~~The Board of Aldermen held a special meeting on Thursday Night May 9, 2013 at 6:00PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Calvin Wilson and Alice Kezar. Also present was City Supervisor David Brodie, Chief of Police Curt Drake and City Clerk Paula Brodie. Ald. Hess was not present.

The Mayor noted that the first item on the agenda was to discuss and decide on any changes needed to the probable cost estimate from Paragon Architecture on the Emergency Shelter/Community Building. 

The Clerk read the email from Brad Erwin, Architect from Paragon Architecture. In the email he stated that they would do the Boards requested changes however he wanted them to know that the prices in the estimate included an escalation for the construction period which could occur several months from now. 

Board discussed the costs of several of the items. The Board noted that the architectural cost estimate was drawn up by state standards and ADA specifications. Discussed that the project is for a post emergency shelter, therefore it has to be supplied with the items needed to run a shelter.

The Board agreed that if after looking at the cost estimate the Architect felt he could make a few changes and did so, that estimate will be the final one and it would be the one that the Board will use for the grant application.

Ald. Kohley moved to use the final cost estimate from Paragon Architectural Firm for the grant application. Ald. Wilson seconded. Ald. Wilson, Kohley and Kezar voted aye with 0 nays.

The Mayor noted that the next item on the agenda was to hold a closed session pursuant to RSMO. Section 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.

Ald. Wilson moved to go into closed session pursuant to RSMO. Section 610.021 Section (3 ). Ald. Kohley seconded. Ald. Wilson, Kohley and Kezar voted aye with 0 nay votes.

The Board went into closed session at 6:44PM.

Ald. Hess joined the closed session at 6:48PM.

The Board came back into open session at 8:30PM .The Mayor noted that on a vote of 4 ayes the Board approved to raise Curt Drakes hourly wage to $13.00 an hour starting on May 1, 2013. He also stated that after Curt’s successful completion of a 60 day probationary period he will receive another $1.00 an hour raise to begin on January 1, 2014.

Ald. Wilson moved to adjourn the special meeting. Ald. Kohley seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.                                                           

~~The Board of Aldermen held a meeting on Tuesday night May 7, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Keith Kohley, Alice Kezar and Bill Hess. Also present were City Supervisor Davie Brodie, Chief Curt Drake, Tax Collector Dawn Bunch, Emergency Management Director Denis Kolb, Clyde Davison Municipal Judge and City Clerk Paula Brodie. Guests included Crystal Vaughan, Jimmie Morgan and Lois Kolb.  Also present was Kyle Hill from Kurm Radio and Bev Puckett from the McDonald County Press.

The Board of Aldermen discussed the minutes from the meeting on April 16, 2013. Ald. Wilson moved to approve the minutes from April 16, 2013.  Ald. Kohley seconded. Ald. Wilson, Hess, Kohley and Kezar voted aye with 0 nays. 

The Board of Aldermen discussed the minutes from the special education session on April 27, 2013. Ald. Wilson moved to approve the minutes from the special meeting April 27, 2013.  Ald. Hess seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

The Mayor asked if any of the Citizens present had any business with the Board. There was none.

The Mayor noted that the Board was going to begin the business section of the meeting.

The board discussed the open patrol officers’ position. They discussed when to set up interview times for the applicants. The Mayor noted that they had received only 3 applications so far. The Board discussed the need to advertise in the Joplin paper or Neosho Daily News. The Clerk noted that the Neosho Daily News cost was $194.00 for two day and a notice on monster.com. Ald. Wilson moved to have the Clerk put the ad in the Neosho Daily News for two days including monster.com for $194.00. Ald. Kohley seconded. Ald. Wilson, Hess, Kohley and Kezar voted aye with 0 nays. The Board agreed that the advertisement should be run on Sunday and Wednesday. The Board decided that they would choose a date to do interviews at the next meeting. All applications must be turned into the Goodman City Hall by 4:00PM on the 21st of May.

Chief Drake asked to be included in the interviews and the decision making process. The Board agreed that they wanted him involved with the process.

The Board discussed the CDBG grant application for the Post Emergency Shelter/Community Building.

