Minutes-August 20, 2013

August 20, 2013 at 7:00PM.

Regular Board Meeting.

The Board of Aldermen held a regular meeting on Tuesday night August 20, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar, Keith Kohley and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake, Officer Bill Cagle and City Clerk Paula Brodie. Guests included Marshal Long, J.R. Fisher, Carol Coe, Leroy Coe, Roger Coe, Wally Jeffers and Katrina Hine from the McDonald County Press.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on Monday August 12, 2013. Ald. Wilson moved to approve the minutes from August 12, 2013.  Ald. Kohley seconded. Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays.

Citizens business:

J.R. Fisher asked if it was true if Mr. Kohley was fired from his job due to sexual misconduct. Mr. Kohley said no. He said he was told that he had made a comment to a student and he hadn’t, but was fired anyway. Mr. Kohley stated that the situation did not have anything to do with his being an Alderman. Mr. Fisher asked if that was the only occasion. Mr. Kohley stated yes.

The Board began the business section of the meeting starting with unfinished business.                 

                   a. The Board discussed Bill # 2013-436 for Ordinance # 2013-446 increasing the Court Costs by $3.00 per ticket for the Sheriffs retirement fund per RSMO. 57.955.

The Mayor read Bill # 2013-436 for Ordinance # 2013-446 by title only.

Ald. Wilson moved to approve the second reading of Bill # 2013-436 for Ordinance# 2013-446. Ald. Kohley seconded. Ald. Kohley, Kezar, Hess and Kezar voted aye with 0 nays.

New Business:

                   a. The Board discussed Bill # 2013-437 for Ordinance #2013-447. The Mayor noted that the bill needed to be voted on two times as the 2013 Tax Levy had to be set prior to September 1 2013. 

The Mayor read Bill #2013-437 for Ordinance#2013-447 by title only for the first reading.

Ald. Wilson moved to approve the first reading of Bill # 2013-437 for Ordinance# 2013-447. Ald. Hess seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

The Mayor read Bill# 2013-437 for Ordinance#2013-447 by title only for the second reading.

Ald.  Kohley moved to approve the second reading of Bill # 2013-437 for Ordinance# 2013-447. Ald. Wilson seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.

The Department heads gave the following reports:

                a. Chief Drake -noted that the Expedition’s air conditioner is fixed.

                b. David Brodie- noted that the lift station is fixed and also the sludge truck has been fixed.  Stated that he had told the Board that they might have to start putting lime on fields that they spread sludge on to raise the PH but right now it seemed to be holding its own.

               c.. Denis Kolb.              

               d. Dawn Bunch                           

               e. Paula Brodie  – noted that the Public Hearing for the Coe’s variance request is September 3, 2013 at 6:30PM.

The Board discussed a memo that the Clerk had given to them about the failure of one of the past Board Members and a past Mayor not returning their Code Book. Both parties had been asked numerous times to bring the books to the city hall. She stated that she had contacted Sullivan Publication on the replacement cost. They said that it would cost between $200.00 and $250.00 for each book. The Board agreed to have the City Attorney write the past board member and also Rowdy Cooper asking them to turn their code books in.

The Mayor acknowledged Kevin Keeney from 140 E. Russell Street.  Mr. Keeney asked the Board what they were doing about properties around town that have not mowed their grass. He noted the property at 326 S. School St, the property at the corner of Wall and Garner, 134 E. Russell and the property at 105 E. Garner. The Clerk stated that she had talked with Danny Ross the property owner at 326 S. School St and he had promised to have the lot cleaned up by this Friday. The Clerk reported that Clyde had said that the Betterment Club would help Ms. Marrs clean it up.  It was noted that The lot at 105 E. Garner is in foreclosure and the city employees had mowed it last time and the expense was added to the taxes. 

