Tag: Council Minutes

The Board of Alderman held a regular meeting Tuesday night December 20, 2016 at 7:00 P.M.

Those present included Mayor Greg Richmond, Alderpersons Alice Kezar, Keith Kohley, Calvin Wilson and Roger Coe. Also present were City Supervisor David Brodie, Tax Collector Meghan Sexson, Police Chief Curt Drake, Senior Officer John Wynn and Asst. City Clerk Karla McNorton. Also present were Carol Coe and Lois Kolb.

The Mayor called the meeting to order at 7:00 PM.

The Board discussed the minutes from the regular Board meeting held on December 06, 2016. Ald. Wilson made a motion to approve the minutes from the regular meeting December 6, 2016. Ald. Kezar seconded.  Ald. Coe, Kezar and Wilson voted aye and Ald. Kohley abstained.

The Board discussed the minutes from the Special Meeting December 13, 2016. Ald. Wilson made a motion to approve the minutes from the special meeting December 13, 2016. Ald.  seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.

The Board discussed the minutes from the Special Budget Meeting December 19, 2016. Ald. Wilson made a motion to approve the minutes from the special meeting December 19, 2016. Ald. Kohley seconded. Ald. Coe, Kohley and Wilson voted aye and Ald. Kezar abstained.

The Mayor read the second reading by title only Bill NO. 2016-474 Ord. No. 2016-484 Repealing the existing chapter 210 regarding Crimes and Punishments for the Police Department and enacting a new chapter 210.  Ald. Wilson made a motion to approve the second reading of Bill NO. 2016-474 Ord. No. 2016-484 Repealing the existing chapter 210 regarding Crimes and Punishments for the Police Department and enacting a new chapter 210. Ald. Coe seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.

The Board discussed Bill No. 2016-475 for Ordinance No. 2016-485 regarding setting the 2017 Budget. The Mayor noted this will be voted on twice. Ald. Wilson made a motion to approve the first reading of Bill No. 2016-475 for Ordinance No. 2016-485 regarding setting the 2017 Budget. Ald. Kohley seconded. Ald. Coe, Kohley and Wilson voted aye and Ald. Kezar abstained.

The Board discussed Bill No. 2016-475 for Ordinance No. 2016-485 regarding setting the 2017 Budget. The Mayor noted this will be voted on twice. Ald. Wilson made a motion to approve the first reading of Bill No. 2016-475 for Ordinance No. 2016-485 regarding setting the 2017 Budget. Ald. Kohley seconded. Ald. Coe, Kohley and Wilson voted aye and Ald. Kezar abstained.

The Board discussed hiring Joseph Haswell for the position of Reserve Officer.

Ald. Wilson asked Chief Drake if Mr. Haswell had his Missouri Commission? Chief Drake replied that he did have it. Drake noted he graduated in 2014 and has passed his background check. Ald. Coe asked if he had worked in Arkansas where he resides? Drake replied he worked for Pea Ridge, AR. for about three months. Ald. Wilson made a motion to hire Joseph Haswell for the position of Reserve Officer. Ald. Kezar seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.

Citizens Business: None 

Old Business: Ald. Wilson noted once again that the Board needed to figure out about putting an awning outside the City Hall.

The Mayor noted that he had discussed with City Supervisor Brodie about getting a new light outside the door of the City Hall.

 Ald. Kohley noted that there is a light at the Emergency Management Department building that stays on all the time. It was agreed to have Brodie look into it and see if he can fix it.

The Mayor noted he wanted to thank everyone for their hard work on the Holiday Express Train. He also noted that Doniele Carlson from KCS said the Holiday Express Train event went great and they should be able to come back in a few years. Brodie suggested writing a thank you letter to all the departments that assisted with the event. It was agreed to send letters to all divisions.

New Business: Asst. City Clerk McNorton informed the Board she had received the Commitment letter from Nick Myers, CPA for the 2017 Audit after the agenda had been posted Friday and it need to be voted on for the Mayor to sign and the $4605.00 that is to be included with the letter does not have to be sent until after first meeting in January.  Ald. Kohley made a motion to approve the Mayor signing the commitment letter for Nicky Myers, CPA.  Ald.  Wilson seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.

