Tag: Council Minutes

The Board of Aldermen held a meeting on Tuesday night April 2, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Keith Kohley and Bill Hess. Also present were City Supervisor David Brodie, Officer Curt Drake, Emergency Management Director Denis Kolb, Tax Collector Dawn Bunch and City Clerk Paula Brodie. Ald. Lett was not present. Guest included Lois Kolb.

The Mayor called the regular meeting of the Board of Aldermen to order at 7:00PM

The Board of Aldermen discussed the minutes from the meeting on March 19, 2013. Ald. Wilson noted that since he was not present at that meeting he could not vote on it which meant there was not a quorum to vote on the minutes. The Mayor stated that the minutes from the March 19 will be placed on the next agenda.

The Board discussed applying for a Community Development Block Grant to finish the Community Building/Emergency Shelter. The Clerk noted that Sue Bacorn is willing to redo the original application and had stated that the Board would need to pay her for her expenses only. The Board asked the Clerk to have Ms. Bacorn give the Board a rough estimate of what her costs will be. It was agreed to table a decision until next meeting on April 16after getting Ms. Bacorns estimate of expenses.

The Board discussed approving the Mayor signing the Contract from Empire District Electric on the light at Janice & Garner. Ald. Wilson moved to approve the Mayor signing the contract.  Ald. Kohley seconded. Ald. Kohley, Hess and Wilson voted aye with 0 nays.

The Department heads gave the following reports:

Curt Drake-had nothing to report.

David Brodie-had nothing to report.

Denis Kolb-stated he had nothing to report however; Keith Kohley reported the tornado siren is back in service. The Clerk noted that the repairman said it was hit by lighting and the bill will reflect the same so she will turn it over to the insurance company if it is higher than the City’s deductible of $1,000.00. Dennis asked if anyone had contacted Michael Keels about the emergency management computer? The Clerk said she had but had not heard back from him. She was asked to contact Michael again.

Dawn Bunch –had nothing to report (note her monthly report was given to the Board. The Mayor stated that he felt Dawn was doing an excellent job and he said he wanted to tell the other employees that they were doing an excellent job too.

Paula Brodie –the Board discussed scheduling the class for elected officials to be given by Gary Markenson, retired Director of MML. The Board discussed holding the class even if the City of Anderson doesn’t want to participate. The Clerk noted that the City of Pineville wants to participate. Ald. Wilson moved to go ahead and set up the class even if none of the other cities want to participate. Ald. Hess seconded. Ald. Hess, Kohley and Wilson voted aye with 0 nays.

– noted that she had given the Board information in their packets from the classes she took at the Missouri City Clerks and Finance Officers Spring Institute. She also noted that the Board received the February Financial Statements during the March 19 meeting. She noted that she had given the Board a letter from MOPERM stating that they had given her a $25.00 scholarship towards her conference costs.

The Board discussed the following new business. Ald. Wilson stated that there were several places in town that need cleaned up. David noted that 209 N.School Street is in bad shape. Dawn reported that Welsiro George did own it but it was purchased at the tax sale in august by Ktre Holding. It was noted that Ktre Holding will not be able to do anything to it until 1 year is over. The Board discussed that a resident on Williams St. has ran a hose to a neighbor across the street. It was noted that providing water to another residence is against the City’s Code. The Clerk is to get a copy of the exact City Code and Curt is to talk to them about it. Curt stated that he had contacted several people about needing to clean up their properties and they were.

The Board discussed the bills including transfers in the amount of $15,957.45. Ald. Kohley moved to approve the bills including transfers in the amount of $15,957.45. Ald. Hess seconded. Ald. Hess, Kohley and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Kohley, Hess and Wilson voted aye with 0 nays.                                                                                                            _________________________

Greg Richmond, Mayor

Attest:_____________________________

Paula W Brodie, MRCC, City Clerk

Approved: ____________________

Date: ________________ 

 

 

The Board of Aldermen held a meeting on Tuesday night March 19, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Kristin Lett, Keith Kohley and Bill Hess. Also present were City Supervisor Davie Brodie, Officer Curt Drake and City Clerk Paula Brodie. Ald. Calvin Wilson was not present.

The Mayor called the regular meeting of the Board of Aldermen to order at 7:00PM

The Board of Aldermen discussed the minutes from the meeting on March 5, 2013. Ald. Hess moved to approve the minutes from March 5, 2013.  Ald. Kohley seconded. Ald. Kohley, Hess, and Lett voted aye with 0 nays.

The department heads gave the following reports:

David Brodie- Noted that the transmission is in the white truck that it has a 6 month warranty and Mike Hollis a representative from Missouri Rural Water was here today to look over the treatment plant.  He also noted that the new truck should be here in April.

Denis Kolb- was not present, however Ald. Kohley reported that it was National Flood Awareness Week and reminded everyone that we are coming into severe weather for the next few months.

Dawn Bunch –not present.

Paula Brodie  – reported that the tornado Siren is out of Service. She stated that Marshall Long had reported that it was not working so she called Blue Valley and they agreed to come in the next couple of weeks to work on it.

– Rabies clinic is April 20^th from 1:00PM to 2:00PM.

-informed the Board that while attending classes in Columbia, she found   out that Gary Markenson, the past director of MML is now holding seminars for elected officials. The Board agreed to have the Clerk find out what the cost was and if any  of the other cities wanted to be part of the training.

_

The Board discussed the contract on the Cannon copier. The Clerk noted that Ricoh does not hold the Cannon franchise anymore and that she had contacted Lakeland Office Systems who now holds the Cannon Franchise for a quote to maintain the cities copier. She informed the Board that the cost would be $40.00 a month and 1 cent per copy, noting the cost was less than Ricoh’s contract. Ald. Kohley moved to allow the mayor to sign the contract. Ald. Hess seconded.  Ald. Hess, Kohley and Lett voted aye with 0 nays.

Curt Drake- discussed attending a UCR class on March 21 at Troop D in Springfield. He noted that the officer who is teaching the class offered to come to Goodman to show him how to fill out the report. The Board decided to let him contact Troop D about the class.  Curt stated that he had been to see Tom today and that he is doing much better.

The Board of Aldermen discussed the following new business: Keith Kohley asked to have the computer tower looked at that he got from the city for the Emergency Management Department. He noted that it keeps locking up and runs slowly. The Board agreed to have the Clerk contact Michael Keels to get his thoughts on whether or not it would be cost effective to repair the tower or replace it.