The Board instructed the police to start issuing tickets for code violations

The Board discussed the bills including transfers in the amount of $31,354.03. Ald. Wilson moved to approve the bills including transfers in the amount of $31,354.03. Ald. Kohley seconded. Ald. Wilson Hess, Kohley and Kezar voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Wilson seconded.  Ald. Wilson, Kohley, Hess and Kezar voted aye with 0 nays.

                                                                                                            _________________________

Minutes-Public Hearin Tax Levy August 20, 2013

August 20, 2013 at 6:30PM

The Board of Aldermen held a meeting on Public Hearing on August 20, 2013 at 6:30PM. Those present at the meeting were Mayor Richmond, Ald. Kezar, Ald. Wilson and Ald. Hess, Clerk Paula Brodie, Asst. Clerk Karla McNorton, City Supervisor David Brodie, Tax Collector Dawn Bunch and Chief of Police Curt Drake. Guests included Katrina Hine from the McDonald County Press. Ald. Kohley was not present.

The Mayor called the Public Hearing to order to receive comment from the public regarding the setting of the 2013 tax levy at .06332 per $100.00 assessed evaluation of real and personal property.

It was noted that the levy has been the same for the last two weeks.

The Mayor acknowledged noted there were no citizens comments.

The Clerk and Tax Collector explained how the tax levy was set by a formula set up by Missouri State Statutes using the assessed valuation by the County Assessor.

Ald. Kohley joined the meeting 6:37PM.

Ald. Wilson stated since there was no one present he would move to adjourn. Ald. Hess seconded.  Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays.

                                                                                                                                              

Minutes-Public Hearing for Annexation August 20, 2013

August 20, 2013 at 6:00PM

 

The Board of Aldermen held a Public Hearing on August 20, 2013 at 6:00PM. Those present at the meeting were Mayor Richmond, Ald. Kezar, Ald. Wilson and Ald. Hess, Clerk Paula Brodie, Asst. Clerk Karla McNorton, City Supervisor David Brodie, Tax Collector Dawn Bunch and Chief of Police Curt Drake. Guests included, Mr. Ehnin, Abe Paul and Katrina Hine from the McDonald County Dispatch. Ald. Kohley was not present.

The Mayor called the Public Hearing to order to receive comments from the public regarding an annexation request to the Missouri Department of Transportation from the City of Goodman to annex all that part of State Highway 59 right of way, described as beginning at the existing southern city limit of the City of Goodman, located on the Section line of Sections 17 and 18, Township 23 North, Range 32 West, and continuing in a southerly direction through Sections 17, 18, 19, and 30, Township 23 North, Range 32 West, and ending at the existing northern city limit of the City of Anderson at the north line of Splitlog Road, located in Section 30, Township 23 North, Range 32 West, except any part previously annexed into the City of Goodman, All in McDonald County. in all of 59 Highway and right of way from the South City Limits of Goodman to the North City Limits of the City of Anderson.

The Mayor noted that the Board had received letters from Bobby Anglin and Sherrill Gilmore. He stated that he had read them to the Board at the Board meeting on August 12, 2013. He noted that both of them were against the annexation. He also informed the Board that they had received one other letter from Johnny Blevens. He proceeded to read Mr. Blevens letter. Mr. Blevens was also against the annexation. It was noted that Mr. Blevens reasons were the same as Mr. Anglins.

The Mayor then acknowledged the following people to hear their comments:

The Mayor acknowledged Mr. Johnny Ehnen from 125 N. Whitmore St.

Mr. Ehnen, asked what the City was going to gain by the annexation. The Mayor stated that it was not what they were going to gain. He explained that there were several reasons that the Board had for asking for the annexation.

Mr. Ehnen stated that he would like to see the Board put more effort into filling the empty houses in town. He said the police should patrol the city limits.

Ald. Wilson stated that the City was not trying to make people annex their property into the City Limits. He stated that the Board would not need to run city services as they were not asking for the properties. He said that the Board was only asking for the Highway and the Highway right of way. He said the Highway Patrol does work the highway; however there are not enough Patrolmen to help keep control of the traffic. The City Police would be able to help maintain the traffic, and work traffic accidents. He recalled incidents were he had observed people running the stop sign from the exit ramp off of 49 Highway unto 59 Highway almost causing accidents.

