The Board of Aldermen held a meeting on Tuesday night July 2, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Alice Kezar and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake, Emergency Management Director Denis Kolb, Tax Collector Dawn Bunch and City Clerk Paula Brodie. Guests included Carol Coe, Roger Coe, Carlton Lewis, Lois Kolb, Nick Myers and J.R. Fisher. Ald. Wilson was not present.

The Mayor called the meeting to order at 7:00 PM. 

The Board of Aldermen discussed the minutes from the meeting on June 18, 2013. Ald. Hess moved to approve the minutes from June 18, 2013.  Ald. Kohley seconded. Ald. Kohley, Hess and Kezar voted aye with 0 nays.

Under Citizens business the Mayor acknowledged Roger Coe. Mr. Coe asked the Board to give him a waiver from the City’s Code that requires accessory buildings to be 5’ off the property line. The Mayor stated that the City Codes required Mr. Coe to fill out a variance request, than a public hearing would be scheduled within 60 days for input from the public on the variance request. Mr. Coe stated that he was not going to wait 60 days. He said his neighbor had put a fence up without having to obtain a variance. The Mayor stated that there were no restrictions on a fence and where it is placed on a person’s property.

Mr. Coe informed the Board that his building is considered a moveable structure and therefore was not an accessory building. The Mayor stated that he would not get into a legal discussion about what is and is not an accessory building.  The Mayor read the City’s code Section 405.230 regarding accessory buildings. Mr. Coe said his attorney had told him to first ask the Board for the waiver and if he didn’t get it to go ahead and put the building up.

J.R. Fisher told the Board that he was against Mr. Coe’s being given the waiver. (Note Mr. Fisher’s property shares a lot line with Mr. Coe’s). He informed the Board that he had hired a surveyor to survey his property. He said the surveyor is behind on his work load but promised him to have his survey done within the next two weeks. He asked the Board to wait the two weeks until his survey was complete. Mr. Coe stated that he would agree to wait until the survey was done, however he was not going to pay for any of it. Mr. Fisher stated that he had not asked Mr. Coe to help with the cost. He said he had signed the contract with the surveyor himself.  Ald. Hess stated that he felt Mr. Coe should fill out a variance request which was required by the City’s Code. Ald. Hess stated that the Board should follow the steps of the City Code for variance requests as in the past they had not done so with a water line request and it had taken quite a long time to straighten out that situation. The Board tabled further discussion on the request until the next meeting of July 16, 2013.                     .

The Mayor acknowledged Nick Myers who presented the City’s 2012 Audit report. Mr. Myers stated that pages 3, 4 5, 6 and 7 was the management’s discussion and analysis letter that is included with the Audit. He said it was written by the City to represent and explain items in the Audit.  He noted that the Board transferred $61,625.00 from the Water Works Revenue Fund, a business account to the Street Fund, an administrative fund.   He said he did not have an opinion on that other than the city received lawsuit settlement money to finish the water project and the street repairs.

Mr. Myers noted that the City’s Net assets after what the city owes on it Water Works Revenue Bonds is $2,885,651.00. He said that the City owes $1,048,353.00 on Water Revenue Bonds to be paid out in full by 2040. He also stated that he was reporting on material controls over auditing control. He stated that he did not see anything that would be considered a material deficiency. Mr. Myers did give the Board a letter with a few recommendations. He noted that the Board should always be diligent in maintaining segregation of duties.  He stated that the Board should continue to review and discuss ways to promote the segregation of duties for the safeguarding of assets. He also recommended having job descriptions and job duties for each position. The Clerk noted that the Board had already completed job descriptions and had added them to the personnel policies. Mr. Myers also suggested that the Board review and establish a policy on compensatory time off using the Fair Labor Standards Act as a guide and his final suggestion was that the Board should consider improving the record keeping of the City’s assets. He suggested doing an inventory yearly.

Nick Myers told the Board that he wanted to thank Paula, Karla and Dawn for their help with the 2012 Audit.

Ald. Kohley moved to accept the 2012 Audit report.  Ald. Hess seconded. Ald. Kohley, Hess, and Kezar voted aye with 0 nays.

The Board began the business section of the meeting starting with unfinished business.                

                   a. The Board opened letters of interest from Administrators and Architect s for the Post Emergency/Shelter Community Building. The Board completed the ratings sheets for the  Professional Administrative Services and the Professional Architectural Services. The results were as follows.

                                For Administrative Services, Bacorn Enterprises, total score 1000, Harry S. Truman  Coordinating Council total score 810.

                                For Architectural Services, Paragon Architecture, total score 980, HJM Architects Inc., total score 770 and Oke-Thomas and Associates, Inc., total score was 910.