The Board discussed future payments for Tom Wests Medicare, supplemental and prescription insurances. It was noted under the FMLA law the Board is required to pay for his benefits until the 12 week leave is over. It was noted that the Board had set a policy in the past by paying the employees part of Medicare, a supplemental and prescription insurance once they reach the age of 65. The Board had begun paying Tom’s when he reached 65 in January. The Mayor stated that Olinda West had turned in Tom’s statement for the Medicare payments through June 30^th. He noted that Tom is on FMLA leave officially until May 6^th.  He said that the Board would need to pay two of the months coverage until May 30^th however the Board could go ahead and pay the 3^rd month if they chose too. He warned the Board that paying the 3^rd month might be something they would like to do for Tom; however as Board members they needed to realize that they were setting a precedent for future employees. He also noted that carrying Tom’s insurance may hold him back from disability benefits. Ald. Hess stated he was concerned that if they paid the 3^rd month after the FMLA leave was over they might be doing harm to the City and Tom. The Board agreed that they were not sure how to handle the situation and agreed with the Mayor that it might be best to talk with the City Attorney before making any decisions on the June payment. Ald. Hess moved to pay the two months benefits. Ald. Kohley seconded. Ald. Hess, Kohley and Lett voted aye with 0 nays.

The Mayor suggested the Clerk set up a closed personnel meeting with Duane Cooper before the next regular meeting on April 2. The Board agreed.

The Board discussed the bills including transfers in the amount of $34,147.99. Ald. Lett moved to approve the bills including transfers in the amount of $34,147.99. Ald. Kohley moved to approve Ald. Hess seconded. Ald. Hess, Lett and Kohley voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Lett seconded. Ald. Kohley, Hess, and Lett voted aye with 0 Nays,

_________________________

Greg Richmond, Mayor

Attest:_____________________________

Paula W Brodie, MRCC, City Clerk                                   Approved:___________________

Date: ________________ 

The Board of Aldermen held a meeting on Tuesday night March 5, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Kristin Lett, Calvin Wilson, Keith Kohley and Bill Hess. Also present were City Supervisor Davie Brodie, Officer Curt Drake, Emergency Management Director Denis Kolb and City Clerk Paula Brodie. Guests included Alice (Wilson) Kezar, Lois Kolb and Joyce Haynes.

The Mayor called the regular meeting of the Board of Aldermen to order at 7:00PM

The Board of Aldermen discussed the minutes from the meeting on February 19, 2013. Ald. Wilson moved to approve the minutes from February 19, 2013.  Ald. Kohley seconded. Ald. Wilson, Kohley, Hess and Lett voted aye with 0 nays.

The Mayor stated that the next item on the agenda was to acknowledge Carroll Bailey regarding debris from his property blowing over onto other people’s property. The Clerk noted that Mr. Bailey had contacted the City Hall and asked that she tell the Board that he is in the process of cleaning it up. She noted that he had also cleaned up the debris from his neighbor’s property. He asked that she communicate to the Board that he wanted the chicken houses gone too and that as soon as the weather got better he was going to remove them.

The Board discussed the medical insurance quotes from Anthem and Coventry. The Clerk noted that the bid from Coventry came in $1200.00 higher than the renewal quote from Anthem, so she proposed that the Board stay with Anthem. She stated that there were three options from Anthem that the board could choose from. The first was to renew the existing policy as it was last year at an increased cost of $3,000.00 more than budgeted for the year with the employees having the same out of pocket expense. She remarked that the second option was $1,000.00 more than the Board had budgeted for the year, with the same deductible but the employee paying out of pocket 20% of the deductible instead of the 10% they paid last year and the third choice was $1,000.00 less than they had budgeted for the year, with the deductible being raised by $1,000.00 and the employee out of pocket 30%.  Ald. Lett stated she would like to see the deductible stay the same as last year.

Ald. Wilson moved to approve the second choice from Anthem for Blue Preferred Plus Option 1 with RX Option AK.  Ald. Lett seconded. Ald. Lett, Kohley, Hess and Wilson voted aye with 0 nays.

The Mayor read Bill# 2013-435 for Ordinance #2013-445 by title only for the second reading to adopt and enact the changes to the code book from 2012.

Ald. Wilson moved to approve the second reading of Bill # 2013-435 for Ordinance # 2013-445 adopting and enacting the Code book changes from 2012. Ald. Kohley seconded. Ald. Hess, Kohley, Wilson, and Lett voted aye with 0 nays.

Department head reports:

Curt Drake- noted that the Reserve Officer helping cover the school when it lets out.

David Brodie- noted that he had talked with Ray Mayfield about the estimated costs of running the main line to his property. He said that Ray had decided to have a well drilled instead. He said that Ray said there was a lot of red tape with MoDOT, the City and dividing up his land.

– noted that the transmission went out on the white work truck. He said that the white truck was the one the Board had agreed to keep so the transmission had to be replaced. He said he had called Poore’s about the price of a used transmission but they didn’t have one. He called Freeman to see if they had one and they said they would be able to order one. The cost is $575.00 plus a core charge of $75.00. He said he talked with Kevin Burrowes from Goodman Gas and Service about when he could install it and what he would charge. He said Kevin thought he could install it on Thursday for around $200.00.

– noted that Goodman Gas and Service is getting the tires on the wheels for the sludge truck.

Ald. Lett moved to purchase the transmission from Greg Freeman, for $575.00, with a $75.00 core charge and have Kevin Burrowes install it for $200.00. Ald. Kohley seconded. Ald. Kohley, Hess, Lett, and Wilson voted aye with 0 nays.

Denis Kolb- recognized Keith Kohley, second in command of the Goodman Emergency Management Department to talk about his involvement with the Crowder College Emergency Management Team. Keith Kohley stated he is now on the Emergency Management Team for Crowder College. He said the team is very active, holding meetings and in the future table top exercises. He noted that the City like the School must maintain an updated Emergency Management Plan. He noted having procedures in place helps with managing emergencies.

Dawn Bunch –had nothing to report (note her report was in the Boards packets).

Paula Brodie –noted that the city radios run on Anderson Water Works frequency. She informed the Board that recently they were having trouble with the radios because of increased radio traffic and static noise on the Anderson Water Works frequency. She noted that Jim Morgan had suggested changing out to a new frequency that he had to remove the problem of the increased radio traffic and static noise.  She noted that while he was at the City Hall working on the repeater for the Fire Department he went ahead and programmed the city radios and the truck radios to run on that new frequency. She said that the city hall had two radios, one of them lent to the City by Jim because the one radio was too old to program. She stated that Jim would like permission to purchase a new one to replace the outdated one. She informed the Board that Jim thought he could get the radio for $200.00 on EBay. He has purchased several radios through EBay for the Fire Department and suggested this would be a good way to replace the older model. The Board agreed to allow him to find and purchase one. It was agreed that the Mayor could verbally approve the purchase of it. Denis stated he might be able to get another of the programmed radios like he purchased for himself and the Emergency Management Department for $225.00. It was noted that Mr. Morgan programmed the other city radios for free since the narrow band was started.