David stated that he thought that one of the main reasons was to keep Anderson from moving farther north. If the City would want to be able to grow they can’t if the City of Anderson keeps moving north.

The Mayor stated that as a Board they needed to be looking into where there could be possible growth. He said he would like to see the Board consider looking into future growth in all directions. He also stated that several towns are annexing in highways. He stated Pineville, Anderson and Neosho all have extended their city limits by annexing in highways.

The Mayor acknowledged Abe Paul, who stated he was present to represent Bobby Anglin. He asked the Board how many people had responded to the letters. The Mayor noted that the Board had sent out 27 letters and that they had received only three back. He noted that none of the others had responded. Mr. Paul stated that he had driven the stretch of highway noting that the City would be adding about 3 miles. He asked how the City was going to maintain that amount of additional highway. It was noted that the City would not have to maintain the Highway, that the Missouri Department of Transportation would maintain it as it would still be a State Highway. He asked if the City was saying that their reason for the annexation was because there was no law enforcement presence along that stretch. Chief Drake stated he felt all of the Departments worked well together, however the Highway Patrol and the County like the Cities are limited in the amount of officers they have. He said if the City could help patrol, there would be added police presence. He said that it would help the other departments to have further protection.

There was some conversation regarding if and when the Goodman Police could respond outside the City Limits of Goodman. Chief Drake said they could respond, if asked by County, but were limited in what they could do.

Mr. Paul asked if the City had done a study to figure out the cost. The Board answered no. The Mayor stated again that the main reason for the annexation was that the Board was concerned about encroachment from the South by the City of Anderson and that they have to keep looking forward in regards to the growth of the City.

The Clerk noted that the letter the Board had sent out asked for comments, concerns or questions. It was noted that since the other Twenty-four (24) people did not respond they must not have had any objections.

The Mayor noted that the City had sent a response to Mr. Anglin’s original letter clarifying that the Board was not asking him to annex in his property and restating why the Board was asking for the annexation.

Ald. Kezar stated that she felt that the Goodman Police should be allowed to respond to situations on that stretch of highway. She noted there are times that the Goodman Police would be the closest to respond to accidents.

The Mayor asked if anyone had any more comments or questions. There was none.

Ald. Wilson moved to adjourn. Ald. Hess seconded. Ald. Hess, Kezar and Wilson voted aye with 0 nays.

                                                                                                                                             

Agenda-Council Meeting August 20, 2013

AGENDA

 COUNCIL MEETING

Tuesday August 20, 2013 at 7:00 PM at the

Goodman City Hall  

1.     Call the meeting to order at 7:00 PM.

2.     Discuss and approve the minutes from the Special meeting on August 12, 2013.

3.     Citizens business.                  

4.     Begin business section of meeting starting with unfinished business.                 

                   a. Discuss and vote on Bill # 2013-436 for Ordinance # 2013-446 increasing the Court Costs by $3.00 per ticket for the Sheriffs retirement fund per RSMO. 57.955.

5.     New Business.

                   a. Discuss and vote on Bill # 2013-437 for Ordinance #2013-447 two times to set the 2013 Tax Levy                             prior to September 1 2013.                 

6.     Department heads.     

                   a. Chief Drake.    

                   b. David Brodie.

                   c. Denis Kolb.

                   d. Dawn Bunch

                   e. Paula Brodie  – note that the Variance Hearing for the Coe’s variance request is September 3,                                              2013 at 6:30PM.