 Ald. Kohley moved to accept Bacorn Enterprises as Administrator on the Post Emergency Shelter/Community Building if the City is awarded the Community Development Block Grant (CDBG).  Ald. Kezar seconded. Ald. Kohley, Kezar, and Hess voted aye with 0 nays.

 Ald. Kohley moved to accept Paragon Architecture as Architect on the CDBG grant if the City is awarded the grant. Ald. Hess seconded. Ald. Hess, Kohley and Kezar voted aye with 0 nays.

 There was no new business.

 The Department heads gave the following reports:   

                   a. Chief Drake asked the Board to allow Bill Cagle to attended CSI classes in August, September and October. He stated if Bill could attend the classes under the City’s Missouri Southern State University contract the classes would be $185.00 each. Mayor Richmond stated he would like to see Curt go to the same classes in the future. Ald. Kohley moved to approve Officer Cagle’s attending the Classes at MSSU under the City’s contract. Ald. Hess seconded. Ald. Hess, Kohley and Kezar voted aye with 0 nays.

                   b. David Brodie noted that Orscheln’s had donated several bags of dog food to the City of Goodman dog pound. He also noted that at 217 W. Garner there was a satellite dish filled with a chest of drawers, mattresses, and clothes. He said that in the past the owners had been burning in the satellite dish. Chief Drake stated that he had told them they could not be burning anything in the dish. He said he instructed them to bring the items to the curb for trash pickup by the City’s trash collector. It was also noted that between the house at 106 and 108 Williams the land owners had been dumping trash and junk. Chief Drake reported that he had talked to those land owners also. The Board stated that both landowners should be made aware that they will receive tickets if they do not clean up and get rid of the items.

                      David also told the Board that he wanted them to be aware that the City might in the future need to purchase lime to be spread on the fields that the City uses to place sludge on. He said the PH has to be a certain level and that the fields he is using have to have lime spread on them. He said so far the land owners want the sludge and are willing to pay for the lime themselves but they might not want to in the future.

                   c. Denis Kolb had nothing to report.

                   d. Dawn Bunch’s report was in the Aldermen’s packet.

                   e. Paula Brodie noted a letter was sent to Andrew Seiler MODOT regarding annexation of South 59 Highway to the Anderson City Limits and that she had given all of the Board information regarding the upcoming Missouri Municipal League’s Annual Conference that is in Branson this year..                 

The Mayor read a thank you card from the Wilma Sarratt family for flowers.

The Board discussed the bills including transfers in the amount of $19871.28. Ald. Hess moved to approve the bills including transfers in the amount of $19,871.28. Ald. Kohley seconded. Ald. Kohley, Hess and Kezar voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Kohley, Hess and Kezar voted aye with 0 nays.

                                                                                                     _________________________

                                                                                                      Greg Richmond, Mayor

 Attest: ____________________________

Paula W Brodie, MRCC, City Clerk                                                      Approved:___________________                                                                                                                                                                 Date: ________________

The Board of Aldermen held a meeting on Tuesday night June 18, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Calvin Wilson, Alice Kezar and Bill Hess. Also present were City Supervisor Davie Brodie, Chief Curt Drake, Emergency Management Director Denis Kolb and City Clerk Paula Brodie. Guests included Carlton Lewis and Lois Kolb.

The Mayor called the meeting to order at 7:00 PM. 

The Board of Aldermen discussed the minutes from the meeting on June 4, 2013. Ald. Hess moved to approve the minutes from June 4, 2013.  Ald. Kohley seconded. Ald. Kohley, Kezar, and Hess voted aye with Ald. Wilson abstaining.

Citizen business.

The Mayor noted that the next person on the agenda was John Phillips and that Mr. Phillips was not present yet so he would be moved farther down on the agenda. 

There were no other citizens present with business for the Board

The Board began the business section of meeting starting with unfinished business.                 

1. Discuss outdoor announcement cabinet for City Hall. David said that the 18” by 24” runs about $240.00 dollars. David stated that he had seen one at the Health Department and suggested the Board going by and seeing it. The Mayor stated that the Board could leave it as by hanging the announcements and agendas on the city hall windows. Ald. Wilson was concerned that the 18”by 24” would be too small. The Board discussed having one built. David said he would look into it and get back with the Board once he finds out. The item will be added to the agenda once David gets the new figure.

            b.  The Clerk noted that the Board was supposed to be opening letters of intent for an  Administrator and Architect for the  Post Emergency/Shelter Community Building at this meeting, however the clerks did not get the letters out in time. She noted that the letters of interest will be required by July 1, 2013 at 4:00PM and then opened and decided on at the next regular meeting on July 2, 2013.