The Board discussed the following old business:

Calvin Wilson stated that he would like to see the Board look into having an awning installed on the front of the City Hall. He noted when the weather was bad there was not protection for the City’s customers. The Clerk noted that the stone on the front of the city hall needed to be worked on as many of them are loose. The Board agreed to get estimates from local builders to see if it would be feasible to have the work done.

The Board discussed the following new business:

David stated that he had not been able to find replacement edges for the snow plow. He said he had contacted Bus Andrews where the snow plow was purchased and they had informed him that they couldn’t be ordered any more. He said he had contacted other places in Joplin and on the internet and no one carries them anymore. He said that he had found Turner Diesel who said they could have them made for $147.00 a piece, which is less than what he had paid in the past for the ones from Buss Andrews. He suggested purchasing three or four which would last them for a couple of years. He said the shipping cost is $100.00 for 1,000 pounds, so it would be better to buy more at one time for the one shipping cost.

Ald. Wilson moved to allow David to order 4 at $147.00 a piece plus $100.00 shipping. Ald. Kohley seconded. Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays.

The Board discussed the bills including transfers in the amount of $20,302.96. Ald. Lett moved to approve the bills including transfers in the amount of $20,302.96. Ald. Wilson seconded. Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Kohley, Hess, Wilson and Lett voted aye with 0 nays.

 

The Board of Aldermen held a meeting on Tuesday night February 19, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Kristin Lett, Calvin Wilson, Keith Kohley and Bill Hess. Also present were City Supervisor Davie Brodie, Officer Curt Drake, Emergency Management Director Denis Kolb and City Clerk Paula Brodie. Guests included Ray and Glenda Mayfield.

The Mayor called the meeting to order. The Mayor noted that the meeting was being called to order at 6:30 for a closed Personnel meeting. The Mayor stated that the meeting was being called under RSMO. Section 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.

Ald. Kohley moved to go into closed session at 6:30 PM. Ald. Wilson seconded. Ald. Wilson, Lett Kohley and Hess voted aye with 0 nays.

The Board made no statement after coming out of closed session

Closed meeting adjourned at 6:50PM.

The Mayor called the regular meeting of the Board of Aldermen to order at 7:00PM

The Board of Aldermen discussed the minutes from the meeting on February 5, 2013. Ald. Wilson moved to approve the minutes from February 5, 2013.  Ald. Hess seconded. Ald. Hess, Wilson, Lett and Kohley voted aye with 0 nays.

The Mayor opened the bids on oiler.

Ald. Kohley moved to deny the bid from Kenneth Gideon in the amount of $25.00 for the oiler. Ald. Wilson seconded. Ald. Kohley, Wilson, Lett and Hess voted aye with 0 nays.

The Mayor opened the bids on the 2004 Crown Vic. patrol car. The bids were as followed:

1. Marcus Bustamante $400.00.

2. Chicago Motors Inc. $1,007.00.

The Board discussed awarding the bid to Chicago Motors and then if they fail to pick the car up to go ahead and award the car to the second bidder.

Ald. Kohley moved to accept the bid from Chicago Motors, Inc. in the amount of $1,007.00 for the 2004 Crown Vic. patrol car. Ald. Wilson seconded. Ald. Lett, Wilson, Kohley and Hess voted aye with 0 nays.

Ald. Wilson moved to accept the other bid if Chicago Motors, Inc. fail to pick up the car. Ald. Kohley seconded. Ald. Kohley, Lett, Hess, and Wilson voted aye with 0 nays.

The Mayor noted that the next item on the agenda was to discuss the quotes of the employee’s health insurance; however the bid from Coventry had not been received yet. The Board agreed to place discussion and a decision on the next agenda on March 5, 2013.

The Board discussed the annual report to Rural Development. Ald. Wilson moved to approve the Mayor’s signing the report. Ald. Lett seconded. Ald. Wilson, Lett, Hess and Kohley voted aye with 0 nays.

The Board discussed the request from Tiffany Jordan to average their water bill. David stated he understood they had a leak where two fittings were joined together and that they had already fixed it.

Ald. Lett moved to approve averaging the Jordan’s water and sewer bill. Ald. Kohley seconded. Ald. Kohley, Lett, Wilson, and Hess voted aye with 0 nays.

The Mayor read Bill# 2013-435 for Ordinance #2013-445 by title only for the first reading to adopt and enact the changes to the code book from 2012.

Ald. Wilson moved to approve the first reading of Bill # 2013-435 for Ordinance # 2013-445 adopting and enacting the Code book changes from 2012. Ald. Kohley seconded. Ald. Kohley, Lett, Wilson, and Hess voted aye with 0 nays.

The following reports were given by the Department heads.

Curt Drake- nothing.

David Brodie-discussed tires for the sludge truck. He stated that he had called Wingfoot in Springfield regarding the price of capped tires. He said that they were $215.00 a piece versus $330.00 for new ones.  He noted that the two front tires had to be new ones. He said he had talked with Paul Sprenkle from Goodman Gas, who said he would order the two new tires and will mount the capped tires to the new wheels received from Jim Morgan.

Ald. Wilson moved to allow David to purchase the 4 capped tires from Wingfoot for the sludge truck. Ald. Kohley seconded. Ald. Kohley, Lett, Wilson, and Hess voted aye with 0 nays.

-noted that Hunte Corporation has passed a no smoking policy on the Hunte Property for its employees, which has caused their employees to stand on Janice Street to smoke. It was noted that they also park their cars on the street during their break periods. Both practices of standing and parking on the street where noted as not safe. David agreed to go over to Hunte and speak to the management the situation.

Denis Kolb- nothing to report except noted severe weather forecasted for the next few days.

Dawn Bunch –not present

Paula Brodie –noted the Board had received in their packets the January financial statements, a copy of the April 2013 Official Ballot for the Municipal Elections and a copy of the letter sent to Carroll Baily regarding cleaning up his property.  Ald. Wilson asked if Mr. Baily had responded to the letter. He was informed that Mr. Baily had not responded to the letter. The Board asked the clerk to write Mr. Baily again, sending him a copy of the city code, asking him to reply before the next Board meeting or attend the meeting.

The Board discussed the following old business:

Ray Mayfield and Glenda Mayfield were present to discuss their request to annex their property behind Marion’s market into the city limits and what needed to be done to connect to the City’s water system. Mr. Mayfield stated that since the last Board meeting he had contacted the Highway Department at Anderson about maps showing where the State right of way is at the corner of Splitlog Ave and59 Highway. He showed the Board maps that he had received from MoDOT. He said he had contacted Jason at the Highway Permit section of MoDOT in regards to getting a permit to run a water line on State right of way. He said that Jason told him the City would have to be the one to contact the Highway Department for a permit. Mr. Mayfield stated he had also contacted the County and was informed that they would not have a problem of him running the water line on the edge of Splitlog Ave. Splitlog Ave west of 59 Highway is owned by McDonald County.

