The Board of Aldermen held a special meeting on Tuesday Night April 2, 2013 at 6:15PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Calvin Wilson and Bill Hess. Also present was clerk Paula Brodie and City Attorney Duane Cooper. Alderman Lett was not present

The Mayor called the meeting to order at 6:15PM.

The Mayor noted that the Board he had called the meeting for a closed session pursuant to RSMO. Section 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.

Ald. Wilson moved to go into closed session pursuant to RSMO. Section 610.021 Section (3) at 7:00PM. Ald. Kohley seconded. Ald. Kohley, Wilson and Hess voted aye with 0 nay votes.

The Board went into closed session at 6:16PM.

The Board came back into open session at 6:52PM .The Mayor noted that there was no action taken.

Ald. Kohley moved to adjourn the special meeting. Ald. Hess seconded. Ald. Kohley, Hess and Wilson voted aye with 0 nays.

__________________________

Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

Approved:___________________

Date: ________________

The Board of Aldermen held a meeting on Tuesday night April 2, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Keith Kohley and Bill Hess. Also present were City Supervisor David Brodie, Officer Curt Drake, Emergency Management Director Denis Kolb, Tax Collector Dawn Bunch and City Clerk Paula Brodie. Ald. Lett was not present. Guest included Lois Kolb.

The Mayor called the regular meeting of the Board of Aldermen to order at 7:00PM

The Board of Aldermen discussed the minutes from the meeting on March 19, 2013. Ald. Wilson noted that since he was not present at that meeting he could not vote on it which meant there was not a quorum to vote on the minutes. The Mayor stated that the minutes from the March 19 will be placed on the next agenda.

The Board discussed applying for a Community Development Block Grant to finish the Community Building/Emergency Shelter. The Clerk noted that Sue Bacorn is willing to redo the original application and had stated that the Board would need to pay her for her expenses only. The Board asked the Clerk to have Ms. Bacorn give the Board a rough estimate of what her costs will be. It was agreed to table a decision until next meeting on April 16after getting Ms. Bacorns estimate of expenses.

The Board discussed approving the Mayor signing the Contract from Empire District Electric on the light at Janice & Garner. Ald. Wilson moved to approve the Mayor signing the contract.  Ald. Kohley seconded. Ald. Kohley, Hess and Wilson voted aye with 0 nays.

The Department heads gave the following reports:

Curt Drake-had nothing to report.

David Brodie-had nothing to report.

Denis Kolb-stated he had nothing to report however; Keith Kohley reported the tornado siren is back in service. The Clerk noted that the repairman said it was hit by lighting and the bill will reflect the same so she will turn it over to the insurance company if it is higher than the City’s deductible of $1,000.00. Dennis asked if anyone had contacted Michael Keels about the emergency management computer? The Clerk said she had but had not heard back from him. She was asked to contact Michael again.

Dawn Bunch –had nothing to report (note her monthly report was given to the Board. The Mayor stated that he felt Dawn was doing an excellent job and he said he wanted to tell the other employees that they were doing an excellent job too.

Paula Brodie –the Board discussed scheduling the class for elected officials to be given by Gary Markenson, retired Director of MML. The Board discussed holding the class even if the City of Anderson doesn’t want to participate. The Clerk noted that the City of Pineville wants to participate. Ald. Wilson moved to go ahead and set up the class even if none of the other cities want to participate. Ald. Hess seconded. Ald. Hess, Kohley and Wilson voted aye with 0 nays.

– noted that she had given the Board information in their packets from the classes she took at the Missouri City Clerks and Finance Officers Spring Institute. She also noted that the Board received the February Financial Statements during the March 19 meeting. She noted that she had given the Board a letter from MOPERM stating that they had given her a $25.00 scholarship towards her conference costs.

The Board discussed the following new business. Ald. Wilson stated that there were several places in town that need cleaned up. David noted that 209 N.School Street is in bad shape. Dawn reported that Welsiro George did own it but it was purchased at the tax sale in august by Ktre Holding. It was noted that Ktre Holding will not be able to do anything to it until 1 year is over. The Board discussed that a resident on Williams St. has ran a hose to a neighbor across the street. It was noted that providing water to another residence is against the City’s Code. The Clerk is to get a copy of the exact City Code and Curt is to talk to them about it. Curt stated that he had contacted several people about needing to clean up their properties and they were.

