that the park was named the Stay and Play Park.

Ald. Lett asked about the announcement display case that the Board had talked about installing in ront of City Hall. The Mayor stated that Clyde Davidson was going to look into it.

The Board discussed whether or not to leave the $10,000.00 capital addition in the Recreation Departments budget which was allotted for installing the lights at the Ballpark. It was noted that the Board had decided to use leftover general funds from 2011 to pay for the installation of the lights. Ald. Hess stated that they might want to leave enough to pay for the camera system. The Board decided to table further discussion to the next Board meeting.

The Board discussed the following new business:

The Mayor acknowledged Crystal Vaughan who stated that she wanted to contest a candidate who filed for the April election who had not paid his business taxes. She presented the Board a copy of a printout from Case.net that showed a DOR Tax Lien judgment against Calvin Wilson. She stated that Dawn Bunch, the Tax Collector had told JR that all of his taxes had to be paid prior to his filing for candidacy. She wanted to know why Calvin was allowed to file if his business taxes were not paid. Mayor Richmond stated that the form he signed to run as a candidate only showed that all his City Taxes and Municipal Fees needed to be paid. J.R. Fisher said that Dawn said in a past meeting that she had contacted the state and that she had told him all his taxes must be paid on his LLC before he could run for the Aldermen Position. The Mayor stated that he was not going to go into past conversations. He stated that he felt that the original discussion should have been between Mr. Fisher and Mrs. Bunch and not discussed during a Board meeting. The Clerk explained after she had certified a list of candidates to the County Clerk, a candidate who wanted to contest another candidate would have to do so at the County Level. She stated that Barbara Williams as County Clerk was over all elections. She said that she had been asked by Jesse Ruby to remove his name from the ballot but because she had already certified the list to the County she had told him he needed to go to the County and withdraw his name. She said she understood that his request was after the ballots were printed and that he would have to bear the expense of new ballots without his name.           

The Board discussed the bills for March 20, 2012 for $25,483.61 including transfers. Ald. Lett moved to approve the bills in the amount of $25,483.61. Ald. Kohley seconded. Ald. Kohley, Ald. Lett and Ald. Hess voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Kohley, Ald Hess and Ald. Lett voted aye with 0 nays.

The Board of Aldermen held a meeting on Tuesday night March 6, 2012 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief of Police Tom West, Officer Curt Drake, Tax Collector Dawn Bunch, and Municipal Judge Clyde Davidson. Guests included Crystal Vaughan, J.R. Fisher, Calvin Wilson, Steve Wimpey, and David Sarratt.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on February 21, 2012. Ald. Kohley moved to approve the minutes. Ald. Hess seconded. Ald. Hess, Kohley and Lett voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the special meeting on February 28, 2012. Ald. Kohley moved to approve the minutes. Ald. Hess seconded. Ald. Kohley, Hess and Lett voted aye with 0 nays.

The Mayor read  Bill # 2012-428 for Ordinance# 2012-438 repealing Section L from Section 230.03 in the City Code for the second reading by title only. Ald. Lett moved to approve the second reading of Bill #2012-428 for Ordinance #2012-438. Ald. Kohley seconded. Ald. Kohley, Hess and Lett voted aye with 0 nays.

 The Board discussed Bill # 2012-429 for Ordinance # 2012-439 adopting and enacting a new Code of Ordinances adding the new ordinances passed during 2011 to the City Code Book. The Mayor noted that the Board had received a letter from Sullivan Publications with statutory changes made to Code Book. The Mayor read the first reading by title only Bill # 2012-429 for Ordinance # 2012-439 adopting and enacting a new Code of Ordinances adding the new ordinances passed during 2011 to the City Code Book. Ald. Kohley moved to approve the first reading of Bill #2012-429 for Ordinance #2012-439. Ald. Hess seconded. Ald. Hess, Kohley and Lett voted aye with 0 nays.

The Mayor noted that the next item on the agenda was to discuss purchasing a security camera system for the ballpark. Ald Lett stated she understood the Recreation Department wanted one. Clyde Davidson said that the Recreation Board had been busy at a work day at the ballpark over the week end. He said that he and Stewart had not had time to get any prices to report to the Board.  The Board tabled discussion until the next meeting. Clyde noted that they had accomplished a lot of work at the ballpark during the work session.