David stated that the Board would need to decide what size pipe they would require Mr. Mayfield to install. The Mayor said that a 6” main line would probably need to be used. David said that as it will be a main line and fire protection in the form of a fireplug would be needed they would have to install a 6” line. David stated that the water line does not run under Stan Marion’s paved lot and does run south the old TV store across Splitlog in front of the old Chiropractic office.

Mr. Mayfield stated that a 6” main would be alright with him, as he was planning to annex in two acres and at some time in the future he was going to divide the property into two pieces and would need another meter set. He asked if he annexed the property in as one property would there be a problem of him dividing it in the future. The Clerk stated that there was nothing in the Code Book that would keep him from dividing it; however once it is in the City Limit’s he will have to follow the City’s Code on building.

The Clerk reminded Mr. Mayfield that the annexation process could take up to 6 weeks to complete depending when they turned in their request to be annexed. He stated that he needed to get the exact description of the property before doing the application. He was informed that if during the process he decided not to annex he could up until the time that the Board voted on the annexation Ordinance.

There was no new business for the Board to discuss.

The Board discussed the bills including transfers in the amount of $35,190.20. Ald. Wilson moved to approve the bills including transfers in the amount of $35,190.20. Ald. Kohley seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with 0 nays.

 Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Lett, Kohley, Hess and Wilson voted aye with 0 nays.                                                                                                                                                                                                    

The Board of Aldermen held a meeting on Tuesday night February 5, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Kristin Lett, Calvin Wilson, Keith Kohley and Bill Hess. Also present were Officer Curt Drake, City Supervisor Davie Brodie, City Clerk Paula Brodie and City Tax Collector Dawn Bunch. Guests included Jim Morgan Stan Marion and Lois Kolb.

The Mayor called the meeting to order.

The Board of Aldermen discussed the minutes from the meeting on January 15 2013. Ald. Wilson noted that there was a typo on the minutes regarding L & M Construction and Farming; he noted that it should read L & M Construction and Framing. Ald. Wilson moved to approve the minutes from January 15, 2013, with the above noted correction.  Ald. Lett seconded. Ald. Lett, Wilson, Hess and Kohley voted aye with 0 nays. 

The Mayor stated that the Board was holding a Public Hearing to discuss changing the zoning at Marion’s Market 205 S. Roy Hill Blvd from C-2 to R-3. Mr. Marion had requested the hearing so that he could change his grocery store into apartments.

Public comments were; Jim Morgan said he felt it was unfortunate that Stan Marion had to close his store. He also noted that he understood there was a question as to whether or not his septic system would handle apartments. He said that he knew that Otten plumbing had put in the septic system when Stan had the store rebuilt and that it would handle apartments. Stan stated that the Health Department said that a 1500 gallon system could handle three bedrooms, so his septic system could handle 4 apartments, with a total of 5 bedrooms.  Mr. Marion stated he wasn’t bitter at the Dollar General but because it had affected his business he had to take out the store and would like to put in apartments.

There were no public comments against changing the zoning from C-2 to R-3.

Ald. Lett moved to approve changing the zoning at 205 S. Roy Hill Blvd. from C-2 to R-3. Ald. Kohley seconded. Ald. Lett, Kohley, Wilson and Hess voted aye with 0 nays.  

The following Department Head reports were:

   Officer Curt Drake- had nothing to report.

David Brodie- informed the Board that he had been in contact with Capital City Ford about the cost of a state contract truck. He said they had a Ford F250, 4 wheel drive, ¾ ton, Fleet vehicle, with air conditioning, 6.2 motor, V-6. He said it was a very standard truck with roll down windows, rubber floor matting, regular cab, etc. It was noted that the truck was bid out on the state contract bidding process so the City would not need to put it out for bid. David stated that with a snow plow hook up they had quoted him a price of $20,985.00. He noted that they would take the bed off for a credit of $500.00 but he had said to leave the bed on because he felt the city could get more for it than the $500.00 and anything the city received on the bed could be put towards a utility bed.

He noted that he had contacted Bus Andrews about the cost and installation of a utility bed and was told the bed would be around $5,300.00 installed with lights. He noted that Bus Andrews had installed the snow plow over 15 years ago and the city had never had any trouble with it. He noted that the bed would need to be put out for bid.

Ald. Wilson asked how long it would take to get the truck. David said the salesmen told him it would take 4 to 6 weeks.  

David stated that he had gotten a price from the Chevrolet dealer on the state contracted Chevrolet truck that compared to the Ford F250 and the cost was $21,800.00 for the Chevrolet truck without hitch. He noted that he thought the Ford F250 would be a better work truck.

David noted that he had been looking for a used vehicle but for one with around 60,000 miles the cost was $18,000.00, so he thought the City would be better off to purchase the new truck.

Ald. Wilson moved to purchase a F250 Ford from Capital City Ford for $20, 985.00. Ald. Kohley seconded. Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays.

Denis Kolb- nothing to report.

Dawn Bunch – Monthly report.

Paula Brodie – informed the Board about the annual City Clerks Spring Institute March 11^th to 14^th 2013. She informed the Board that she had applied for a scholarship from the Southwest Division of City Clerks and Finance Officers Association and had received a scholarship for the seminar fees, and the Pineville City Clerk was going to attend and they would share a room to help with the room cost. Ald. Wilson moved to approve Paula attending the Institute. Ald. Hess seconded. Ald. Hess, Kohley, Wilson and Lett voted aye with 0 nays.

   – informed the Board that they had received an increase on the  employees  premiums for the health insurance through Anthem. She told the Board that she had contacted Tim Roark their agent about looking into different coverage. She noted that he had given her applications for Coventry Health Care Insurance. She noted that she had asked for the same kind of coverage and Mr. Roark had informed her that the employees could go to either Mercy or Freeman for care under the Coventry coverage. The Board agreed to have the employees fill out applications to Coventry to get a quote. Paula noted that the Board could accept a different coverage through Anthem and stay within their 2013 budgeted health insurance amount. The Board will decide as soon as a quote is received from Coventry.

The Board discussed the following old business: David asked about tires for the Sludge Truck. He said the sludge truck’s tires have dry rot. Jimmy Morgan stated that he thought that the tires should be converted from tubes to tubeless tires. He stated that he had wheels that he would trade for the old wheels on the sludge truck. The new tires would fit on the newer wheels. David stated that he had talked with Paul at Goodman Gas and Service and that the new tires would run around $330.00 each. He noted to purchase the 6 tires from Goodman Gas will cost $1980.00. He told the Board that they haul sludge 3 to 4 times a year. He stated that they will need to start hauling sludge about the end of March and will have to have different tires by then because they are unsafe. Ald. Wilson asked David to check into capped tires just to see what the price would be.