The Mayor noted that John Phillips had joined the meeting so the Board would hear his request. Mr. Phillips stated that he wanted to thank the city first for notifying him that he had a leak. He said it was in his hot water line and that he had not heard it leaking. He said that he repaired it the day after the city notified him. He asked that the Board average his water/sewer bill. Ald. Kohley moved to approve averaging the bill.  Ald. Kezar seconded. Ald. Kohley, Kezar, Wilson, and Hess voted aye with 0 nays.

                   c. The Board discussed the reception for Tom West. Curt noted that the badge he had ordered  for Tom was not in yet. The Board decided to hold a small private retirement party instead of open to the public. The Board agreed to postpone the retirement party until the badge is in. Curt is to notify the board when the badge is in.

                   d. The Board discussed the annexation of south 59 Highway. The Clerk noted that MODOT requires a list of reasons for annexation to be included with the City’s petition to annex the highway and highway right of ways. Also needed with the petition is a map with a drawing of where the Board wants the City Limits to be moved to.

                   The Mayor asked the Board what the main advantages of the annexation are. He said that he was concerned about adding more area for the officers to patrol. David stated that there would not be  a lot of revenue however it would stop the encroached upon by the South. Curt stated that there have been times that he has chased people south of the interstate off ramp and someone will be             coming off the ramp and won’t stop even though he has on his lights and sirens. He said that if    that part of the highway was in the city limits he could stop that person and ticket them. Calvin stated that if an accident occurs just outside the City Limits the Goodman Officers cannot respond unless called on by the County. The Mayor stated that the City does need to plan for possible future growth, whether something comes of the annexation or not.

                   The Mayor stated that the expense would be minimal to petition the Highway Department. Mr. Lewis suggested going north from the City Limits to the County line but was told the Board had thought about trying to annex that section before but stopped because there had been too much opposition to it.

                   The Mayor asked why the people were against the annexation in the past and Calvin stated that   the people were concerned that the City was trying to annex their land even though the Board had tried to explain that they were only petitioning the Highway Department to annex in the Highway and Highway right of ways not their individual lands. Calvin stated that the Board will   only be trying to annex the highway and right of way from the Missouri Department of Transportation.

                   The Mayor noted that the Board had a copy of a draft letter petitioning the highway department to allow the City to annex. Ald. Wilson moved to send the letter to MODOT requesting the annexation to begin. Ald. Kohley seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.

                   e.  The Board discussed the property’s that were sent a letter to mow and clean up and have failed to do so. The Mayor is going to call the ones that the City has a phone number for.

The Board discussed the following new business. None     

The Department heads gave the following reports:     

a. Chief Drake asked the Board to allow him to purchase items to makeup a kit to collect evidence and interview with for the Ford Expedition. He said that there had been a kit with a camera, a digital recorder, gloves, etc. in each car. He stated that the one for the Expedition is no longer in it so he needed to make one up.  He said that in the future any officer receiving equipment from the Goodman Police Department will be asked to sign a sheet with the list of items on it so that the Board will know who has the equipment. He said that he also needed floor mats for both vehicles.  Curt also stated that he had been looking for one of the bullet proof vests but had not found it yet. He said he was sure that it would fit the new officer. He noted that the camera is about $90.00 to $150.00, digital recorder around $60.00, a gun box $10.00 and about $5.00 for each floor mat. Ald. Kohley moved to approve Curt purchasing the items for the kit not to exceed $300.00.  Ald. Wilson seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.

The Board discussed where to park the Ford Expedition. They left it up to Curt and the Mayor to decide.

Curt noted that the number 2 badge is missing, however he does have the number 1, 3, 4,5 and 6. He stated that Bill Cagle will be Goodman 3.

b. David Brodie reported that the back hoe needs kingpins and that they run $93.00 to $105.00 per side. That is not including installation. He said he believed that the sludge truck needs replaced also. The Board decided to put the red truck out for bids, to keep the pipe rack, to have bids opening on July 18 and noted that the Department of Natural Resources had set up a composite sampler at the treatment plant.

                   c. Denis Kolb gave the Board a copy of a form to be used by the Emergency Management Department for people to fill in with information regarding where their storm shelters are. They    will be required to provide the longitude and latitude so that the responders will be able to know where the shelter is at. It was also decided that those having basements could turn one of the            forms in. If people do not know their longitude and latitude the Emergency Management Department will help them find out the information. A notice will be on a future water bill, the web page and posters around town.

                   d. Dawn Bunch not present.

                   e. Paula Brodie noted that the Board received the Grant Narrative in their packets, a copy of an ordinance reestablishing Board Member attendance to Board meetings and a copy of the draft audit from Nick Myers.                

