Tag: Council Minutes

The Board of Aldermen held a meeting on Tuesday night November 6, 2012 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Kristin Lett, Calvin Wilson and Bill Hess. Also present were City Supervisor David Brodie, Chief of Police Tom West, Tax Collector Dawn Bunch, City Clerk Paula Brodie and Officer Curt Drake. Guests included JR Fisher, Walter Jeffers, Crystal Vaughan, Michael Richmond and Jim Morgan. Ald. Kohley was not present.

The Mayor called the meeting to order.

The Board of Aldermen discussed the minutes from the meeting on October 16, 2012. Ald. Lett moved to approve the minutes. Ald. Hess seconded. Ald. Hess and Lett voted aye with Calvin Wilson Abstained because he was not present at the meeting.

The Mayor acknowledged Jim Morgan from the Rural Fire District and the Goodman Betterment Club. He stated that the Betterment Club had completed several projects for the community like making the helicopter pad across from the City Hall, the chain link fence for the new park, and they set up the Christmas Parade and collecting funds for the candy that they gave out at the parade.  He told the Board that it cost between $500.00 and $600.00 for candy.

Ald. Lett moved to approve giving the Betterment Club $200.00 for the Christmas candy.  Ald. Wilson seconded. Ald. Wilson, Hess and Lett voted aye with 0 nays.

Mr. Morgan stated that he had programed the City’s radios changing them to narrow band. He told the Board that two of the cities radios were very old. He said that the radios are so old he almost couldn’t get them programed. He said with the help of a computer programmer that he knows he was able to program both of the radios but he was afraid he would not be able to work on them in the future. He told the Board that the radios might need to be replaced the future.

Jim Morgan asked the Board to allow the Rural Fire Department to put an antenna on the water tower on School Street. He said they had thought that in case of emergencies it would be good to have an extra antenna installed.  The Board agreed to allow them to put an antenna on the tower.

Mr. Morgan stated that he was waiting for the gas company to remove their service line at the house on 122 N. School Street before he can begin to demolishing it. He informed the Board that there has been some changing of the rules of what could be put in dumpsters.

Mr. Morgan also asked that the Board look into what could be down to repair the alley behind the fire department.  David stated it would take at least two loads of gravel.

David noted that Swift is supposed to start the street repair on the 19^th of November.

The Mayor noted that Max Mace was not present again. It was decided if he wanted to be on the agenda he needs to contact the City Hall. Chief West is to let him know he is to bring a drawing of what he wants to do.

The Mayor read Bill # 2012-433 for its first reading. Ald. Wilson moved to accept the first reading of Bill # 2012-433 for Ord. # 2012-443, exempting existing mobile home parks from Chapter 415. Ald. Hess seconded. Ald. Wilson, Lett and Hess voted aye with 0 nays.

The Board discussed placing the use tax on the April 2013 Ballot. The Mayor asked the Board if they really wanted to place it on the ballot. He stated that the Board had tried to get the people to approve the use tax a few years ago. He said he believed it did not pass because people really did not understand what it was. He said he felt that there was a good possibility it would not be approved.  Ald. Lett stated that she did not think it would pass so there was no point in paying to have it placed on the ballot. JR Fisher asked what the purpose was for the use tax. The Mayor stated it would be to bolster the General Fund. Mr. Fisher asked wouldn’t it be better to cut spending. The Mayor stated that was an option that they can look into.  The Board agreed not to put the use tax on the ballot.

The department heads gave the following reports:

Tom West- had nothing to report.

David Brodie- noted the ad was placed in the Neosho Daily News and the McDonald County Press to repair the well house roof and the soffits on the Police  Department. It was noted that bids are to be opened at the Board meeting on November 20^th.

                      – noted that the tree at 105 W. Garner turned out to be on private property not  City.

                     – noted that he had received the application from DNR to renew the permit to  run the treatment plant. He noted that he thought that when they get the permit back it will have new limits that are required. He noted that he thought that anew ammonia limit would be on the permit.

He noted that Marshal Long had come by to help him look at the well house roof to see what it needed to repair it so that he could tell interested bidders what was needed. He said it did have a rubber membrane roof.

Denis Kolb    -not present.

Dawn Bunch – had nothing to report. Her monthly report was in the Boards packets.

 Paula Brodie –noted that –nCourt is up and running and that she had placed a link on the City’s web page.

                       -noted the Board received an updated budget with expenditures and revenues  through September in their packet.

                       -ask the Board to set up a date for their first Budget workshop.

                       – noted email from Stuart Haynes in regard to question on putting out for bid the selling of City equipment.

                       – noted that the Schools annual Veterans Day assembly at school is Friday. She asked the Board if they would approve purchasing the cake for the dinner as they had in the past years. The Board agreed for her to get a cake.

Ald. Wilson asked if the Board wanted to set November the 15^th for a budget workshop at 7:00PM. The Board agreed.

The Board discussed the following old business:

David reported that Colin Swift called and said they would try to be here on the19^th day of November and he told him that he was going to be out of town. He noted that Colin said he would work around David’s being gone.

David reported that David Sarratt is in his last week of School, with his test on Friday.

JR Fisher asked about the black patrol car. The Mayor stated that the reserve officer does patrol in it when he has time possible. The Mayor noted that the reserve officer tries to take up some of the hours that there is not an officer on duty.

The Board discussed the following new business:

Wally Jeffers asked about the two items on the water bill about trash pickup. The Mayor clarified that he had been asking about holding a fall cleanup not realizing that the Sanitation collector picked up bulky items all year around. It was placed on the water bill to inform citizens that the sanitation collector picks up bulky trash all year around. The Clerk stated that the item in regards to the two trash can allotment was just a reminder for people about how many cans they were supposed to put out. She stated that the City’s Code states that the normal pickup is two 39 gallon cans per household. She noted several people around town were putting out in excess of the two cans, so it was placed on the water bill as just a reminder.

JR Fisher asked about the use tax on the ballot. He stated that he had talked to MML about the City having a Tax Collector. He said that MML told him that they were surprised that a city with less than 1200 hundred people even has a tax collector. He said that they told him the city clerk could collect the taxes, thereby freeing up the tax collectors salary to pay other things such as the wages for a police officer. The Clerk informed the Board that during a state audit in 1985, the Board had been told to separate the duties of the collector and clerk to keep better control. Dawn noted that she gets paid 15% of the taxes she collects, which she pays all of her own taxes and insurances out of. The Mayor stated that the tax collectors position had been placed on the ballot a few years back and the citizens had voted to retain the position as an elected position instead of appointed.

Ald. Lett informed the Board that she had received a tax notifying the Board that Stuart Pace is resigning as Recreation Board Director. She asked how the Board fills the position. It was noted that the Board appoints a Recreation Board Director, usually at the suggestion of the Recreation Board. The Board asked that Stuart notify them in writing that he is resigning and ask the Recreation Board for a suggestion of who they would want for the next Recreation Board Director. It was suggested that Michael Wasson the Assistant Board Director might want to move up. The Board asked David to winterize the ball park. The Clerk is to contact Stuart with the Boards request, and to put voting on his resignation on the next agenda.

Ald. Lett asked about a bill on the bill sheet for a new LCD Monitor. Curt stated that his had gone out and Tom had replaced it.

JR Fisher stated that he didn’t know what the MML told Paula in the past but he would like to know why the Board wouldn’t place the Tax Collectors position on the ballot. Ald. Hess stated he did not see any reason to place the issue on a ballot. That he thought Dawn was doing an excellent job that the taxes were collected properly and it seems to run flawlessly so why change it. Ald. Lett stated that she understood what JR was saying because the wages saved would free up money for things like the emergency management department. Ald. Wilson said he didn’t want to make any changes. JR stated that he wasn’t saying anything about the job Dawn does, but he thought the Board might consider looking into a different direction to save money. The Mayor agreed with Ald. Wilson stating he did not see any reason to change things.

The Board discussed the bills in the amount of $24,999.84 including transfers. Ald. Wilson moved to approve the bills in the amount of $24,999.84 including transfers. Ald. Hess seconded.  Ald. Hess, Lett and Wilson voted aye with 0 nays.

Ald. Wilson moved to adjourn. Ald. Lett seconded. Ald. Wilson, Lett and Hess voted aye with 0    nays.

                                                                                                   __________________________

                                                                                                         Greg Richmond, Mayor

Attest:_____________________________

Paula W Brodie, MRCC, City Clerk                                                                                                                                                                                                                                           Approved: ____________________

                                                                                                                   Date: ________________

The Board of Aldermen held a special meeting on Tuesday night October 9, 2012 at 6:30 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, Calvin Wilson and Bill Hess. Also present were City Clerk Paula Brodie, Asst. City Clerk Karla McNorton, and Tax Collector Dawn Bunch. Guests included Todd White and J.R. Fisher.

The Mayor called the meeting to order at 6:30 PM.

The Board received a demonstration on the nCourt Debit/Credit Card Payment collection program from     Todd White. Mr. White answered questions from the Board, the Clerk, the Water Clerk and the Tax Collector. The Board agreed that they thought the program would be satisfactory. The Mayor noted that on the agenda it did not say that the Board would vote on the program so he felt that they should wait to vote until the next regular meeting on October 16, 2012.

Ald. Kohley moved to adjourn the meeting. Ald. Wilson seconded. Ald. Kohley, Wilson, Lett and Hess voted aye with 0 nays.