Jim Morgan thanked the Board for having the alley behind the fire station on Main Street repaired.                                        

The Board discussed the following new business:  Jim Morgan, representing the Betterment Club stated that the club has plans to rebuild the gazebo at the Ballpark. He noted that Chad Crow is going to help by supplying the I-beams and the club is going to purchase the metal for the roof and the cross beams. He stated that he understood that there is about 6 pieces of pipe at the ballpark that he believed the City had given to the recreation department. He asked if it was OK for the Betterment Club to use the pipe for the corner pieces of the gazebo. The Board agreed that the pipe could be used for the gazebo. The Board expressed their appreciation for the Betterment Club taking on the project of replacing the gazebo.

Mr. Morgan noted that the Betterment Club had also agreed to clean up the lot at the corner of Wall and Garner. He noted that the property was in the name of Zier. The Clerk noted that Zonnie Marrs, one of the owners lives in Neosho.  Jim said that they were going to try to notify her and tell her they would help her clean up the property.

The clerk noted that she had attended a meeting in Springfield regarding this year’s Community Development Block Grants. She said that she had talked with the Mayor about attending to find out information to apply for a grant for the Community Building. She stated that she had asked Sue Bacorn the grant writer that helped the city get the Block Grant for the water improvement project to look over the application that Callie Hudson had prepared. She said Sue was going to look over the application and would redo it if she felt there was a chance that the city might get the grant. The Mayor noted that the Board might have to agree to put some match money in on the grant application. The Clerk noted that the application will be written up for a Community Building/Emergency Center.

It was noted that the insulation from the chicken houses on C Highway is getting on to other peoples properties. The Board agreed to have the clerk write the owner, Carroll Bailey informing him that it needs to be cleaned up.

David stated that Mr. Gideon is still interested in bidding on the oiler that is stored at the treatment plant. He suggested putting it out for bid and placing the information on posters around town, like the ones they put out for the patrol car, opening the bids on February 19, 2013 at the Board meeting. The Board agreed to place it out for bid and to open the bids on February 19, 2013.

The Mayor told the Board that Corby Clark contacted him about a water leak he had. He said his bill had been increasing the last three months. He said Corby said his bill was really high this month so he asked David to help him find the leak, which he did. David said Corby said that the leak was at his freeze proof hydrant.   The Mayor asked the Board to average Mr. Clark’s water and sewer bill for this month. Ald. Lett moved to allow the averaging of the January water/sewer bill for Corby Clark. Ald. Wilson seconded. Ald. Wilson, Lett, Hess and Kohley voted aye with 0 nays.

Jimmie Morgan informed the Board that the Rural Fire Department will be testing out a pumper truck that he has been working on at Marshal Long’s house from 1:00 to 4:00PM on Sunday February 10th. He invited the Board and the public to attend.

The Board discussed the bills including transfers in the amount of $30,279.52. Ald. Kohley moved to approve the bills including transfers in the amount of $30,279.52. Ald. Hess seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with 0 nays.

Ald. Wilson moved to adjourn. Ald. Kohley seconded. Ald. Lett, Kohley, Hess and Wilson voted aye with 0 nays.  

The Board of Aldermen held a meeting on Tuesday night January 8, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Kristin Lett, Calvin Wilson, Keith Kohley and Bill Hess. Also present were Chief of Police Tom West, City Supervisor Davie Brodie, City Clerk Paula Brodie, Tax Collector Dawn Bunch and Emergency Management Director Denis Kolb. Guests included Stan Marion, Joanne Bowser, Lois Kolb and Sandra Alejo.

The Mayor called the meeting to order.

The Board of Aldermen discussed the minutes from the meeting on December 18, 2012. Ald. Lett moved to approve the minutes from December 18, 2012. Ald. Hess seconded. Ald. Wilson, Hess, Lett and Kohley voted aye with 0 nays.

The Mayor noted that Cole Bray, the next person on the agenda was not present yet so the Mayor moved him to the end of the agenda.

The Mayor acknowledged Sandra Alejo to discuss her property at 204 N. Ozark Trail. The Board had sent her a letter giving her a deadline to clean up the lot. Ms. Alejo noted that there had been a lot of work done on her lot but it was not finished. She asked the Board to give her an extension. Ald. Lett moved to give her a 30 day extension. Ald. Wilson seconded. Ald. Wilson, Kohley, Lett and Hess voted aye with 0 nays.

The Department heads gave the following reports:

Tom West- reported that he had completed the yearly reports for the police department.

He asked the Board to allow him to purchase ammo now for the officers to qualify with during the summer. He stated because of all of the discussion of Federal and State changes to the gun laws, ammo has increased in price and will probably continue to increase. He suggested purchasing it now for this year and next year’s qualifications would save the Board money. He stated that he and Curt qualified with 3 different guns and the cost for the ammo would be between $325.00 and $350.00 for each gun. He said he would like to purchase ammo boxes from the Bunker to keep it in. He also noted that he would like to purchase 00 buck shot for their shot guns.  Ald. Lett moved to approve $1100.00 to pay for the ammo, shipping and boxes. Ald. Kohley seconded. Ald. Kohley, Hess Lett and Wilson voted aye with 0 nays.

David Brodie- asked the Board to approve his purchasing two loads of gravel for the alley behind the Fire Station. He noted that he had gotten some red clay to fill some holes along the new asphalt by Casey’s. He said he was afraid that the new asphalt would erode because of the holes between the street and Casey’s. He stated that he would use some of the gravel to cover the red clay. Ald. Wilson moved to allow David to purchase two loads of gravel for the holes by Casey’s and the alley behind the fire station on Main Street. Ald. Kohley seconded Ald. Kohley, Wilson, Hess and Lett voted aye with 0 nays.

Tom informed the Board that he and the Drug Task Force Team were involved with a drug bust.

David reported that he is going to be working on the chatter boxes for the lift stations and treatment plant. He noted that he is still having trouble maintaining the PH levels at the treatment plant.

Denis Kolb- had nothing to report.

Dawn Bunch –had nothing to report.

   Paula Brodie – noted that she had contacted Anderson Animal Hospital to see what they would charge to give rabies vaccinations to the dogs that the City takes to the   Joplin Humane Society. She also noted that the USDA inspector had told David Sarratt that the vaccinations must be given by a Veterinarian. She noted she had looked into it and that the U.S. Department of Agriculture has rules regarding rabies prevention and control. She stated that it specifically states that the vaccinations must be administered by a veterinarian or under the supervision of a veterinarian; because he has to certify that they have been vaccinated.  She noted that the Anderson Animal Hospital had not gotten back with her yet.

The Board discussed the following new business: 

The Mayor acknowledged Joanne Bowser who was present to ask for an extension on the time she has to pay her water bill. She stated that she had just turned 65 and the expense of her Medicare insurance is now being taken out of her check. She said she did not realize that was how it was handled and now she did not have enough to pay her water and electric bill. She said that once spring comes she wouldn’t have trouble paying the bill. The Mayor asked if they gave her to the end of the month to pay would that help. She said it would.  Ald. Wilson moved to extend the date her water bill is due until the end of the month. Ald. Hess seconded. Ald. Hess, Wilson, Lett and Kohley voted aye 0 nays.