                   The Mayor stated that if the Board was interested in approving the ordinance reestablishing attendance to meetings they should take out the scheduled Board meetings and just use the words board meetings. The Board is to let the Mayor know if they want to proceed with the ordinance or not.

Mayor Richmond stated that Gerald Elkins had called him last night wanting to know how the city was doing   budget wise and he told him that things were fine and quiet. The Clerk noted that a sixth month financial/ 6 month budget comparison will be done by the end of July.

David told the Board that the Mosquitoes are terrible and he and David have been spraying several times already. He told the Board that they would have to continue spraying frequently. The Board discussed buying some mosquito repellant that can be placed in the water in ditches around town. It was noted that the City had tried that in the past without much success. David is going to look into the cost.                                           

The Board discussed the bills including transfers in the amount of $36.936.94. Ald. Wilson moved to approve the bills including transfers in the amount of $36,936.94. Ald. Kohley seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.

Ald. Wilson moved to adjourn. Ald. Kohley seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.

The Board of Aldermen held a meeting on Tuesday night June 4, 2013 at 7:06 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Alice Kezar and Bill Hess. Also present were City Supervisor Davie Brodie, Chief Curt Drake, Emergency Management Director Denis Kolb, Tax Collector Dawn Bunch and City Clerk Paula Brodie. Guests included Carlton Lewis, JoAnn Bowzer, Steve Wimpey and Walter Jeffers. Also present was Bev Puckett from McDonald County Press and Kyle Hill from KURM Radio. Ald. Wilson was not present.

The Mayor called the meeting to order at 7:06 PM.  

The Board of Aldermen discussed the minutes from the meeting on May 21, 2013. Ald. Hess moved to approve the minutes from May 21, 2013.  Ald. Kohley seconded. Ald. Kohley, Hess, and Kezar voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the special session on May 28, 2013. Ald. Kohley moved to approve the minutes from the special meeting May 28, 2013.  Ald. Hess seconded.  Ald. Hess, Kohley and Kezar voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the Public Hearing held on May 30, 2013. Ald. Kezar moved to approve the minutes from the Public Hearing of May 30, 2013.  Ald. Kohley seconded. Ald. Kohley, Kezar and Hess voted aye with 0 nays.

The Mayor acknowledged JoAnn Bowzer. Mrs. Bowzer was present to discuss the holding of a Farmers Market at her residence at 219 S. Ozark Trail. Mrs. Bowzer stated that her property was about 2 ½ acres. She stated that she felt that holding a farmers market would help the community, by giving people an outlet to sell their extra produce and hand made products. She noted that she had sent letters out to possible vendors asking them to participate in the Farmers Market. She proceeded to read the letter that she had sent out. It included the requirement to sign a release removing her of any obligation in case of an accident and the fee to participate was $10.00 monthly.  She noted that she had a list of 20 vendors that she had mailed letters to. She stated that she did not understand why the Board would be against her organizing the Farmers Market.  The Mayor stated that he did not think the Board was against her hosting a farmers market but that the problem was that her home is zoned residential. He said that it needed to be zoned as a business area to hold a farmers market. She noted that there is a Day Care right across from her residence. She stated that she did not understand what the difference was.  She said there is not a store in Goodman where fresh vegetables can be purchased. She said she felt that she was offering a service to the community.

David Brodie asked her if she was asking for a zoning variance. She said she guess that is what she is asking for. It was noted that the zoning ordinance is very clear in how to go about changing zoned areas. It includes notifying all of her neighbors, running a notice in the paper for a public hearing, then holding of the public hearing and completing an ordinance change.

Mrs. Bowzer asked if there was any difference in holding a four or five family yard sale. She stated that besides the Farmers Market she thought they could arrange for special events to be ran in conjunction with the market.

Ald. Kohley stated that having the Farmers Market might bring more people into town and other businesses might benefit from them being in the community.

Ald. Hess stated that he liked the idea of the Farmers Market, if it was done in the right way. He asked again about her having the vendors sign off in regards to holding her responsible for accidents. He was concerned about if she wasn’t responsible who would be. She noted that she did have home owners insurance that would probably cover anyone getting hurt. It was said that home owners insurance would probably not cover any accidents that would occur during the farmers market.

The Clerk stated that she was concerned about the Board’s approving of a Farmers Market in a residential area, because other residents had asked to be allowed to have a business in other residential areas and had been told no. There was also the problem of the businesses being in competition with established businesses in town. She noted that she thought sales taxes would have to be collected for anything other than the produce.