The Board discussed the bills including transfers in the amount of $15,957.45. Ald. Kohley moved to approve the bills including transfers in the amount of $15,957.45. Ald. Hess seconded. Ald. Hess, Kohley and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Kohley, Hess and Wilson voted aye with 0 nays.                                                                                                            _________________________

Greg Richmond, Mayor

Attest:_____________________________

Paula W Brodie, MRCC, City Clerk

Approved: ____________________

Date: ________________ 

 

 

The Board of Aldermen held a meeting on Tuesday night March 19, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Kristin Lett, Keith Kohley and Bill Hess. Also present were City Supervisor Davie Brodie, Officer Curt Drake and City Clerk Paula Brodie. Ald. Calvin Wilson was not present.

The Mayor called the regular meeting of the Board of Aldermen to order at 7:00PM

The Board of Aldermen discussed the minutes from the meeting on March 5, 2013. Ald. Hess moved to approve the minutes from March 5, 2013.  Ald. Kohley seconded. Ald. Kohley, Hess, and Lett voted aye with 0 nays.

The department heads gave the following reports:

David Brodie- Noted that the transmission is in the white truck that it has a 6 month warranty and Mike Hollis a representative from Missouri Rural Water was here today to look over the treatment plant.  He also noted that the new truck should be here in April.

Denis Kolb- was not present, however Ald. Kohley reported that it was National Flood Awareness Week and reminded everyone that we are coming into severe weather for the next few months.

Dawn Bunch –not present.

Paula Brodie  – reported that the tornado Siren is out of Service. She stated that Marshall Long had reported that it was not working so she called Blue Valley and they agreed to come in the next couple of weeks to work on it.

– Rabies clinic is April 20^th from 1:00PM to 2:00PM.

-informed the Board that while attending classes in Columbia, she found   out that Gary Markenson, the past director of MML is now holding seminars for elected officials. The Board agreed to have the Clerk find out what the cost was and if any  of the other cities wanted to be part of the training.

_

The Board discussed the contract on the Cannon copier. The Clerk noted that Ricoh does not hold the Cannon franchise anymore and that she had contacted Lakeland Office Systems who now holds the Cannon Franchise for a quote to maintain the cities copier. She informed the Board that the cost would be $40.00 a month and 1 cent per copy, noting the cost was less than Ricoh’s contract. Ald. Kohley moved to allow the mayor to sign the contract. Ald. Hess seconded.  Ald. Hess, Kohley and Lett voted aye with 0 nays.

Curt Drake- discussed attending a UCR class on March 21 at Troop D in Springfield. He noted that the officer who is teaching the class offered to come to Goodman to show him how to fill out the report. The Board decided to let him contact Troop D about the class.  Curt stated that he had been to see Tom today and that he is doing much better.

The Board of Aldermen discussed the following new business: Keith Kohley asked to have the computer tower looked at that he got from the city for the Emergency Management Department. He noted that it keeps locking up and runs slowly. The Board agreed to have the Clerk contact Michael Keels to get his thoughts on whether or not it would be cost effective to repair the tower or replace it.

The Board discussed future payments for Tom Wests Medicare, supplemental and prescription insurances. It was noted under the FMLA law the Board is required to pay for his benefits until the 12 week leave is over. It was noted that the Board had set a policy in the past by paying the employees part of Medicare, a supplemental and prescription insurance once they reach the age of 65. The Board had begun paying Tom’s when he reached 65 in January. The Mayor stated that Olinda West had turned in Tom’s statement for the Medicare payments through June 30^th. He noted that Tom is on FMLA leave officially until May 6^th.  He said that the Board would need to pay two of the months coverage until May 30^th however the Board could go ahead and pay the 3^rd month if they chose too. He warned the Board that paying the 3^rd month might be something they would like to do for Tom; however as Board members they needed to realize that they were setting a precedent for future employees. He also noted that carrying Tom’s insurance may hold him back from disability benefits. Ald. Hess stated he was concerned that if they paid the 3^rd month after the FMLA leave was over they might be doing harm to the City and Tom. The Board agreed that they were not sure how to handle the situation and agreed with the Mayor that it might be best to talk with the City Attorney before making any decisions on the June payment. Ald. Hess moved to pay the two months benefits. Ald. Kohley seconded. Ald. Hess, Kohley and Lett voted aye with 0 nays.

The Mayor suggested the Clerk set up a closed personnel meeting with Duane Cooper before the next regular meeting on April 2. The Board agreed.