Stan Marion was acknowledged by the Mayor. Mr. Marion stated that he would be closing Marion’s Market on January 31, 2013. He said that he understood that the land where his store is located is zoned C-2, which is commercial. He stated that he wanted to renovate the store and make it into apartments. He said he knew that the zoning would have to be changed to R-3 to allow for multi-family housing. The Mayor noted that the City Code required him to file a request for a zoning change, with a fee of $50.00. He said that the Board would have to hold a public hearing to see if there was any input on the change. He noted that the Board would need to run an advertisement 15 days prior to the public hearing. The Mayor stated that the Board could hold the public hearing on February 5^th, 2013 at the regular Board meeting. Mr. Marion asked if he had to give the Board something in writing before they would set the date for the Public Hearing. The Clerk stated she thought the Board could state that they had received a verbal request from Mr. Marion during the meeting held today January 8, 2013 to change the Zoning of his store from C-2 to R-3. Ald. Lett moved to approve Mr. Marion’s verbal request for a public hearing on February 5, 2013 to discuss changing the zoning at his store from C-2 to R-3. Ald. Kohley seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with 0 nays. Mr. Marion stated he would bring his fee of $50.00 to the City Hall.

The Board agreed that since Mr. Bray had not made the meeting they would place him on the next agenda on January 15, 2013.

Ald. Kohley stated that there were a lot of dogs running loose around town. David said that they have been trying to catch some of them. Mr. Kohley noted that two of them were from a residence on South School Street.

Dawn asked if Tom has someplace secure to store all of the ammo he was going to purchase. Ald. Lett said that the evidence room was kept locked at all times and that she thought that Tom was the only one with a key, so he could keep the ammo there. 

The Board discussed the bills including transfers in the amount of $44,201.24 Ald. Kohley moved to approve the   bills including the transfers in the amount of $44,201.24. Ald. Wilson seconded. Ald. Kohley, Lett, Hess and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Wilson seconded. Ald. Wilson, Hess, Lett and Kohley voted aye with 0 nays.                                                                                                                                                                                                                                     

 

The Board of Aldermen held a meeting on Tuesday night December 4, 2012 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Kristin Lett, Calvin Wilson, , Keith Kohley and Bill Hess. Also present were Chief of Police Tom West, Tax Collector Dawn Bunch, City Supervisor Davie Brodie, City Clerk Paula Brodie, Municipal Judge Clyde Davidson and Emergency Management Director Denis Kolb., Guests included Michael Wasson, Steve Wimpey, Angela Frazier Marcus Van Dorn, Lois Kolb, Jimmie Morgan and Joyce Haynes from McDonald County Press. 

The Mayor called the meeting to order. 

The Board of Aldermen discussed the minutes from the meeting on November 20, 2012. Ald. Lett moved to approve the minutes. Ald. Kohley seconded. Ald. Kohley, Lett, Wilson and Hess voted aye with 0 nays. 

The Board of Aldermen discussed the minutes from the budget meeting on November 27, 2012. Ald. Wilson moved to approve the minutes. Ald. Kohley seconded. Ald. Kohley, Wilson, Lett and Hess voted aye with 0 nays. 

The Board discussed the bids to repair the well house roof and the Police department soffit. The bids were opened on November 20, 2012. The bids were: 

      1.  Aaron’s home remodeling and repair, the Police Station 2120.16 and the Well House                     $7,820.64.

      2.  L & M Construction in the amount of $4,255.25 for the Well House roof and $986.50                   for the soffits at the Police Station.

Mr. Van Dorn was present. The Board asked him questions about his bid. The Board was concerned about the differences in the bids. Mr. Van Dorn explained his bids and answered questions. He said he was going to remove all the old rafters, the ceiling and the insulation from the well house and replace the rafters, the ceiling and the insulation. He also noted that he was going to repair the soffits on the police stations and fix the front soffit covering it with metal. He stated that he had a 2,000,000 dollar general liability bond and would get a city license if he was awarded the bid. He said he could start at the first of the year. David stated that would be OK as he had slowed down the leak some and it should hold until Mr. Van Dorn could begin the project. 

Ald. Wilson moved to approve the bid from L & M Construction to replace the well house roof and to repair and replace the soffit at the Police Station. Ald. Lett seconded. Ald. Lett, Wilson, Kohley and Hess voted aye with 0 nays. 

The Board discussed filling the open position of Recreation Board Director. Clyde Davidson was acknowledged by the Mayor and stated that in the past the Board had approved whomever the recreation board suggested. He said that Mr. Wasson had been helping the recreation board director for the last two years, and that last year he had been name the Asst. Recreation Board Director. He said that he felt that if Mr. Wasson wanted the job the Board should appoint him.  Ald. Lett stated that she thought maybe the Board should put the position in the paper so other people knew the position was open. 

Ald. Wilson stated he didn’t see any point in paying for an advertisement to be ran in the paper if Mr. Wasson was interested in the position. He then went ahead and moved to appoint Mr. Wasson as Recreation Board Director. Ald. Kohley seconded. Ald. Hess, Wilson, Kohley and Lett voted aye, with 0 nays. Ald. Lett stated that she wanted it noted that she thought the position should have been placed in the paper so other people would know about the open position. 

The Mayor noted that the date for the candidates filing is from December 11, 2012 to January 15^, 2013 not January 22, 2013 as previously stated at last Board meeting. The Clerk noted that she had placed the wrong closing date on the last agenda and that the candidate filings will be taken until 5:00PM on the 15^th of January. 

The Board discussed the Tornado Siren Activation Policy given them by Denis Kolb, the Emergency Management Director. Greg asked the Board if they had taken a look at the activation policy. He said that he thought that the siren should be sounded once and then once again. He said he was concerned about sounding it every 8 minutes until the warning is over is too much. Clyde Davidson asked what would activate it. He asked would it be activated if there was a tornado warning in the McDonald County area, or just when the City fell into the warning area. He said if a tornado was tracking towards the city it should be activated. Mr. Kolb stated that it would be activated if a tornado warning was issued for the City or when one of the responders actually see one tracking towards the city.  

The Mayor noted that he had asked for copies for the policies from Jasper County, Joplin and Neosho. He said that most of them stated that the tornado siren when sounded would run for a period of 3 minutes, and that their policies also stated that they do not sound an all clear. 

Denis stated he felt that the siren should be sounded every 8 minutes. He said it will only be set off by 911 so that there is a record in writing of who set it off. He noted there were other individuals within the policy who could set it off but that they had to do it through 911 so that there would be a record of who set it off. 