The Board discussed whether or not to give employee raises. Ald. Kohley asked what the Board would think about giving all the employees a $1,000.00 dollar bonus and not a raise.

Calvin Wilson stated that the 911 Board had thought about giving bonuses to their employees. He said they found out that a governmental body could not give bonuses; increase must be made in the form of a raise. The Clerk noted that she had talked with Duane Cooper, after court and that he said he did not see a problem in giving bonuses, but he would research it before giving his final OK.

The Mayor noted that the Clerk had sent surveys out to 11, 4th class cities but had only received back 7. He made the suggestion that the Board wait until the other surveys were sent back. He stated that he felt the Board could make a better decision after getting all of the surveys, and getting the information from Duane on giving Bonuses.

Ald. Lett stated that giving a bonus would not be like getting a raise as it would be a one-time bonus and not a raise that would be continued in the following years.

The Board discussed how ING, the City’s retirement program worked. It was noted that the Board only put funds in the employees’ retirement program when they had left over funds in the City’s account from year to year. It was noted that no one had received any retirement money in more than 6 to 8 years. The clerk noted that the program was still ongoing and that the employees could place money in their account whenever they wanted to, however there were restrictions on how and when the funds could be removed.  

Calvin Wilson stated that if the 6 employees received $1.00 an hour that would be $160.00 a month raise that would only be $960.00 a month for all of them.

Clyde Davidson stated that if the Board was considering giving raises he would like to be considered for one also. He stated that in the past the Board had cut his wages, without his knowledge because they were trying to balance the budget. He noted that Duane Cooper had received a raise in his hourly fee but that he, Clyde had his wages cut.

The Board decided to table further discussions on employee raises until the next meeting.

The following reports were given:

Tom West- noted Comers from Joplin had installed a new catalytic converter and sensors in the Ford expedition at a cost of $526.00. Clyde suggested that the next time he needed something done he might try Performance Muffler in Neosho. He noted that the School used them for the busses.

David Brodie –noted that some of the instruments at the treatment plant needed to be calibrated. He said he had talked with someone at the Department of Natural Resources and they had given him a name of a person who does the calibrations. He noted that getting the instruments calibrated was required by DNR. He also noted that two of the lift stations are not working correctly.  He said it might be the floats, which he can fix but if it was something worse he would have to call someone who knows how to work on them. He said that the white truck was not running right and would need to be looked at. He noted that he and David had been replacing meter lids around town. He said that Chris Morgan had made the lids and that he needed to order 20 more at the cost $5.00 of each. He reported that he and David had been working around the community building, cleaning up, removing rocks and trees so that the city can bush hog around the building this summer.

Denis Kolb- . was not present.

Dawn Bunch –  monthly report in packets. She noted that she had taken the 3 year delinquent taxes to Brenda Gordon, the McDonald County Collector as required by Missouri State statutes. She asked if anyone had gotten Mr. Brewingtons address yet.

Paula Brodie –  noted that the Board had received a copy of a letter to Duane Cooper asking him if the release form being used by the Emergency Management Department was OK. She noted that he had said it was OK to use

The Board discussed the following old business:

Clyde reported that all the lights and wiring are down at the ballpark. He said they had contacted a couple of the contractors for bids on installing the new lights. He noted that two of them were not interested and they were waiting on a bid from the third.

The Board discussed the following new business:

Crystal Vaughan asked if it was OK for candidates to place their signs on city right of way. It was noted that candidates have always been allowed to place their signs on city right of way.

Mayor Richmond asked the Board to start thinking about putting the roof back up on the pavilion at the ballpark. He said that he knew at one time the Truss Company had offered to build the trusses for cost. Clyde stated that the Recreation Department had been looking into replacing the roof too.                         

The Board discussed the bills for March 6, 2012 for $29,815.39 including transfers. Ald. Lett moved to approve the bills in the amount of $29,815.39. Ald. Hess seconded. Ald. Kohley, Hess and Lett voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Kohley, Hess and Lett voted aye with 0 nays.   