Tax Collector Sexson brought up about City Clerk Paula Brodie’s retirement. She wanted to know if we should put an ad in the paper about her retirement party December 31, 2016 from 2:00 P.M. to 4:00 P.M. It was agreed to put it in the paper, on Facebook and the City’s website. It was also agreed to order two sheet cakes and some mints and punch for the event.

                            

Department heads:        

A. Chief Drake- Noted that he wanted to thank all the departments that came and helped with the Holiday Express Train.

B. Denis Kolb- Nothing to report. Ald. Kohley noted that the printer for the Emergency Management Department is broken and would like to purchase a new one for around $30.00. It was agreed to get the department another printer. Kohley also noted there is a slight chance of severe weather Christmas Eve.

C Meghan Sexson- Nothing to report.

D. David Brodie –  Brodie reported he had a problem with the U.V. lights again at the treatment plant and had to replace 3 ballasts today and ordered three more from Amazon today at $84.00 each. He did contact Gilliam Electric about ordering them and Gilliam suggested Amazon. Brodie did note that Gilliam Electric will be coming by next Tuesday to look the ballasts as he feels there is something not right with them. It was asked if having extra ballasts on hand would be an advantage and Brodie does not want to have too many on hand until he figures out what the issue is.

E. Karla McNorton – noted that the City Hall will be closed on Friday, December 23rd at 11:30AM and reopen at 7:30AM on December 27^th, 2016 for the Christmas Holidays. The City Hall will be closed January 2^nd in observance of New Year’s Day.

The Board discussed the bills in the amount of $45,345.90 including transfers. Ald. Kezar made a motion to approve the bills in the amount of $45,345.90 including transfers. Ald. Kohley seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.

Ald. Kohley made a motion to adjourn the meeting. Ald. Wilson seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.

The Mayor called the meeting to order at 6:30 P.M.

The Board reviewed the 2017 budget with a raise of $1.00 per hour for all employees and a raise of $1.00 for all employees except the water clerk who has not completed her 90 days probation. It was agreed that all employees would get a raise of $1.00.  The water clerk will receive the $1.00 raise after completing her 90 day probation.

Ald. Wilson made a motion to accept the 2017 Budget. Mayor Richmond noted that the 2017 Budget will be voted on twice during the regular meeting to follow. During that time, Ald. Kohley had seconded. No votes were taken.

Ald. Wilson made a motion to adjourn the meeting. Ald. Kohley seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.

The Board of Alderman held a regular meeting Tuesday night November, 2016 at 7:00 P.M.

Those present included Mayor Greg Richmond, Alderpersons Alice Kezar, Calvin Wilson and Roger Coe. Also present were City Supervisor David Brodie, Tax Collector Meghan Sexson, Police Chief Curt Drake and Asst. City Clerk Karla McNorton. Also present were Carol Coe, Shauna Lewis, Ron Johnson, Kevin Keeney, Wally Jeffers, John Bunch and Megan Davis from the McDonald County Press.

The Mayor called the meeting to order at 7:00 PM. The Mayor noted Ald. Kohley was not present.

The Board discussed the minutes from the regular meeting held on November 15, 2016.

Ald. Wilson made a motion to approve the minutes from the regular meeting held on November 15, 2016. Ald. Kezar seconded. Ald. Coe, Kezar and Wilson voted aye with 0 nays.

The Board discussed the minutes from then special meeting November 29, 2016. Ald. Wilson made a motion to approve the minutes from the Special Meeting November 29, 2016. Ald. Coe seconded. Ald. Coe, Kezar and Wilson voted aye with 0 nays.

The Mayor acknowledged Shauna Landess to discuss the repairs of her house at 108 W. Williams. Ms. Landess apologized for not being present at the last meeting as she was in the hospital. Her son Joseph Lombardo spoke to the Board and explained he had the shingles and needed more plywood and a few other things and he will begin working on the roof. He explained to the Board he has a few men working with him and feels he can complete the roof and have it cleaned up by the third (3^rd) week of February. The Mayor did explain he will need a Contractor’s License and Asst. City Clerk McNorton also noted he would need to bring his General Liability insurance paperwork. Ald. Wilson made a motion to extend the repairs needed on Shauna Lewis’s house until the first Council Meeting March 7, 2016.  Ald. Coe seconded. Ald. Coe, Kezar and Wilson voted aye with 0 nays.