It was noted that it should only be sounded in the case of eminent danger. 

David stated that the tornado siren is really only for those people outside their homes. If you are in the house there is a chance that you would not hear it. 

Denis stated that in the past the tornado siren had been sounded after the storm passed.  He said that he really felt that it should be sounded every 8 minutes. 

It was noted that in the past the siren was set off and on by a radio frequency. Denis stated he thought it was programmed now to run for 3 minutes and then automatically shut off. Jimmie Morgan said that when the siren was worked on recently Marshall Long had been in charge of the work done. He then proceeded to call Mr. Long to find out if the siren was programmed to shut off after 3 minutes. He stated that Mr. Long stated that it had been programmed to shut off automatically after 3 minutes. 

The Board decided to ask Marshall to attend the next meeting so that he could give input on the policy before they voted on it. 

Ald. Wilson said that they might put it in the paper that they sound it when the tornado is headed for Goodman, and that they do not sound an all clear.  It was noted that a lot of people don’t get a paper and that once the policy is decided on maybe the citizens should be sent a notice. No decision was made. 

The following reports were made by the department heads:

            Tom West- had nothing to report. 

David Brodie- noted that a trailer had been removed from underneath a canopy at 204        North Ozark trail. He said that the canopy that was over the trailer really needed to be removed and the lot cleaned up as it was very dangerous. The Board agreed that the clerk should write a letter to the owner telling them they had 30 days to remove the canopy and clean up the lot. If they have any questions they should attend the next Board meeting.

– he also noted that Thursday South School street will be shut off because a contractor would be installing water and sewer lines to a new house.

Denis Kolb- nothing to report. 

Dawn Bunch –nothing to report. 

Paula Brodie –told the Board that the employees received ½ day off for Christmas Eve and Christmas Day. She noted that Christmas Eve was on Monday this year. She asked the Board if they wanted the City Hall opened for that half day on Monday or did they want to give the employees off for the whole day. The Board agreed that the City Hall would be closed both Monday and Tuesday to reopen on Wednesday December 26^th.  The City Hall will be closed on New Year’s Day January 1, 2013 but will be open on Monday December 31^st until 4:00PM for those wanting to conduct year end business with the City. The Tax Collector noted that she would be receiving tax payments all day on New Year’s Eve.

– stated that shut off day for December would be the 24^th the day before Christmas. She asked the Board if they wanted the shut off moved to the 26 or just not shut off services during December. The Board agreed that there would be no water shut offs during December this year.

– noted the next budget workshop is set for December 11, 2012 at  6:30PM. 

The Board discussed the following old business: 

Clyde Davidson stated that the School Bus drivers wanted to thank the city for the recent asphalting. He noted that they said the road was much easier to drive on now. 

The Board discussed the following new business: 

The Mayor noted that David Sarratt had taken the “D” wastewater test and had passed it. He said the Board would like to commend him for taking the class and for passing the test. The Clerk noted that the Board had agreed to give him $1.00 more an hour when he passed the test. Ald. Lett moved to give him a raise of $1.00 an hour effective December 1, 2012. Ald. Kohley seconded. Ald. Lett, Kohley, Hess and Wilson voted aye with 0 nays. 

Jimmie Morgan reminded everyone that the City’s Annual Christmas parade is Saturday at 1:00PM. 

It was noted that Mr. Morgan had done a good job on removing the burnt out house on School Street. The Clerk noted that the cost was paid by the City but was added to the property taxes as a lien. The Tax Collector noted that the statement had come back as undeliverable. 

The Board discussed the bills including transfers in the amount of $147,733.99. It was noted by the clerk that the bills were so high because there was a transfer from the water account into the street department in the amount of $61,625.00 and then a check was written out of the street department account to pay Swift Construction for the street repairs. Ald. Wilson moved to approve the bills including transfers in the amount of $147,733.99. Ald. Kohley seconded. Ald. Wilson, Lett, Kohley and Hess voted aye with 0 nays. 

Ald. Kohley moved to adjourn. Ald. Wilson seconded. Ald. Wilson. Lett, Kohley and Hess voted aye with 0 nays.                                                                                                                                           

 

The Board of Aldermen held a meeting on Tuesday night November 27, 2012 at 6:30 PM.  Those present included Mayor Greg Richmond Alderpersons Keith Kohley, Kristin Lett, Calvin Wilson and Bill Hess. Also present were City Supervisor David Brodie and City Clerk Paula Brodie. 

The Mayor called the meeting to order. 

The Board of Aldermen worked on their 2013 budget. They completed the O & M Account and Street Fund revenues and expenditures. 

During discussions about the O & M Account the Board discussed changes that are being added to run the treatment plant by the Department of Natural Resources and the EPA. They discussed the increased costs to maintain the plant because of some of the changes. The Board discussed the possibility of needing to review the water/sewer rates to maintain both the Water System and the Sewer System.  The Board agreed to go ahead and finish the budget before making any decisions. 

The Board agreed to meet again for another Budget meeting on December 11, 2012 at 6:30 PM. 

 The Mayor adjourned the meeting at 8:30M                                                                        

 

The Board of Aldermen held a meeting on Tuesday night November 20, 2012 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Kristin Lett, Calvin Wilson, and Bill Hess. Also present were Chief of Police Tom West, Tax Collector Dawn Bunch, City worker David Sarratt and Asst. City Clerk Karla McNorton. Guests included Lois Kolb, Bob Cochran, Rick Drake, Crystal Vaughn, Michael Wasson, Walter Jeffers, JR Fisher and John Bunch. Alderman Kohley was not present

The Mayor called the meeting to order. 

The Board of Aldermen discussed the minutes from the meeting on November 6, 2012. Ald. Wilson moved to approve the minutes. Ald. Lett seconded. Ald. Hess, Wilson and Lett voted aye with 0 nays. 

The Board of Aldermen discussed the minutes from the budget meeting on November 15, 2012. Ald. Lett moved to approve the minutes. Ald. Hess seconded. Ald. Hess, Wilson and Lett voted aye with 0 nays. 

The Mayor acknowledged Bob Corcoran and Rick Drake to discuss community equipment and housing.

Rick Drake gave copies of their agenda to the Board and the Asst. City Clerk regarding the discussion for the evening. He stated he had been working with Mr. Cochran and the Economic Development for McDonald County for the past four months.

Rick addressed the Board about building moderate income housing in Goodman. Rick stated he has names and numbers of over 25 developers looking for sites of four to seven acres to build large housing units (usually 35 units or larger), with the total project running about $6 million dollars. The units are being built using local contractors and materials purchased from local vendors. The units have mostly brick exterior, 2 and 3 bedrooms and 2 bathrooms. The units usually have an onsite manager and a community room with internet access. The rent would range from $385 to $450 a month and the renters would have to pass a background check, credit check and job verification.         