                                                                                               __________________________

                                                                                                Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

                                                                                 Approved: ____________________

                                                                                               Date: ________________

The Board of Aldermen held a special meeting on Tuesday night February 28, 2012 at 6:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Municipal Judge Clyde Davidson and Recreation Board Director Stewart Pace. Guests included Crystal Vaughan and J.R. Fisher.

The Mayor called the meeting to order at 6:00 PM.

The Board discussed with Stewart Pace and Clyde Davidson the funding for the installation of the new lights at the ballpark. The bid that the Recreation Board had received was from Master Electric Inc. in the amount of $15,070.00.The Mayor stated that he was concerned because the city has a competitive bidding requirement for projects over $1500.00. Clyde stated that they had talked to other electricians but no one else seemed interested in the job. The Mayor stated that it could have been because the installing of the ballpark lights was done by very selective electricians, so there might not be anyone else interested. Stewart noted that the bid they did receive was from a company that had installed ballpark lights around the county.

Clyde noted that there was a time constraint as ball season begins the first of May. Stewart said he would like to see the project finished by the 1^st of April. He noted that there was a work day scheduled for Saturday March 3, 2012.

After discussion the Recreation Board agreed to call some other electricians for quotes. Clyde asked if the Board would go ahead and approve the amount for the bid so that if they did not receive any other bids they would know that they had a certain dollar amount to work with. Clyde stated that they had received other bids but they were considerably higher. The Mayor stated that it would be good if they could get more bids, even if they just received verbal quotes. He stated that he fully believed that the bid was probably the best bid but he needed to make sure that the Board was aware that there was a code in the Code Book about the requirement for competitive bidding.

The Board discussed where the funds should come from to pay for the installation. It was noted that the Board had budgeted $10,000.00 for capital improvements for the Recreation Department for the installation of the lights. The Board discussed using another $5,000.00 from the General Fund 2012 budget or using carry over funds from 2011 in the General Fund checking account. The Clerk noted that Patty from Nick Myers office said that it would be OK to use the carry over funds, as long as they had minutes reflecting that they were using the left over funds from 2011. She also stated that the audit for 2012 will reflect that 2012 General Fund Budget was in the red but with a copy of the minutes reflecting the use of the 2011 funds the Audit would show the General Fund ended the year in the black.

Ald. Lett moved to approve the $15,070.00 expenditure for ball park lights and installation with the funds being taken out of the carry over funds in the General Fund Account from 2011. Ald. Kohley seconded. Ald. Kohley, Lett and Hess voted aye with 0 nay votes.

Stewart noted that the ballpark concession stand had been broken into again. He told the board that he would like to look into a security camera system for the ballpark. The Board agreed to place the item on the next agenda for the March 6, 2012 Board Meeting.

The Mayor noted that the next item on the agenda was to discuss employee raises.

Ald. Lett stated that David Sarratt had only received a $1.00 raise over the last 5 years. She stated that she would like to see him get a raise.

The Board discussed the employee’s benefits which includes the health insurance. It was noted that the employees do not pay anything for their health insurance but they do pay a deductible and they pay for their life insurance. The Clerk noted that if the Board is thinking about requiring the employees to pay part of their insurance premium would that not cancel out what raise the employee would receive.

Clyde stated that the city does have good quality employees and they should receive compensation. He said that the board should realize that the expense would be an ongoing expense, not a onetime budget item. He stated that he did appreciate the employees and would like to see the Board give them a raise if possible.

Crystal Vaughan asked if the Board did employee evaluations. She suggested that the Board should do an evaluation of the city employees.

Clyde said that it would be hard for the Board to do an evaluation, as they do not actually know what jobs the employees do. Ald. Lett stated it would still be the Boards responsibility to do the evaluations.

The Clerk noted that two of the city’s funds had an ending balance on the 2012 budget of less than $200.00.

The Board decided to have the Clerk call other 4^th class cities to see what their pay scales are and what benefits they pay their employees.

Greg stated that the Board’s job was to do what is right for the city and part of their responsibility was to take care of the City’s employees.

The Board decided to table any decisions until the next regular meeting

Ald. Kohley moved to adjourn the meeting. Ald. Hess seconded. Ald. Kohley, Lett and Hess voted aye with 0 nays.

                                                                                                  __________________________

                                                                                                 Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

                                                                              Approved: ____________________

                                                                                               Date: ________________