The Board of Aldermen held a meeting on Tuesday night October 2, 2012 at 7:00 PM.  Those present included Mayor Greg Richmond Alderpersons Keith Kohley, Kristin Lett, Calvin Wilson and Bill Hess. Also present were City Supervisor David Brodie, Chief of Police Tom West, City Clerk Paula Brodie, Emergency Management Director Denis Kolb, Tax Collector Dawn Bunch and Officer Curt Drake. Many Guests included Kyle Hill, Joyce Haynes, Lois Kolb, J.R. Fisher, Steve Wimpey, Jim Morgan and Danny Gray.

The Mayor called the meeting to order.

The Board of Aldermen discussed the minutes from the meeting on September 18, 2012. Ald. Wilson moved to approve the minutes. Ald. Kohley seconded. Ald. Lett, Hess, Kohley and Wilson voted aye with 0 nays.

The Mayor opened the bids to demolish the house at 122 N. School Street. They were as follows:

1. Wilson Distributing. $32,800.00, 2. Morgan’s Backhoe $5,950.00 and 3. Southwest CMF. $13,400.00.

Ald. Wilson moved to approve the bid from Morgan’s Backhoe for the demolition of 122 School Street in the amount of $5,950.00. Ald. Kohley seconded. Ald. Kohley, Hess, Wilson and Lett voted aye with 0 nays.

The Mayor noted that the next item on the agenda was to acknowledge Valerie and Fred Branstetter to discuss requests for variances from Chapter 415. He noted that they were not present and David stated that they had not talked to him yet. The Board tabled further discussion until the next regular meeting.

The Board discussed the coverage changes on property insurance through MOPERM. The Board tabled until the next regular meeting.

Department head reports:

Tom West- informed the board about two arrests that the Drug Task Force was involved in, one of them being a shake and bake operation in a home in the Goodman City Limits. He stated that one of the people had been injured, that the land lord had now done an eviction and that there were 5 dogs left in the residence that the city employees had picked up.

                 – informed the Board that the new patrol unit was here and almost ready to go.

                 -stated that Max Mace who owns an air conditioner business on Main Street would like permission to place an overseas storage unit behind his business to store supplies in. David stated that the City Code requires all out buildings to be 5’ off the property line. Ald. Hess stated that he would like to see a drawing of exactly where he was going to place the unit on his property and a written request. Ald. Wilson agreed and stated that the overseas storage units come in various sizes, so they would need to know that also.

The Board tabled until the next meeting.

David Brodie- informed the Board that he had checked on prices for a multi gas detector. He said that the one he thought was needed was from USA Blue Book for $865.00 and that he would need to order a $35.00 protective boot too. He noted that it was designed to recognize four different gasses. Ald. Wilson said he talked with one of the Waste Water operators from Neosho, who said the insurance company might not pay if someone was hurt and they had not provided a detector. David stated that the detector ran on lithium batteries. Ald. Wilson moved to approve the Honeywell Multi Gas Detector for $900.00. Ald. Kohley second. Ald. Kohley, Lett, Hess and Wilson voted aye with 0 nays.

                       – informed the Board that he had been talking with a representative from Haynes Equipment company who provided the original UV System for the treatment plant when it was built, about  how to replace the UV lights. He said that he was told that they can retrofit the channel and put in 5 sets of UV lights, with a bolt in swap. David stated that he had an estimate of around $30,000.00 to replace the whole channel and lighting system. He said that Haynes Equipment said that the city could purchase replacement parts and the lights for around $14,000.00. The lights are made by a company by the name of Glasco. David said after he gets the lights and ballasts in, he will be able to tell if he can install them himself. He told the Board that they might have to hire someone to do the actual installation if he can’t. He said that right now the city has a 6 section light system and purchasing the new system will change it to 5 sections. Haynes guaranteed that the city will be able to purchase replacement parts for the new system. David said that he had talked to the DNR permit people who said that if the city uses the same channel and switches out parts there will not be a need for a DNR Building Permit. He informed the Board that it will take 8 weeks to get the lights and parts. David noted that the system is running with 5 banks of lights. Ald. Wilson moved to allow David to order the UV lights from Haynes Equipment Company in the amount of $14,000.00. Ald. Hess seconded. Ald. Hess, Kohley, Wilson and Lett voted aye with 0 nays.

                       – stated that the Board needed to put out for bids the repairs needed on the lift stations. He stated that the check valves were leaking back making the pumps work twice as hard. He said that when the check valves are being replaced a sewer truck will need to be used as the pumps will be shut off, so the sewage will have to be hauled to the treatment plant manually. Ald. Wilson moved to have David draw up plans and put out bids for the lift station repairs. Ald. Kohley seconded. Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays.

                       – reported that the resident at 105 W. Garner is concerned about a dead tree that is close to her house. He stated that he checked the tree out and that it was on the property line between the treatment plant and her double wide trailer. The Board agreed to look at it before the next meeting to see what needs to be done.

Denis Kolb    – noted that McDonald County 911 will be handling the cities IRIS members from now on.

Dawn Bunch –  

Paula Brodie  – informed the Board after discussion with three companies who handle online credit card payments she believed that nCourt would be the best one for the City to use. She said that the City of Pineville has used nCourt for several years and recommends them highly. The Board asked for her to set up a time for them to receive a demonstration on how the system will work. They agreed that 6:30PM on the 9^th or 18^th of October would be good if it can be arranged.

                       – noted that Phillip and Dan Ross from Carthage has bought the Britt property on South School Street and are going to begin building two houses in a couple of weeks.

                        -noted that she had placed in the Boards packets an email from MML in regards to  the MML Southwest Regional Dinner Meeting in Bolivar on October 30,2012. She noted that the Board needs to RSVP by October 26^th.                                                         

                       -noted that she had enclosed in their packets an article on Use Tax revenues that was printed in the last issue of the MML magazine. She noted that if the Board wanted to consider placing the Use Tax issue on the April ballot it would need to do so quickly as an ordinance would need to be drawn up and approved and the information forwarded to the County clerk before the end of the year.

                       -noted that she had included in their packet information on what NIMS training they need to have as the Board of Aldermen and Mayor.

     The Board discussed the following old business:

      Steve Wimpey stated that David Sarratt took him and JR Fisher on a tour of the Sewer  Treatment Plant. He said that he wanted to complement David for giving them an informative tour.

Ald. Lett asked when David Sarratt would be starting his classes to receive his ‘D’ license. David stated that David Sarratt starts his class in the morning in Springfield and they will be two days a week for 6 weeks.

Ald. Kohley asked to move the Barbeque to the 14^th instead of the 7^th. The Board agreed.                                 

The Board discussed the following new business:  

Ald. Kohley noted that the Goodman sign is out. David said he talked with Neosho to see who they use. He said that they said they use the same company we use. David was asked to get a quote on the needed repairs.

The Board discussed the bills in the amount of $56,239.18 including transfers. The Clerk noted that the new patrol truck was on the bill sheet which made the bills look higher than usual. Ald. Wilson moved to approve the bills in the amount of $56,239.18 including transfers. Ald. Kohley seconded.  Ald. Kohley, Hess, Wilson and Lett voted aye with 0 nays.

 Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with 0    nays.

The Board of Aldermen held a meeting on Tuesday night October 16, 2012 at 7:00 PM.  Those present included Mayor Greg Richmond Alderpersons Keith Kohley, Kristin Lett and Bill Hess. Also present were City Supervisor David Brodie, Chief of Police Tom West, Tax Collector Dawn Bunch, City Clerk Paula Brodie, Asst. City Clerk Karla McNorton, and Emergency management Director Denis Kolb. Guests included Valarie and Fred Branstetter, Doug Williams, Crystal Vaughn, Lois Kolb, Joel Gaona and J.R. Fisher. Ald. Wilson was not present.

The Mayor called the meeting to order.

The Board of Aldermen discussed the minutes from the meeting on October 2, 2012. Ald. Kohley moved to approve the minutes. Ald. Hess seconded. Ald. Hess, Kohley and Lett voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the Special meeting on October 9, 2012. Ald. Lett moved to approve the minutes. Ald. Kohley seconded. Ald. Kohley, Lett,  and Hess voted aye with 0 nays.

The Mayor acknowledged Joel Gaona who was present to discuss averaging his water/sewer bill. Mr. Gaona stated that he had a water leak and had repaired it. He wanted to know if the Board would average his bill.

Ald. Lett moved to approve averaging Mr. Gaona’s water and sewer bill from 110 W Frazier. Ald. Kohley seconded. Ald. Kohley, Hess and Lett voted aye with 0 nays.

The Mayor acknowledged Doug Williams who spoke for Valerie and Fred Branstetter, the owners of the Sawmill Trailer park. Mr. Williams stated that they were present to discuss requests for variances from Chapter 415 the Mobile Home Park ordinance. Mr. Williams stated that the trailer park was close to being in compliance with the Mobil Home Park Ordinance. He stated that most of the Mobil homes were spaced correctly that they were all serviced with water, sewer and septic. Mr. Williams stated that the main thing in the Mobile Home Ordinance that they needed a variance for was blacktopping of the streets. He stated that paving would be a financial burden on Fred and Valarie. He noted that in the future they will be forced to hook the trailers to the city sewers, which will be a huge expense. He noted that even if they were exempted from the requirements of the Mobile Home Ordinance, they would still have to comply with all of the other city ordinances just like everyone else in town does.