Mrs. Bowzer asked how many days could she hold a yard sale. She was told the ordinance allows 10 days a year. She stated that if she only held the Farmers Market every other week that would take them through the summer.

David asked why the Board couldn’t allow her to hold the Farmers Market as a yard sale, seeing if there is a good response and if so looking into issuing a variance at a later date or looking into a better place to hold it next year. The Board agreed to allow her to hold the Farmers Market as a yard sale to see how it is received. They agreed to discuss it again at a later date after seeing how it worked out.

Carlton Lewis asked why something could not be done about the speeders on School St., Garner and Splitlog. Mr. Lewis stated that tickets need to be issued. Chief Drake said that when people see him they slow down and then he can’t write them a ticket. Mr. Lewis asked if he could file complaints himself. Chief Drake stated that Mr. Lewis as the person who sees the act can file the charge and then he would be the cities witness when the case went to court. Mr. Lewis would be required to write out a complaint and then an information would be filed by the prosecutor for C and I.

Walter Jeffers said that he understood what Curt was saying. He said when Curt is out there people automatically slowed down. Mr. Jeffers noted that he had recently been in front of his home and was almost run down by someone speeding.

The Mayor informed the people present that the Board had hired a new officer and that he will be starting soon. He stated that Curt is only one man and that he will talk with him about what the Board can do to help him cover areas and times better. He noted having the new officer will help with alleviating some of the problem.

The Mayor asked if anyone else had business with the Board. There was none

The Board began the business section of the meeting starting with unfinished business.                 

The Mayor stated that the Board needed to vote on resolution 2013-0002 for the Community Development Block Grant Application for the Post Emergency Shelter/Community Building. He noted that the resolution approves the applying for the grant and his signing of all of the paper work entailed in the grant application.

Mrs. Bowzer asked if the building was already built and was it going to be a storm shelter. The Mayor stated that the building was already built but was not finished inside. He noted that it is not a storm shelter but a post emergency shelter. The Mayor stated it would be used by the citizens, the people from the surrounding area and emergency responders working during a disaster. To clarify he stated that the shelter would be used for a temporary place for people to be fed, given a chance to warm up, shower and rest. It would not be a long term facility for people to live in but a short term facility until they could find other places to stay.

Ald. Kezar moved to approve Resolution 2013-0002 declaring the City’s intent to apply for a CDBG grant for the Post Emergency Shelter/Community Building and approving the Mayor’s signing of the resolution and any other forms needed for the application.  Ald. Kohley seconded. Ald. Hess, Kohley and Kezar voted aye with 0 nays.

Ald. Hess moved to allow the clerk to send out letters to solicit for project administrators and architects to finish the final plans and specifications and to have the responses returned and decided on at the meeting on June 18^th.   Ald. Kohley seconded. Ald. Hess, Kohley and Kezar voted aye with 0 nays. The responses should be received by Monday June 17, at 4:00PM.

The Board discussed the outdoor announcement cabinet that they had asked David to look into.  David reported that the Board could order one in landscape or portrait. He suggested not getting one bigger than an 18” by 24” because of the place where it needs to be installed. He said that he thought that there is not enough room for a bigger one. He said that it will have a corked back, break resistant glass and water proofed. He stated that the total price would be $245.00. David stated that he had seen one like he was recommending at the Health Department in Pineville. He said he felt it was what the city needed and would work best. He said that they could get it in 12 to 15 business days. The Board agreed to table a decision until the next meeting.

The Board discussed the job descriptions that were drawn up for the City Employees and the Recreation Board Director. The Mayor noted that the Board once agreeing on the descriptions should vote to include them into the personnel policy, so that future employees would have a description of their prospective jobs.

Ald. Hess moved to approve the job descriptions and the including of them with the personnel policies.  Ald. Kohley seconded. Ald. Kohley, Hess and Kezar voted aye with 0 nays.

The Board discussed the following new business. Mrs. Bowzer stated that prior to the meeting they had been talking about the need to have people register their storm shelters. She asked if the Board couldn’t put it on the water bills to have people register their shelters and basements at the city hall. After discussion Keith and Dennis agreed to drawing up a registration form and to going out to people’s homes to help them get their latitude and longitude coordinate. A notice will be placed on the water bills.                 

The Department heads gave the following reports:     

                   a. Chief Drake stated that the steps to the patrol truck were at the Chrysler dealership but after getting them the service department said it would cost $190.00 to install them. There was some discussion on buying them elsewhere but Curt said that he had priced them elsewhere and they were higher and as the truck is under warranty by Chrysler he thought it would be better to purchase them from the dealer. The Mayor stated that the reason for the steps was for safety when getting prisoners in and out of the truck and therefore he felt the Board should approve the purchase. Ald. Kohley moved to have them installed by Smith Auto Group for $190.00 installation fee. Ald. Hess seconded. Ald. Hess, Kohley and Kezar voted aye with 0 nays.        