7.   Vote to approve the bills in the amount of $31,354.03 including transfers.

8.    Adjourn the meeting.

Agenda- Public Hearing 2013 Tax Levy August 20, 2013

AGENDA

      PUBLIC HEARING

    Tuesday August 20, 2013 AT

6:30 PM at the Goodman City Hall

regarding setting the 2013 Tax Levy

1. Call the meeting to order.

2. Note that the meeting is being held to hear public input regarding the setting of the 2013 tax levy.

3. Citizens input.

4. Vote to adjourn the Public Hearing on the 2013 Tax Levy.

 

 

Agenda-Public Hearing 59 Annexation August 20, 2013

AGENDA

      PUBLIC HEARING

    Tuesday August 20, 2013 AT

6:00 PM at the Goodman City Hall

regarding the Annexation of South 59 Hwy.

 

1. Call the meeting to order.

2. Note that the meeting is being held to hear public input regarding the City’s request to the Missouri Department of Transportation to annex in 59 Hwy from the South Goodman City Limits to the North City Limits of Anderson. The City is asking to  annex in only the highway and the highway right of way.

3. Citizens input.

4. Vote to adjourn the Public Hearing on the Annexation.

Minutes-August 6, 2013

The Board of Aldermen held a meeting on Tuesday night August 6, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons, Alice Kezar and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake, Tax Collector Dawn Bunch, Emergency Management Director Denis Kolb and City Clerk Paula Brodie. Guests included J.R. Fisher, Carol and Roger Coe, Buddy Gilmore, Marshall Long and Katrina Hine from McDonald County Press. Ald. Wilson and Ald. Kohley were not present.

The Mayor called the meeting to order at 7:00 PM.

The Mayor noted that Ald. Wilson would not be present because he had been operated on last Wednesday and Ald. Kohley was still at work in Joplin and would be a little late. The Mayor noted that the Board did not have a quorum to conduct business so they would wait for Ald. Kohley to join the meeting.

At 7:20 PM the Mayor contacted Ald. Kohley and was informed that it would be at least another hour before he could leave work to attend the Board meeting. The Mayer suggested adjourning the meeting and moving the agenda items to the next regular meeting.

David Brodie stated that he had an emergency situation at the southwest lift station that had to be addressed and could not wait for the next Board meeting. He said that only one side of the southwest lift station was working. He said the check valves needed replaced immediately, as they were not functioning correctly, and that they were out of date and needed replaced. He said that the Board would need to hire someone to replace the check valves as he would not be able to do the job himself. He explained the work needed would be more than he and David could do. He said to make the new check valves work the lift station would need to be reworked. He noted that the Board had received a quote from Paul Crews in August of 2012, to put in new check valves but the Board made no decision at that time. He said he had talked to Paul today and that Paul said that he could do the project for the same labor costs, but the price on the parts might be more. The Mayor stated that he felt that if it was an emergency situation and that they could be in violation of the DNR permit that he was able to approve the work to be done by Mr. Crews. He told David to go ahead and hire Mr. Crews and have him order the parts so that the problem could be fixed quickly, to keep the city from becoming out of compliance.

Chief of Police Drake stated that he had a time frame for a grant application that he needed approval for. He said that the Board needed to approve his applying for the grant because they will have to guarantee the City’s match. The Mayor told him to go ahead and complete the application.

The Board discussed whether or not to hold a special meeting to take care of tonight’s agenda or to move the agenda items to the next regular meeting. It was noted that there were numerous items on the current agenda and several items all reading scheduled for the next regular meeting. The Board agreed to hold a special meeting on Monday August 12, 2013 at 7:00PM and to move all of tonight’s agenda items to that meeting.

The Board paid the bills in the amount of $28,538.76.

The Mayor adjourned the meeting. At 7:30PM.

 

                                                                                                            _________________________

                                                                                                      Greg Richmond, Mayor

 Attest: _____________________________

Paula W Brodie, MRCC, City Clerk                                     Approved:___________________                                                                                                                                                                 Date: ________________

 

Agenda-Special Meeting August 12, 2013

AGENDA

SPECIAL COUNCIL MEETING

Monday August 12, 2013 at 7:00 PM at the

Goodman City Hall   

    1.     Call the meeting to order at 7:00 PM.

2.     Discuss and approve the minutes from the regular meeting on July 16, 2013 and August 6, 2013.

3.     Citizens business.     

                   a.  Acknowledge JR Fisher to discuss changing the Zoning Code to limit the amount of Accessory buildings allowed on a lot.

                   b.  Acknowledge Sherrill Gilmore regarding the annexation of South 59 Highway.

4.     Begin business section of meeting starting with unfinished business. 

                 a. Open and decide on bids for the 1988 1 ton Chevrolet truck.

                 b. Set a date for the public hearing for Coe's Variance request.

5.     New Business.

                a. Discuss and vote on Bill # 2013-436 for Ordinance # 2013-446 increasing the Court Costs by $3.00 per ticket for the Sheriffs retirement fund per RSMO. 57.955.

                  b. Discuss having the Missouri Rural Water Association map the City’s water system.

                   c. Vote to approve contract with Joplin Humane Society.                 

6.     Department heads.     

                   a. Chief Drake.    

                   b. David Brodie.

                   c. Denis Kolb.

                   d. Dawn Bunch – Monthly tax report.

                   e. Paula Brodie.  –ask Board to be allowed to attend the MML Annual Conference seminar fee $275.00 plus hotel (3 nights, will split cost with Pineville’s City Clerk).

                                               – Court annual Conference ($125.00 plus 2 night’s hotel).

                                               – note that the 59 Highway Annexation Public Hearing is set for August 20 2013 from 6:00-6:30PM.                                        

                                               – note- the2013 tax levy Public hearing is from 6:30-6:45PM on August 20   2013. The tax levy amount is .06332 per $100.00 evaluation.

7.   Vote to approve the bills in the amount of $28,538.76 that the Board agreed to pay on August 6, 2013 at the regular meeting.

8.    Adjourn the meeting.

AGENDA- August 6, 2013

AGENDA

COUNCIL MEETING

Tuesday August 6, 2013 at 7:00 PM at the

Goodman City Hall

1.     Call the meeting to order at 7:00 PM.

2.     Discuss and approve the minutes from the regular meeting on July 16, 2013.

3.     Citizens business.  

                   a.  Acknowledge JR Fisher to discuss changing the Zoning Code to limit the amount of Accessory buildings allowed on a lot.

                   b.  Acknowledge Sherrill Gilmore regarding the annexation of South 59 Highway.

4.     Begin business section of meeting starting with unfinished business.              

                   a. Open and decide on bids for the 1988 1 ton Chevrolet truck.

                   b. Set a date for the public hearing for Coe's Variance request.

5.     New Business.

                   a. Discuss and vote on Bill # 2013-436 for Ordinance # 2013-446 increasing the Court Costs by $3.00 per ticket for the Sheriffs retirement fund per RSMO. 57.955.

                   b. Discuss having the Missouri Rural Water Association map the City’s water system.

                   c. Vote to approve contract with Joplin Humane Society.              

6.     Department heads.  

                   a. Chief Drake. 

                   b. David Brodie.

                   c. Denis Kolb.

                   d. Dawn Bunch – Monthly tax report.

                   e. Paula Brodie.  –ask Board to be allowed to attend the MML Annual Conference seminar fee                                             $275.00 plus hotel (3 nights, will split cost with Pineville’s City Clerk).

                                               – Court annual Conference ($125.00 plus 2 night’s hotel).

                                               – note that the 59 Highway Annexation Public Hearing is set for August 20                                                  2013 from 6:00-6:30PM.                                    

                                               – note- the2013 tax levy Public hearing is from 6:30-6:45PM on August 20                                                   2013. The tax levy amount is .06332 per $100.00 evaluation.

 7.    Discuss and vote on the bills including transfers in the amount of $28538.76.

8.    Adjourn the meeting.

Minutes-July 16, 2013

The Board of Aldermen held a meeting on Tuesday night July 16, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Calvin Wilson, Alice Kezar and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake, Emergency Management Director Denis Kolb and City Clerk Paula Brodie. Guests included Walter L. Jeffers, Lois Kolb, Carlton Lewis, J.R. Fisher, Marshall Long, Roger Coe and Carol Coe.

The Mayor called the meeting to order at 7:00 PM. 

The Board of Aldermen discussed the minutes from the meeting on July 2, 2013. Ald. Hess moved to approve the minutes from July 2, 2013.  Ald. Kohley seconded. Ald. Hess, Kohley   and Kezar voted aye with Ald. Wilson abstaining.

David asked if Mrs. Clark could be acknowledged first as her husband was not well and she needed to get home to him. Recia Clark was present and asked the Board if they would work with her on her upcoming August bill. She said that they knew they had a leak and had been working on it for over a week and could not get it repaired. She said they hoped to get it fixed this week. David noted that she knew it was possible that her August bill would be high and need to be averaged. Ald. Wilson moved to average her August bill if it needs it. Ald. Kohley seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

Citizens Business.

The Mayor acknowledged Roger Coe. Mr. Coe was present to ask for a variance on the 5’ requirement for pllacing an accessory building on his lot. Mr. Coe brought a sketch of where he would like to put the building. He stated that he was going to place all of the items that were stacked around his property in the building (carport). J.R. Fisher informed the Board that the surveyor he hired could not come until this coming Thursday to do his surveying. The Mayor stated that he understood Mr. Fisher had an objection to the Boards approving a variance for Mr. Coe. The Mayor asked if there was anyone else present who had an objection to the variance.  Roger stated that he would not be placing his building on anyone else’s property. Mr. Fisher asked if there was an Ordinance limiting the amounts of accessory buildings on a property. The Mayor said he did not know if the City had an Ordinance restricting the amount of buildings on a property. Marshal Long asked if there was a footage requirement on setting the buildings from the property line. He was told that the footage is 5’ from the property line. Marshall asked when the code took effect. It was noted that the Zoning Codes where passed in January of 2001. The Clerk stated that at the time the Zoning Code was passed the Board held several meetings asking for public input because they knew the Code would impact all of the community once it was in place. Marshall said then anything done before the code was passed would be grandfather in.

Mr. Coe stated that his wood shed stood about 3’ from the property line and that is where he was going to place his new building. He said the building was about 24’ by 24’. Mr. Coe stated the building would face east and that he wouldn’t be able to get in and out of it if he put it any closer to the house.

The Mayor asked the Board if they were considering giving the variance. He said if they weren’t there was no point in Mr. Coe filling out the request. He stated that the procedure took about 60 days. Mr. Coe stated that he hoped the Board would approve his request. He noted that once his building was up he could move all of his things into it which would help his property to look better. Marshall stated that the fence Mr. Fisher put up made the corner coming unto Main Street look a lot better.

Mr. Fisher said that if someone had a building on someone else’s property could that be grandfathered in. He was informed that where the building was placed was not the subject of the being grandfathered in. It has to do with when the building was put on the property. Before or after the Zoning Codes were put in place.

Ald. Kohley asked Mr. Fisher to explain how the situation started between him and Mr. Coe.  Mr. Fisher stated that he had been told that Mr. Coe was going to face the building to the west. He said that by placing the building to the west the only way Mr. Coe would have access to his building was by crossing his property. Mr. Fisher said that he wanted to nip it in the bud so he put up the fence.

Ald. Kohley asked Mr. Fisher is he was sure he had his fence on his property. Mr. Fisher stated that he was very sure it was on his property.

Mr. Coe stated that he wanted to put the carport on only one of his lots. The Mayor asked why the building being one foot on his other lot would keep him from selling the lot. Mr. Coe stated he would not want to sell the building with the lot. The Mayor stated that if the building was a temporary building it could be moved if he sold the other lot.

Ald. Kohley asked Mr. Fisher if he would have a problem with Mr. Coe placing his building 3’ from the fence line. Mr. Fisher stated that wasn’t the point. He said the Zoning Codes have been in effect since 2001 and people have not asked for it to be changed so it must be something that people want. He said people must have a concern about other people in crouching on their property.

Mr. Coe asked if a brand new carport was more of an eyesore than his other stuff being piled around. It was noted that whether the carport was new and what he was going to do with his other items was not the question. The Mayor stated that if the Board approved the variance it would not change the Ordinance. It would be a variance for Mr. Coe this time and then it would have to be looked at every time someone else wanted a variance. Ald. Hess stated that if the neighbors were in agreement it would be an easy decision, but since they were not he felt that the Board needed to follow the procedures on a variance request.

Mr. Coe stated that Mr. Fishers fence was closer than the 5’ feet requirement from the lot line. He was told that fences were not required to be five feet from the property line.

Mr. Fisher stated that he would pay for the ad for the public hearing.

The Mayor asked the Board if they wanted to have Mr. Coe start the variance procedure. Marshal stated that if the Zoning Ordinance was written with specific procedures on issuing variances the Board would have fewer problems in the future if they follow the procedure.

The Mayor stated that the Board would like Mr. Coe to start the variance process.

The Board discussed averaging Clyde Hopper’s water bill due to a water leak. David reported that the leak was between the meter and the house. He said that Mr. Hopper had hired a back hoe operator and had a new line installed. David noted that the house was empty and for sale. The bill was $253.59 with the average being $42.17. Ald. Wilson moved to average the bill at $42.17. Ald. Kohley seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.

Carlton Lewis stated that he was still having trouble with speeders on Main Street. He said he understood that the police department had been short staffed but understood that the new officer had been on duty for a month now and the speeders still had not decreased. Chief Drake stated that he understood Mr. Lewis’s concerns, that he had tried to cover Main Street more, but he could not always cover Main Street. He said that there were many streets in town; many citizens have numerous situations, which the officers had to attend to. Mr. Lewis asked how many tickets the new officer had written. Chief Drake replied that he would not comment on how many tickets the new officer had written.  He noted that he had written 5 tickets on Main Street himself in a short period of time, but that he had many duties, including patrolling all the streets in town not just Main Street.

The Board began the business section of the meeting starting with unfinished business.

The Mayor noted that the Missouri Department of Transportation Department had approved the first part of the City’s application to annex in South 59 Highway. He noted that the next steps were to send letters to the County Commission, the City of Anderson and all land owners along the petitioned right of way.  The Mayor noted that the Board had received copies of letters to approve in their packets and they needed to decide on a public hearing date.

Ald. Wilson moved to proceed with step 3: The Comment Period from the Missouri Department of Transportation required for voluntary annexation of State Right-of-ways. Ald. Kohley seconded. Ald. Kohley, Kezar, Hess and Wilson voted ayes with 0 nays.

Ald. Wilson moved to hold the public hearing on the voluntary annexation of South 59 Hwy on August 20, 2013 from 6:00PM to 6:30 PM. Ald. Kohley seconded.. Ald. Kohley, Kezar, Hess and Wilson voted ayes with 0 nays.

The Board discussed the need to set a public hearing date to set the 2013 tax levy. Ald. Wilson moved to hold it at 6:30PM to 6:45PM on August 20, 2013. Ald. Kezar seconded. Ald. Kohley, Kezar, Hess and Wilson voted ayes with 0 nays.

The Board discussed when to hold Tom’s retirement party. The Mayor stated that he felt that Tom would like to have the party as a private affair instead of an open public affair. The Board set 6:00PM on August 3, 2013 for Tom’s retirement party. They noted that it would be a private affair by invitation only.

Under new Business the Board discussed the following

The Board discussed putting the 1988 Chevrolet 1 ton V-8 454 Automatic truck out for bid. David stated that taking the pipe rack off would damage the bed so he suggested leaving it on.  Ald. Wilson moved to put it up for bid by posting notice around the city. The Board agreed to place the bid on Craig’s list too. Ald. Kohley seconded. Ald. Kohley, Kezar, Hess and Wilson voted ayes with 0 nays. The Board agreed that the sealed bids must be turned into the city by August 5, 2013 at 4:00PM. The bids will be opened at the meeting on August 6, 2013.

The Board heard the following Department head reports.     

                   a. Chief Drake.     Nothing to report.

                   b. David Brodie.  Told the Board that the Department of Natural Resources required the City’s  new wastewater permit to be posted for all citizens to see and comment on. Once the comment  period is over the city will receive its permanent permit. He noted that they had changed a couple of things on the permit. Two of the items they gave the city two years to come into  compliance. He said they also changed the PH requirement, and gave the city 1 year to come into compliance. He said he would keep the Board advised.

Ald. Kohley said he wanted to thank the city guys for the good job they had done mowing, weed eating and bush hogging around the City.

                        c. Denis Kolb- noted that there was no Internet in the Emergency Management Department. Curt noted that Michael Keels had been notified and would look into the situation.

                   d. Dawn Bunch  was not present.                 

                   e. Paula Brodie- Noted that she had given the Board the 6 month budget, June’s financial statements, copies of a letter from MML regarding education for elected officials and Junes Court report in the packets.

                       Noted that the City Wide Garage Sale is August 3, 2013 from 8:00AM to  3:00PM.

                       Noted that she had put the City’s 6month financial report in the paper that is required by Missouri State Statutes.

                       Noted that the Missouri Municipal League is holding their annual fall training in Branson this year in September.

The Mayor noted that the First Micronesian Church wants to use the ballpark including the lights and bathroom facilities on August 10th and 11th.  He noted that they want to use the lights until 12:00 PM both days. The Board discussed the need to decide on whether or not they were going to set a fee for the use of the ballpark facilities and they also discussed how late to allow the use of the ballpark and lights. The Board agreed not to charge this time, however David is to take a water reading and an electric reading to find out how much it would cost to use both the water and lights for a weekend tournament. The Board agreed to allow the church the use of the lights, but only until 11:00PM on Saturday and 10:00PM on Sunday. The Board is to discuss completing an application and deciding on a fee at the next regular Board meeting.

David noted that the Google earth vehicle was in town last week redoing the city map.

Marshall Long stated that ISO will be in town this month rating the Fire Department and the City’s water system. The results will be reflected on home owner’s insurance policies in the future. He noted the lower the rating number is the lower the cost of the fire insurance.

The Board discussed having the Missouri Rural Water Association do mapping of the City’s water system. It was noted that in the paper that the MRWA had done the mapping for the City of Pineville for $5,000.00. David is to find out cost estimates and the Board tabled further discussion until the next regular meeting.

The Mayor stated he would like the city to look into a recycling program. He also stated that he would still like to have an announcement cabinet put up outside the city hall.

The Clerk asked to be allowed to attend the next conference put on by the Missouri City Clerks and Finance Officers Association, in conjunction with the Missouri Municipal League’s annual fall seminar. She noted that it is going to be a one day class on Sunday September 15, 2013 from 9:00AM to 4:00PM for $125.00. The credit hours go towards her designation as Master Municipal City Clerk. Ald. Kohley moved to pay for the class. Ald. Wilson seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays. The Board stated that they would consider sending her to the Annual MML conference when she found out how much the cost was.  She is to report back to the Board at the next regular Board meeting.

The Board discussed the bills including transfers in the amount of $27,370.00. Ald. Wilson moved to approve the bills including transfers in the amount of $27,370.00. Ald. Kohley seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

Ald. Wilson moved to adjourn. Ald. Hess seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0  nays.                                                                      ________________

                                                                              Greg Richmond, Mayor

 Attest: _____________________________

Paula W Brodie, MRCC, City Clerk                                                                  Approved:___________________                                                                                                                                                               Date: ________________