The Mayor stated that he believed that the Board was willing to work with Mr. and Mrs. Branstetter in regards to giving them variances on parts of the Mobile Home Ordinance. Mr. Williams stated that he felt that the Sawmill Trailer park should have been exempted completely in the first place as it was already an established park before the ordinance was passed. The Board discussed the possibility of changing Section 415. 120, number (2) to say that all parks that were already in the city before the ordinance was approved should be grandfathered in with no exceptions.

Ald. Lett moved to approve changing Section 415.120 (2) of the Mobile Home Ordinance making current mobile home parks exempt from the Mobile Home Park Ordinance.  Ald. Kohley seconded. Ald. Kohley, Hess, and Lett voted aye with 0 nays.

The Mayor noted that Max Mace was not present. Chief West stated that Mr. Mace had an emergency call and would be present at the next meeting. The Board tabled discussion until next meeting.

The Board discussed the suggested coverage changes on the MOPERM property insurance. The Clerk noted that she had gotten prices per foot for all of the City buildings from two different contractors. She noted that the Police Department, the City Hall, the Community Building were all well over the replacement costs, using the per foot prices from the two contractors.  The Mayor asked if the Board wanted to go ahead and change the values so that MOPERM could give the City a quote on the coverage. He noted that if there was not enough savings on the lower premium then they could raise the values back to the original numbers. Ald. Lett moved to approve changing the property values for the MOPERM insurance. Ald. Kohley seconded. Ald. Kohley, Lett, and Hess voted aye with 0 nays.

       The Board of Aldermen discussed what to do about the tree behind the property at 105 W. Garner. David said the tree is dead and tall enough to hit the trailer if it did fall. He said it could be taken down and left. The Mayor asked if there were any other trees around town that need to be removed  David said that right now he doesn’t know of any more trees on City property that need to be cut down. Ald. Lett asked if Scott Mitchell would cut it down. David stated that the Board had always used Scott to cut down other trees.

Ald. Lett moved to approve hiring Scott Mitchell to cut the tree down on the City property bordering the property at 105 W. Garner. Ald. Kohley seconded. Ald. Lett, Kohley and Hess voted aye with 0 nays.

The Board discussed accepting nCourt to handle the online payment program for the City. Mr. Fisher asked how much it costs and was told there was no charge to the City however those wishing to use the service will pay a service fee. Ald. Lett moved to approve using nCourt to handle the online payment program. Ald. Kohley seconded. Ald. Kohley, Hess and Lett voted aye with 0 nays.

The Board discussed purchasing a sign for the Stay and Play Park.  The Clerk showed them 3 variations of a proposed sign. The Board all agreed that any of the three was satisfactory and left it to the clerks to choose. Ald. Kohley moved to purchase the sign. Ald. Lett seconded. Ald. Hess, Kohley and Lett voted aye with 0 nays.

The Department heads gave the following reports:

Tom West-had nothing to report.

David Brodie- Noted that the roof on the well house on Barlow Street needs to be replaced. He stated that it was a rubber membrane and had a dome in the top. The dome is designed so that when the pump needs to be pulled it can be pulled through the roof. He also noted that the soffit at the Police Department needs to be replaced and guttering installed. 

Ald. Lett moved to run an advertisement asking for estimates on repairing the well house roof. Ald. Hess seconded. Ald. Hess, Lett and Kohley voted aye with 0 nays.

Ald. Lett moved to get estimates on repairing the soffits on the roof of the police department.  Ald. Kohley suggested changing the motion to include the guttering. Ald. Lett changed her motion to include the repairs and guttering on the police dept. Ald. Kohley seconded. Ald. Kohley, Hess and Lett voted aye with 0 nays.

David stated that Kenneth Gideon would like to purchase an old oiler that has been stored for years at the treatment plant. It was noted to run an advertisement would cost more than what the oiler was worth. The Mayor asked the Clerk to find out if they could just post a notice around town that the City was taking bids on the oiler.

Denis Kolb- stated that Keith Kohley had been using his own laptop at the Emergency Management Department for several years. He said that the LCD screen was not working and that Elk River Computers would repair it for $168.78. He asked the Board to help with the repair costs. Mr. Kolb stated that most of the equipment in the Emergency Management Department had been supplied by himself and Keith. He said that they have not asked for much and he felt it was only fair that if the wireless laptop was being used for Emergency Management the City should help repair it. Ald. Lett stated that she did not like the idea of the Board using Citizens money on repairing something that goes out of the City’s offices for personal use. The Mayor suggested that the Board consider purchasing a new laptop for the Emergency Management Department when they are working on the city budget.

Keith Kohley stated that the Board had gone out of its way to help the ballpark but they do not do anything for the Emergency Management Department. He said that he did not believe that the Board realized the hours he and Denis have worked at the Emergency Management Department. Ald. Lett stated that she believed that the Board had recently purchased a new computer monitor for the Emergency Management Department. The Mayor stated that he felt the Board should discuss the request at the budget meeting. He noted that the Emergency Management Department was appreciated but that it might be better to discuss any funding for the Emergency Management Department during a budget meeting.  

Dawn Bunch –stated that the statements would be ready in about two weeks and that this year’s tax statements will be single sheets of paper. She noted that Brenda Gordon had offered to make a second copy for the City records and to fold the statements with their new folding machine before sending them to the City to mail out.

Paula Brodie –-noted the email on the MML Southwest Regional Dinner Meeting in Boliver. (RSVP must be by October 26, 2012).

                       -noted that a sample Use Tax Ordinance was in the Boards packet. The Board agreed to discuss placing the Use Tax on the April ballot at the next meeting.

                       -noted that the Board received the September financial statements in their packets.

The Board discussed the following old business:

Ald. Kohley asked when Swift would be here to do the street repairs. David said that he had talked with them just this morning and they said they would start in about three weeks.

Denis Kolb reported that Lisa McCool had told him that the siren would be fixed on October 22^nd.

Ald. Kohley noted that the City of Goodman sign had been repaired. David stated that they fixed two transformers.

The Mayor stated that he would like to see what kind of signs could be made to show directions to the City Hall.

The Board discussed the following new business:

Mr. Fisher asked why the Board was considering raising taxes instead of cutting expenses. It was noted that the use tax would only be charged if the citizens approved it at the April election. Mr. Fisher asked why the Board farmed out jobs that the city employees could do. He asked why the city was paying for mowing when the Recreation Department had a brand new $10,000.00 mower. He said he was sure they would let the city employees use it. He asked if it was not true that the Board had spent more on mowing than was budgeted for mowing. The Clerk said she did not think so because of the drought last year and this year. The Mayor noted that the Board had chosen to hire out part of the mowing during budget discussions. It was noted that the Terra Lewis Park, the Well houses, the water tower, the City Hall the City Park, the Police Station and the helicopter pad were all mowed by the contractor. It was noted that the contractor mows as needed not every other week and is paid $150.00 each time he mows.

Chief West stated that he had a three day conference coming up in December. He asked that the Board approve to pay $49.00 a night for three nights for the winter conference. Ald. Lett moved to approve Tom attending the conference and paying $150.00 for three nights. Ald. Kohley seconded. Ald. Lett, Kohley and Hess voted aye with 0 nays.

Chief West asked if David could trim the tree that is covering the speed limit sign on Garner just before you get to Highland Terrace. David said he would look at it and that even though it is on private property if it is covering the speed limit sign they can trim it.

The Board discussed the bills in the amount of $17,185.73 including transfers. Ald. Lett moved to approve the bills in the amount of $17,185.73 including transfers. Ald. Kohley seconded.  Ald. Hess, Kohley and Lett voted aye with 0 nays.

Ald. Lett moved to adjourn. Ald. Hess seconded. Ald. Lett, Hess and Kohley voted aye with 0    nays.

__________________________ 

Greg Richmond, Mayor

 

Attest:_____________________________

Paula W Brodie, MRCC, City Clerk                                                                                                                                                                                                                                           Approved: ____________________

                                                                              Date: _____________

The Board of Aldermen held a meeting on Tuesday night September 18 2012 at 7:00 PM.  Those present included Mayor Greg Richmond Alderpersons Keith Kohley, Kristin Lett, Calvin Wilson and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Officer Curt Drake, and Emergency Management Director Denis Kolb. Guest included J.R. Fisher, Joyce Haynes and Steve Wimpey

The Mayor called the meeting to order.

The Board of Aldermen discussed the minutes from the meeting on September 4, 2012. Ald. Wilson moved to approve the minutes. Ald. Kohley seconded. Ald. Kohley, Lett, Wilson and Hess voted aye with 0 nays.

The Board discussed the condemnation of 122 N. School Street with the Mayor going over what steps the Board had already taken in regards to the condemnation procedure. It was noted that the Board had tried to contact the land owner by mail and newspaper ad per the City’s Code. The Mayor noted that the next step was to place an advertisement for bids to demolish the house. The cost to demolish the house will be added to the property taxes as a lien.  Ald. Wilson moved to have the Clerk place an advertisement for bids to demolish the house at 122 N. School Street. Ald. Kohley second. Ald. Kohley, Lett, Wilson and Hess voted aye with 0 nays.