                      Curt noted that he had asked for help from the McDonald County Sheriff’s office since he was the only one on duty and that he wanted the Board to know that they have been very helpful. He said he would talk to Troop D to see if they could arrange to have a trooper help with the problem of the speeding in town.

                   b. David stated that he had looked into the price and kind of dissolved oxygen meter that was needed to do more accurate testing at the treatment plant. He informed the Board that the draft permit from the Department of Natural Resources shows that they have made changes on the limits allowed in the plant and that they are more stringent then in the past. He said that this was not unusual but that it will be harder to keep things in compliance. He noted that for parts of the permit they will give a two year grace period to come into compliance. He said he talked to one of the DNR instructors and they recommended purchasing one that runs on light. He noted that the meter needed to be more accurate to do more accurate testing. He stated that the cost difference between the two kinds of meters is around $300.00.  He said that the one he needs is $1500.00 and up. He noted that the one he wanted reads quickly and has low maintenance.  He stated that the cost was $1700.00.     

                   David reported that he had written DNR regarding the concerns he had about maintaining the new levels.

Ald. Hess moved to approve the purchase of the Dissolved Oxygen Meter for $1700.00. Ald. Kezar seconded. Ald. Kezar, Kohley and Hess voted aye with 0 nays.

                   c. Denis Kolb. Stated he had nothing to report.  The Mayor stated that he appreciated the Emergency Management Department. He said he knew that because of the storms in the past week that they had been in service a lot and he appreciated it.

                   d. Dawn Bunch’s monthly report was in the packets.

                   e. Paula Brodie.  Told the Board that she had given them print outs of new statute changes;  a list of homes that had high weeds and would be receiving letters to mow and clean up and that she had Tom’s Plaque ready to order.

The Mayor read a letter of support for the CDBG grant application from Clair McCaskill and noted that Senator David Sater had sent one too. The clerk noted that a title search needed to be done on the land that the Community Building is on and the results have to be enclosed with the application so she had contacted McDonald County title and Escrow to do the title search.

Ald. Kohley asked David to look into the concrete storm drains that are clogged around town. He said that during the rains there was a lot of water drainage on streets.

The Board discussed the bills including transfers in the amount of $19,860.92. Ald. Hess moved to approve the bills including transfers in the amount of $19,860.92. Ald. Kohley seconded. Ald. Kohley, Hess and Kezar voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded. Ald. Kohley, Hess and Kezar voted aye with 0 nays.

Public Hearing Minutes

May 30, 2013

A The Board of Aldermen held a Special meeting on Thursday night May 30, 2013 at 6:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Keith Kohley, Alice Kezar and Bill Hess. Also present were City Supervisor David Brodie City Clerk Paula Brodie.

The Mayor called the meeting to order.  He stated “The purpose of this public hearing is to meet requirements of the Community Block Grant Application requirements since the City is applying for funds to finish the Community Building/Post Emergency Shelter”.

The Mayor noted that there were no Citizens present. The Mayor stated that he felt people did not come to the meeting because of the tornado watch that was out and due to the torrential rains.

For public comment the Clerk read letters from various people that are in support of the project and also noted that the Cornerstone Back had sent a letter continuing their commitment to the project with a pledge of $13,500.00 if the City receives the grant. She noted that Cornerstone Bank had originally pledged $20,000.00. They had already given the City $6,500.00 to pay for the grant writer from the first CDBG application and for the preliminary architectural plans. She stated that out of the $6,500.00 there was $556.00 left. The Clerk also stated that General Pallets had sent a letter of support with a commitment of $500.00 on the awarding of the grant. It was noted that the City had received letters of support from Representative Reiboldt, Representative Lant, and the McDonald County Emergency Management Director Greg Sweeten, the Elk River Health Services, the Goodman Emergency Management Department, the McDonald County Health Department and various citizens.

The Board went over and filled in the Community Needs Assessment form. After completing the forms the Board felt that the following needs were the greatest.

            1.  Sewer collection system.

            2.  Post Emergency Shelter/Community Building.

            3.  Streets

            4.  Police Department (more police protection).

            5.  Industrial Park

The Mayor stated that if funded, this project would give the City a functioning Post Emergency Shelter/Community Building, completing the building that was started several years ago.   The land owned by the City is free and clear of debt; the metal building constructed on the building is debt free.  It was built with citizen’s donations and the hard work of the Goodman Community Betterment Club. The project goals and outcomes are to complete the partially finished building that can be used by the citizens of Goodman and the surrounding area. He noted that it was the hope of the Board that the building would be available as an Emergency Shelter to be used after a disaster strikes. The building will have showers, kitchen facility and big enough to supply sleeping space.  It is the hope of the Board that the building will be appropriate for a Red Cross approved shelter. When the building is not being used for an emergency shelter, the Board stated that it could be used for classes, meetings, and other functions.