   The Mayor asked the Board to decide on what funds they would like to restrict. Clyde asked if          they knew if the Goodman School was going to be set up as a FEMA shelter. No one knew.

              Ald. Wilson suggestion was to place $20,000.00 for the City’s commitment for the Post          Emergency Shelter/Community Building; $20,000.00 for repairs to the Police Station,        $20,000.00 for City Hall Improvements and $75,000.00 for Streets. The Board agreed to the     amounts, so Ald. Wilson moved to approve Resolution #2013-0001 with the above restricted     amounts. Ald. Kezar seconded. Ald. Kezar, Hess, Wilson and Kohley voted aye with 0 nays.

                   The Board discussed the need to go over the probable cost estimate from Paragon            Architecture. The Board decided that they needed more time to study the cost estimate and to     discuss it. They agreed to set May 9, 2013 at 6:00PM to discuss the cost estimate and to         decide on the changes.

 

 

   The Board agreed to hold a public hearing on May 30, 2013 at 6:00PM.

   The Board discussed the letter drafted by the Clerk informing the citizens where the Board is     on the Grant application procedure and asking for citizen and business support for the project.     The Board discussed whether or not to send the letter to all of the Citizens and Business          Owners. The Board agreed for the clerks to mail out the letter to all water users.

The Board discussed the following new business.
  
Ald. Kohley noted that several places around town have high grass and that letters need to be mailed to the landowners.

Clyde Davidson was acknowledged by the Mayor. He stated that he was the president of the McDonald County Recreation Board this year. He said that the Board might not be aware of it but the McDonald County Recreation Board had set some guide lines on the running of each ball field. He said that they had agreed that all of the ballparks would prohibit smoking in the player and spectator areas of the ballparks to help protect the children from second hand smoke. He said that signs had been placed at the Goodman Ball Field and that people were being asked to smoke on the West side of the driveway that runs North/South on the West side of the ballpark. The McDonald County Board had also decided to restrict pets from the ballpark during practices and games. This restriction does not include service animals. Ald. Wilson asked how the enforcement would be handled. Clyde stated that the Recreation Board Director or his designee would be the one to deal with the enforcement and if they needed help they would contact the Goodman Police Officer on duty.

Clyde also asked the Board to draw up a job description for the Recreation Board Director. He said that last year there had been an unfortunate occurrence between the Recreation Board Director and some individuals at the ballpark. He said that the Board of Aldermen did not stand behind the decision made by their Recreation Board Director and because of that the man almost lost his job and consequently decided not to sign up for the Recreation Board Director’s position this year. Clyde gave the Board a recommended job description. Clyde stated that it had always been agreed that the Recreation Director or his appointed designee was in charge over the ballpark. The Clerk noted that the Auditors had asked for the Board to write job descriptions for all the city’s employees on the last audit and it was never done so they were including it in this year’s audit report.

The Board agreed draw up a job description for the Recreation Board Director.

David reported that someone at the ballpark has been mowing on the West side of the North/South driveway. He said that it has always been bush hogged in the past and recommended to keep bush hogging because the land is rough and will tear up the Dixie Chopper. Clyde said that he would inform the Recreation Board Director.

The Mayor asked if the concession stand at the North end of the park was being used or did it need to be torn down. Clyde said he would find out and report back to the Board.

The Department heads gave the following reports:

Curt asked for a new photo copier for the Police Department. He gave the Board a print out of a Samsung SCX-4729FD printer from Wal-Mart for $249.00. The new one would be networked to both computers in the Police Department.  He said that Michael Keels would need to network them after the printer was purchased. The Board agreed to table further discussion until the next meeting to give the Clerk time to talk to Lakeland Office Products about purchasing one from them with a repair contract. She stated that Lakeland Office Products handles the city hall copier and the contract with them includes all repairs and toner.

  Chief Drake asked the Board to allow him to have Smith Auto Group install steps on the Dodge  Ram Patrol Truck. He noted that Smith Auto Group at the state line is where he takes the patrol  truck for maintenance. The Board agreed to discuss the purchase at the next meeting.