David stated that the bid should include the removal of the house, hauling off the debris and filling in the basement with fill dirt. The Board agreed and noted that the bids should be opened on October 2, 2012.

 The department heads gave the following reports:

Tom West- was not present but Officer Curt Drake stated the new police vehicle is in Jefferson City at the Dealership and that Tom will talk to them when he gets back on Monday to make arrangements to get it delivered.

David Brodie- told the Board that he had been looking into purchasing a multi gas detector. He said that he has been getting down into manholes and pits without checking for deadly gases first. He said that he should be using a gas detector first. He noted that at a recent class he went to on hazard materials, they told them that they should have a gas detector to use prior to entering any pits, manholes, etc. He asked the Board if they would be agreeable for him to get some prices together to give them at the next meeting. They agreed.

Denis Kolb- had nothing to report. Keith asked the Board if they would be willing to pay to have his lap top repaired. He said he had purchased his own laptop about 3 years ago and had been using it in the emergency management department. He said that the screen has almost gone black and he would like to get it looked at. The Board agreed to have the Clerk contact Michael Keels to see if he thought it might be repairable.

Denis was asked if 911 had responded to the City’s request to take over its IRIS membership. Ald. Wilson reported that the next 911 Board meeting was the next night and he was going to find out. The Clerk noted that most of the memberships were coming due and there had already been someone in to pay their next year’s membership.

Dawn Bunch – not present

Paula Brodie – discussed memo to Board about accepting Credit/Debit cards for payment.

The Board agreed to have the Clerk get more information from companies that offer the service to handle Credit/Debit cards and to set up times for demonstrations on how the programs work.

                       – note the Board received the August Financial Statements in their packets.

                        -note the memo to the Board about picking up bulky rubbish. Clerk noted that the Water Clerk is going to place a notice on everyone’s water bill regarding the pickup of bulky rubbish items, and that a notice was posted in the City Hall and placed on the City’s Web page.

The Board discussed the following old business:

Ald. Kohley asked what day they wanted to set the City employees annual barbeque. It was agreed to hold it on October 7^th and if it rains to hold it the next Sunday October 14^th.

Steve Wimpey asked if he could get a tour of the treatment plant and J.R. Fisher asked if he could tour it also. It was agreed that they needed to contact David to set up a time for them to tour.                            

The Board discussed the following new business:

Keith Kohley noted that their emergency management computers were being kicked off the internet all the time. The Clerk and Officer Drake noted that the same thing was happening at the City Hall and Police Department. It was noted that the City Hall, Police Department and Emergency Management Department are all on DSL through the Seneca Telephone. It was suggested someone contact the Seneca Telephone company to see if they know what’s going on.

The Board discussed the bills in the amount of $27,202.43 including transfers.  The Clerk noted that she had received all of Gilliam Electric’s paper work on the installing of the transfer switches. She noted that she had checked his entire payroll and that it was in compliance with the Department of Labor’s prevailing wage order. She said that she had Karla draw up the check as the Board had already approved the payment and the check will be listed on the next bill sheet on October 2, 2012. Ald. Wilson moved to approve the bills in the amount of $27,202.43 including transfers. Ald. Kohley seconded.  Ald. Kohley, Hess, Wilson and Lett voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Wilson seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with 0 nays.

                                                                                                                                                                 __________________________ 

                                                                                                                                                                 Greg Richmond, Mayor

Attest:_____________________________

Paula W Brodie, MRCC, City Clerk                                                                                                                                                                                                                                                 

Approved: ____________________

Date: ________________

The Board of Aldermen held a meeting on Tuesday night September 4 2012 at 7:00 PM.  Those present included Mayor Greg Richmond Alderpersons Keith Kohley, Kristin Lett, Calvin Wilson and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief Tom West, Officer Curt Drake, Judge Clyde Davidson and Emergency Management Director Denis Kolb.

The Mayor called the meeting to order.

The Board of Aldermen discussed the minutes from the meeting on August 21, 2012. Ald. Wilson stated that he had a correction on the August 21, 2012 minutes. He stated that the minutes reflected that on the motion for the first reading of Bill#2012-431 for Ord. #2012-441, Ald. Kohley voted twice. He said that his name should replace one of Ald. Kohley. Ald. Wilson moved to approve the minutes, with the correction. Ald. Kohley seconded. Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays

The Board of Aldermen discussed the minutes from the special meeting on August 27, 2012. Ald. Kohley moved to approve the minutes. Ald. Hess seconded. Ald. Kohley, Hess and Lett voted aye with Ald. Wilson abstaining as he was not present during the August 27^th meeting.

The Mayor noted that the next item on the agenda was for the Board to discuss Bill # 201-432 for Ord#2012-442 which removes the words “under cover” from Section 210.690 (a).

The Mayor read Bill # 2012-432 for Ord. # 2012-442 for the second reading. Ald. Lett moved to approve the second reading of Bill # 2012-432 for Ord. #2012-442. Ald. Wilson seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with 0 nays.

The Department heads gave the following reports:

Tom West- had no reports but questioned were the Board was on the condemnation on the house at 122 N. School. The Clerk noted that it was scheduled for the next Board meeting.

 

David Brodie- stated that he had been checking on replacing the UV lights at the treatment plant. He said he had talked to Byron Shaw, from the Department of Natural Resources about whether or not the city would need to get a construction permit. He said that if the City could use the channel that was already there and were just replacing the UV lights and fixtures no permit would be necessary. He said he had also contacted Steve Lett from Tri State Engineering to ask him if the project would need to be engineered. He said that Steve recommended contacting the people who installed the UV System to see if they could just do a complete replacement using the existing channel. He said Steve said if so the job would not need to be engineered. He said that he contacted Haynes who did the UV Lights when the plant was built. He said the man he talked with remembered the project and he said he would look into what could be done and get back with him.

He also reported that he had talked to Greg Perkins from DNR about the need to engineer the project. He said that Greg’s concern was if the UV lights were not engineered would they be what were needed for the final step of the city’s wastewater. David said that the city has not added any new industrial customers which might require stronger lights.

David reported that he had talked to E.C. West at the Department of Natural Resources class he had attended on Thursday about a class for David Sarratt to attend to get the schooling he needs to take his “D” wastewater test. He said that E.C. had given him a signup sheet for the next class that is beginning in October. He said that he had filled out the application for David and faxed. He noted that the class is two days a week, that the test for the “D” license would be after the completion of the class and the cost is $150.00.

Denis Kolb- was asked were 911 was on taking over the City’s members who were on the IRIS System. He reported that the 911 Board met the third week of the month and Lisa McCool was going to ask the Board if they would take over the city’s members on the IRIS system.

Dawn Bunch – written report had been given to the Board

Paula Brodie – reminded the Board about the need to go over the city’s insurance coverage. She stated that the representative from MOPEM had asked that the Board get updated appraisals of the City’s property. She said they recommended getting the square footage of all of the buildings to figure out how much insurance was needed for replacement costs. The MOPERM representative then recommended talking to builders from the area to see what the cost per square foot was for commercial buildings. David is going to look into square footage.

The Board discussed the following old business: David noted that he had ordered a couple of manhole risers to see which would work better. He said once he decided which one would work better he will order all of the rest. He said they should be in within a few weeks. He noted that Swift said they would be in town at the end of September or first of October.

Ald. Hess asked if anyone had talked with First Community bank again about their proposal.  The Mayor stated he had not but that he would talk with Jill from the Bank.

The Board discussed the following new business:   

David reported that there was a sewer main blocked up in the alley behind the Police Station, he had to call Neosho to bring their sewer truck to remove the stoppage. He said it was a difficult one to remove.

The Mayor asked if the City had ever held a citywide clean up. The Clerk noted that when Henson Trash got the bid as the Sanitation Collector for the city they asked for the citizens to place bulky items out all year long. The Mayor asked that the clerks look into placing a notice on the water bills, and a poster with pickup information on the bulletin board in the City Hall.

Crystal Vaughan stated that she had asked the Mayor in the past to find out why the speeders were not being stopped on Janice St. She said the Mayor had said he would get back to her on what he found out. He said he did talk with the Officers, asking them to patrol more and that he understood that all of the employees from the Hunte Corporation had been warned by their employer recently about speeding. He apologized to Mrs. Vaughan about not getting back with her stating he wasn’t aware that he was supposed to. Crystal Vaughan stated that there was a White Focus that had been observed several times speeding on Janice.

Ald. Kohley asked if they were going to hold the annual City’s employee Bar B Que. He asked those present to think about it.

The Board discussed the bills in the amount of $64,784.67 including transfers.  Ald. Wilson moved to approve the bills in the amount of $64,784.67 including transfers. Ald. Kohley seconded.  Ald. Kohley, Hess, Wilson and Lett voted aye with 0 nays.

David noted that the City Hall air conditioner was not working correctly and that he was going to contact Roland Heating and Air first thing in the morning to check on it.  The Board agreed to have him contact them.

Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with o nays .                                                                                    ______________________

                                                                                                      Greg Richmond, Mayor

Attest:_____________________________

Paula W Brodie, MRCC, City Clerk                                                                                          Approved: ____________________

                                                                                                                   Date: ________________

The Board of Aldermen held a meeting on Tuesday night August 7 2012 at 7:00 PM.  Those present included Mayor Greg Richmond Alderpersons Kristen Lett, Keith Kohley, Calvin Wilson and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief Tom West and Officer Curt Drake. Guests included Valerie and Fred Branstetter, Doug Williams, Crystal Vaughan, Steve Wimpey, J.R. Fisher, Joyce Haynes from McDonald County Press.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on July 17, 2012. Ald. Calvin Wilson moved to approve the minutes. Ald. Kohley seconded. Ald. Wilson, Lett, Hess and Kohley voted aye with 0 nays.