It was discussed that this is an annual membership that we pay to MO. Rural Services Corp.

Ald. Coe made a motion to approve the Mayor signing the membership agreement for MO. Rural Services Corp. for $200.00. Ald. Wilson seconded. Ald. Coe, Kezar and Wilson voted aye with 0 nays.

The Board discussed Bill NO. 2016-474 Ord. No. 2016-484 Repealing the existing chapter 210 regarding Crimes and Punishments for the Police Department and enacting a new chapter 210.

The Mayor noted and this will be the first reading, by title only of Bill NO. 2016-474 Ord. No. 2016-484 Repealing the existing chapter 210 regarding Crimes and Punishments for the Police Department and enacting a new chapter 210. Ald. Wilson made a motion to accept the first reading  of Bill NO. 2016-474 Ord. No. 2016-484 Repealing the existing chapter 210 regarding Crimes and Punishments for the Police Department and enacting a new chapter 210.

The Mayor noted and this will be the first reading.  Ald. Kezar seconded. Ald. Coe, Kezar and Wilson voted aye with 0 nays.

The Board discussed the waivers for the Holiday Express Train parking. Ald. Wilson made a motion to have the Mayor sign the waivers for parking for Holiday Express Train. Ald. Coe seconded. Ald. Coe, Kezar and Wilson voted aye with 0 nays.

The Board discussed setting 2017 Budget meetings. It was agreed to set the Budget Meeting for December 19, 2016.

Citizens Business: Mr. Bunch brought up that he had read the minutes from the previous meetings about his request to have his trash line item removed. He noted that in the minutes it says that if you have a phone, you pay for the service whether you use it or not, but he noted that you do get charged more if you make a long distance call. Asst. City Clerk again explained that there would be no way to let the sanitation company know to pick up at this house and not that one as they’re out at 2:00 A.M. and are not looking at addresses. It was brought up by Mr. Bunch that he believes Mr. Wagner is related to one of the office workers and he feels that is the reason his trash line item was not removed. Mayor Richmond noted that he did not feel that was the reason. Mayor Richmond then noted that the Board had decided to leave the line item on his bill at this time.

Old Business: There was no old business

New Business: There was no old Business

Department heads:   

• Chief Drake- Nothing to report
• Denis Kolb- Not present
• Meghan Sexson- You have your monthly report for November and it was a good month and December is looking to be a good month also.
• David Brodie – Brodie noted he got the ten (10) flashlights with 9 volt batteries for the Holiday Express Train coming. He also noted he had brush hogged the property between Whitmore and Wall and the City property across the road. McNorton noted that the Livingston property is going to need to be roped off as they do not want any parking on the property the day of the train. Brodie then noted he has confirmation that the porta-potties will be here Monday afternoon or Tuesday morning.  The Mayor noted he has asked McNorton to put on Facebook that we need two more volunteers as elves for the Holiday Express Train and they need to be 18 years or older. The Mayor also noted he met with the School Board and asking for school to be let out that day was unsuccessful. Chief Drake noted that Goodman Elementary will be making sure there is no parking on the school property until school has been let out. Drake also noted he asked for an All Call to the parents to make sure your kids walking home know there will be a lot of traffic and to be extra careful on that day. Drake also mentioned a meeting is set up with Mike Hall, McDonald County Sheriff, Chris Owen, Pineville Marshall, Daniel Garner, Police Chief of Anderson, Lisa McColl with McDonald County 911 and Mike Ross with Freeman Ambulance Service to discuss where what role each entity will take during the Holiday Express event at 9:00 A.M. on the 9^th. Brodie then mentioned he has the barricades, he just needs to know where to place them.  Drake mentioned the corner of B Ave. and Janice and mud alley.                
• Karla McNorton – Michael Barnett with Ward and Spirit church (behind Cornerstone Bank) will be handing out hot chocolate at the gazebo for the x-mas parade. The Board needs to discuss if they will be giving the employees a Christmas bonus this year.  It was discussed how much the bonus was last year.  Ald. Wilson made a motion to give all Employees a $50.00 bonus for Christmas.  Ald. Kezar seconded. Ald. Coe seconded. Ald. Coe seconded. Ald. Coe, Kezar and Wilson voted aye with 0 nays.