  Chief Drake noted that he would be attending a UCR class at the Troop D Headquarters in  Springfield on June 12 from 8:00 AM to 4:00PM.

David Brodie asked the Board to approve the purchasing of a utility bed from Bus Andrews for the new pickup. He said the Board had approved the purchase at the time that they approved the purchase of the truck. He said now that the new truck was in their possession a bed needed to be installed on it. He said that he had contacted Bus Andrews and they reported that they could put a Knapheide 696J1 utility bed with flush mounted lights, shelving package, recess bumper and painted white for $5,353.00 on the new truck. He noted that they were one of the few places that put utility beds on and from his past experience with their installation of the snow plow on the dump truck he would recommend buying from them. David noted that Bus Andrews had offered $450.00 for the bed that came on the pickup; however he would recommend putting the bed out for bid. David stated that he believed the Board could get more than the $450.00 offered by Bus Andrews. The Board discussed whether or not the city or the purchaser should take the bed off. It was agreed that the city would remove the bed to limit any damage to the new truck. The Board agreed to put the bed out for bid. The bids are to be turned in by 4:00PM on May 21st. The bids will be opened on the 21st of May. David said that the truck needs steps and that Bus Andrews has steps and will install them at the same time as the bed for $250.00. Ald. Wilson moved to approve David ordering a Knapheide Utility Bed and steps from Bus Andrews for $5625.00. Ald. Kohley seconded. Ald. Wilson, Kezar, Hess and Ald. Kohley voted aye with 0 nays.

The Board discussed the purchase of an outdoor announcement board. David informed the Board that the McDonald County Health Department had one and he had asked for literature on it. The Board tabled until the next meeting for further discussion.

       Denis Kolb informed the Board that he had looked at computer towers as they asked, but after  researching them he felt that a laptop would be more economical. He said he had a quote for a  Hewlett Packard for $278.00 and a Gateway Basic for $328.00.  Ald. Wilson moved to approve a  Hewlett Packard for $278.00 for the Emergency Management Department. Ald. Hess seconded.  Ald. Wilson, Hess and Kezar voted aye with Alderman Kohley abstaining.

  Dawn Bunch. (Report enclosed in Board packets).

Paula Brodie asked the Board about a plaque for Tom West and if they had any suggestions on when to hold a retirement reception for him. The Board agreed to discuss it at the next meeting. Curt asked if the Board wanted to purchase a badge for him with his name on it. Ald. Wilson moved to approve the purchase of a badge in the amount of $110.50. Ald. Kohley seconded. Ald. Wilson, Kohley, Kezar and Hess voted aye with 0 nays. The Mayor is to talk with Mrs. West about when to schedule the reception.
Curt asked the Board if he was going to receive a pay increase, since he had been promoted to the Police Chiefs position. The Board agreed to hold a closed personnel meeting at the end of the special meeting they had already scheduled for May 9, 2013 at 6:00PM to discuss his request. They also agreed to go over the applications they have already received for the patrol officer’s positions at the same time.

The Board discussed the bills including transfers in the amount of $67,029.60. Ald. Wilson moved to approve the bills including transfers in the amount of $67,029.60. Ald. Kohley seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays. The Board noted that the new Ford Truck was on the bill sheet at the cost of $20,985.00. The truck was purchased with settlement funds from the water improvement project.

Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.

These minutes were approved on May 7, 2013

The Board of Aldermen held a Special Education Session on Saturday Morning April 27, 2013 at 9:00 AM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Keith Kohley, Bill Hess and Alice Kezar. Also present were City Clerk Paula Brodie. Guests included Pineville Mayor Pat Beshears and Pineville Board of Aldermen F.A. Crowder-Sanders, Jack Williams and Kevin Whited. Also present was Pineville City Clerk Melissa Ziemianin and Jeff Slish.

Mayor Richmond called the Special Education Session of the Board of Aldermen to order at 9:00AM

He noted that the meeting was called for educational purposes only.

Mayor Richmond introduced Gary Markenson, former Executive Director of the Missouri Municipal League.

Mr. Markenson gave a three hour educational session on how to conduct Board meetings, nepotism, conflict of interest and other various items pertaining to the Boards responsibilities of running the city.