The Mayor acknowledged Mr. and Mrs. Fred Branstetter and Doug Williams regarding the Sawmill Mobile Home Park. Doug Williams, the past owner of the trailer park was present to talk to the Board in behalf of the Branstetters, the new owners of the park. He stated that 20 years ago the Board of Aldermen had passed a set of rules for mobile home parks in the city. He said at the time the Board did that his park was not in compliance to the new rules but was given 20 years to comply. He said that he felt the Sawmill Mobile Home Park should have been grandfathered in because he thought that the ordinance was really written for new Mobile Home Parks not existing ones. He said over the years he owned the park he had made several improvements. He has run the sewer line from the parks property line to the city’s main but not connected the trailers yet. He said he has gotten all of the septic tanks working correctly. He said until the trailers are individually connected to the city’s sewer line he didn’t think that they should be expected to black top the streets. He said he would really like the Board to give the Branstetters a variance from the existing ordinance, and grandfather it in. David stated that the park is operational, that Doug put in septic tanks, keeps it well groomed, the road is less than to be desired, has 16 pole lights, electric for them paid by the owner of the trailer park, but the park is still not quite up to the specifications of the ordinance. It was noted that most of the old trailers have been replaced with newer ones and the Branstetters own all but three. Fred Branstetters said to black top now would not be feasible if they have to install new sewer lines throughout the park.

The Mayor stated that he always felt the ordinance was written for new parks, not existing parks.

David said the setbacks are close, there is tie downs per the ordinance.

Doug Williams stated that they have tried to make the park a good and safe place for people to live, that they were very careful about who they rent to, they do not allow any people with drug records, or sex offences to rent from them.

Ald. Wilson stated that they had 20 years to bring the park into compliance with the ordinance.

Doug said that he hadn’t wanted to put in the streets until the sewer lines were installed.

Ald. Hess stated that he is not so concerned about the Branstetters not taking care of the park but what if they sell it in the future. The Board would not know if the next owners would maintain it as they should. He said if the Board approved grandfathering the park in there would be no control over changes needed in the park.

Doug asked if the Board would give the Branstetters 5 years to run sewer lines and hook up the trailers and then another 5 years to complete the streets. Mrs. Branstetter stated one of her concerns about blacktopping the streets in the park was that people would speed through the park.

Ald. Lett said that she was concerned about the Board giving them a variance for the whole ordinance.

It was suggested that the Branstetters write out a variance request so the Board would actually know what they were requesting. Ald. Hess stated that he thought the Board needed to get something in writing, so what has happened in other trailer parks in other cities would not become a problem in Goodman.

Mayor Richmond stated that maybe the Board could draw one up an ordinance for new mobile home parks and one for existing mobile home parks.

Ald. Wilson made the motion to extend the compliance to the ordinance for 60 days to allow the Branstetters to draw up a list of variances that they would like the board to consider. Ald. Lett second. Ald. Lett, Kohley, Hess and Wilson voted aye with 0 nays. The Board will discuss the variance requests at the meeting on October 2, 2012.

The Mayor opened the bids for the street repairs. They were as follows, Swift Constructions $61,625.00 which included leveling layers and a 2” overlay and APAC in the amount of $52,050.0 for a 2 inch overlay of the 8 areas. It was noted that the city would provide the manhole risers. Steve Wimpey said that in the past the Board had talked about the need to dig up the streets and put in new base rock first. David said the Board had discussed that, but the cost was more than the city could afford. He said that this street project included 8 manholes and 1700 feet by 22 feet wide in 8 places throughout the city. Steve Wimpey asked if the city would then in the future put down chip and seal on all the streets. The Board said they had not made any decisions for future repairs and any decisions would rely on funding. Ald. Wilson stated that he felt APAC was leaving their bid open to not cover a lot of things.

The Board discussed what Swift meant by charging an additional $1200.00 for each mobilization. They decided that they needed to get clarification from Swift.

The Mayor stated that the Board was tabling any decisions on the bids to get clarification on the wording of the bids.

The Mayor reported on the needed repairs to the city’s tornado siren. He said that Marshall Long had talked to a representative from Blue Valley and that his suggestion was to repair the existing siren instead of purchasing a new one. He said the representative said that the city would actually have a better siren once it was repaired then purchasing a new one. He said that there quote was for repairs and to bring the Siren up to FCC standards for narrow band by the end of 2012. He said that since Blue Valley was going to be in Neosho working on their sirens he had gone ahead and approved them fixing the City’s at the same time. He said he had talked with Board members about the quote and that they verbally agreed to approve the bill when it was placed on the bill sheet.

The Board discussed whether or not to change the date of the City Wide Yard Sale for 2013. The Mayor stated that people had voiced a concern about having the sale at the end of the month because people didn’t have as much money as they do at the first of the month. The Board noted that some people complained that it is too hot. Crystal Vaughan suggested making it the first Saturday in September. The mayor said that he understood people liked it before School starts so that they can purchase school clothes. It was noted that whatever date the Board would choose would not be convenient to everyone.  Ald. Wilson moved to change the City Wide Yard Sale to the first Saturday in August. Ald. Kohley seconded. Ald. Lett, Wilson, Kohley and Hess voted aye with 0 nays.

The Board discussed setting a public hearing for the 2012 Tax Levy. The clerk noted that the rate this year is the same as last year.  It is $0.6332 per every $100.00 assessed valuation.

Ald. Wilson moved to set 6:50PM on August 21, 2012 for the public hearing. Ald. Kohley seconded. Ald. Kohley, Lett, Hess and Wilson voted aye with 0 nays.

The Board discussed changing the wording on Section 210.690 of the City’s Code regarding junk, salvage trash and industrial debris. The Mayor reported that there had been complaints about peoples junk in the front and back yards. He also noted that the existing Ordinance allowed junk and debris in the front and back yard as long as it is covered with a tarp. Chief West stated that several places have stuff covered with tarps.

Ald. Wilson moved to delete the part of Section 201.690 that says that items can be placed under cover Ald. Lett seconded. Ald. Lett, Kohley, Hess and Wilson voted aye with 0 nays.

The Mayor noted that Assistant City Clerk Karla McNorton will be completing her 90 day probationary period on August 14, 2012. Ald. Lett moved to approve the 90 day probationary and to give Karla McNorton  a 50 cent raise starting on the 16^th of August. Ald. Wilson seconded. Ald. Lett, Wilson, Kohley and Hess voted aye with 0 nays.

The following reports were given by department heads:

Tom West- Gilliam Electric was scheduled to install the transfer switches at the Police department on Thursday August 9^th.  He also reported that the air conditioner went out on the white car and would cost $500.00 to repair. He said Curt was just going to drive the black car until the new police vehicle arrived in about 6 weeks.

David Brodie reported that the ultraviolent disinfection unit at the treatment plant is obsolete. He said one of the ballasts went out and he was not able to find a replacement. He said that the bulbs were designed to work with specific ballasts. He stated that they were going to have to look into redoing the whole system so that replacement parts can be found in the future. He said that there might need to be some changes to the electrical. He reported that 5 out of the 6 bays were working properly at this time. He noted that the ultraviolent disinfection system is the last step on the treating of the city’s sewer. The Board told him to get pricing and suggestions on how to replace them.

David reported that the check valve at the lift station was leaking back. He noted that this was another part that he cannot find replacements for. He said the lift stations were going to need to be re-plumbed. He said that even the ductile iron is flacking off like sheets of rust. He stated that while the lift stations are being re-plumbed the sewage will need to be hauled manually to the treatment plant. The Board told him to look into the cost of doing the re-plumbing.

Denis Kolb-  not present.

Dawn Bunch – not present but monthly report in Boards packets1.

Paula Brodie – Noted that the annual fall training for City Clerks is September 16^th and 17^th at Osage Beach. This year it is in conjunction with the annual MML Conference, which causes one of the training days to be on Sunday. She asked the Board to approve for two night’s motel expense and seminar cost of $125.00. The Board agreed for her to attend.                      

The following old business was discussed:

Crystal Vaughan asked about the speeders on Janice noting that even Officer Drake who was in the black car was speeding too. The Mayor stated that he would get together with Tom and Curt about stopping the speeders. She said that the speeding was an ongoing problem on Janice Street.

JR Fisher said that he talked to Swift about doing street repairs when he was on the Board and that he had received a quote from Swift of $18,000.00 per lineal 1,000 feet for a 2 inch overlay. He said he was told then that the street couldn’t be done without doing a base coat. He asked why couldn’t the city employees fill in the pot holes and then have Swift do an overlay. The Mayor stated that the Board realized that they could not do complete streets because of the cost so they had decided to have the worst spots repaired first.

David stated that Swift had told him that to do Garner from 59 Hwy to School St would cost the same amount as the whole job that the city was asking bids for.

The following new business was discussed:     

Steve Wimpey reported that the sidewalk from in front of Roger Coe’s to the Corner of C Hwy and School Street is in much needed repair. The Board tabled to look into who is responsible to do the repairs and to see what actually needs done.