      The properties will need to have adequate water and sewer and easy access for transportation. The Eonomic Development would like the city to create a list of available sites either inside or outside the city limits. Rick stated there was no more funding available until after the first of the year, at which time more funding would be available. 

      Mayor Richmond asked which towns they have worked with, as he would like to view one of the housing units. Rick stated they have worked with Webb City and are working with Anderson at this time. Rick stated he will provide Mayor Richmond with the address to view the unit in Webb City and that Anderson will know in approximately 30 days if they have been accepted for a housing unit. 

      Bob Cochran stated he felt the housing unit would be an asset to the city. Bob also mentioned sharing equipment with other cities and would like a list of our equipment and the equipment we may need.

Vote on the resignation from the Recreation Board Director Stuart Pace and discuss his replacement.

Stuart Pace did not attend the meeting or provide a written letter of resignation to the Board.  Michael Wasson informed the board Stuart had already given him the keys. The board agreed to accept Stuart’s verbal resignation at this time; however, Stuart would need to provide a written resignation at his earliest convenience.

Ald. Wilson moved to approve the resignation of Stuart Pace. Ald. Lett seconded. Ald. Wilson, Hess and Lett voted aye with 0 nays. 

Michael Wasson stated he would like to replace Stuart Pace as the Recreation Board Director. 

Ald. Wilson moved to appoint Michael Wasson as Recreation Board Director. Ald. Lett noted the city might need to inform the citizens the position was open. The Board discussed putting the position in the paper and would appoint a new Recreation Board Director at the next council meeting

 The Mayor opened the bids to repair the well house roof and the police station. They were as follows:

 Well House:

 Aaron’s Home Remodeling and Repair   $7820.64

L & M Construction and framing             $4255.25

Police Dept.:

L & M Construction and Framing            $986.50

Aaron’s Home Remodeling and Repair    $2120.16

Both bids are for a metal roof.  The Mayor asked city worker David Sarratt if a metal roof would be acceptable. David stated a metal roof would be ok. 

JR Fisher asked what the city would do with the stainless steel on the well house. Mayor Richmond stated it would probably be staying on the building. 

 John Bunch asked if the council felt they should table the selection of the bids until a conference meeting was held to discuss the bids. The Board agreed and the selection was tabled until the next council meeting December 4^th, 2012. 

The Mayor read Bill # 2012-433 for its second reading. Ald. Wilson moved to accept the second reading  of Bill # 2012-433 for Ord. # 2012-443, exempting existing mobile home parks from Chapter 415. Ald. Lett seconded. Ald. Wilson, Lett and Hess voted aye with 0 nays.

The Board discussed the request from Sharon Brown to waive her penalty on her water bill in the amount of $6.33.

 The Mayor asked Karla McNorton the specifics and she explained that Mrs. Brown had only lived in the city for two months and she did not receive her fist bill and was charged a $6.33 late fee. Mrs. Brown contacted City Hall after she did not receive her second bill between the 1^st and 5^th and a new bill was sent  and received.  It was discussed what the problem could be as to why she had not received her bills. Mrs. Brown is now aware of the mailing and due dates, but has asked that the $6.33 late fee be waived. 

Ald. Wilson moved to approve waiving her penalty of her water bill. Ald. Hess seconded. Ald. Wilson,Hess and Lett voted aye with 0 nays.

 The Board discussed renewing the City’s workmen’s compensation insurance with Mo. Rural Services.The renewal fee is $200.00.

 Ald. Lett moved to renew the workmen’s compensation insurance with Missouri Rural Services in the amount of $200.00. Ald. Hess seconded. Ald. Wilson, Hess and Lett voted aye with 0 nays. 

The Mayor noted per Missouri State Statutes that the City’s candidate filings open on December 11^th and closes on January 22, 2012 at 5:00PM. Positions are all 2 year terms and they are the Mayor, Tax Collector and one alderperson from each ward. 

The Board discussed when to set the next budget workshop date. They set the next workshop for Tuesday November 27^th, 2012 at 6:30 P.M.

 The following reports were given: 

Tom West-no report 

David Brodie- was not present. 

Denis Kolb-Recommendations presented to council for the Storm Siren Activation Policy and that the sirens would continue every 8 minutes until the warning has passed. Denis asked the board to review the policy and let him know if it will stand at the next council meeting.

 Dawn Bunch –no report

 Karla McNorton –noted that the tornado siren is going to be tested on the second Tuesday of every month at 1:00PM unless the weather is inclement.                               

                                         -noted that the Christmas parade is Saturday the 8^th of December at  1:00PM.

                                          -noted Tim Crawley, Director of Operations for Neosho School  District asked that the board be informed of a Faculties Planning Meeting.

 The meeting is to discuss overcrowding issues in the school district. The  meeting is scheduled November 27^th at 6:00 P.M. at the Neosho High  School cafeteria. He asked that interested parties attend. 

he Mayor asked David Sarratt if he had anything.  David thanked the Board for sending him to Wastewater  School and appreciates their support.                        

The Mayor asked Tom West to inform KCS regarding the parade.

The Board discussed the following old business: None

The Board discussed the following new business: Walter Jeffers wanted to know what could be done to stop the trains from blowing their whistles. The mayor stated it would take at least 10 different entities involved for the project to be complete.  Ald. Lett did not feel it was a good idea as the train goes through School St. and would not be good that the whistle did not blow when children were going to and from school.

The Board discussed the bills including transfers in the amount of $42,082.87. Ald. Wilson moved to approve the bills including transfers in the amount of $42,082.87. Ald. Hess seconded. Ald. Wilson, Hess, and Lett voted aye with 0 nays. 

Ald. Wilson moved to adjourn. Ald. Lett seconded. Ald. Wilson, Lett and Hess voted aye with 0    nays.

                                                                                                                                                                                     

 

The Board of Aldermen held a meeting on Thursday night November 15, 2012 at 7:00 PM.  Those present included Mayor Greg Richmond Alderpersons Keith Kohley, Kristin Lett, Calvin Wilson and Bill Hess. Also present were City Supervisor David Brodie, Chief of Police Tom West, City Clerk Paula Brodie, Asst. City Clerk Karla McNorton, and Emergency management Director Denis Kolb. Guests included J.R. Fisher and Walter Jeffers. 

The Mayor called the meeting to order. 

The Board of Aldermen began working on their 2013 budget. They completed the General Fund and Water Works revenues and expenditures. 

The Board took a break from 7:52PM to 8:02PM with the Mayor calling the meeting back into session

The Mayor adjourned the meeting at 8:37PM                                                                                                                                                                                    __________________________

                                                                                            Greg Richmond, Mayor

Attest:_____________________________

 Paula W Brodie, MRCC, City Clerk                                                                                                                                                                                  Approved: ____________________

                                                                                           Date: ________________