The Board discussed the bills including transfers in the amount of $34,147.99. Ald. Lett moved to approve the bills including transfers in the amount of $34,147.99. Ald. Kohley moved to approve Ald. Hess seconded. Ald. Hess, Lett and Kohley voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Lett seconded. Ald. Kohley, Hess, and Lett voted aye with 0 Nays,

_________________________

Greg Richmond, Mayor

Attest:_____________________________

Paula W Brodie, MRCC, City Clerk                                   Approved:___________________

Date: ________________ 

The Board of Aldermen held a meeting on Tuesday night March 5, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Kristin Lett, Calvin Wilson, Keith Kohley and Bill Hess. Also present were City Supervisor Davie Brodie, Officer Curt Drake, Emergency Management Director Denis Kolb and City Clerk Paula Brodie. Guests included Alice (Wilson) Kezar, Lois Kolb and Joyce Haynes.

The Mayor called the regular meeting of the Board of Aldermen to order at 7:00PM

The Board of Aldermen discussed the minutes from the meeting on February 19, 2013. Ald. Wilson moved to approve the minutes from February 19, 2013.  Ald. Kohley seconded. Ald. Wilson, Kohley, Hess and Lett voted aye with 0 nays.

The Mayor stated that the next item on the agenda was to acknowledge Carroll Bailey regarding debris from his property blowing over onto other people’s property. The Clerk noted that Mr. Bailey had contacted the City Hall and asked that she tell the Board that he is in the process of cleaning it up. She noted that he had also cleaned up the debris from his neighbor’s property. He asked that she communicate to the Board that he wanted the chicken houses gone too and that as soon as the weather got better he was going to remove them.

The Board discussed the medical insurance quotes from Anthem and Coventry. The Clerk noted that the bid from Coventry came in $1200.00 higher than the renewal quote from Anthem, so she proposed that the Board stay with Anthem. She stated that there were three options from Anthem that the board could choose from. The first was to renew the existing policy as it was last year at an increased cost of $3,000.00 more than budgeted for the year with the employees having the same out of pocket expense. She remarked that the second option was $1,000.00 more than the Board had budgeted for the year, with the same deductible but the employee paying out of pocket 20% of the deductible instead of the 10% they paid last year and the third choice was $1,000.00 less than they had budgeted for the year, with the deductible being raised by $1,000.00 and the employee out of pocket 30%.  Ald. Lett stated she would like to see the deductible stay the same as last year.

Ald. Wilson moved to approve the second choice from Anthem for Blue Preferred Plus Option 1 with RX Option AK.  Ald. Lett seconded. Ald. Lett, Kohley, Hess and Wilson voted aye with 0 nays.

The Mayor read Bill# 2013-435 for Ordinance #2013-445 by title only for the second reading to adopt and enact the changes to the code book from 2012.

Ald. Wilson moved to approve the second reading of Bill # 2013-435 for Ordinance # 2013-445 adopting and enacting the Code book changes from 2012. Ald. Kohley seconded. Ald. Hess, Kohley, Wilson, and Lett voted aye with 0 nays.

Department head reports:

Curt Drake- noted that the Reserve Officer helping cover the school when it lets out.

David Brodie- noted that he had talked with Ray Mayfield about the estimated costs of running the main line to his property. He said that Ray had decided to have a well drilled instead. He said that Ray said there was a lot of red tape with MoDOT, the City and dividing up his land.

– noted that the transmission went out on the white work truck. He said that the white truck was the one the Board had agreed to keep so the transmission had to be replaced. He said he had called Poore’s about the price of a used transmission but they didn’t have one. He called Freeman to see if they had one and they said they would be able to order one. The cost is $575.00 plus a core charge of $75.00. He said he talked with Kevin Burrowes from Goodman Gas and Service about when he could install it and what he would charge. He said Kevin thought he could install it on Thursday for around $200.00.

– noted that Goodman Gas and Service is getting the tires on the wheels for the sludge truck.

Ald. Lett moved to purchase the transmission from Greg Freeman, for $575.00, with a $75.00 core charge and have Kevin Burrowes install it for $200.00. Ald. Kohley seconded. Ald. Kohley, Hess, Lett, and Wilson voted aye with 0 nays.

Denis Kolb- recognized Keith Kohley, second in command of the Goodman Emergency Management Department to talk about his involvement with the Crowder College Emergency Management Team. Keith Kohley stated he is now on the Emergency Management Team for Crowder College. He said the team is very active, holding meetings and in the future table top exercises. He noted that the City like the School must maintain an updated Emergency Management Plan. He noted having procedures in place helps with managing emergencies.

Dawn Bunch –had nothing to report (note her report was in the Boards packets).