The Board discussed allowing people to use the ball park. They discussed whether or not to charge for the use of the park, how much to charge for the lights, and whether or not to charge a security deposits. There were voiced concerns about the hours that the lights could be on, whether or not the people using the park would clean it up, the need to clean and maintain the bathrooms.                                       

Ald. Wilson suggested charging a hundred dollar rental fee and a $100.00 fee for clean-up. He said if they failed to clean up the park the $100.00 would be kept to use to clean up the park. It was suggested that some people would pay $100.00 just so they wouldn’t have to cleanup and if that happened who would be responsible to do the cleanup.

It was decided that the park could be used this coming weekend but not the lights as the Board needs to figure out what to charge for the park lights. At this time there is no deposit required.

Mayor Richmond stated that Jill Breashers had called and asked him to meet with her and the Chairmen of the First Community Bank about the Goodman State Bank building.

The Board discussed the bills in the amount of $26,405.99 including transfers. Ald. Wilson moved to approve the bills in the amount of $26,405.99. Ald. Kohley seconded.  Ald. Lett, Wilson, Kohley and Hess voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded.  Ald. Hess, Kohley, Lett and Wilson voted aye with 0 nays.

 

The Board of Aldermen held a meeting on Tuesday night August 21 2012 at 6:50 PM.  Those present included Mayor Greg Richmond Alderpersons Keith Kohley, Calvin Wilson and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief Tom West, Officer Curt Drake, Judge Clyde Davidson and Emergency Management Director Denis Kolb. Guests included Lois Kolb, JR. Fisher, Carlton Lewis, and Roger Hensley. Ald. Lett was not present.

The Mayor called the meeting to order at 6:50 PM. He noted that the meeting was called at 6:50PM to hold a Public Hearing for public comments and questions in regards to the Board setting the 2012 Tax Levy. The Mayor noted that the tax levy of $0.6332 was the same as last years. The Mayor informed the Board that the Ordinance needs to be voted on two times because it must be approved before September 1, 2012.

The Mayor asked for comments and questions.

Roger Hensley asked the Board how much the taxes would be on a valuation of $50,000.00. The Mayor told him that his taxes will be the same as last year, if the valuation of his property stayed the same.

Ald. Lett joined the meeting.

The Mayor asked if there were any more public comments or questions, which there were none.

The Mayor noted that the Board was moving from the Public hearing into regular session.

The Mayor read Bill # 2012-431 for Ord. # 2012-441 for the first reading setting the 2012 tax levy at $0.6332 per $100.00 valuation on personal property and real estate.

Ald. Wilson moved to approve the first reading of Bill # 2012-431 for Ord. #2012-441. Ald. Kohley seconded. Ald. Kohley, Hess, Lett and Kohley voted aye with 0 nays.

The Mayor read Bill # 2012-431 for Ord. # 2012-441 for the second reading. Ald. Kohley moved to approve the second reading of Bill # 2012-431 for Ord. #2012-441. Ald. Hess seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the meeting on August 7, 2012. Ald. Wilson moved to approve the minutes. Ald. Kohley seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with 0 nays

The Mayor noted that the next item on the agenda was for the Board to discuss Bill # 201-432 for Ord#2012-442 which removes the words “under cover” from Section 210.690 (a).

The Mayor read Bill # 2012-432 for Ord. # 2012-442 for the first reading. Ald. Wilson moved to approve the first reading of Bill # 2012-432 for Ord. #2012-442. Ald. Kohley seconded. Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays.

The Board discussed the bids that they had received during the last meeting on the street repair. David informed the Board that he had called Swift and asked for clarification on the charge of $1200.00 for each mobilization. He said if the City had told Swift that they were ready for Swift to start, and they moved in all of the equipment and then the city wasn’t ready and Swift had to come back at a later time, there would be a charge of $1200.00.

The Mayor reported that the Board had voiced a concern at the last meeting about the bid from APAC as it did not include anything except the 2” overlay.  He informed the Board that per Section 135.050 of the city’s Code the Board does not have to accept the lowest bid but they must put in the journal the reasons why they went with the higher bidder.

Ald. Wilson stated that he was concerned about APAC’s bid which reflected they were intending on only putting down a 2” overlay and did not include any leveling coats or milling. He said that Swifts bid reflected doing milling, a leveling course before the 2” overlay and all traffic control.

Ald. Wilson moved to approve the bid from Swift Construction in the amount of $61,625.00 due to the fact that Swift’s bid included leveling course, cold mix tie ins, before the 2” overlay and all traffic control, where APAC’s bid did not, and because of all of the exceptions to their bid there might be unexpected expenses not included in their bid.. Ald. Kohley seconded.  Ald. Kohley, Lett, Hess and Wilson voted aye with 0 nays.

The Following reports were made by:

Tom West- reported that the new patrol car should be delivered in the near future.

                 – he also reported that the light bar on the white patrol car is not working correctly. He said the way the lights were designed moisture got into them and made them not work. He said that Curt had tried to order parts for it but was not able to locate the manufacturer. He said that they had called Able 2 out of Cassville, Missouri to see if they could work on them and they had stated that they get numerous calls regarding needed repair to that kind of light bar, but they do not work on any but their own.  Curt said he asked Able 2 for quotes on a new light bar and switch board.

They are as follows:

Generation 5 LED light bar and switch board for $1,573.49 cities price versus $2,286.00 regular price.

Generation 4 LED light bar and switch for $1,492.91 cites price versus $2,092.00 regular price.

He noted that if any repairs were needed they would do them right at the plant in Cassville.

Indian Trails will do the installation. Tom said he thought they had quoted between $300 and $400.00 to do the installation.

Tom recommended giving the old light bar to the fire department as their vehicles are kept indoors, so the lights would not draw moisture.

Ald. Kohley stated the price for the LED’s might seem high but they really aren’t and he noted that most light bars have LED lights in them now.

Ald. Wilson moved to purchase the Generation 5 light bar and switch box from Able 2, Cassville for $1,573.49. Ald. Kohley seconded. Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays.

David Brodie- told the board that David Sarratt turned in his two weeks’ notice today. He said David had been talking about quitting and that he understood that David had informed the Clerk that he was turning in his two weeks’ notice. David stated that he would not be able to attend the Chemical Spill response class.  The Board agreed to have him go ahead and sign up for the class for $125.00.  It was noted that if he could not go they would be refunded if notification was given 3 days before the class. Ald. Wilson moved to allow David to go to the Chemical Spill Response Class in Springfield for $125.00 plus wages. Ald. Kohley seconded. Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays.

David informed the Board that the City’s waste water permit is up for renewal soon. He said because of this Greg Perkins from DNR had spent a day with him doing an inspection of the plant. David reported that Mr. Perkins told him he should be doing a composite sampling once a month. He said that a composite sample was taken over a 24 hour period. David told the Board that he has a composite sampler that he can use in the trough where the UV lights are but he needs one that can go deeper because he has to take samples from the pit. He said that Blue Book has one that will go to a depth of 13 feet for $1,328.00. He said that Mr. Perkins told him he should start doing the testing as soon as he can.

David said that the city sends a lot of their samples to an outside lab source for testing. He said that most of the cities do this except Noel. He said Mr. Perkins said that was fine because it was another source to check the samples other than the City.

David stated another thing Mr. Perkins wants the City to do is to start testing the solids which would require the purchase of an analytical balancer at the cost of $1,695.00 for one that is EPA approved.

He stated that he was also having trouble with his dissolved oxygen (DO) meter. He said that it keeps drifting off and won’t hold a calibration. He said that he had taken it to Mike Jeffers, from the Noel Wastewater plant to look at and that they had gotten it calibrated, but within a short time it was back to not being correct. He said that a replacement DO meter will cost $1,845.00.

He told the Board that he definitely needs the Composite Sampler and the Analytical Balancer and then in the future a DO meter. He said that Greg Perkins said that the new wastewater permit will require the city to do more testing then in the past. He said the items he has asked for will be required once the Board receives the new permit.

Ald. Wilson moved to allow David to go ahead and purchase the composite sampler in the amount of $1,328.00, the analytical balancer for $1,695.00 and the DO Meter for $1,845.00 for a total sum of $4,868.00. Ald. Kohley seconded. Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays.

David reminded the Board that at the last Board meeting he had told them that one bay of the UV lights had gone out and that he could not find any replacement parts. He said that the Board had told him to contact Paul Crews to see what it would take to redo the whole system. He said before Mr. Crews could come down to give him some ideas Mr. Perkins did the plant inspection. He said that Mr. Perkins said the system has to be replaced and he suggested the need of hiring an Engineer to draw up the specifications.

He said he has talked to Paul Crews and asked him to get some prices for him. He said that Paul estimated the cost could be around $40,000.00. David said because of the cost of the project the Board would need to place the project out for bid and to place it out for bid specifications would need to be put together. He said he was not qualified to draw up the specifications.

The Mayor stated that the project would definitely need to be bid out. David stated his concern was if another bay of lights go out the city could be in violation, so he was wondering if the city had some kind of emergency clause which would allow them not to have to go through the bidding process.

The Mayor asked if he could ask someone from DNR. David said he could make some phone calls and see if he could get some information.

David asked if the city had an engineer under contract. The Mayor noted that Tri State Engineering had been the city’s expert witness for the water improvement project.