Ald. Kezar made a motion to approve the bills in the amount of 48,715.83 including transfers. Ald. Coe seconded. Ald. Coe, Kezar and Wilson voted aye with 0 nays.

Ald. Wilson made a motion to adjourn the meeting.  Ald. Kezar seconded.  Ald. Coe, Kezar and Wilson voted aye with 0 nays.

SPECIAL COUNCIL MEETING

Tuesday November 29, 2016

The Board of Aldermen held a Special meeting on Tuesday night November 29, 2016, at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar, Keith Kohley and Roger Coe. Also present were City Supervisor David Brodie, Police Chief Curt Drake, Emergency Management Director Denis Kolb and Asst. City Clerk Karla McNorton. Also present were Michael Richmond, Lois Kolb, Clyde Davidson, Samantha Hamilton from the Goodman Elementary School and Jim Morgan.

The Mayor called the meeting to order at 7:00P.M.

Discuss Holiday Express Train preparations:

The Mayor noted that his wife, daughter, son-in-law, Tanya Lewis, Tracy Heath, Stacy Williams and a few others are willing to volunteer as elves for the Holiday Express Train.

The Board discussed how many people are needed to assist with parking and what time they should arrive. It was agreed at least 9 people are needed to assist with parking, this would include an officer at each location we have designated and they should arrive by 2:00 P.M. The Goodman Betterment club and Banner Nazarene are willing to assist with parking attendants and just need to know how many people they need each. Curt noted he is going to reach out to Mike Hall with McDonald County to see if he can reach out to Newton County and see if we can get some assistance for that day. Clyde noted he will be able to get the church bus from Banner Nazarene to shuttle people back and forth from the ballpark. It was also discussed possibly putting an ad in the paper with a map showing the locations where parking will be available. David asked about getting flashlights for the people helping park and it was agreed to get some flashlights for the attendants.

The Board then discussed the lighting for the locations where parking will be available. David noted the one he has reserved from Scotts Rental is to light around 7 acres. Clyde noted he was able to borrow a light as well. It was agreed we need to try and get additional lighting if possible and that the Porta-Potties will be located across from the train.

The Board then discussed how many barricades and cones are needed and where to stage them. David noted he has ordered 6 new barricades and with the ones we already have, he believes we have plenty. It was discussed that we may need additional cones and Clyde noted he may be able to get some from the corvette club.  Curt then noted that Mike Ross with Freeman Ambulance Service will be here with an ambulance in case any medical services are needed and Mike Ross has cones we can use if needed. It was agreed we can stage everything in the garage at the City Hall.

Samantha Hamilton from the Goodman Elementary asked if the Board had considered blocking off School Street at any time since school will be in session on that day. The Mayor noted that he cannot promise that the street will not be blocked off, but he will do his best to keep it open. Ms. Hamilton then asked if the Mayor could attend the School Board meeting on Thursday December 1, 2016 to discuss possibly closing the school on that day as it was agreed there will be at least three times the traffic in town and she is concerned about the children walking home from school and possibly getting injured by a motorist trying to find a place to park. The Mayor stated he could possibly attend. Curt noted he will also try to attend.

It was then noted that KCS has come and cleaned the area around where the train is to be located. Jim Morgan noted he would like to bring his road roller and smooth it out even more.

Ald. Kohley noted that Emergency Management will be in service if anything is needed.

Mayor Richmond then went over the Community Assistance Requested from KCS, which are notifying local schools, who may wish to invite students by sending notes home with students, notifying other community groups and merchants , who may want to establish activities around the trains events, coordinating with local public safety officials, coordinating a group of eight volunteers, ages 18 and older, coordinating additional giveaways, ensuring public restrooms are available and providing a contact mobile phone where a local point person can be contacted the day of the event.

It was agreed to have another meeting to verify all the preparations are in place on December 13, 2016 at 7:00 P.M.