Paula Brodie –noted that the city radios run on Anderson Water Works frequency. She informed the Board that recently they were having trouble with the radios because of increased radio traffic and static noise on the Anderson Water Works frequency. She noted that Jim Morgan had suggested changing out to a new frequency that he had to remove the problem of the increased radio traffic and static noise.  She noted that while he was at the City Hall working on the repeater for the Fire Department he went ahead and programmed the city radios and the truck radios to run on that new frequency. She said that the city hall had two radios, one of them lent to the City by Jim because the one radio was too old to program. She stated that Jim would like permission to purchase a new one to replace the outdated one. She informed the Board that Jim thought he could get the radio for $200.00 on EBay. He has purchased several radios through EBay for the Fire Department and suggested this would be a good way to replace the older model. The Board agreed to allow him to find and purchase one. It was agreed that the Mayor could verbally approve the purchase of it. Denis stated he might be able to get another of the programmed radios like he purchased for himself and the Emergency Management Department for $225.00. It was noted that Mr. Morgan programmed the other city radios for free since the narrow band was started.

The Board discussed the following old business:

Calvin Wilson stated that he would like to see the Board look into having an awning installed on the front of the City Hall. He noted when the weather was bad there was not protection for the City’s customers. The Clerk noted that the stone on the front of the city hall needed to be worked on as many of them are loose. The Board agreed to get estimates from local builders to see if it would be feasible to have the work done.

The Board discussed the following new business:

David stated that he had not been able to find replacement edges for the snow plow. He said he had contacted Bus Andrews where the snow plow was purchased and they had informed him that they couldn’t be ordered any more. He said he had contacted other places in Joplin and on the internet and no one carries them anymore. He said that he had found Turner Diesel who said they could have them made for $147.00 a piece, which is less than what he had paid in the past for the ones from Buss Andrews. He suggested purchasing three or four which would last them for a couple of years. He said the shipping cost is $100.00 for 1,000 pounds, so it would be better to buy more at one time for the one shipping cost.

Ald. Wilson moved to allow David to order 4 at $147.00 a piece plus $100.00 shipping. Ald. Kohley seconded. Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays.

The Board discussed the bills including transfers in the amount of $20,302.96. Ald. Lett moved to approve the bills including transfers in the amount of $20,302.96. Ald. Wilson seconded. Ald. Kohley, Hess, Lett and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Kohley, Hess, Wilson and Lett voted aye with 0 nays.

 

The Board of Aldermen held a meeting on Tuesday night February 19, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Kristin Lett, Calvin Wilson, Keith Kohley and Bill Hess. Also present were City Supervisor Davie Brodie, Officer Curt Drake, Emergency Management Director Denis Kolb and City Clerk Paula Brodie. Guests included Ray and Glenda Mayfield.

The Mayor called the meeting to order. The Mayor noted that the meeting was being called to order at 6:30 for a closed Personnel meeting. The Mayor stated that the meeting was being called under RSMO. Section 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.

Ald. Kohley moved to go into closed session at 6:30 PM. Ald. Wilson seconded. Ald. Wilson, Lett Kohley and Hess voted aye with 0 nays.

The Board made no statement after coming out of closed session

Closed meeting adjourned at 6:50PM.

The Mayor called the regular meeting of the Board of Aldermen to order at 7:00PM

The Board of Aldermen discussed the minutes from the meeting on February 5, 2013. Ald. Wilson moved to approve the minutes from February 5, 2013.  Ald. Hess seconded. Ald. Hess, Wilson, Lett and Kohley voted aye with 0 nays.

The Mayor opened the bids on oiler.

Ald. Kohley moved to deny the bid from Kenneth Gideon in the amount of $25.00 for the oiler. Ald. Wilson seconded. Ald. Kohley, Wilson, Lett and Hess voted aye with 0 nays.

The Mayor opened the bids on the 2004 Crown Vic. patrol car. The bids were as followed:

1. Marcus Bustamante $400.00.

2. Chicago Motors Inc. $1,007.00.

The Board discussed awarding the bid to Chicago Motors and then if they fail to pick the car up to go ahead and award the car to the second bidder.

Ald. Kohley moved to accept the bid from Chicago Motors, Inc. in the amount of $1,007.00 for the 2004 Crown Vic. patrol car. Ald. Wilson seconded. Ald. Lett, Wilson, Kohley and Hess voted aye with 0 nays.

Ald. Wilson moved to accept the other bid if Chicago Motors, Inc. fail to pick up the car. Ald. Kohley seconded. Ald. Kohley, Lett, Hess, and Wilson voted aye with 0 nays.

The Mayor noted that the next item on the agenda was to discuss the quotes of the employee’s health insurance; however the bid from Coventry had not been received yet. The Board agreed to place discussion and a decision on the next agenda on March 5, 2013.