The proposed project would complete the infill of the existing building for the planned use.  The total estimated cost of the infill of the building is $226,860.   The City will furnish water and sewer to the site.  The City will also contribute $5,000 of in-kind work on the project if funded. Besides the Community Development Block Grant, the City is putting $20,000 cash into the project.

The Mayor noted that the subject site for this project is not in a floodplain or wetland, no historic buildings are located on the site, no known contamination or flammable operations on the site, traffic is not a concern, no known noise impacts except railroad tracks are a distance from the site.   The Mayor said that a full environmental report that meets the Community Development Block Grant requirements will be completed by the project administrator selected by the City if the grant is awarded.

The Mayor stated that there would be no easements or acquisition involved as the City owns the property.

 It was noted that final plans for the construction bidding will need to be prepared by an architect.

 Ald. Wilson moved to adjourn the public hearing at 7:20PM. Ald. Kohley seconded. Ald. Wilson, Kohley, Hess and Kezar voted aye with 0 nays.

The Board of Aldermen held a special meeting on Tuesday May 28, 2013 at 6:00PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Calvin Wilson and Alice Kezar. Also present was Chief of Police Curt Drake and City Clerk Paula Brodie. Guests included Levi Tucker and Bill Cagle. The Mayor noted that Ald. Hess could not be present.

The Mayor noted that the Board was holding a closed session pursuant to RSMO. Section 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.

Ald. Wilson moved to go into closed session pursuant to RSMO. Section 610.021 Section (3). Ald. Kohley seconded. Ald. Kohley, Kezar and Wilson voted aye with 0 nay votes.

The Board went into closed session at 6:01PM.

The Board came out of closed session at 6:47PM

Ald. Wilson moved to hire Bill Cagle as a patrol officer at $10.00 an hour. Ald. Kohley seconded. Ald. Kohley, Wilson and Kezar voted aye with 0 nays.

Ald. Wilson moved to approve a $.50 cent raise for Mr. Cagle when he completes his 90 day probationary period successfully. Ald. Kohley seconded. Ald. Kohley, Kezar and Wilson voted aye with 0 nays.

The Board decided to give Mr. Cagle until June 15^th to move to Goodman. If he can’t be moved by the 15^th, he should inform Chief Drake and the Board will discuss giving him more time at the Board meeting on June 16^th.

 Ald. Wilson moved to adjourn at 6:58PM. Ald. Kohley seconded. Ald. Kohley, Wilson and Kezar voted aye with 0 nay votes.

                                                                                                                                              

The Board of Aldermen held a meeting on Tuesday night May 21, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Keith Kohley, Alice Kezar and Bill Hess. Also present were City Supervisor Davie Brodie, Chief Curt Drake, Emergency Management Director Denis Kolb and City Clerk Paula Brodie. Guests included Jim Morgan. 

The Board of Aldermen discussed the minutes from the meeting on May 7, 2013. Ald. Wilson moved to approve the minutes from May 7, 2013.  Ald. Kohley seconded. Ald. Kohley, Hess, Wilson and Kezar voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the special session on May 9, 2013. Ald. Hess moved to approve the minutes from the special meeting May 9, 2013.  Ald. Kohley seconded. Ald. Kohley, Wilson, Kezar and Hess voted aye with 0 nays.

The Mayor asked if any of the Citizens present had any business with the Board. There was none.

The Board began the business section of meeting starting with unfinished business.                 

The Mayor opened the only bid on the Ford 250 truck bed received from Morgan’s Backhoe in the amount of $502.67. He noted that he had helped take the bed off of the truck and installed the lights for the trip to Springfield, where the utility bed was installed. Mr. Morgan noted that he had not charged anything for getting the truck ready.

Ald. Wilson moved to approve the bid from Morgan’s backhoe in the amount of $502.67.  Ald. Kohley seconded. Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays.  