Ald. Wilson said he didn’t understand why an engineer was needed.  Clyde stated because it sounded to him that it was not a replacement part needed but a rebuilding of the complete system.

The Board decided to have David find out if the City could classify the situation as an emergency which would shorten the bidding process.

David stated that another item that needed to be repaired at the plant was the chatter boxes, which is a notification system if the plant shuts down. He said that Mr. Perkins said they had to be replaced. David said that he realized that he was asking for a lot of items but he reminded the board that the plant is 21 years old and parts are obsolete. He also stated because of the clean water act there will be new levels of compliance for the treatment plant to meet in the future.  

He reported that Gene from JCI had come down and worked on the lift station generator and it is working now. He said that they figured out it was the light panel, so Gene ordered the part, but David will be able to install it.

David sated that the final thing Greg Perkins said was that anyone working on the wastewater system must have a wastewater license. He said that when the Board hires someone to replace David Sarratt they need to inform the applicant that it will be a requirement that they attain a “D” license within 6 months of hiring. David said that he believed a high school diploma and attending a 12 day class would qualify for the pre- requisite to take the test for a “D” wastewater license. He said he would be going to a class taught by the Department of Natural Resources personnel next week and while he was there he would ask about the classes and requirements for the “D” license.

The Board agreed to place the advertisement for a public works employee in the Neosho Daily News and the Joplin Globe. They decided to require applications to be turned into the City hall by 4:00PM on September 4, 2012.

Denis Kolb- stated that he would like the Board to turn the city’s IRIS members over to the McDonald County 911 Alert system. Keith said that he had talked with Lisa McCool and she said it would be fine. Tom said he talked with Lisa McCool today and she said she would like to put the idea before her board first.  Denis asked about the city’s water table as he said the drought was forecasted to last until October. David said the water level of the city’s well is being monitored and is OK right now. The Board agreed to table any decision on renewing the IRIS program until they hear back from 911.

Dawn Bunch – no report

Paula Brodie – discussed the need to raise meter deposits for renters and owners. The Board agreed for her to get some information together for them and discuss it during budget workshops.                            

                      – noted the Board received July’s Financial Statements in their packets.

The Board discussed the following old business: David said that he had contacted Blue Valley Siren Company about when they were going to come and update the siren. He said that they were going to combine their trip to Goodman with some other cities close by and were waiting for parts before scheduling an appointment. He also noted that Marshall long had suggested that they install a push button inside the fire station in case the radios go down and the siren needs to be set off manually.

The Mayor stated that he had mentioned at the last meeting that Jill Breshears from the First Community Bank had made an appointment with him to meet with her and her Chairmen of the Board. He said that he was unable to keep that appointment but had agreed at her suggestion to have Paula and one of the Board members meet with them. Paula noted that Bill Hess was the only Board Member that would have been able to attend as the others work so the Mayor asked her to ask Bill to see if he could attend the meeting. Mr. Hess was able to arrange to meet with Jill Breshears, her CEO Dale Cole, and Paula.

Ald. Hess reported what took place during the meeting. He stated that Mr. Cole said that his concern was how to preserve the main street area. Bill stated that Mr. Cole was interested in finding out if the Board would be willing to purchase the old bank building to move the City Hall back to Main Street. He said Mr. Cole’s reasoning was to make the City Hall more visible to people coming into town.  He said people are always coming into the bank asking where the City Hall is. Ald. Hess stated that Mr. Cole had said that they might be willing to sell the building to the city for around $70,000.00 interest free. Mr. Hess stated that he told Mr. Cole that he was concerned about what the people would think about going into debt when the existing City Hall is paid for. He said that he told Mr. Cole that the Board had a lot of things they needed to do like repair the streets and finish the community building. Ald. Hess said that Mr. Cole said that the bank might consider swapping the existing City Hall for the bank building. Mr. Cole stated that if the current City Hall was worth more than their building they might even pay some cash difference which would pay for needed repairs to the bank building.  

There were several comments from those present regarding the cost, what condition the bank is in, how much it will cost to get it in shape to move into and various pros and cons on moving the City Hall. Several of the citizens present liked the idea of moving the City Hall back to Main Street but they were concerned about the cost and feasibility of making the bank building workable as the City Hall.

David stated that he was very concerned about selling the land next to the City’s main well. He said the Board should seriously consider if they want to have another person or business that close to the well. Also it was noted that the land the City Hall is on is zoned residential not commercial.

Ald. Hess stated that Mr. Cole gave him the impression that they would work hard to make a deal. The Mayor stated that he felt that the bank should get a proposal together and then attend a meeting to discuss it with the Board. Ald. Lett asked if the Board could look at the building. It was also suggested that the Board might have their Building inspector look at it to see what all would need to be repaired. Judge Davidson stated he thought it was a good suggestion but recommended the Board finding out how much the bank wants for the building and exactly what they propose. Mayor Richmond stated that he was sure they would be agreeable to allow the Board to inspect the bank. The Board decided to table further discussion until they receive more information from the bank.                                        

The Board discussed the following new business: 

Clyde Davidson stated that a softball tournament was being put together for a fund raiser for Herb Heath. He said he was asked to ask the Board of Aldermen if they would waive the light fee and cleanup fee for the tournament. He assured the Board that the ballpark would be cleaned up after the tournament. He said it was going to be held on August 24^th and 25^th. Ald. Lett moved to waive the light and cleaning fee for the benefit. Ald. Kohley seconded. Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays. Clyde said he would like the police to be aware of the tournament.

Mayor Richmond asked about getting some new signs for directions to City Hall. David said he would check with Barco for new signs and find out how much they would cost.

The Board discussed the bills in the amount of $44,148.04 including transfers. Ald. Lett noted that two of the checks did not match the bills. The Board agreed to void those checks and have them reissued at the next meeting for the correct amount.  Ald. Lett moved to approve the bills in the amount of $44,148.04, including transfers minus the amount of check number 9408 and 9409. Ald. Kohley seconded.  Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays.

Ald. Lett moved to adjourn. Ald. Wilson seconded. Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays.

 

The Board of Aldermen held a meeting on Tuesday night July 3 2012 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Calvin Wilson, Bill Hess and Kristen Lett. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief of Police Tom West, Officer Curt Drake, Emergency Management Director Denis Kolb, Tax Collector Dawn Bunch and Municipal Judge Clyde Davidson Guests included Carlton Lewis J.R. Fisher, Kelson Rehobson and Inderson Rehobson.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on June 19, 2012. Ald. Wilson moved to approve the minutes. Ald. Kohley seconded. Ald. Lett, Kohley, Wilson and Hess voted aye with 0 nays

The Mayor acknowledged Nick Myers to give the 2011 Audit report. He went through the complete Audit explaining different sections.  He stated that the City had a strong balance sheet, and the water/sewer department is holding its own, but needs to look to future expenses and revenues. He noted that the water/sewer department is the City’s business account and should show a profit enough to maintain the running of the water/sewer department and to pay of its bond obligations. He stated that he found no deficiency in the internal control  of the City but always recommends looking into ways to improve existing controls. He made recommendations including better reversing entry’s, making out job descriptions and duties, adding account numbers to the actual bills to help alleviate errors in entering revenues and expenditures to the Easy Accounting Program and suggested looking into to how to better handle compensatory time off compering requirements  for wage and hour by the Department of Labor.

Ald. Kohley moved to approve the 2011 Audit Report. Ald. Hess seconded. Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays.

The Board discussed the house that burned owned by Cynthia McCoy at 122 N. School Street. It was noted that the Board had voted to give her an extension until June 29^th to comply with the suggestions made by William Mosby the City Inspector.  The Clerk noted that she had tried to call Ms. McCoy to remind her of the meeting but the phone number that she had used before to contact her was now not working. She also noted that she had talked to William Mosby and he said that he had not heard from her either and suggested the Board going ahead with the condemnation. The Board agreed to give her until the next Board meeting to complete the items that Mr. Mosby asked for or to attend the next Board. If she fails to appear the Board will vote to continue the condemnation.

The Mayor reported on MODOT’s answer on posting signs stating “No Jacobs Breaking Systems within the City Limits”. (Copies of City’s existing noise ordinances in packets). The Mayor stated that MODOT would allow signs that say that the “City’s Noise Ordinance Is Being enforced”, however they will not allow signs that say “No Jacobs Breaking Systems within the City Limits”. The Mayor stated that MODOT was concerned about the legality of them telling truckers that they can’t use their jake breaks. Ald. Wilson said the city does have existing ordinances about loud noise within the City Limits. Clyde Davidson said that the Police Department can issue tickets for loud noise right now. J.R. Fisher stated that the trains are as loud as the jake brakes and that the City of Neosho does not allow the use of the train horns. Municipal Judge Davidson stated that the City of Neosho has a whistle ordinance and has spent a good deal of money to make the town whistle free from the trains. The Mayor stated that for now the Police Department will inform people who are in violation of the noise ordinance and if they do not stop the officers will issue citations. The Board agreed to have the Police Department handle the matter.

Clyde Davidson was present to ask the Board to average the Micronesian Church’s water bill. He said that they have been working on the church but are not actually having services yet. He said that they received a bill showing that they had used 27,000 gallons. David said that the Church’s usage had showed up on the high water usage report so he had gone over to check the meter and in one day they had used another 2,000 gallons so he went ahead and shut off the water. Clyde stated that they were going to see where the leak was and asked if David could meet with them to help them find the leak and he agreed. Ald. Wilson moved to average the water bill for the Micronesian Church. It was noted that they do not have sewer. It was noted that they have a septic tank Ald. Kohley seconded. Ald. Kohley, Lett, Hess and Wilson voted aye with 0 nays.

The Following were reports from department heads.

Tom West- Nothing

David Brodie reported that the pumps he had fixed where repaired and installed and the extra pump was stored. He noted that his water line locator is not working correctly. He stated that a new one costs around $900.00. He said he had called the company that it was purchased about repairing it. He said they do not keep parts anymore but the representative that he talked to said his problem sounded like it might just need to adjusted. He said for it to be worked on the cost will be $350.00. He said his concern was that if the adjustments made to the locator do not work the Board would still have to purchase a new one and would have wasted the $350.00. He said he would call them and see if they would not charge the $350.00 if it could not be repaired. Ald. Wilson stated that if they have to pay the $350.00 and it didn’t fix the problem wouldn’t it be better to just go ahead and approve the purchase of a new one. David noted that the locator was 15 years old and he needed one that was reliable to do locates. David stated after looking the catalog that it would be ordered from that a new one is $850.00.  Ald. Wilson moved to allow the purchase of a locater for $850.00. Ald. Kohley seconded. Ald. Wilson, Kohley, Lett and Hess voted aye with 0 nay votes.

Denis Kolb- .  stated he had nothing to report. Ald. Kohley stated on behalf of the Emergency Management Department he hoped people would be careful around town shooting off fireworks do to the dryness.

Dawn Bunch – stated she had nothing to report. Her monthly reports were in the Aldermen’s packets.

Paula Brodie – noted that the 22^nd Annual City Wide Yard Sale will be July 28 and people could sign up at City Hall to have their sale added to the City Maps until the 25^h    of July. She noted that the water bill incorrectly stated people could sign up until the 25^th of June.

– noted that the ads have been placed in the paper for the transfer switch for the Generators at the Police Department and City Hall. Bids will require using prevailing wage order # 18. JR Fisher asked if the transfer switches had to be bid prevailing wage. It was noted that any public works job that cost $2,000.00 or more has to be bid prevailing wage.

The Board discussed the following old business:                                          

The Board discussed the street repair bids. The Mayor stated that the suggestions made by David are OK however he would like to add Garner Street from 59 HWY to just past the Casey’s store driveway. The Board discussed going ahead and bidding the streets with the existing drawings and bid the Garner street addition later.  Ald. Wilson suggested that the Board should go ahead and add the part from 59 HWY to the Casey’s Store driveway and then if the bid comes in to high it could be cut from the project. The Board discussed where they wanted the bid advertisement placed to get the best response.  J.R. Fisher stated that Seneca had recently received bids on a project from contractors all over. It was noted that the water project contractor was from the far East side of the state and it turned out to be a real problem as the contractor had no ties with the area. Ald. Wilson moved to go ahead and place the advertisement for bids for the street repair project adding the stretch from 59 HWY to the Casey’s Store driveway. Ald. Kohley seconded.  Ald. Kohley, Hess, Wilson and Lett voted aye with 0 nays.   

JR Fisher stated his business had been broken into again and he was wondering what is going to be done to alleviate the break-ins.   Officer Drake noted they had requested over 20 lights around town to be repaired, they have asked New Mac and Empire to do some tree trimming around the lights, and the city guys have also been cutting brush along the streets. He said that all these things were being done for better visibility around town. Chief West stated that all the towns around the area are getting hit. He said that he knew in the past they would work areas in groups. Dawn stated that they had a lot of traffic down their dead end street. Chief West stated that he had been trying to catch and talk with the cars he has seen going down the dead end. He said all of the local departments in the area work together to try and catch those who are breaking in.

The Mayor stated that he had talked in the past about putting up a sign at the City Park on Barlow and Janice. David reported that he had talked with the Betterment Club about getting the fence repaired and then the Board could have a sign installed.

The Board discussed the bills in the amount of $24,782.19 including transfers. Ald. Lett moved to approve the bills in the amount of $24,782.19. Ald. Hess seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with 0 nays.

Ald. Hess moved to adjourn. Ald. Kohley seconded.  Ald. Kohley, Lett, Hess and Wilson voted aye with 0 nays.                                                                                                                         __________________                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Greg Richmond, Mayor

Attest:______________________________

Paula W Brodie, MRCC, City Clerk

 

                                                                                                                                                                  

The Board of Aldermen held a meeting on Tuesday night July 17 2012 at 7:00 PM.  Those present included Acting President Kristen Lett, Alderpersons Keith Kohley, Calvin Wilson and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Officer Curt Drake and Emergency Management Director Denis Kolb. Guests included DeAun Richmond, Marshall Long, Crystal Vaughan, Carlton Lewis, Joyce Haynes, Ashley Vance and Daniel Proctor. Mayor Richmond was not present.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on July 3, 2012. Ald. Hess moved to approve the minutes. Ald. Kohley seconded. Ald. Hess, Wilson, Kohley and Lett voted aye with 0 nays

Acting President Lett acknowledged DeAun Richmond to discuss averaging her water bill from 222 S. Ozark Trail. She stated that it leaked at the faucet, and that it probably ran for 24 to 36 hours. She asked that the board average her bill and informed the Board that the leak had been taken care off.  Ald. Wilson moved to average her water bill at $91.50. Ald. Hess seconded. Ald. Wilson, Hess, Kohley and Lett voted aye with 0 nays.

Acting President Lett acknowledged Marshall Long who was present to discuss what he had found out about updating the City’s tornado siren. He said that he had received one bid from the company that the City had purchased the siren from, to update and do maintenance. The updating will include adding the equipment to change the siren to narrow band. All of the department’s radios and sirens are required to go to narrow band per the FCC by December 31^st 2012. Marshall stated that he had contacted a few companies for quotes but had not received them all back. He said for new sirens and installation the cost is around $20,000.00. Marshall noted that the new sirens were stationary with stationary horns facing different directions. He said that the sirens can also be used for making announcements or giving an all clear.  Marshall said that he would continue to get some more quotes. 

The Board discussed the condemnation of Cynthia McCoy’s property at 122 N. School Street. It was noted that the Board had voted to condemn the property on May 1^st and then went ahead and gave her an extension for 45 days until the 3^rd of July. It was noted that the Building Inspector William Mosby had told Ms. McCoy what she needed to do prior to the meeting on the 3^rd of July. Ms. McCoy failed to appear at the Board meeting on the 3^rd of July and the Board tabled final decision until July 17^th. The Board agreed to go ahead with the condemnation. The Clerk is to put a notice in the paper to run for a two week period, if Ms. McCoy does not respond by that date the Board will seek bids to demolish the house.

The Board opened bids to install transfer switches for generators from Long Electric, Neosho Missouri in the amount of $3,793.00 and Gilliam Electric in the amount of $3,800.00. The Board noted that Gilliam had done work for the city before, that he had put a bid in on the first time the Board had put the bids out and that his bid noted that Prevailing wages would be paid. Ald. Wilson moved to approve the bid from Gilliam Electric in the amount of $3,800.00. Ald. Kohley seconded. Ald. Wilson, Hess, Lett and Kohley voted aye with 0 nays.

Department heads gave the following reports:

                               Denis Kolb- no report

David Brodie reported that the bid requests were put in the paper for the street repair project. Bids should be in by 4:00PM on August 7^th, to be opened that night at 7:00PM. 

Dawn Bunch –no report

Paula Brodie – noted that the 22^nd Annual City Wide Yard Sale will be July 28.  Sign-ups will be taken for the city map until July 25^th at City Hall.

                      – noted copies of the June financial Statements and a 6 month budget comparison was in the Boards packets.

                      – noted that the City received a premium rebate from Anthem due to the Affordable Care Act. A copy of letter is in the Boards packets.

                      – noted that HB 1329 was vetoed by the Governor and may affect future vehicle taxes, which goes directly into the Street Account.

There was no old business discussed.                                       

The Board discussed the following new business: Ashley Vance 215 E. Garner was present to discuss her water bill. She stated that she was not aware of any leaks. The Board asked David to go by and see if they have any leaks. Ald. Wilson moved to approve averaging their bill if their leaks were repaired. Ald. Kohley seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with 0 nays.

The Board discussed the bills in the amount of $26,644.34 including transfers. Ald. Wilson moved to approve the bills in the amount of $26,644.34. Ald. Kohley seconded. Ald. Kohley, Lett, Hess and Wilson voted aye with 0 nays.

The Clerk noted that the Ford Expedition patrol car had been involved in an accident. She stated that the City’s insurance company had been contacted and that they had asked for Chief West to get two bids. She said Tom had gotten two bids and that approval from MOPERM had been given to have it repaired by Burr Auto.

Ald. Kohley moved to adjourn. Ald. Lett seconded.  Ald. Hess, Kohley, Wilson and Lett voted aye  with 0 nays.

                                                                                                                                                            __________________________

                                                                                                Greg Richmond, Mayor

 

Attest:______________________________

Paula W Brodie, MRCC, City Clerk                                                                                                                                                                                                                                                                             Approved: ______________

                                                                                                               Date: ________________