Ald. Wilson moved to adjourn the meeting. Ald. Kohley seconded. All Kohley, Wilson, Hess and Kezar voted aye with 0 nays.                                                                    _________________________

These minutes were approved on May 7, 2013.

The Board of Aldermen held a meeting on Tuesday night April 16, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Kristin Lett, Calvin Wilson, Keith Kohley and Bill Hess. Also present were City Supervisor Davie Brodie, Officer Curt Drake, Tax Collector Dawn Bunch, Emergency Management Director Denis Kolb and City Clerk Paula Brodie. Guests included Aldermen elect Alice Kezar, Crystal Vaughan and Carlton Lewis.  Also present was Kyle Hill from Kurm Radio. The Mayor reported that Ald. Lett would not be present.

The Mayor called the regular meeting of the Board of Aldermen to order at 7:00PM

The Board of Aldermen discussed the minutes from the meeting on March 19, 2013. Ald. Kohley moved to approve the minutes from March 19, 2013.  Ald. Hess seconded. Ald. Kohley and Ald. Hess voted aye with Ald. Wilson Abstaining because he was not present at the March 19, 2013 meeting.  

The Board of Aldermen discussed the minutes from the meeting on April 2, 2013. Ald. Wilson moved to approve the minutes from April 2, 2013.  Ald. Hess seconded. Ald. Wilson, Hess, and Kohley voted aye with 0 nays. 

The Board of Aldermen discussed the minutes from the special meeting on April 2, 2013. Ald. Wilson moved to approve the minutes from the special meeting April 2, 2013.  Ald. Kohley seconded. Ald. Wilson, Kohley and Hess voted aye with 0 nays.

The Board discussed the following old business.  

The Board discussed hiring Sue Bacorn to write an application to apply for a Community Development Block Grant to finish the Community Building/Emergency Shelter. The Clerk noted that Sue Bacorn stated that she would be willing to redo the original application for a fee of $500.00.

Ald. Wilson moved to approve hiring Sue Bacorn to write the application for the Community Building/Emergency Shelter for the fee of $500.00. Ald. Kohley seconded. Ald. Kohley, Wilson and Hess voted aye with 0 nays.  

The Board discussed the Emergency Management computer. Denis noted that the tower had been worked on by Michael Keels but it was still not working correctly. It was noted by the clerk that Mr. Keels had charged $90.00 to work on it and that he had reported that he had used it for 3 days without any problems. Ald. Kohley stated that it keeps locking up on him. Denis asked the Board to allow them to purchase a new tower. The Board agreed to have Denis and Keith look into how much one would cost and report back to the Board at the next meeting.

The Board discussed the bills including transfers in the amount of $11,703.00. Ald. Wilson moved to approve the bills including transfers in the amount of $11,703.00. Ald. Kohley seconded. Ald. Kohley, Hess, and Wilson voted aye with 0 nays.

 The Clerk read the election results and swore in Mayor Greg Richmond, Alderpersons Alice Kezar, Bill Hess and Tax Collector Dawn Bunch.

The next item on the agenda was to decide whether or not to re-appointment the City Attorney and the City Clerk.

Ald. Wilson moved to re-appoint Duane Cooper as City Attorney. Ald. Hess second. Ald. Wilson, Kohley, Kezar and Hess voted aye with 0 nays.

Ald. Hess moved to re-appoint Paula Brodie as City Clerk. Ald. Wilson second. Ald. Wilson, Hess, Kezar and Kohley voted aye with 0 nays.

The Board discussed the retirement of Tom West. Ald. Wilson moved to accept Tom West’s retirement effective May 6, 2013. Ald. Kohley seconded. Ald. Kohley, Hess, Wilson and Kezar voted aye with 0 nays.

The Board discussed the acting president position.  Ald. Kohley moved to appoint Ald. Wilson as Acting President.  Ald. Hess second. Ald. Kohley, Hess and Kezar voted aye with Ald. Wilson abstaining.

