October 1, 2013 at 7:00PM.

Regular Board Meeting.

The Board of Aldermen held a regular meeting on Tuesday night September 17, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar, Keith Kohley and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake, Officer Bill Cagle, City Clerk Paula Brodie, City Tax Collector Dawn Bunch and Emergency Management Director Denis Kolb. Guest included Lois Kolb, Tiffany Ethridge, James Elliott, Marshal Long, Leslie Franks and Katrina Hine from the McDonald County Press.

The Mayor called the meeting to order at 7:00 PM. 

The Board of Aldermen discussed the minutes from the regular meeting on Tuesday September 17, 2013. Ald. Wilson moved to approve the minutes from the regular meeting on September 17, 2013.  Ald. Kohley seconded. Ald. Kohley, Kezar, Hess and Wilson voted aye with 0 nays.

Citizens business.      

                   1. The Mayor acknowledged James Elliott who told the Board he had a leak, that it was fixed and asked if the Board would approve averaging his water/sewer bill. He said he had a leaking hose and a leak under the house, but both had been repaired. It was noted that his bill this month was $84.45, where his average is usually $49.21.

Ald. Wilson moved to approve averaging Mr. Elliott’s water/sewer bill in the amount of $49.21. Ald. Hess seconded. Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays.

                   1. The Mayor acknowledged Tiffany Ethridge who told the Board she had a leak, that it was fixed and asked if the Board would be willing to average her water/sewer bill. It was noted that her current bill is $225.64 and that $63.31 is her average bill.

Ald. Wilson moved to approve averaging Tiffany Ethridge’s water/sewer bill in the amount of $63.31.  Ald. Kohley seconded. Ald. Kohley, Hess, Wilson and Kezar voted aye with 0 nays.

The Board began the business section of the meeting starting with unfinished business:               

                   l. The Board discussed Bill#2013-438 for Ordinance# 2013-448 increasing the fee for variances to the Zoning Ordinance from $20.00 to $75.00.

The Mayor read Bill# 2013-438 for Ordinance # 2013-448 by title only for the first reading.

Ald. Wilson moved to approve the first reading of Bill# 2013-438 for Ordinance # 2013-448 amending Section 400.091.  Ald. Kezar seconded. Ald. Kezar, Wilson, Hess and Kohley voted aye with 0 nays.

The Board discussed the following new Business:

                   1. The Mayor noted that the City had received approval from the Missouri Department of Transportation allowing the annexation of south Highway 59 from the south City Limits of Goodman to the north city limits of the City of Anderson.  The Board discussed the need to pass an ordinance and vote to approve the Mayor’s signing the voluntary annexation petition.      

Ald. Kohley moved to approve the Mayors signing of the south Highway 59 voluntary annexation petition .Ald. Hess seconded. Ald. Kohley, Hess, Wilson and Kezar voted aye with 0 nays.

                   2. The Board discussed Bill # 2013-439 for Ordinance #2013-449 annexing South Highway 59 from the south Goodman City Limits to the north City Limits of Anderson.

The Mayor read Bill# 2013-439 for Ordinance # 2013-449 by title only for the first reading.

Ald. Wilson moved to approve the first reading of Bill# 2013-439 for Ordinance # 2013-449 regarding the annexation of south Highway 59 into the Goodman City Limits.  Ald. Kohley seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.

                   3. The Board discussed approving Bill Cagle’s 90 day probationary period. Chief Drake asked for Bill to be taken off of probation, and to give him  a $.50 cents an hour raise.

Ald. Wilson moved to approve ending Officer Cagle’s probationary period and to give him a $.50 cent an hour increase. Ald. Kohley seconded. Ald. Kohley, Wilson, Kezar and Hess voted aye with 0 nays. The Board agreed that the $.50 cent increase should be made retroactive to September 18, 2013 90 days after his hire date.

                   4. The Board discussed the properties at 114 W. Douglas, 112 W. Douglas and 112 W. Splitlog owned by Don and Lester Kramburg. The Mayor stated that they should be discussing the properties under the dangerous building code, not condemnation. He then acknowledged Leslie Franks, 1421 Hilltop Noel, Mo. 64854, who stated that she was Don Kramburg’s great niece. She told the Board that he has been fighting cancer and cannot do the work himself. She said that the family had been trying to work on the buildings, and cleaning up the properties. She asked for a year to get the properties back into shape. The Board discussed whether or not the buildings could be repaired. She stated that she knew the properties were in disrepair but that she thought they could be fixed up. She said that they had been vandalized and that the pipes under the house need to be fixed, and new flooring installed. Ald. Wilson asked if the family would care if any of the neighbors could help by cutting brush and trees. She said she would appreciate any help and that she would be willing to give them permission. Marshall long stated that the Betterment Club had helped other people in the past and that he would talk with them about helping. The Mayor said the Board would rather have buildings repaired rather than torn down. David suggested her placing a ribbon around the trees she thought they would like to keep. The Board agreed to revisit the discussion in 90 days, giving her time to see what she could do and to find out exactly what needs to be done.

The following reports were given:     

                   a. Chief Drake -noted that the black car is being worked on by Clint Walker, who is looking for a dead short.

                   b. David Brodie- noted that the tree at 113 Williams Street is on the line. Ald. Wilson stated that it needed to be removed as it was dangerous. David noted that the Board had Scott Mitchell remove trees before and asked them if they wanted him contact Scott or did they want him to call other trimmers. The Board stated because of the danger, they decided to have Scott go ahead and do it. David was asked by Curt to check around town for others that needed to be removed. David said that it was not cheap to have trees cut down and that he would look to see if there were others that needed to be removed.

                                            – noted that he had put up reflectors on the stop sign on B Ave facing 59 Highway.

                   c. Denis Kolb- noted that he had given the Board a packet, with information on storm shelters. He said he had received a quote for, $6,900.00 a piece with each unit capable to hold 30 adults. He suggested the Board go over the information. There was discussion regarding liability to the City and who would be responsible to open the shelters during storms.  He was asked to make sure that they were constructed by specifications through FEMA. The Mayor stated that further discussion will be held at the next meeting.   Ald. Hess asked if there was a time frame on the $6900.00 and Mr. Kolb said there wasn’t.  Ald. Kezar asked if they were handicapped acceptable. Mr. Kolb said no, not at this time.                 

                   d. Dawn Bunch- reports were given out before the meeting.

                   e. Paula Brodie  -nothing to report.

Calvin stated that the clerk and he had been to the MML annual conference. He said it was very interesting and that he would get information from the meeting to the other members. It was noted that there had been a class regarding the Affordable Care Act and municipalities. The Clerk noted that during the conference she had heard that there might be help for smaller groups through the Health Care exchanges. She noted that she would try to gather more information for the Board to look at during budget discussions.

Ald. Kohley stated that it was time for the Board/employee Bar –B- Que. He stated that he thought October 13, 2013 at 2:00PM would be good. He noted that if it rains that day it will be moved to October 20th.  Ald. Wilson noted that Tom would be there.

Marshall Long from the Goodman Fire District was present to update the Board on the ISO testing. He stated that the Fire Department was working on passing the test. He noted that the actual test will be taking place on the 15^th of October. He noted that the people from ISO will be in the City that day doing the testing.

The Board discussed the bills including transfers in the amount of $5,591.73. Ald. Wilson moved to approve the bills including transfers in the amount of $5,591.73. Ald. Kohley seconded. Ald. Kohley, Hess, Wilson and Kezar voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded.  Ald. Kohley, Hess, Wilson and Kezar voted aye with 0 nays.

September 17, 2013 at 7:00 PM.

Regular Board Meeting.

 

The Board of Aldermen held a regular meeting on Tuesday night September 17, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar, Keith Kohley and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake, Asst. City Clerk Karla McNorton and Emergency Management Director Denis Kolb. Guests included Lois Kolb and Katrina Hine.

The Mayor called the meeting to order at 7:00 PM. 

The Board of Aldermen discussed the minutes from the Variance Public Hearing on Tuesday September 3, 2013. Ald. Wilson moved to approve the minutes from the Variance Public Hearing on September 3, 2013.  Ald. Kohley seconded. Ald. Kezar, Hess, Wilson and Kohley voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the regular meeting on Tuesday September 3, 2013. Ald. Kezar moved to approve the minutes from the regular meeting on September 3, 2013.  Ald. Wilson seconded. Ald. Kohley, Wilson, Hess and Kezar voted aye with 0 nays.

The Mayor acknowledged the following Citizens: No citizens present.

The Board discussed the following unfinished business. Ald. Wilson asked Mr. Brodie if he had contacted MODOT about reflectors. Mr. Brodie stated he has not been able to locate any and has not contacted MODOT yet, but that he is going to contact MODOT and see if we’re able to use reflective tape.

The Board discussed the following new business: Ald. Kohley wanted to know about the property next to him owned by Mr. Anglin, as a tree on the property is dead and about to fall over and needs removed. Mr. Brodie stated he would need to look and see if it’s actually on his property or the right a way. If the property belongs to Mr. Anglin, we will need to send letter that it needs taken care of.  Ald. Kohley also discussed the property behind him owned by Mike Davis at 113 W. Douglas and is there a letter we can send about that home being condemned.

Ald. Wilson inquired about the mobile home owned by Don Kranburg at 112 W. Splitlog, and is there a letter we could send about the property needing cleaned up. Chief Drake informed the board the back door is falling off the hinges and you can see through the roof.

.       1. The Board discussed the draft ordinance changing the variance fee from $20.00 to $75.00.               

Greg stated that it costs the tax payers money when a variance is done, because we run the ad in the paper and the $20.00 we charge does not cover the ad. Alderman Wilson moved to draft an ordinance to raise the variance, Ald. Kohley seconded, Ald. Hess, Kezar, Wilson and Kohley voted aye with no nays.  It was then noticed the ordinance was drafted and discussed voting on it at the next council meeting

   The department heads gave the following reports.   

1. Chief Drake.   Chief Drake informed the board that the Drug Task Force is requesting a $1000.00 by the middle of next year.  Chief Drake stated he is going to a meeting next week and would find out how much the minimum is and the city will discuss during the budget meetings.

     b. David Brodie. Mr. Brodie informed the board that he only has one  property that he can put sludge on and that he will need more land than the one property that was good and that he would need to purchase lime for other properties.  Ald. Wilson made a motion to approve the purchase of $2000.00 for lime, Ald. Kohley seconded the motion, Ald. Hess, Kezar, Kohley and Wilson voted aye with 0 nays.

3. Denis Kolb had no business. Ald. Kohley asked if we had received word about the CDBG Grant and I told him we have not heard anything yet.

                   d. Dawn Bunch – not present

                   e. Paula Brodie- For Paula, Ald. Wilson stated he went to the meeting at the County Commissioner’s in regards to the annexation and that he wished they would change the wording  about they neither approve or deny the annexation as MODOT may not approve it because of that statement and that Mrs. Brodie had sent a letter back that statements made by her to commissioner Bunch were not exactly what she had said and that she wanted the Commission to be aware of her side of what was said.

The Board discussed the bills including transfers in the amount of $44,851.83. Ald. Wilson moved to approve the bills including transfers in the amount of $44,851.83. Ald. Kohley seconded. Ald. Hess, Kezar, Wilson and Kohley voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Wilson seconded.  Ald. Hess, Kezar, Wilson and Kohley voted aye with 0  nays.                                                                       

September 3, 2013 at 6:30PM.

Public Hearing

The Board of Aldermen held a Public Hearing on a variance request by Mr. and Mrs. Roger Coe on Tuesday night September 3, 2013 at 6:30 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar, Keith Kohley and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake, Tax Collector Dawn Bunch, Emergency Management Director Denis Kolb and City Clerk Paula Brodie. Guests included Roger Coe, Carol Coe, Leroy Coe, Michael Coe, Crystal Vaughan, Bud Richmond, J.R. Fisher, Steve Wimpey and Marshal Long

The Mayor called the meeting to order at 6:30 PM.

The Mayor stated that the meeting is being held to hear the public’s comments regarding a variance requested by Mr. and Mrs. Roger Coe to be allowed to place an accessory building closer to their property line than the 5’ required by the City’s Zoning Code.

Citizens input.

The Mayor noted that there were several people present who had already discussed their opinions with the Board. He asked if they had any other comments and was there anyone else who had comments. He acknowledged the following Citizens:

J.R. Fisher asked if the Board should not be addressing the problem regarding the 30% coverage. The Mayor stated that the Coe’s, had asked for a variance on setting an accessory building closer to their property line than the 5’feet required by existing City code. He stated that the purpose for this public hearing was to discuss their request.

Marshal Long stated that on behalf of the Fire Department he would like to state that the Fire Board was against the Boards approval of the variance and he asked the Board to follow their existing codes.

J.R. Fisher stated that he wanted it noted that as a property owner whose property adjoins the Coe’s he was against the Board’s approving the variance request.

Marshall Long stated that he had asked the Coe’s to move their existing buildings that are on the Fire Departments property. He said the Coe’s said they had no intention of moving them. Marshall stated that the Fire Department would have to look into what they could do legally to get them to move the buildings. He said that the Fire Department could not get through the existing easement with the buildings in the way.

Mr. Coe said that the item that Marshall Long mentioned has nothing to do with his variance request.

Marshal Long stated that it did effect their easement, and the Mayor reminded them that the Board was here to discuss the variance request only. Marshal apologized to the Board.

Ald. Hess stated that that he did not think there was anything wrong with placing the building closer than the 5’. He stated that there were buildings all over town that were closer than the 5’ requirement.

Mr. Fisher asked if that meant if someone wanted to bring a single wide into the city limits the Board should ignore the code that does not allow single-wide’s.

The Mayor stated again that the Board was holding the public hearing to discuss Mr. Coe’s request not whether or not people can bring single wide trailers into the city limits.

The Mayor asked if there were any more comments. There was none.

Ald. Kohley moved to adjourn the public hearing at 6:37 PM. Ald. Wilson seconded.  Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays.                                                                                                                                             

September 3, 2013 at 7:00PM.

Regular Board Meeting.

The Board of Aldermen held a regular meeting on Tuesday night September 3, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar, Keith Kohley and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake, City Clerk Paula Brodie, City Tax Collector Dawn Bunch and Emergency Management Director Denis Kolb. Guests included Roger Coe, Carol Coe, Leroy Coe, Michael Coe, Crystal Vaughan, Bud Richmond, Marshal Long, Steve Wimpey and J.R. Fisher.

The Mayor called the meeting to order at 7:00 PM. 

The Board of Aldermen discussed the minutes from the Tax Levy Public Hearing on Tuesday August 20, 2013. Ald. Hess moved to approve the minutes from the Tax Levy Public Hearing August 20, 2013.  Ald. Wilson seconded. Ald. Hess, Wilson, Kezar and Kohley voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the Annexation Public Hearing on Tuesday August 20, 2013. Ald. Wilson moved to approve the minutes from the Annexation Public Hearing on August 20, 2013.  Ald. Hess seconded. Ald. Hess, Kohley, Wilson and Kezar voted aye with Ald. Kohley abstaining.

The Board of Aldermen discussed the minutes from the regular meeting on Tuesday August 20, 2013. Ald. Wilson moved to approve the minutes from the regular meeting on August 20, 2013.  Ald. Kohley seconded. Ald. Kohley, Hess, Wilson and Kezar voted aye with 0 nays.

Citizen Business.

Crystal Vaughan asked that the City look into putting reflectors on the outer road across from the Corner Stone Bank. She noted that there was a ditch there and at night you could not see it. David stated he would contact the Highway Department to see if they would take care of it.

The Mayor acknowledged J.R. Fisher who asked if the Board was going to decide on the Coe’s variance request without addressing the 30% lot coverage.

Ald. Hess stated that Mr. Coe was placing his building on his west lot and since there were no buildings on that lot now there was no reason to address the 30% lot coverage.  He said that he understood that Mr. Coe pays taxes on two separate parcels.

There was discussion on whether or not parcels of land owned by one person that lie next to each other are considered one piece of property.

The Mayor stated that he had not researched whether two lots lying next to each other should be considered one piece of property. He said that might be something the attorney would have to look at.

The Board began the business section of the meeting starting with the following unfinished business:

The Board discussed the variance request by the Coe’s. Ald. Wilson stated that his only question was why the building could not be placed facing north and south instead of facing east and west.  Mr. Coe stated that he needed the building to face east as he was going to install a security camera pointing out of one of the  windows of his house facing the opening.

J.R. Fisher stated that he did not see why the Board was going to approve a variance that would cause numerous headaches down the road because the Board did not follow their own codebook.

Ald. Kohley moved to give Mr. Coe his variance allowing him to place an accessory building closer than the required 5’.  Ald. Hess seconded. Ald. Hess, Wilson and Kohley voted aye, with Ald. Kezar voting no.

The Board discussed a letter from Bobby Anglin regarding the annexation of South 59 Highway. The Mayor noted that most of the questions he was asking had already been asked and answered by the Board in letters and during the annexation public hearing.

Ald. Wilson stated that Mr. Anglin’s attorney had been present at the annexation public hearing and had asked several of the questions that were in Mr. Anglin’s letter. He said that he felt that the Board had answered most of Mr. Anglin’s questions and concerns.

The Board looked over the two response letters to Mr. Anglin.  Ald. Wilson moved to approve the second letter to Mr. Anglin. Ald. Kohley seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

The Board discussed the letter to MODOT on the comment period of the annexation process. Ald. Wilson moved to send the letter and all corresponding comments to Mr. Seiler from MODOT.  Ald. Kohley seconded. Ald. Kohley, Hess, Wilson and Kezar voted aye with 0 nays.

The Board discussed the request by First Community Bank to average their water/sewer bill. David explained what happened in regards to the leak and reported that it is now fixed. Ald. Wilson moved to average both water/sewer bills. Ald. Kohley seconded.  Ald. Wilson, Hess, Kohley and Kezar voted aye with 0 nays.

The Board began the New Business section of the meeting with the following:

The Board discussed whether or not to increase the variance fee required in the zoning code. The Clerk noted that the advertisement for the Coe’s variance request was over $50.00, with the making and placing of posters around town and posting at their property the cost to the City was more than the $20.00 fee charged now. She suggested raising the variance fee to $75.00. She also asked the Board if they wanted to charge the fee to anyone asking for a variance to allow the setting of a doublewide in the City Limits. She noted that in the past the Boards had approved doublewides on permanent foundations without requiring the variance procedure to take place. The Board agreed that anyone wanting a variance from the existing zoning code would be expected to follow the variance procedure set up in the Zoning Code.

The Board discussed Southern Union Company who has entered into a Purchase and Sale Agreement whereby Southern Union sold its Missouri Gas Energy division assets to Laclede Gas Company. The Clerk noted that originally they wanted an ordinance passed approving the transfer of the franchise agreement from MGE to Laclede and a letter acknowledging the purchase. She stated that she had asked Duane whether or not the Board would need to pass a new ordinance. She noted that Mr. Cooper read the original franchise ordinance to Southern Union Company and he stated that in the original ordinance it said that if Southern Union Company sold whoever bought it would be given the franchise rights, so there was no need for a new ordinance. He did say that the Board should approve the Mayor’s signing the acknowledgement letter.

Ald. Kohley moved to approve the Mayor signing the acknowledgement letter to Laclede Gas Company. Ald. Wilson seconded. Ald. Kohley, Hess, Wilson and Kezar voted aye with 0 nays.

Ald. Wilson told the Board that he would like to attend the Missouri Municipal League’s annual conference in Branson on September 16^th and 17^th. He stated the cost was $275.00 for the conference and that he would need one night in a motel

Ald. Kohley moved to pay the $275.00 conference fee and one night in a motel for Ald. Wilson to attend the conference. Ald. Hess seconded.  Ald. Hess and Kohley voted aye with both Ald. Wilson and Ald. Kezar abstaining. Ald. Kezar abstained do to the fact that Ald. Wilson is her brother.

The Board discussed the need to send a letter to Jessie Brewington about the condition of the house and weeds at119 S. First St.  The Board noted that they had sent Mr. Brewington letters over the years and that Timberly Condrey had come to a Board Meeting stating she would clean up the property for Mr. Brewington; however it has never been completely cleaned up. The Mayor stated ultimately it was Mr. Brewing ton’s place to clean up the property as he was the owner of the property per the County taxes. It was noted that the letter stated Mr. Brewington must either get the property cleaned up or citations for failure to follow city codes would be issued. Ald. Wilson moved to send the letter and pictures that the Clerk had prepared. Ald. Hess seconded. Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays.              

The Department heads gave the following reports:

      Chief Drake reported that Officer Cagle passed his first CSI classes and would start the second part of the classes next week.

      David Brodie reported that there is a car set up on cinder blocks at the Old Ice House flea market on Main Street that is very dangerous. He stated the children walk by it each day on the way to school and he was afraid one of them would get hurt if it was not removed from the blocks. Chief Drake stated that the owner is in the process of moving everything out. David stated it was very dangerous and needed to be taken care of immediately. The Board told Chief Drake to be sure to contact the owner as quickly as possible.

 

Steve Wimpey asked to be acknowledged by the Board. He stated that there is not enough police presence when school is being let out. He said he realized that the officers are very busy but they need to be at the school more. Chief Drake stated that he had drawn up a letter to go out to each parent explaining to them the City’s Codes, where they can and cannot park, etc. He said he had hoped that the letter would help. The Mayor stated that the police department would take care of being around the school more in the mornings and evenings.

 

       David reported that he was going to have to start spreading lime on the fields that he uses to spread the city’s bio-solids. He said he would get some prices together before the next Board meeting to give to the Board.

Ald. Kohley asked if there is anything that could be done about the mosquitoes. David noted that because of all the rain the mosquitoes are bad. He said that he did have some spray left over from ball season and the Board told him to try spraying around the town to see if it would help.

                  Denis Kolb stated he had no business for the Board

                   Dawn Bunch stated she had no business for the Board. (Her monthly reports were in the packets).

                   Paula Brodie -.noted that the Board had received a copy of the letter she had written to Duane Cooper regarding Code Books that haven’t been returned and an agreement for Board Members to sign regards the returning or replacing of the Code Book. She told the Board that she had not received a response back from Mr. Cooper.

The Board discussed the missing books and Ald. Hess asked if all keys had been returned. He was informed that the keys had been returned. It was noted that recently all of the door locks had been replaced and new keys issued out.

The Board discussed the bills including transfers in the amount of $16,446.56. Ald. Wilson moved to approve the bills including transfers in the amount of $16,446.56. Ald. Kohley seconded. Ald. Wilson, Kohley, Hess and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded.  Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

The Board of Aldermen held a meeting on Monday night August 12, 2013 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake, Officer Bill Cagle, Emergency Management Director Denis Kolb and City Clerk Paula Brodie. Guests included Lois Kolb, Katrina Hine from McDonald County Press, and Marshall Long and Jimmie Morgan from the Goodman Fire District, Mr. and Mrs. Coe and J.R. Fisher. Ald. Kohley was not present.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on July 16, 2013. Ald. Ald. Hess moved to approve the minutes from July 16, 2013.  Ald. Kezar seconded. Ald. Hess and Kezar voted aye with Ald. Wilson abstaining.

The Board of Aldermen discussed the minutes from the meeting on August 6, 2013. Ald. Kezar moved to approve the minutes from August 6, 2013.  Ald. Hess seconded. Ald. Hess and Kezar voted aye with Ald. Wilson abstaining.

Citizens business.    

The Mayor acknowledged JR Fisher, who asked the Board to change the city zoning code to restrict the amount of accessory buildings allowed on a property. The Mayor stated that he believed that Section 405.10 Section E addresses Mr. Fishers request because it only allows 30% of a person’s property to be covered by buildings. He then proceeded to read Code. The Mayor stated that the Zoning codes were drawn up in 2001 and where designed to help with the handling of future building.

    Mr. Fisher informed the Board that the surveyor he had  hired   while doing the survey discovered that he could not find the survey pin on the southeast property line between the Coe’s property and the Fire Station. He said the surveyor told him that the pin must be under the Coe’s out building. He also noted that the building was on the city alley easement too.

Marshall Long, from the Rural Fire District Board stated that he believed the Coe’s should be made to move their accessory building off of the pin. He stated that he would like the Board to have the Coe’s move their building at their expense so that the survey pin would be accessible. He further stated that while the Coe’s were moving that building they should be required to place the building 5’ feet from the side and back property line

The Mayor stated that he felt it would be the Coe’s responsibility to move the building at their expense since they placed their building on top of the survey pin, however he did not know the legal standing on once the building is moved, would it not be considered grandfathered in anymore and would have to be placed on the lot per the Code requiring an accessory building be 5’ from all property lines. Marshall stated he did not know when the building was placed there, whether or not it could be considered grandfathered in or not.  Marshal stated that where the Coe’s had placed the building caused the Fire Department problems in getting their equipment in and out of the building and blocked their vision while entering and exiting the fire station. He said if he knew the Coe’s had set their building on the Fire Department’s survey pin he would have asked them to move it a long time ago. He also noted that the problem the fire department is having getting equipment in and out safely is proof why the 5’ foot from the property line is a good requirement.

Ald. Wilson said that he thought a lot of the lots in town would not pass the 30% coverage requirement, because a lot of the lots are small and odd shaped. It was noted that those would have occurred prior to the zoning code taking effect. The Mayor stated back when the Code was drawn up the Board and other citizens worked to make a zoning Code that would benefit the citizens. Mr. Fisher stated that while talking with his surveyor they discussed the need for the 5’ requirement and he said his surveyor said it was probably to keep buildings from being put so close together that if there was a fire it would be hard to get to the buildings and would make it easier for the fire to spread. He said that was probably why that part of the code was included in the zoning codes.

Ald. Wilson stated that he wished that people could get along better and that the situation had not occurred. He said it really did not make a difference to him whether the building was set 3’ or 5’ from the property line. He said he understood that the building Mr. Coe was going to put up was 24’ by 20’ and would be classified more as a garage, than a carport. He asked why the Coe’s couldn’t turn the carport and make it fit. Marshall stated that the Board should address the situation and hold the people to the codes that are in existence, so that future Boards wouldn’t have to deal with it in the future.

Mr. Coe asked why Marshall Long was questioning things now when the buildings had been there for a long time. Marshall stated that he had just found out from the surveyor that Mr. Coe’s building was sitting on the Fire Departments survey pin. The Mayor stated that if Mr. Coe had placed the building on his own property in the first place the pin would never have been covered up. Mr. Coe stated that all of the pins to all of the properties have always been there.  Marshall stated that now they know the building is over the pin, Mr. Coe should move the building. He said if Mr. Coe sold the property the new owners would think that the buildings were on their property when they are really on the Fire Department property. Marshall also stated that Mr. Coe is encroaching on the Fire Department Property, by placing his buildings on the Fire Department line.

Mayor Richmond stated that he did not know if the City could make the Coe’s move their building as it was on Fire Department property not the City’s property, but if it is moved then the attorney would need to advise the Board on whether or not Mr. Coe would have to place the building 5’ from the property line.

Mayor Richmond stated that the Coe’s have filed an application for a variance and requested a hearing. He said it was up to the Board to decide whether or not they were going to go ahead and schedule a public hearing. .

J.R. Fisher said he did not have a problem with Mr. Coe placing the building on his lot as long as he placed it closer to Mr. Coe’s house and away from Mr. Fisher’s fence.

Mr. Coe stated that the opinion of people around town was that they felt it was a good thing for him to have the building to hide his stuff in instead of having it out in the open. The Mayor stated that was not the question at hand. The question at hand was whether or not the Coe’s had to place their building 5’ from all property lines.

David stated that he felt the Board had moved off of the agenda. He noted that the Mayor had taken care of Mr. Fishers request and suggested the Board move on to the next item on the agenda.

Ald. Hess said that when the Board was first discussing the variance, there was only the question about making Mr. Coe stay with the code of placing his building 5’ from the property line, now several other things have come to light that the Board must consider.

David stated that it was a fact that Mr. Coe wanted the variance on the 5’ and now he may need a variance on having more lot coverage than is allowed by the City Zoning Code.

Ald. Hess stated that he did not see that the Board needed to address how many buildings can be on a lot as the 30% coverage code would control that.

The Mayor asked if the Board wanted to go ahead with the agenda and then when they got to the part of the agenda where they were to set a public hearing date for the variance they could decide on a date. The Board agreed to move on with the agenda.                

The Mayor stated that Mr. Gilmore was not present. The mayor read a letter left by Mr. Gilmore with the clerk after the last Board meeting. Mr. Gilmore stated in his letter that he was against the annexation. Mr. Gilmore also stated in his letter that he was concerned about the Fire District’s boundary because of where the City of Anderson annexed to on 59 Highway. Marshal Long, president of the Rural Fire District stated that if the City of Goodman annexed in 59 Highway to the north City Limits of Anderson it would not change where the Goodman Fire District boundary is.  He noted that the boundary was set by the courts. The Mayor then read a        letter from Mr. Anglin which stated his objection to the annexation. Mr. Anglin stated in his    letter that he did not want his property annexed into the city. The Mayor stated that he had the clerk write a response letter to Mr. Anglin informing him that the Board had no intention of     annexing his or anyone else’s property into the Goodman City Limits. He asked the Board if they wanted the clerk to mail the letter and they agreed to have the letter sent.

The Board began the business section of the meeting starting with unfinished business.                

                   a. The Mayor opened the bid for the 1988 1 ton Chevrolet truck. The bid was from Richie Winn   in the amount of $500.00 for the truck as is. The Mayor noted that the Board could accept or reject the bid. David stated he thought they should accept the bid as he did not think the Board  would receive any higher bid and that it would be better to sell it than just have it sitting around.

                        Ald. Hess moved to accept the bid from Richie Winn in the amount of $500.00.  Ald. Hess  seconded. Ald. Hess, Wilson and Kezar voted aye with 0 nays.

                        b. The Board of Aldermen discussed setting a date for the public hearing for the Coe's Variance  request. They agreed to set the public hearing on September 3, 2013 at 6:30PM, before the regular meeting.

The Board discussed the following new Business.                

                   a. The Board discussed Bill # 2013-436 for Ordinance # 2013-446. The Court clerk explained       that the Office of State Courts (OSCA) had sent out information to all Courts informing them of        an Attorney General’s Opinion of whether or not Municipal Courts should be collecting the   Sheriffs Retirement Fund as part of their court cost fees. She noted that the present Attorney         General interpreted the Statute RSMO. 57.955 to include all courts, including all municipal      courts. She noted that OSCA has informed all courts that are on the JIS system that they will be         adding the fee to the Municipal Court Costs in the JIS computer system, to be effective August 28, 2013. The fee is $3.00 per ticket which will raise the courts costs from $29.50 to $32.50. She noted that Judge Davidson had looked at the information from OSCA and agreed that the Board should increase the court costs by the $3.00 fee.

                        Ald. Wilson moved to approve the first reading of Bill # 2013-436 for Ordinance # 2013-446 increasing the court costs by $3.00 for the Sheriff’s retirement fund. Ald. Kezar seconded. Ald.Wilson, Hess and Kezar voted aye with 0 nays.

                   b. The Board discussed having the Missouri Rural Water Association, (MRWA) create a GPS       map of the City’s water/sewer system. David explained that everything the city has such as water        lines, meters, shut of valves, fire plugs, sewer lines, lift stations, etc. would be put unto maps     using GPS. He stated that he had visited Pineville, who had recently had Missouri Rural Water     Association create their maps to look their system over. He said he was very impressed and noted that the computer program that you use is very user friendly. He told the Board that he felt      that the mapping system would be cost effective.  It was noted since the City is a member of the     Missouri Rural Water Association they would get a better price from them than pricing it with other companies. Ald. Wilson noted that the city had money from the water lawsuit which should have supplied maps and didn’t. He stated he felt the Board should use those funds to get the maps done. David stated that the cost of $10,000.00 was an estimate, and that the MRWA   representative said it would probably not take the complete $10,000.00.

                        Ald. Wilson moved to allow David to contact the MRWA to set up the mapping for the city’s  water/sewer system for $10,000.00.  Ald. Hess seconded. Ald. Hess, Kezar and Wilson voted aye with 0 nays.

                   c. The Board discussed renewing the contract with Joplin Humane Society. It was noted that the charge per animal has risen from $37.00 to $37.80.

                        Ald. Wilson moved to approve the Mayor’s signing the contract with the Joplin Humane Society. Ald. Kezar seconded. Ald. Kezar, Hess and Wilson voted aye with 0 nays.                

Department heads reports were as follows:    

                   a. Chief Drake.     Curt stated he would like to apply for a Local Law Enforcement Block Grant. He gave the Board a copy of a summary of the local law enforcement block grant application and      what items you could get under the grant. He said that the grant supply’s funds for Police       Departments purchase equipment that the departments need but cannot afford. He said that the    Board would need to approve the 10% local match of $1,000.00 to $2,000.00 prior to his filing the application. He noted that no money would be spent until after January 1, 2014, when the grant is awarded. Curt told the Board that he would like to purchase on board car   cameras, communication devices, mobile and portable radios and a shot gun rack. The Board needs to include the line item of $1,000.00 to $2,000.00 on the 2014 City Budget.

                   Ald. Hess moved to make available on the approval of the grant a minimum of $1,000.00 and a maximum of $2,000.00 as the City’s match. Ald. Wilson seconded. Ald. Hess, Kezar and Wilson voted aye with 0 nays.

            a. Curt noted that he was taking the Ford Expedition to Clint Walker in Anderson to look at the Expeditions air conditioning system.

b. David Brodie stated that Paul Crews has all of the parts ordered for the repairs to be made on the Southwest Lift Station. He also noted that he has Stan Dugger lined up to help with the pumping of the sewage while the lift station is out of service.

                        David informed the Board that he had Jimmie Morgan look at the sludge truck and Jimmie had told him that the kingpins were bad and the springs are completely worn out. He said that Jimmie has a newer front end that he would swap out with the City and install it for $400.00. Jim noted that the newer front end has air breaks, more springs and is a beefier front end then what is on the truck now.

                        Ald. Wilson moved to have Jim Morgan change out the front end for $400.00. Ald. Hess seconded. Ald. Hess, Kezar and Wilson voted aye with 0 nays.

                   c. Denis Kolb.   Had nothing to report.

                   d. Dawn Bunch –  Was not present but it was noted that the Board had received her monthly report in their last packets.

                  e. Paula Brodie.  Asked the Board to be allowed to attend the Missouri Municipal League’s Annual Conference. She noted that the cost was $275.00 for the seminar fees plus a hotel for 3 nights. She noted that if the Board allowed her to attend she and the Pineville Clerk would split the cost of the hotel, and they had also agreed that they would stay at a different hotel to lower the expense for the hotel fees. She stated that the MML Annual Conference is one of the best places to glean information to help with the management of the City. She stated that she would    bring back all of the information that she received to the Board.

                   Ald. Wilson moved to approve Paula to attend the Conference. Ald. Hess seconded. Ald. Hess, Kezar and Wilson voted aye with 0 nays.    

                                               – noted that it was time for her annual Court Conference in Jefferson City, seminar fee of $125.00 plus 2 night’s hotel.  She stated that she must maintain 10 hours of training to keep her certification and that the cost is covered under the Judge’s training fee that is charged to each defendant on each ticket.

                   Ald. Wilson moved to approve her attending the Court Conference.  Ald. Kezar seconded. Ald.Wilson, Hess and Kezar voted aye with 0 nays.

                  – noted that the 59 Highway Annexation Public Hearing is set for August 20 2013 from 6:00-6:30PM.                                             

                 – noted that the 2013 tax levy Public hearing is from 6:30-6:45PM on August 20 2013. The tax levy amount is .06332 per $100.00 evaluation, which is the same amount as  the last two years. The Ordinance will be voted on twice the same day.

David noted that he wanted the Board to be aware that there could be some unforeseen cost on the sludge truck repairs but he thought they would be minimal.

The Clerk noted that the Board had paid the bills at the last meeting but still needed to vote to approve them. The Board discussed the bills including transfers in the amount of $28,538.76. Ald. Hess moved to approve the bills including transfers in the amount of $28,538.76. Ald. Kezar seconded. Ald. Hess and Kezar voted aye with Ald. Wilson abstaining.

Ald. Wilson moved to adjourn. Ald. Hess seconded. Ald. Hess, Wilson and Kezar voted aye with 0 nays.