Ald. Kohley made a motion to adjourn the Special meeting. Ald. Coe

Seconded. Ald. Kohley, Coe, Kezar and Wilson voted aye with 0 nays.

 

Tuesday November 15, 2016

Regular Meeting

 

The Board of Alderman held a regular meeting Tuesday night November, 2016 at 7:00 P.M.

Those present included Mayor Greg Richmond, Alderpersons Alice Kezar, Calvin Wilson, Keith Kohley and Roger Coe. Also present were City Supervisor David Brodie, Tax Collector Meghan Sexson, Police Chief Curt Drake, Emergency Management Director Denis Kolb, City Attorney Duane Cooper and Asst. City Clerk Karla McNorton. Also present were Carol Coe, Lois Kolb, Tammie Davis, Nathen Wagner, Porter Wagner, Wally Jeffers and JR Fisher.

The Mayor called the meeting to order at 7:00 PM.

The Board discussed the minutes from the regular Board meeting held on November 1, 2016.

Ald. Wilson moved to approve the minutes from the regular meeting on November 1, 2016. Ald. Kohley seconded. Ald. Coe, Wilson, Kohley and Kezar voted aye, with 0 nays.

The Board discussed the minutes from the Special meeting held on November 8, 2016. Ald. Coe moved to approve the minutes from the special meeting on November 8, 2016. Ald. Kohley seconded. Ald. Coe, Wilson, Kohley and Kezar voted aye, with 0 nays.       

The Board discussed the minutes from the Special meeting held on November 10, 2016. Kohley moved to approve the minutes from the special meeting on November 10, 2016. Ald. Wilson seconded. Ald. Coe, Wilson, Kohley and Kezar voted aye, with 0 nays.

The Mayor noted Brittney Smith had asked to be on the agenda to discuss being a foster person for Faithful Friends, but was not able to attend. Asst. City Clerk McNorton explained she wanted to foster animals for Faithful Friends and our code states that you can only have three animals and if you have more you will need a kennel license.  The Mayor asked that she be put on the next agenda and hopefully Brittney can attend.

The Mayor noted Shauna Landess was not present to discuss the repairs of her house at 108 W. Williams. It was discussed that she was supposed to attend and have her son inform the Board how long it would take to fix the home. It was agreed to put her on the next agenda and try to contact her to be here.

The Mayor responded to Mr. Fisher’s voter registration question by explaining the voter registration is done by the County Clerk and the City does not deal with that. City Attorney Duane Cooper asked Mr. Fisher what he wanted the City to do? Mr. Fisher stated he had asked for Mr. Coe’s resignation as it is voter fraud. Mr. Cooper explained this is not a City matter and the City is not responsible for who votes and whom they voted for. He told Mr. Fisher that if he wanted to challenge the votes and voters, he needed to file it in Circuit Court. Mr. Cooper did note that if Mr. Coe was to resign, it could cause additional questions.  

The Board discussed donating to the Goodman Betterment Club for the Christmas Parade.

It was noted by Mayor Richmond that the City donates $200.00 to the Goodman Betterment Club every year for the Christmas Parade. Ald. Kezar made a motion to donate $200.00 to the Goodman Betterment Club for the Christmas Parade. Ald. Wilson seconded. Ald. Coe, Wilson, Kohley and Kezar voted aye, with 0 nays.

The Board discussed the First Community Bank Debit Card Applications. Asst. City Clerk McNorton explained the debit cards have to be re-issued because if they are not used every 30 days, they are purged so we now need new cards issued.  Ald. Wilson made a motion to apply for new debit cards from 1^st Community Bank. Ald. Coe seconded. Ald. Coe, Wilson, Kohley and Kezar voted aye, with 0 nays.

Citizens Business: Nathan Wagner asked the Board about the Fireworks Ordinance. The Mayor explained the original Ordinance was done in the late 70’s and at that time there were no fireworks in the City until it was amended in 2004 to allow only the day of the 4^th of July from 8:00 A.M. to 11:00 P.M. Ald. Wilson noted he had looked at other Cities and we are very strict on our Ordinance. He also noted he thought we could look over it more in January or February as the City has a lot going on through the end of the year. It was agreed to discuss it in January or February.      

Old Business: Tammie Davis noted she had asked about getting a street light at her residence and wanted to know if the Board had discussed it any further? The Mayor noted the Board had not made any decisions on the street light at this time. Ms. Davis again expressed that she does not feel safe at her home as it is so dark and would really like a light pole put in. Mr. Brodie noted that at his home it was very dark and he had to have the electric company put a pole in at his home and he pays for the pole light monthly. Ms. Davis again asked that the City consider putting in a light at her residence.

Asst. City Clerk noted it was discussed at the special meeting last Thursday November 10, 2016 needing to get 8 Porta-Potty’s at $60.00 each, for a total of $480.00. She wanted to know if the Board wanted to vote to rent then for the Holiday Express Train?  Ald. Wilson made a motion to rent 8 Porta-Potty’s at $480.00.  Ald. Kohley seconded. Ald. Coe, Wilson, Kohley and Kezar voted aye, with 0 nays.

New Business: There was no new business.                              

     Department heads:       

     Chief Drake- Nothing to report.

     Denis Kolb- Nothing to report

     Meghan Sexson- Meghan noted we have received a lot of tax Statements back with the

     incorrect address and we are spending a lot on postage to re-mail them.

 

     David Brodie – Choice Puppies will allow us to use their parking lot for parking for the

     Holiday Express Train and Carrol Bailey will also. He also informed the Board that his

     oven thermostat went out and he uses it to check the suspended solids and a new

     thermostat is around $375.00 and to get a new oven is $100.00 more.  After a brief

    discussion, Ald. Kezar made a motion to purchase a new oven at $475.00. Ald. Wilson

     seconded. Ald. Coe, Wilson, Kohley and Kezar voted aye, with 0 nays.

 

     Karla McNorton –The first day of Candidate Filing is December 13, 2016

     and the last day is January 17, 2017. I have provided a 2017 Missouri

     Election Calendar for you in your packet.  She also asked the Board to vote to set

     candidate filing dates from December 13, 2016 through January 17, 2016. Ald. Wilson

     made a motion to set the candidate filing from December 13, 2016 through January 17,

     2016.  Ald. Kohley seconded. Ald. Coe, Wilson and Kezar voted aye, with 0 nays.

 

The Board discussed the bills in the amount of $25,216.30 including transfers. Ald. Kezar

made a motion to approve the bills in the amount of $25, 216.30 including transfers.  Ald.

Coe seconded. Ald. Coe, Wilson, Kohley and Kezar voted aye, with 0 nays.

      

Ald. Kohley made a motion to adjourn the meeting. Ald. Coe seconded. Ald. Coe, Wilson, Kohley and Kezar voted aye, with 0 nays.

November 1, 2016

Regular Meeting

 

The Board of Alderman held a regular meeting Tuesday night November, 2016 at 7:00 P.M.

Those present included Mayor Greg Richmond, Alderpersons Alice Kezar, Calvin Wilson, Roger Coe and Keith Kohley. Also present were City Supervisor David Brodie, Tax Collector Meghan Sexson, Police Chief Curt Drake, Emergency Management Director Denis Kolb and Asst. City Clerk Karla McNorton. Also present were Carol Coe, Lois Kolb, Nathan Wagner, Jim Morgan, Michael Richmond, Kevin Keeney, JR Fisher, Clyde Davidson, Ron Johnson and Charlotte Johnson.

The Mayor called the meeting to order at 7:00 P.M.

The Board discussed the minutes from the regular meeting on October 18, 2016. Ald. Wilson moved to approve the minutes from the regular meeting on October 18, 2016. Ald. Coe seconded. Ald. Coe, Wilson, Kohley and Kezar voted aye, with 0 nays.

The Mayor noted Deaun Richmond was not present to discuss a hospitality room for the volunteers for Holiday Express Train. Karla McNorton noted Deaun Richmond was not able to be present, but wanted to know if she can have hospitality room for the volunteers working the train and if the school can have a chili feed and craft fair? The Mayor stated we will be discussing all the Holiday Express Train preparations in a little bit and will cover it then.

The Mayor acknowledged Nathan Wagner to discuss the Fireworks Ordinance. Nathan asked what exactly the Fireworks Ordinance is? It was explained that you can only shoot off fireworks the day of Fourth of July from 8:00 A.M. to 11:00 P.M. Nathan explained a lot of other Cities have their Ordinance to where you can set off fireworks the week the Fourth of July and News Years Day until 8:00 P.M. in the evening and feels we should change ours. He also mentioned we might consider in the future adding additional days if a family of a different nationality moves here and celebrates using fireworks. He also felt if there are any special occasions that a person wants to shoot off fireworks, they need ask the Board for permission two weeks prior to get approval and no shooting off fireworks in the park. The person will also be responsible for cleaning up their mess afterwards. Nathan stated he felt that the Ordinance was put into place so the City could make money as the officers can come out and write more than one ticket. Mayor Richmond stated if you saw our budget, you would know that was not the case and he does not feel this or any previous Board approved an Ordinance to make money off the citizens and we will look into the Ordinance.

The Mayor acknowledged Jim Morgan to discuss the obstruction of view at the Fire Dept.

Mr. Morgan noted Mr. Estes was unable to attend. He then gave the Board members photos he had taken. The first one is of Fire Prevention Week and the second is of Halloween night. The bushes are really high on the side and cut real low in the front of the Coe’s, the survey pin is the Fire Department line and is supposed to be an alley and not have a building on it. He also noted on Halloween night while handing out candy, there was an issue with mosquitos and the bushes may or may have not been the issue. The Easement states there are to be no obstructions in the Easement. Mr. Morgan then pointed out the bushes that are obstructing the view and has made it a safety hazard getting the fire trucks out of the Fire Department. Mr. Coe states the Easement Morgan read is improper and does not state anything about the easement being clear. Mr. Morgan then asked to read the Easement. He read a majority of the easement between the City and Roger and Carol Coe dated August 21, 1990 and it does state no obstructions in the easement. Mr. Morgan then asked the Board who is responsible for the easement? The Mayor said he felt it was an issue between the fire department and the Coe’s and the City was no longer involved. The Mayor stated the two parties lawyers may need to get involved and the bushes are obstructing the view and the City does have a vegetation Ordinance.

Holiday Express Train preparations- Mayor Richmond noted the train is scheduled on 12-14-2016 at 4:00 P.M. The train is 366 feet long and the section we show where they are putting the train, David measured is 366 feet. David stated he had emailed Doinele Carlson about the specifics of the train.

David was contacted by the Trainmaster Jeff Orcutt and is meeting him in the morning and will get more specific details about where exactly the train will be located. The Mayor then noted his wife had received information from the Neosho Chamber of Commerce on the Train and people had started showing up an hour or more early. Neosho had a clicker and they had around 3800 people go onto the train. Clyde Davidson noted the school is hoping to let the kids out by 12:20, as they want the school traffic to be out of the City before anyone arrives to start lining up for the train. Clyde also noted he may be able to get a few school busses and we can bus them back and forth from the Ballpark to the train. The Mayor noted KCS will provide steps, lighting, ropes to help keep the line in order and when the kids board the train, they will get a gift bag. KCS will give out 500 gift bags and we can get more items and make more gift bags if the City wanted to. When the Holiday Express Train arrives, KCS will let the volunteers in to change into the elf costumes and they will be expected to stay until all guests have left. He also noted there is a possibility the train could be late, but the train supervisor will let our lead volunteer person know. Curt has plenty of help for that day. Curt noted he has all our officers working except maybe one and some from Pineville and Anderson that should be able to come and assist. The Mayor noted Asst. City Clerk Karla had spoken with the Police Chief in Neosho and asked her what she had found out. Karla stated the chief said the biggest issue they had was parking and especially for disabled and that we should consider at least 200 handicapped parking spaces. He looked at our map of the City and had suggested the school parking lot as it was all paved. It was discussed about the man who had come and asked to be a vendor and the board had decided that no vendors will be allowed. There will be several who would like to give out free hot chocolate and that will be allowed. The Board agreed to have a meeting on November 10 2016 at 7:00 to further discuss the Holiday Express Train.

 

Citizens Business: JR Fisher talked about the voters registered and he stated that he got the voter registration papers for everyone in the City. It showed that Roger Coe’s children’s address are listed as his address and asked Roger if his children lived in his house because if they didn’t, it was voter fraud and that is a Federal offence. He then asked for Roger Coe’s immediate resignation and if he didn’t, he would have an audit done of the City and it wouldn’t be a Nick Myers audit. Roger stated that two years ago his children had listed his address as theirs. The Mayor stated it would be looked into.

City Clerk Paula Brodie then joined the meeting.

Discuss old business-None

Discuss new Business-None

Department head reports:

                        Curt Drake- Curt handed the Board a copy of the Moperm Insurance paperwork about no one being in the police vehicles while the officers are on duty, except the Police Commissioner. It is considered an increase in Hazard and if it continues, our rates could increase. Moperm did recommend a liability waiver, but City Attorney Duane Cooper says it isn’t worth messing with. In the past, it has been asked if it was ok to ride with the officers and Duane considers it high risk liability. According to Moperm, others are allowed to be in the car during special occasions only. He then mentioned his office chair broke and he will be going to Sam’s Club to get a new chair.

                        Denis Kolb- Nothing to report.                    

                        Meghan Sexson- Meghan informed the Board she had picked up the tax statements

                        this morning and will need a check in the next few days for postage. She also

                        mentioned there is a check that the Mayor needs to sign and when we get the

                        exact amount of Postage we will have Alice come in and sign.                       

                        David Brodie- Nothing to report.                        

                   Karla McNorton – A check for $2483.18 deposited into the General fund from      

                    the Ozark Orchard Festival has now been issued to the Festival committee to

                    open their own account. She also informed the Board that this year the school is having a         

                         breakfast instead of a lunch, as Veterans Day is on a Friday and school gets out at    

                         noon The PTO has asked us to purchase doughnuts instead of a cake. The amount

                         for the doughnuts at Wal-Mart will be around $70.00.

                        

Ald. Kohley brought up that since the front of the Police Station had been paved, there is water standing and could possibly go into the Police Station every time it time it rains and asked David what could be done about it? David thought it may have to be removed, since there wasn’t an issue before. David stated her would look into it.

The Board discusses the bills from November 1, 2016 in the amount of $24,338.80 including     

        transfers. Ald. Wilson made a motion to approve the bills including transfers in the amount 

        of $24,338.80.  Ald. Kohley seconded. Ald. Coe, Wilson,

        Kohley and Kezar voted aye with 0 nays.

 Ald. Wilson made a motion to go into closed session pursuant to RSMO. Section 610.021,

Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public

governmental body when personal information about the employee is discussed or recorded at

              8:10  P.M. Ald. Kohley Seconded. Ald. Coe, Wilson, Kohley and Kezar voted aye with 0 nays.

 

The Board of Alderman came out of closed session at 9:20 P.M. and the Mayor noted no votes

were taken. He did note we were in closed session to go over the applications for Water Billing

Clerk and we will have a Special Meeting Tuesday October 8, 2016 to do interviews.

 

Ald. Kohley made a motion to adjourn the meeting. Ald. Wilson seconded.

Ald. Coe, Wilson, Kohley and Kezar voted aye with 0 nays.

SPECIAL COUNCIL MEETING

Tuesday November 8, 2016

Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Keith Kohley, Alice Kezar and Roger Coe. Also present were Asst. City Clerk Karla McNorton and City Clerk Paula Brodie.

The mayor called the meeting to order at 7:00 P.M.

Mayor Richmond noted the Board will go into closed session pursuant to RSMO. Section 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.

Ald. Kohley voted to go into closed session pursuant to RSMO. Section 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.  Ald. Coe Seconded. Ald. Kezar, Coe, Wilson and Kohley voted aye with 0 nays.

The Board came out of closed session at 8:45 P.M.

Ald. Kezar made a motion to hire Mary Curry at $9.50 an hour. Ald. Coe seconded. Ald. Kezar, Coe and Wilson and voted aye with 0 nays.

Ald. Wilson made a motion to adjourn the meeting at 8:50 P.M. Ald. Kezar seconded. Ald. Kezar, Coe and Wilson voted aye with 0 nays.