The Board discussed filling the position of Recreation Board Commissioner, a Street Commissioner, a Water/Sewer Commissioner and a Maintenance Commissioner. Ald. Kezar accepted the Recreation Board Commissioner position, Ald. Kohley accepted the Street Board Commissioner position, Ald. Hess accepted the Water/Sewer Commissioner position and Ald. Wilson accepted the Maintenance Commissioner position.

The Board discussed who would be the check signers. Ald. Hess, Mayor Richmond and Ald. Kezar agreed to be the check signers for the city.

The Board discussed filling the future open position at the Police Department. Ald. Wilson said the Board needed to decide if they would need a part time or a full time officer and suggested moving Curt Drake into the position of Police Chief. Curt stated that he would be honored if the Board offered him the position.

Mr. Lewis asked to speak. He stated that he felt that the Board needed to get another fulltime officer to make people slow down when entering the city limits.

The Mayor stated that he felt that Officer Drake should be given the opportunity to be moved the Chief’s position as he had been filling in and has worked for the City for several years.

Ald. Wilson moved to appoint Curt Drake as interim Chief of Police effective starting on May 7th. Ald. Kohley seconded. Ald. Wilson, Kohley, Hess and Kezar voted aye with 0 nays. It was noted that the City’s personnel policy states that when a person is moved from one position to another they will have a 60 day probationary period.

The Board decided to hire a full time officer and Ald. Wilson suggested running an ad in the paper.

Ald. Hess moved to put an ad in the paper to hire a full time officer. Ald. Wilson seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays. It was agreed that all applications should be into the City hall by May 7^th at 4:00PM. The Board will decide at the meeting on May 7^th on when to hold interviews.

The Board discussed renewing the mowing contract with Mike Williams. Ald. Wilson moved to approve the mowing contract with Mike Williams. Ald. Hess seconded. Ald. Kohley, Hess, Wilson and Kezar voted aye with 0 nays.

The Board discussed the following new business:

The Mayor acknowledged John Epperson who asked the Board to appoint him as a part time officer. He stated he had been a reserve officer in Goodman in 2006. He stated he knew that Curt would need the help and that he could work Tuesday, Wednesday and Thursday night. The Mayor stated that he was concerned if the Board went ahead and appointed Mr. Epperson as they had already voted to hire a full time officer after placing an ad in the paper. The Board agreed to go ahead and put the advertisement for a full time officer in the paper and hold interviews as previously decided.  Mr. Epperson was told if he was interested he could put in an application.

The Department heads gave the following reports

Police Department- none

David Brodie stated that Michael Wasson, the recreation board Director had reported to him that the Zipper mower needed a new belt. He said that he had contacted Carl Parmley about replacing the belt. David noted that the mower also needs a new battery. The Board agreed to have Carl fix the mower and to purchase a new battery.

He also reported that the hot water heater in the concession stand is leaking. He said that the hot water heater is rusted out. He noted that he had found one that holds 12 gallons for $250.00 from Lowes and an 8 gallon one from Joplin Supply for $213.00. He stated that both are 110 volt, not 220 volt. He noted that the concession stand is not wired for 220 volts. Mayor Richmond asked if he had looked into the hot water heaters that work on demand. David said he did check on them but they were around $300.00. The Board agreed to allow him to purchase a hot water heater from Joplin Supply. Before doing so he is going to check at the RV stores first.

David noted that the new water department truck is in. He said that David Sarratt was going to be off the rest of the week and Monday and Tuesday, next week and then they will make arrangements to pick it up.  The Clerk noted that they had written a check for them to take when they pick up the truck and that it would be on the Boards next bill sheet. She noted that she had Karla make out the check because the Board had already voted to purchase the truck out of the Water Lawsuit settlement funds

Denis Kolb- Keith Kohley noted that there could be a severe weather event in the next few days.

Dawn Bunch – had nothing to report.

Paula Brodie – reminded the Board to bring in their code books to be updated with 2012 Ordinances. Noted that the annual Rabies Clinic is April 20, 2013 from 1:00-2:00PM at the City Hall and the Elected Officials class with Gary Markenson is going to be on Saturday April 27, 2013 from 9:00AM to 12:00PM.              

 Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.