The Board discussed the annual report to Rural Development. Ald. Wilson moved to approve the Mayor’s signing the report. Ald. Lett seconded. Ald. Wilson, Lett, Hess and Kohley voted aye with 0 nays.

The Board discussed the request from Tiffany Jordan to average their water bill. David stated he understood they had a leak where two fittings were joined together and that they had already fixed it.

Ald. Lett moved to approve averaging the Jordan’s water and sewer bill. Ald. Kohley seconded. Ald. Kohley, Lett, Wilson, and Hess voted aye with 0 nays.

The Mayor read Bill# 2013-435 for Ordinance #2013-445 by title only for the first reading to adopt and enact the changes to the code book from 2012.

Ald. Wilson moved to approve the first reading of Bill # 2013-435 for Ordinance # 2013-445 adopting and enacting the Code book changes from 2012. Ald. Kohley seconded. Ald. Kohley, Lett, Wilson, and Hess voted aye with 0 nays.

The following reports were given by the Department heads.

Curt Drake- nothing.

David Brodie-discussed tires for the sludge truck. He stated that he had called Wingfoot in Springfield regarding the price of capped tires. He said that they were $215.00 a piece versus $330.00 for new ones.  He noted that the two front tires had to be new ones. He said he had talked with Paul Sprenkle from Goodman Gas, who said he would order the two new tires and will mount the capped tires to the new wheels received from Jim Morgan.

Ald. Wilson moved to allow David to purchase the 4 capped tires from Wingfoot for the sludge truck. Ald. Kohley seconded. Ald. Kohley, Lett, Wilson, and Hess voted aye with 0 nays.

-noted that Hunte Corporation has passed a no smoking policy on the Hunte Property for its employees, which has caused their employees to stand on Janice Street to smoke. It was noted that they also park their cars on the street during their break periods. Both practices of standing and parking on the street where noted as not safe. David agreed to go over to Hunte and speak to the management the situation.

Denis Kolb- nothing to report except noted severe weather forecasted for the next few days.

Dawn Bunch –not present

Paula Brodie –noted the Board had received in their packets the January financial statements, a copy of the April 2013 Official Ballot for the Municipal Elections and a copy of the letter sent to Carroll Baily regarding cleaning up his property.  Ald. Wilson asked if Mr. Baily had responded to the letter. He was informed that Mr. Baily had not responded to the letter. The Board asked the clerk to write Mr. Baily again, sending him a copy of the city code, asking him to reply before the next Board meeting or attend the meeting.

The Board discussed the following old business:

Ray Mayfield and Glenda Mayfield were present to discuss their request to annex their property behind Marion’s market into the city limits and what needed to be done to connect to the City’s water system. Mr. Mayfield stated that since the last Board meeting he had contacted the Highway Department at Anderson about maps showing where the State right of way is at the corner of Splitlog Ave and59 Highway. He showed the Board maps that he had received from MoDOT. He said he had contacted Jason at the Highway Permit section of MoDOT in regards to getting a permit to run a water line on State right of way. He said that Jason told him the City would have to be the one to contact the Highway Department for a permit. Mr. Mayfield stated he had also contacted the County and was informed that they would not have a problem of him running the water line on the edge of Splitlog Ave. Splitlog Ave west of 59 Highway is owned by McDonald County.

David stated that the Board would need to decide what size pipe they would require Mr. Mayfield to install. The Mayor said that a 6” main line would probably need to be used. David said that as it will be a main line and fire protection in the form of a fireplug would be needed they would have to install a 6” line. David stated that the water line does not run under Stan Marion’s paved lot and does run south the old TV store across Splitlog in front of the old Chiropractic office.

Mr. Mayfield stated that a 6” main would be alright with him, as he was planning to annex in two acres and at some time in the future he was going to divide the property into two pieces and would need another meter set. He asked if he annexed the property in as one property would there be a problem of him dividing it in the future. The Clerk stated that there was nothing in the Code Book that would keep him from dividing it; however once it is in the City Limit’s he will have to follow the City’s Code on building.

The Clerk reminded Mr. Mayfield that the annexation process could take up to 6 weeks to complete depending when they turned in their request to be annexed. He stated that he needed to get the exact description of the property before doing the application. He was informed that if during the process he decided not to annex he could up until the time that the Board voted on the annexation Ordinance.

There was no new business for the Board to discuss.

The Board discussed the bills including transfers in the amount of $35,190.20. Ald. Wilson moved to approve the bills including transfers in the amount of $35,190.20. Ald. Kohley seconded. Ald. Hess, Kohley, Lett and Wilson voted aye with 0 nays.

 Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Lett, Kohley, Hess and Wilson voted aye with 0 nays.