The Board discussed purchasing steps for the Dodge Ram Patrol truck. Ald. Wilson moved to approve the purchase of steps for the Dodge Ram Patrol Truck in the amount of $272.00 from Smith Auto Group.  Ald. Kezar seconded. Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays

The Board discussed purchasing a new photo copier. They discussed the quote on the copier from Wal-Mart. The Clerk noted that she had contacted Lakeland Office Systems about a bid on a commercial copier. She noted that Lakeland carried the city hall copier under contract. She noted that the contract included all repairs, parts and toner for a monthly fee. She suggested that that the Board accepts a bid for a commercial copier from Lakeland Office Systems for $999.00 for the Police Department. It was noted that the copier would be networked to two computers and that Lakeland would do all of the installation for the $999.00. If the Board decided on the Wal-Mart copier, it would not be a commercial grade and would need to be networked by Michael Keels at his cost for support.

Ald. Wilson moved to approve the purchase a new photo copier for $999.00 Lakeland Office Systems.  Ald. Kohley seconded. Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays.  

Ald. Kohley moved to approve signing the monthly $25.00 copier contract. Ald. Wilson seconded. Ald. Wilson, Kohley, Hess and Kezar voted aye with 0 nays.

The Board discussed purchasing an outdoor announcement cabinet for City Hall. David Brodie was instructed to get up to date pricing and sizes.

The Board discussed the purchasing of a retirement plaque for Tom West, and when to hold a retirement reception. Curt said he had talked to Tom about the size of the reception. Tom told him he would like for it to be kept small and by invitation only. The Mayor suggested holding it on June 25^th. The clerk is to check on the engraving of the plaque and see if changes could be made to it. Ald. Wilson moved to approve the purchasing of a plaque for Tom West’s Retirement up to $125.00. Ald. Kohley seconded. Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays.

The Board discussed the open patrol officers’ position, applications and discussed when to hold interviews. Curt noted that the Board received two more applications. One of the applications was from the City’s reserve officer, Richard Cagle’s brother. The Board agreed to hold a special closed personnel meeting to interview applicants on Tuesday May 28^th at 6:00PM. Curt was instructed to contact the applicants for the interviews.

The Board discussed the job descriptions for the City Employees and the Recreation Board Director. They     agreed to table discussion until the next Board Meeting on June 4, 2013.

It was noted that the Board was going to be holding a special meeting to a public hearing and vote on the forms for the CDBG Grant application on May 30, 2013 at 6:00PM for the Post Emergency Shelter/Community Building.

The Board discussed the following new business.

Ald. Wilson suggested cutting back on the cost of printing and the paper used. He stated that the Board did not need to receive the Payroll earnings information every two weeks or the monthly financial statements. After discussion the Board agreed to not have the Clerk print out the bimonthly payroll information as they already knew how much each employee was paid and instead of receiving a monthly financial statement, receive a quarterly financial statement.

The following were reports made by the Department Heads.     

a. Curt Drake asked the Board if they were still thinking of annexing 59 Highway South to Splitlog road.  Ald. Wilson stated that last time he received only one negative response. He said the person was concerned about their property taxes increasing. The Board noted that they would only be annexing in the Missouri Department of Transportation’s right of way not anyone’s property. After discussion the Board agreed to pursue the annexation. 

b. David Brodie reported that he had received the draft of the Sewer Permit from the Department of Natural Resources. He stated that he is concerned about the changes on the permit. He noted that he had 15 days to call them about his concerns. He said that he has 2 years to get into compliance. He noted to do more accurate testing he needed a more accurate DO meter. He noted that the new truck was finished and would be put into service. He stated he thought he would use a magnetic sign. He told the Board about the Consumer Confidence Report required by the Department of Natural Resources. He noted that every water user must be notified that they can receive a copy of the report. He stated that Karla had made stickers to put on the Junes water bills, telling the water costumers that they can either get a hard copy or go to a web site to read it. The Clerk noted that she had already put a notice on the City’s web page.

c. Keith Kohley asked for a microwave for the emergency management department/ police Department. Ald. Wilson moved to approve the purchase Ald. Hess seconded. Ald. Wilson, Hess and Kezar voted aye with Ald. Kohley abstained.

David reported that someone broke into the concession stand stealing all of the supply’s that were recently purchased by the recreation department for the ball games. He said someone pried the doors open. The Board discussed purchasing cameras. David said that he would try to reinforce the concession stand doors. The Board discussed different alternatives to keep people from breaking in.              

    d. Dawn Bunch was not present.

e. Paula Brodie reported that the one of the backups for the city computers was not working so she had ordered a new one from Michael Keels noting that they city had to have a working backup systems.                                                 

The Board discussed the bills including transfers in the amount of $30,284.78. Ald. Hess moved to approve the bills including transfers in the amount of $30,284.78. Ald. Kohley seconded. Ald. Kohley, Wilson, Kezar and Hess voted aye with 0 nays.

Ald. Wilson moved to adjourn. Ald. Hess seconded. Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays.