~~February 18, 2014
Regular Board Meeting

The Board of Aldermen held a regular meeting on Tuesday night February 18, 2014 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar, Keith Kohley and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake and City Clerk Paula Brodie. Guests included

The Mayor called the meeting to order at 7:00 PM.  

The Board of Aldermen discussed the minutes from the special meeting on Monday February 3, 2014. Ald. Wilson moved to approve the minutes from the special meeting on February 3, 2014.  Ald. Kohley seconded. Ald. Hess, Wilson, Kezar and Kohley voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the regular meeting on Tuesday February 4, 2014. Ald. Wilson moved to approve the minutes from the regular meeting on February 4, 2014.  Ald. Kezar seconded. Ald. Kezar, Kohley, Wilson and Hess voted aye with 0 nays.

The meeting began with the following Citizens business.

1. The Mayor acknowledged Steven Bradford who was present to discuss his water bill. Mr. Bradford noted that the Board had averaged his bill in January, however he did not realize that the leak had ran over into the February billing cycle. He asked the Board to average both bills, as he had finally been able to repair the leak.  Ald. Hess moved to average his bill. Ald Kohley seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.
2. The Mayor acknowledged Harley and Rose Dow from 114 W. Garner. They stated that they were present to complain about their neighbors at 121 E. Garner allowing their dogs to run at large. He stated that he had talked with them about it and that they had not done anything about the situation.  He said they were present at the meeting to see if the Board could do something about it. Chief Drake stated that he had talked with the people at 121 E. Garner about the complaint, but that he himself had not seen the dogs running loose. He told the Dow’s that if they would be willing to sign a complaint he would issue the dogs owners a citation.

Ald. Kohley stated that the Willman’s at 109 W. Williams had purchased all of the WXY’s sporting goods products when they closed. He said they have a lot of ball equipment and uniforms that they want to sell. He noted with ball season coming up there might be ball teams that would like to contact them. He stated that their phone number was 417-455-3992. David stated that he believed that help fund their traveling ministry from the sales.
 
The Board began the business section of the meeting starting with the following unfinished business:  
  
  1. The Board discussed the first reading of Bill # 2014-444 for Ordinance # 2014-454 adding Martin Luther King, Jr. Day, President’s Day, Columbus Day and Veterans’ Day, as days that the City will be closed to the City Code.

Ald. Wilson moved to approve the first reading of Bill # 2014-444 for Ordinance # 2014-454 adding Martin Luther King, Jr. Day, President’s Day, Columbus Day and Veterans’ Day to the City  Code.  Ald. Kohley seconded. Ald. Kohley, Kezar, Hess and Wilson voted aye with 0 nays.

  2. The Board discussed the first reading of Bill# 2014-445 for Ordinance #2014-455 allowing an employee or owner of a meat processing plant to discharge a firearm within the City Limits to complete the meat processing process and only on the meat processing plant’s property to the City Code.

Ald. Wilson moved to approve the first reading of Bill # 2014-445 for Ordinance # 2014-455 allowing an employee or owner of a meat processing plant to discharge a firearm on the processing plant property. Ald. Kohley seconded. Ald. Wilson, Kohley, Kezar and Hess voted aye with 0 nays.

3. The Board discussed the video conferencing law. The Clerk noted that adding video conferencing to the law is a statutory change and will be added to the open meetings law. The Board will be able to set up guide lines in regards to why and how many times a year a Board member can use video conferencing. The Board agreed to table any decision until the next Board Meeting. The Clerk was instructed to ask other 4th class cities how they were handling setting up guidelines and to ask Michael Keels for an estimate of how much it would cost to set up the video conferencing..

   4. It was noted that the Board had not heard back from the Recreation Board regarding a new Recreation Board Director. The Mayor stated he would contact Michael Wasson to see if the Recreation Board had any suggestions.  

Under new business the Board discussed the following:

  1. The Board discussed an email from Sue Bacorn regarding last year’s CDBG application for funds to finish the Community Building/Emergency Center. It was noted that out of 65 potential points the City’s score was 37.2. The Clerk noted that Sue had said that the Board needed to discuss dedicating more than the $20,000.00 that they had agreed upon for the last        application. She also asked the Board to get more concrete ideas of groups needing to use the building on a monthly basis. Katrina Hine stated she would be willing to talk with the Extension people about if they would have a need for it. Denis Kolb stated that he could check to see if there was any FEMA or SEMA grant fund available. The Board agreed that they did        not have more than the $20,000.00 to dedicate to the project as they had many other things that needed done. There was a discussion about much needed street repair, and the cost of that repair. The Board agreed that the citizens would be better served if they dedicated more funds  to street repairs than finishing the community building.  They all agreed to not apply for a        CDBG grant this year.
   
The Department heads gave the following reports: 

  a. Chief Drake- Curt gave the Board a monthly police report for the month of January. He stated that it had the number of calls, tickets and various things the Board would be interested in. He informed the Board that they would be receiving the report on a monthly basis. The Board  thanked him and agreed that the report was very informative.
                        – Curt also asked the Board to consider updating the Police Department sign. He said he had talked with Arron Hutchinson about a new sign, He said that if the Board approved a new sign they should also include the Emergency Management Department and phone number.

                      – Ald. Kohley noted that the front door needs to be replaced. David said he could replace the slab doors or did the frame need to be replaced too. It was agreed that the Board would look at it.

  b. David Brodie- reported that he had plans to purchase some cold mix to do street repair. He said that he purchased it from Land Construction in Grove.

                             – he reported that the salt spreader is in garage and all it needs is to be wired up.

       c. Denis Kolb -had nothing to report but Keith reminded the Board about the storm spotter class on March 4th.

The Board discussed changing their March 4th meeting to March 3rd so that they could all attend the Storm Spotter training class. Ald. Wilson stated that he thought it would be a good idea.

Ald. Wilson moved to change the regular Board meeting from March 4th to March 3rd so the Board can attend the Storm Spotter Training Class.  Ald. Kohley seconded. Ald. Kohley, Kezar, Wilson and Hess voted aye with 0 nays.

          d. Dawn Bunch  – 
          e. Paula Brodie  -noted that the Grant that Marshall Long told the Board about at the last meeting requires a 55% match from the City and could only be used for recreation items.

                                    -noted that General Code is printing a complete new Code Book for the Board.
                                   – noted to Board the memo she had included in their packets about her appointment to be the Director of the Southwest Division of the Missouri City Clerks and Finance Officers Association.

Mayor Richmond stated he would like to see the Board and the Betterment Club look into replacing the roof on the Gazebo at the ballpark. Ald. Kezar stated that if the Board talked to the Betterment Club they might get some volunteer help to build the roof.

David noted that all the caps on the chain link fence by the city park on Barlow have been broken off and the top rail is damaged. The Board told him to go ahead and purchase the caps and fix the fence.

Katrina Hine stated that the prosecuting attorney is looking for organizations that need work done. He is looking for places to assign offenders community service.

The Clerk informed the Board that she had just received the quote from Anthem for the next years medical insurance. She told them that she was going to talk with Tim Roark about the suggested changes from Anthem and would report back to the Board at the next meeting.

The Board discussed the bills including transfers in the amount of $47,825.07. Ald. Wilson moved to approve the bills including transfers in the amount of $47,825.07.  Ald. Kohley seconded. Ald. Kohley, Kezar, Hess and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded.  Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays. 
     

~~February 3, 2014 7:00PM.
Special Board Meeting.

The Board of Aldermen held a special meeting on Monday night February 3, 2014 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar, Keith Kohley and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake, Officer Bill Cagle, Emergency Management Director Denis Kolb, City Clerk Paula Brodie and Asst. City Clerk Karla McNorton. Guests included Mr. and Mrs. David Swift, Lois Kolb and Virgil Kaiser.

The Mayor called the meeting to order at 7:00 PM. He noted that the meeting was called at a request by the Emergency Management Director Denis Kolb. He then turned the meeting over to Mr. Kolb.

Mr. Kolb introduced his team to the Board. He introduced Keith Kohley, the Assistant Emergency Management Director, the team’s minister David Swift, his wife June Swift, and the group’s counselor Lois Kolb.  He then asked Mr. Swift to open the meeting in prayer.

Mr. Kolb stated that he had asked for the meeting because of his concerns about the city’s preparedness in case of an Electromagnetic Pulse. He explained what an Electromagnetic Pulse (EMP) was. He said there were things the Board could do to help the citizens become more prepared in case of an event. He asked if the City was prepared to provide water and sewer to the citizens in case the electric power is knocked out for a long period of time.

The Mayor thanked him for bringing their concerns to the Board, however he felt that the Board needed to concentrate their efforts on how they would maintain infrastructure to the City for a short term of time. David stated that the City did have a generator at the well and could maintain the water supply.  He also stated that he had propane generators at the lift stations. There was a discussion on how to get diesel in case of a supply shortage. The Mayor stated that the City might want to look into purchasing a tank to hold diesel.

Denis stated that the City might want to look into a steam engine for long term problems. Greg stated that as a member of the Board he felt the Board should make sure that they can handle situations for short terms, but if it became a long term event they would have to look to State and Federal Agency’s for assistance.

Keith stated that he was truly concerned about the situation and agreed with Denis that the community should be advised of what an EMP is and how it could affect them. He said being part of the Emergency Management Team had made him more aware of their responsibilities to the community. 

Denis touched lightly on the need to watch the New Madrid Fault. He stated that if there was an earth quake in the New Madrid fault area it would affect our area also.

The Board discussed the possibility of getting a radio frequency for the City to use during Emergencies. Denis stated that his group usually used their cell phones, to keep the amount of radio traffic to the minimum. David stated that the City had used Anderson’s water frequency in the past Ald. Wilson stated that it was hard to get the FCC to issue a radio frequency. He noted that McDonald County 911 has been working on getting an additional frequency and it was not easy to get.

The group discussed the Boards responsibilities in the case of a tornado. Keith stated that he would encourage the whole Board to take the NIMS preparedness classes. He told them they could take them on line and that it would help them know what their responsibilities would be in the case of a catastrophic event. It was noted that the Board would become part of the Emergency Management Team, as they were the ones in control of the city’s finances and would be responsible to sign and negotiate contracts.

Keith noted that a storm spotter’s class was going to be held on March 3rd at the Pineville Community Center. He stated that everyone should try to attend one of the storm spotter’s classes as they were very interesting and informative.

The Mayor stated that he intended on taking the courses, He apologized for not taking them already and he encouraged the Board to take them and become more active in preparing for future events.

Denis thanked everyone for coming.  

The Mayor asked for a motion to adjourn. Ald. Kohley moved to adjourn. Ald. Wilson seconded. Ald. Kohley, Kezar, Wilson and Hess voted aye with 0 nays.
     

~~February 4, 2014
Regular Board Meeting

The Board of Aldermen held a regular meeting on Tuesday night February 4, 2014 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar, Keith Kohley and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake, Emergency Management Director and City Clerk Paula Brodie. Guests included Lois Kolb, Marshal Long and Lesy Johnny.

The Mayor called the meeting to order at 7:00 PM.  

The Board of Aldermen discussed the minutes from the regular meeting on Tuesday January 21, 2014. Ald. Wilson moved to approve the minutes from the regular meeting on January 21, 2014.  Ald. Kohley seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.

The meeting began with the following Citizens business.

1. The Mayor acknowledged Lesy Johnny who was present to ask the Board to average her water bill due to a water leak. She stated that she normally is charged around $49.00 but her bill this month was over $600.00. She said her water line broke due to the cold weather. She said that she contacted the landlord, it took him two days to get back to her, and then the plumber took 3 days to fix the leak. She said that the plumber had turned it back on, before he fixed it and that he had not told her he had. She said if left and did not come back for a couple of days and it ran during that time without her knowledge. She did inform the Board that it was now fixed.  Ald. Hess moved to approve averaging her water bill. Ald. Wilson seconded. Ald.  Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

Ald. Wilson stated that Linda Martin had told his wife that she had paid a water bill that was over $400.00. He said that she had not asked for the Board to average the bill for her, and that he was taking it upon himself to ask for her. He asked the Board to average her bill. Ald. Wilson moved to average her water and sewer bill. Ald. Hess seconded. Ald. Hess, Wilson, Kohley and Kezar voted aye with 0 nays.

 

2. Marshall Long stated that he was present because he had been looking at Channel 7’s web page and saw where they had information about grants provided by the Missouri Department of Natural Resources to fund outdoor recreation projects. He said if the Board was interested and would have the clerk look into what the actual grants pay for and if they felt they wanted to apply for one, he would help write it. He suggested the grant might help finish the gazebo at the ballpark or even help fund part of the community building. The Board agreed to have the Clerk research the grant and then get back with him.

The Clerk reported that she had told the Board that she was going to attend the Community Development Block Grant informational meeting, but had not attended due to sickness. She said that Sue Bacorn had attended and that she would get together with her to discuss the application for this year.
 
The business section of the meeting started with the following unfinished business:  
  
  1. The Mayor stated that he had thought that instead of giving the Goodman Locker Plant’s       owners a variance, it would be better to change the City Code to allow them to kill the animals    on site. He stated that the Clerk had said that Duane said that it would be OK and that he had      checked on a draft wording of the amendment to the original ordinance and agreed that it was      what the Board should do. The Board agreed to place the vote on the next agenda. The Mayor      also reported that he had talked to Cory Knight and he had said that he was going to talk to      other meat processors in the area about how they handle killing the animals.

  2. The Board discussed the new state law, Senate Bill 170, which changes the wording of 610.015, RSMo to allow roll call votes to be cast by elected members of a public governmental body who are attending by video conference. The Board agreed that the Clerk should find out how soon the ordinance needs to be in place and ask Michael Keels about the cost to set up equipment for video conferencing. They also discussed the need to set a policy setting guidelines in regards to how many absences would be allowed.

  3. The Board discussed the closing of City hall to match when the Post Office and the Bank is closed.  The days added to the personnel policy to be closed would be Martin Luther King’s Birthday, President’s Day, Columbus Day and Veterans Day. Ald. Wilson stated that the public probably think the City Hall is already closed if they have gone to the post office and the bank and find them closed. He said he didn’t see any reason for the City Hall to stay open, when they weren’t. The Board agreed to close change the personnel policy to add the closure of the City Hall on those four days and to place voting on the ordinance on the next agenda.
 
The following new business was discussed:

  1. The Board discussed the need to purchase updated Jayhawk Software for the water/sewer billing.  The clerk noted that Jayhawk is not going to provide technical support for any software that is still ran under Windows XP. She stated that Michael had been able to circumvent around this in the past by installing XP on the new Water Computer that runs on Windows 7. She stated that Jayhawk was only going to keep up their program that is written    with Windows 7. She told the Board to purchase the same software with modules that the city had Jayhawk write especially for the City of Goodman the cost was going to be $3,985.00. She noted that the original software had been purchased in 1998 and that the software and the  technical support had been wonderful through the years and she would like to see the Board go      ahead and approve the new software.

Ald. Wilson moved to purchase the Jayhawk software in the amount of $3,985.00.  Ald. Hess seconded. The Board agreed that the motion should include that the software was being purchased with money Water Improvement lawsuit funds. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

The following reports were given by the department heads: 

  a. Chief Drake- asked the Board to consider giving $500.00 to the Southwest Missouri Drug Task Force. He said that they have asked the City to put in $1,000.00 to help fund the Drug Task Force Team but he was going to ask the Fire District at their next meeting to donate the other $500.00.  He also reported that the camera has been installed in the patrol truck and the  other one was going to be installed at a later date. The cameras were purchased with a grant  from the State of Missouri Department of Public Safety. The Clerk noted that they had  received the check, and that the city’s match would be paid on the camera’s first and then the rest would be paid with the funds from the grant.

Ald. Kohley moved to pay the $500.00 membership fees for Southwest Missouri Drug Task Force.  Ald. Hess seconded.  Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

Ald. Hess asked if there was any word on when Officer Cagle would be able to return to work. Curt noted that the City had received a letter from his doctor saying that he would be released back to regular duty on February 20, 2014. The Clerk asked if the Board wanted to approve paying his monthly health insurance preminm that is due on February 15, 2014.  It was noted that the Board had agreed if he was back to work by the 15th of February they would pay his health insurance for him. Ald. Kohley moved to pay Officer Bill Cagle ‘s health insurance premium for February. Ald. Hess seconded. Ald. Hess, Kezar, Kohley and Wilson voted aye with 0 nays. The Clerk asked if they wanted her to show that he had accrued the monthly 4 hour sick time even though he was not at work during that time. The Board agreed to give him his 4 hours of sick time for February 1st.

  b. David Brodie- asked the Board to allow him to purchase a salt spreader. He said that at this time they spread salt by hand but that it would be easier with a spreader. He said he had looked at the one the Hunte Corporation had and he had looked at a few others.  He said he had not gotten any prices yet but he would like to see the Board approve the purchase of one.

Ald. Wilson moved to approve David being allowed to purchase one for up to $1,000.00. Ald. Hess seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays. 

                             – asked the Board to start looking at what streets they felt needed to be repaired first. He suggested them making a list and then they could discuss them and decide at a later meeting.

Ald. Kezar asked David who does one need to contact to get a street light fixed. He told her that she could call it into the City Hall and the girls emailed in a request. Curt stated that he would be working tonight and he would get a list together.

        c. Denis Kolb – asked the board to allow him to purchase a new answering machine for the  Emergency Management Department. The Board agreed that he could purchase one.

       d. Dawn Bunch  –   report in packets.

       e. Paula Brodie  -Noted that there was going to be a storm spotters training in Pineville, Tuesday March 4, 2014. She noted that this was the same night as the Boards regular meeting. The Mayor said the Board might change the regular meeting to March 3rd so that they could all attend the class. It was decided that Denis would check to see if there was any other trainings in the near future that they could all attend and if not the Board would make a decision at the  meeting on February 18th, about changing the March 4th meeting to March 3rd.

The Board discussed the bills including transfers in the amount of $16,661.71. Ald. Wilson moved to approve the bills including transfers in the amount of $16,661.71. Ald. Kohley seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded.  Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

~~January 21, 2014 7:00PM.
Regular Board Meeting.

The Board of Aldermen held a regular meeting on Tuesday night January 21, 2014 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar, Keith Kohley and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake, Officer Bill Cagle and City Clerk Paula Brodie. Guests included Leslie Franks, Vicky Fields, Steven Bradford, Lois Kolb and Katrina Hines from the McDonald County Press.

The Mayor called the meeting to order at 7:00 PM.  

The Board of Aldermen discussed the minutes from the regular meeting on Tuesday January 7, 2014. Ald. Wilson moved to approve the minutes from the regular meeting on January 7, 2014.  Ald. Kohley seconded. Ald. Kohley, Hess, Wilson and Kezar voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the special meeting on Thursday January 16, 2014. Ald. Kohley moved to approve the minutes from the special meeting on January 16, 2014.  Ald. Wilson seconded. Ald. Kohley, Hess, Wilson and Kezar voted aye with 0 nays.

Citizens business.

1. The Mayor acknowledged Leslie Franks who was present to represent Don Kramburg. She stated that Don had a leak and would like to know if the Board would average his current water/sewer bill. David said Mr. Kramburg does not reside in the residence and did not know it was leaking. Mr. Boman, Mr. Kramburg’s neighbor notified David that there was water coming out of Mr. Kramburg’s house. David said that he shut off the meter and the City Hall contacted Ms. Franks. Ald. Hess moved to approve averaging Mr. Kramburg’s water bill. Ald. Kohley seconded Ald.  Kohley, Hess, Kezar and Wilson voted aye with 0 nays. It was noted that the average bill would be in the amount of $42.17.

  2. The Mayor acknowledged Stephen Bradford to discuss averaging his water/sewer bill due to        a water leak. Mr. Bradford stated that he had a busted line and that it has since been repaired.        Ald. Wilson moved to average his water bill. Ald. Hess seconded. Ald. Hess, Kohley, Kezar        and Wilson vote aye with 0 nays. It was noted that the average bill would be $49.21.

The Board began the business section of the meeting starting with the following unfinished business:  
  
1. It was noted that the Board had given Mr. Kramburg until the first meeting in January to do repairs and clean up around his property.  Ald. Wilson stated that Clyde Davidson had said that he would see if the Betterment Club would be willing to help clean up the property and since then the weather had probably kept them from doing any work. Ms. Franks stated that her uncle had someone who was residing the house for him. Ald. Kohley stated it was looking a lot better with the new siding. The Mayor asked if the Board wanted to extend the deadline that the work needed to done for 4 months, giving them time until the weather cleared up. Ald. Kohley moved to give Mr. Kramburg until the second meeting in May to complete the work.  Ald. Kezar seconded. Ald. Kohley, Kezar, Wilson and Hess voted aye with 0 nays.

  2.  The Board discussed the request by Cory Knight regarding their ability to kill animals on site         at the Goodman Locker Plant. David said that he had been over there and discussed with them        how they were going to handle the situation. He said he told them that the blood going into         the sewer system was probably not an option. He said that he believed they had decided that          they would catch the blood in a barrel and it would be picked up by the company that picks          up the hides and bones from the animals. David said that Mr.Knight was to be getting               together with the people who inspect and issue permits in the near future. The Mayor noted         that if he gets everything else approved the Board would have to give him a variance from           the City’s Code to be able to discharge a fire arm in the city limits.

  3. The board discussed Bill # 2014-441 for Ordinance #2014-451.

      The Mayor read the Ordinance by title only for the second reading.

      Ald. Wilson moved to approve the second reading of Bill # 2014-441 for   Ordinance #2014-      451 approving an increase on the minimum water rate from $13.50 to $14.00. Ald. Kezar        seconded. Ald. Kohley, Kezar, Wilson and Hess voted aye with 0 nays.

  4. The board discussed Bill # 2014-442 for Ordinance #2014-452.

      The Mayor read the Ordinance by title only for the second reading.

      Ald. Kohley moved to approve the second reading of Bill # 2014-442 for                Ordinance #2014-452 approving an increase on the minimum sewer rate from $12.28 to         $12.78. Ald. Hess seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.

  5. The board discussed Bill # 2014-443 for Ordinance #2014-453.

      The Mayor read the Ordinance by title only for the second reading. Ald. Wilson moved to        approve the second reading of Bill # 2014-443 for Ordinance #2014-453 approving an           increase on the minimum commercial water rate from $13.50 to $14.00. Ald. Kohley          seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.

The Board discussed the following new business:

1. The Clerk noted that she had received a request by Lilly Jean Igisomar to reserve the ball field for a family reunion for the weekend of August 2nd  and August 3rd.    She told the Board that Mrs. Igisomar said there could be between 500 and 600 people. There was a discussion about allowing them to use the ball park until 11:00PM on Saturday night. The Board discussed charging a deposit fee because of the amount of people they are expecting. David stated that amount of people would be using a lot of water. Ald. Wilson suggested charging a $500.00 deposit and using it to pay for the electric bill and the water. He said if the park was cleaned up the rest of the deposit would be refunded. The Board discussed the possible need for them to rent port a john to handle that amount of people. It was noted that there were City Codes in place for hours that the ball park can be open, that no alcohol is allowed, no foul language etc. The Board discussed a draft application that was drawn up two years ago for people to fill out when wanting to use the park. The Board discussed whether or not they should ask Lily Jean Igisomar to attend the next meeting. The Mayor stated that he would like to see the Board approve the application with the list of rules for the use of the Ball Park. The Board agreed that further discussion be placed on the next agenda and they expressed their desire for Mrs. Igisomar to meet with them at that meeting.

  2.  The Clerk asked if the Board wanted her to approach Sue Bacorn about updating the 2013         CDBG Application to file for this year. The Board agreed to have her find out what Ms.         Bacorn would charge to update the application and also to allow the clerk to attend the CDBG       training in Springfield on January.

  3. The Clerk asked the Board to consider closing the City Hall on the same days as the First        Community Bank, the Goodman Post Office and McDonald County Court House. She           explained that on the days that the Bank is closed the Clerks are not able to perform banking        functions. She also noted that when the Bank and Post Office is closed people think that the       City Hall is closed. She asked the Board to consider the request. The Board agreed to place the      request on the next agenda.
  
6.     Department heads: 
  a. Chief Drake- noted that  the Ford Expedition is fixed and he stated that it was a sensor that had      gone out.  He also noted that he had ordered a bullet proof vest per the Boards approval on the        2014 Budget.
  b. David Brodie- noted that the PH Meter he bought a year and ½ ago had quit working. He       stated that it was still under warranty. He said that because it was going to take 6 weeks for it        to be repaired and that he could not be without one he had purchased a pocket size PH Meter       to use while it was being fixed. He noted that the pocket meter was EPA compliant.
       c. Denis Kolb – stated that he would like to schedule a meeting for the Emergency Management        Department and the Board and the City workers for a table top training session. He noted that        he had some concerns and would like for the session to be scheduled within the next 30 to 45       days.  He asked the Board if it could be scheduled as a closed session but it was decided that it      did not fall under the guidelines of a closed meeting per the Open Meetings State Statute. The        Board agreed to hold the meeting on February 3rd at 7:00PM.
                   d. Dawn Bunch  – 
  e. Paula Brodie  -noted the Board had received a copy of the letter sent to Mr. Brewington in                               their packets and she informed them that she had received the return signed                               receipt from him.
       -informed the Board that it was time for her annual training seminar. She noted         that it was being held in Columbia on March 9th through the 13th.  The          Conference is held by Missouri State University in conjunction with the         Missouri City Clerks and Finance Officers Association. She asked the Board to         allow her to attend and noted that she had received a scholarship for part of         the mileage, the seminar fees and ½ of the hotel fees. Ald. Kohley          moved to allow her to attend. Ald. Wilson seconded. Ald. Kohley, Kezar, Hess                    and Wilson voted aye with 0 nays.
        -noted that she had placed in the Board packets a notice from the Missouri                     Municipal League about the new state statute that requires Boards to allow                     video  conferencing. The Board tabled discussion until the next regular                      meeting.   

The Board discussed the bills including transfers in the amount of $35,494.95. Ald. Wilson moved to approve the bills including transfers in the amount of $35,494.95. Ald. Kohley seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded.  Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

~~January 16, 2014 7:00PM.
Special Board Meeting.

The Board of Aldermen held a Special meeting on Thursday night January 16, 2014 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar, Keith Kohley and Bill Hess. Also present were Chief Curt Drake and City Clerk Paula Brodie.

The Mayor called the meeting to order at 7:00 PM.  

The Mayor stated that the Board was holding a special meeting  and going into closed session pursuant to RSMO. Section 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.

Ald. Wilson moved to go into closed session pursuant to RSMO. Section 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. Ald. Kohley seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays

The Board went into closed session at 7:01 PM

The Board came back into open session at 8:02 PM

Ald. Kohley moved to adjourn the meeting. Ald. Hess seconded. Ald. Wilson, Hess, Kezar and Kohley voted aye with 0 nays.    
                                             _________________________
                                            Greg Richmond, Mayor
 Attest: _____________________________
  Paula W Brodie, MRCC, City Clerk      Approved: ____________________
                                                                Date: ________________ 

~~January 7, 2014 7:00PM.
Regular Board Meeting.

The Board of Aldermen held a regular meeting on Tuesday night January 7, 2014 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar, Keith Kohley and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake and City Clerk Paula Brodie. Guests included Lois Kolb, Vicky Fields, Brian Mitchell, Timberly Condrey, Cory Knight, Jimmie Gideon and Katrina Hine from the McDonald County Press.

The Mayor called the meeting to order at 7:00 PM.  

The Board of Aldermen discussed the minutes from the regular meeting on Tuesday December 17, 2013. Ald. Wilson moved to approve the minutes from the regular meeting on December 17, 2013.  Ald. Kohley seconded. Ald. Kezar, Hess, Kohley and Wilson voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the Budget meeting on Monday December 16, 2013. Ald. Kohley moved to approve the minutes from the Budget meeting on December 16, 2013.  Ald. Wilson seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the Budget meeting on Tuesday December 30, 2013. Ald. Wilson moved to approve the minutes from the Budget meeting on December 30, 2013.  Ald. Hess seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

The Mayor acknowledged Cory Knight from the Goodman Locker Plant. Mr. Knight told the Board that to process the meat they have to send someone out to an individual’s property, kill the animal and bring it to the plant. He said that surrounding states had changed their laws making food processors not be allowed to kill animals on the owner’s property. He explained that those processing plants now completed the whole procedure at the processing plant, from killing to packaging the meat. He said that he was afraid Missouri would follow suite and that he would not be able to process animals anymore. He asked the Board to give him permission to do the complete process at his place of business in Goodman. He said that he would design a chute that the animal would be loaded in; he would then kill them, process the meat and the waste products would be picked up by a waste service. David stated he was concerned about the blood being put into the sewer system. He said that blood is one of the hardest things on the BOD of a treatment plant. He explained that Goodman’s treatment plant’s water went into what is called a losing stream, causing the Department of Natural Resources operating permit to be more stringent than in other Cities. 

The Mayor stated that he was willing to have the complete processing done at the Locker Plant; however the city would need to look into what would be needed to keep the treatment plant in compliance. He asked if Mr. Knight could get a copy of the regulations needed for the Locker Plant itself. 

The Board agreed to have David and Mr. Knight check into the regulations on the processing end and the treatment plant before making any final decisions.

Mr. Knight stated he hoped they could get it figured out before Missouri changes their restrictions. He stated that he might have to move his business to be able to complete the whole process at one place.

Citizens business:

The Mayor acknowledged Vicky Fields, who stated that during the water project, the contractors had moved one of her survey pegs. She stated that she had asked the past Mayor and Mayor Richmond to have the peg replaced. The Mayor stated that he thought that if she knew where her south survey peg was and the neighbor north of her knew where her south survey pin was, they should be able to run a string line allowing them to draw a straight line to calculate where her peg should be. She stated she would like to put up a fence between her and her neighbors. The Mayor stated if there were two known pins, they could find where her pins should be. Mrs. Fields said that if they thought it would work she would agree to let them try. David agreed that when the weather was better they would try to help her.

Mrs. Fields asked how many calls the police department answered. The Mayor stated that Curt could answer that question. She said that she listened to the radio and it seemed that the county had to respond to a lot of Goodman’s calls. Curt stated that the department had responded to over 900 calls last year and that when he was on duty they called him. He noted that when he was not on duty and neither was the other Goodman Officer, the county responded to calls for the city.  She asked would it be more cost feasible to contract with the County for police protection. Curt said that the County is stretched too in the amount of calls they cover, so he didn’t think contracting with the County would get much more coverage for the Citizens of Goodman.

The Board began the business section of the meeting starting with the following unfinished business:  

 1. The Mayor noted that the Board was to open bids to clean up the property at 119 South First Street, owned by Jesse Brewington. Timberly Condreay stated that she did not know why they were putting the clean-up out for bid. She said that she and Brian Mitchel had been working on cleaning up the property.  She said that she has been renting the property and they have been working on it.  Greg stated that since he had been Mayor the property had been a problem. She informed the Mayor that they had been working on the property. The Mayor reported that he had talked with Mr. Brewington about the need to get the property cleaned up. He said that he had told him that the Board had placed an ad in the paper to have it cleaned up and that the cost would be added to the City taxes. He said Mr. Brewington was concerned about the cost. Ms. Condreay stated that there were several places around town that needed cleaned up. The Mayor agreed that there were other places around town that needed cleaned up. He noted that the City had mowed other properties during the summer, adding the charges to the property taxes. He noted that the Brewington Property had been talked about at various Board meetings over several years and that complaints had been voiced by other citizens about the looks of the property. He said the City was not in the business of cleaning up properties, but that when complaints are received the Board has to respond. He said that if the City does have to clean up a property, it does not make the city any money.

The Mayor opened the one bid that they had received to clean up the property. He stated that the bid was from Jimmie Gideon in the amount of $5,425.00 noted that the bid was not an itemized bid. 

Ald. Wilson stated that when he was Mayor he had been told that the property was going to be cleaned up. He said it doesn’t seem to him that it was ever completely cleaned up during the last three years. He said he would like to see it finally cleaned up but that the bid was too high for what the Board wanted down.
 
Ald. Hess moved to reject the bid in the amount of $5,425.00. Ald. Kohley seconded. Ald. Kohley, Kezar, Wilson and Hess voted aye with 0 nays.

The Mayor stated that Mr. Brewington said he would see that the property got cleaned up. He said that he assumed that Timberly and Brian were the ones Mr. Brewington was talking about that would be cleaning up the property for him. The Mayor suggested the Board set a time frame for the work to be completed. Ald. Hess suggested giving them until the Board meeting on May 20th    and then the Board could review it to make sure the property has come into compliance. The Board agreed to give them until the 20th of May to have the property cleaned up. The Clerk asked the Board if they wanted her to write a letter to Mr. Brewington, informing him of what they had discussed and what they had decided. The Board agreed that it would be good to have a written correspondence sent to Mr. Brewington.

The Board discussed the following new Business:

 1. The board discussed Bill # 2014-441 for Ordinance #2014-451 increasing the minimum water rate from $13.50 to $14.00.
 
  The Mayor read Bill # 2014-441 for Ordinance # 2014-451 by title only.
 
 Ald. Kohley moved to approve the first reading of Bill # 2014-441 for Ordinance #2014-451 approving an increase on the minimum water rate from $13.50 to $14.00. Ald. Wilson seconded. Ald. Wilson, Kohley, Kezar and Hess voted aye with 0 nays.

 2. The board discussed Bill # 2014-442 for Ordinance #2014-452 increasing the minimum sewer rate from $12.28 to $12.78.

 The Mayor read Bill # 2014-442 for Ordinance #2014-452 by title only.

 Ald. Wilson moved to approve the first reading of Bill # 2014-442 for Ordinance #2014-452 approving an increase on the minimum sewer rate from $12.28 to $12.78. Ald. Kohley seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

 3. The board discussed Bill # 2014-443 for Ordinance #2014-453 increasing the minimum commercial water rate from $13.50 to $14.00.  It was noted that the amounts were the same as Bill# 2014-441 for Ordinance #2014-452. The clerk stated that the amounts were the same but the Commercial rates were set up in a different code from the residential rates, so a change needed to be made to both codes.

 Ald.  Hess moved to approve the first reading of Bill # 2014-443 for Ordinance #2014-453 approving an increase on the minimum commercial water rate from $13.50 to $14.00. Ald. Kezar seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

The Department heads gave the following reports: 

                a. Chief Drake -reported that he had been working on year end reports.
                  – asked to be able to hire a couple of reserves. He stated that one of the candidates was Thomas Bentz. He said that Mr. Bentz had completed the Police Academy in May, was certified and continuing his education to receive a Criminal Justice Degree. He said Mr. Bentz would like to work for the department as a reserve to get some experience. Curt stated that Mr. Bentz would be willing to work a whole shift at one time, which would be very helpful. The Board discussed the need for reserves, how many hours they are asked to work in a month, per Police Department Policy and how many reserves they should hire. Ald. Kezar stated she thought it was good to hire new officers, to give them training and experience. Ald. Wilson moved to allow Thomas Bentz to come to work for Goodman as a Reserve Officer. Ald. Kohley seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

             – informed the Board that John Epperson had asked to be put on as a reserve. He noted that Mr. Epperson had applied for the job that was given to Officer Cagle and that he worked for Southwest City and Lanagan. He stated that in the past Mr. Epperson had been employed by the City of Goodman, but left the City’s employment after a very short amount of time and that was a concern to him. Ald. Wilson was concerned because he already worked part time at South West City and is acting Chief of Police of the City of Lanagan.

Ald. Kezar stated that it might be better to see how the first reserve worked out before hiring any others.   Ald. Hess said if he is already an officer, he didn’t see any problem with putting him on as a reserve.
Ald. Kohley stated that he had talked to Mr. Epperson during the week and that he was very interested in being hired as a reserve officer for Goodman.

The Mayor asked for a motion to put John Epperson on as a reserve officer. Ald. Kohley moved to hire him as a reserve officer. Ald. Wilson seconded. Ald. Hess, Wilson, Kezar and Kohley voted aye with 0 nays.

                    -informed the Board that he had not had any contact with Officer Cagle since he left to have shoulder surgery. He noted that Bill had not returned his FMLA paper work to the City yet. Chief Drake noted that the personnel policy requires a note from the Doctor stating why the need for the surgery, what it would entail and the length of time he would have to be off of work. It was noted that the Doctor would also have to give him a release back to work letter and it should include a statement saying he was able to perform all of his duties. Chief Drake told the Board he would keep them informed about the situation.

The Board discussed getting the Expedition fixed.  They agreed to have Curt take it to a mechanic. It was noted that the mechanic needs to drive it to see how it is working. Ald. Wilson asked if the City’s insurance would cover a person driving it that was not an employee. It was noted that since he was a mechanic he would have his own insurance that should cover him driving others vehicles.
 
                b. David Brodie-informed the Board that the new pump and motor has been installed at the well on School Street. He noted that the cost was $25,700.00. He also stated because the pump had quit, the chlorinator pump had kept running and now was making noises like it was going to quit.. He said he had went ahead and purchased a replacement pump. He noted that DNR requires the City to chlorinate so they had to have a new pump ready to drop in when the other quits.

                 -informed the Board that he was going to be hauling sludge.
                    c. Denis Kolb    – had nothing to report
                    d. Dawn Bunch  – Monthly report in packets.
                    e. Paula Brodie  – noted that the signups for open Board positions will be from December 17,  2013 until January 21, 2014. Positions open will be Northward Alderperson (Calvin Wilson), Southward Alderperson (Keith Kohley) and Municipal Judge (Clyde Davidson). 
    
                 -noted that she had gotten the quote back from Coventry on the medical health insurance. She stated that it was a higher deductible, higher coinsurance for $1,000.00 more a month. She said that Tim Roark had suggested waiting to see how the renewal comes in from Anthem in February.

                – reported that Clyde Davidson had talked with Michael Wasson about getting someone to be the Recreation Director. She stated that Michael said he would be doing the intermural basketball this spring and would talk to the Recreation Board about encouraging someone signing up for the Director’s position.

The Board discussed the bills including transfers in the amount of $47,518.27. Ald. Wilson moved to approve the bills including transfers in the amount of $47,518.27. Ald. Kohley seconded. Ald. Kohley, Kezar, Hess and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn. Ald. Hess seconded.  . Ald. Kohley, Kezar, Hess and Wilson voted aye with 0 nays.
     
                                                       _________________________
                                                          Greg Richmond, Mayor
 Attest: _____________________________
Paula W Brodie, MRCC, City Clerk         Approved: ____________________
                                                                        Date: ________________