~~COUNCIL MEETING
Tuesday June 17, 2014 at 7:00 PM at the
Goodman City Hall

June 17, 2014
Regular Board Meeting

The Board of Aldermen held a regular meeting on Tuesday night June 17, 2014 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Keith Kohley, Alice Kezar and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake, Emergency Management Director Denis Kolb, and City Clerk Paula Brodie. Guests included Lois Kolb and Katrina Hines from the McDonald County Dispatch.

The Mayor called the meeting to order at 7:00 PM.  

The Board of Aldermen discussed the minutes from the regular meeting on June 3, 2014. Ald. Wilson moved to approve the minutes from the regular meeting on May 20, 2014. Ald. Kohley seconded. Ald. Kohley, Hess, Kohley and Wilson voted aye with 0 nays. 

The Mayor acknowledged Nick Myers who gave the 2013 Audit report to the Board.  He noted that the current assets of the City are $3,943,795.00. Short term liabilities are $101,786.00 and long term liabilities (Bonds) are $1,027,051.00.  Total assets minus liabilities are $2,844,791.00. Mr. Myers stated that the Board needed to note that the income on the water/sewer department is less than the expenditures. He said that any major repairs or replacements would be above the revenues. Over all the water/sewer department needs to bring in more funds, decrease expenditures or some of each. Mr. Myers stated that the accounts are in the black because of carry over funds from past years. Nick Myers gave the Board a list of suggested changes and comments. They were  to make sure that there was segregation of duties, look over the City’s procedure on compensatory time off. Keep a list of every traffic ticket the police department receives and verify that they are all entered into the JIS court system. The Clerk stated that they had already implemented a procedure to verify the tickets. She stated that Karla looks up all of the tickets on case.net to verify what tickets have been entered and any of the tickets that have not been written yet, the police department still have.

Ald. Kohley moved to approve the 2013 Audit. Ald. Wilson seconded. Ald. Kohley, Hess, Wilson and Kezar voted aye with 0 nays. 

Citizens Business. There was none.

The Board discussed the second reading of Bill # 2014-447 for Ordinance No. 2014-457, an Ordinance    repealing Section 135.010 and adding Section 135.011 which changes the dollar amounts on Section 135.010, 1 through 3 of the Competitive Bid Ordinance.

The Mayor read  Bill # 2014-447 for Ordinance No. 2014-457, an Ordinance repealing Section 135.010 and adding Section 135.011 which changes the dollar amounts on Section 135.010, 1 through 3 of the Competitive Bid Ordinance by title only for the second reading.

Ald. Wilson moved to approve the first reading of Bill # 2014-447 for Ordinance No. 2014-457, an Ordinance repealing Section 135.010 and adding Section 135.011 which changes the dollar amounts on Section 135.010, 1 through 3 of the Competitive Bid Ordinance. Ald. Kohley seconded. Ald. Kohley,  Kezar, Hess and Wilson voted aye with 0 nays.

The Board discussed the following old business:
            
1. The Board discussed the street repair project. It was noted that an advertisement for bids will be in the McDonald County Press on June 26th. David noted that there is a drain from the back yard of the Doctors office to Main Street which keeps the Doctor’s office from flooding.. David stated that they needed to be sure not to cover it up. David asked the Board did the want to put the bid out as a two part bid, but one project. He stated that the Fire Department Driveway could be done as part of the City’s project and then the Fire Department could reimburse the City. The Board agreed that handling the bid that way would be appropriate. It was noted that if the bids come in to high the City or the Fire Department can reject the bids.
2. Keith Kohley asked about the door repair at the emergency Management Department. David stated that he had not remembered to look at it and asked if the Board would like to have a carpenter fix the door, frame and all. David stated that he could get someone to look at it. Ald. Wilson asked if it would be better have dead bolt locks on both doors. The Board agreed.
          
The Board discussed the following new business:
   
1. The Board discussed changing the City Codes on the number of children that can be cared for in a home by a person unrelated to them.  The Clerk noted that the City code has three (3) children and that the RSMo. has four (4) or fewer children.  The Board agreed that the City Code should read the same as the State Statute so they asked the Clerk to write a new code for the next regular meeting.
2. Keith Kohley stated that he had been at the Ballpark two times recently and he had noticed that there was trash everywhere. He said he and his son picked the trash up but he was concerned that if the Board was requiring a cleaning deposit from people to rent the ballpark shouldn’t it be cleaned up first so that they would know what was expected from them to get their deposits back.
3. David asked the Board if him to spray the whole town or just the ballpark. He stated that to spray the ball park one time it took a whole sprayer which costs about $150.00. He noted that he had sprayed on Friday afternoon and Sunday evening. It was decided that someone should call Michael Wasson to see when the ball season ends. The Board also agreed that they should spray around the City too.
4. The Mayor asked the Board to look into the City’s policy for vacations and comp time. He stated that because of the amount of employees it is hard to take vacations. He stated that they should address when an employee has to take his vacation, by changing the policy. He said it is hard for them to take their vacations by their anniversary date. 

Department head reports:
Curt Drake- noted that he believed the Expedition is finally fixed. He noted that they did have the new tires mounted at the same time. Curt then gave the Board his monthly report. Curt noted that Bill Cagle has been with the City for 1year. Keith thanked Denis, David and Bill for their work during the flooding the other night.

The Mayor stated that he appreciated all of the city staff. 

Denis Kolb- .
 
David Brodie-

Dawn Bunch –
Paula Brodie- noted the information that she had given the Board in their packets about the proposed state wide ¾ cent sales tax that is being placed on the ballot for August. She noted that the information informed the Board that the city would receive about 5% of the increase to use on city streets. 

The Mayor stated that he had been thinking about organizing some kind of function as an annual event for the City. He said since the City was actually built on an old apple Orchard it might be a good idea to use apples as the theme. He said then he and Paula had tossed some ideas around about using apples for the City’s logo for letterhead, envelopes and could even be put on the new city sign that is going to be installed on Barlow Street. The Clerk stated that she had even suggested getting people interested in the idea; the Board might want to include the children at the school by asking them to participate in a drawing contest to make up the City logo. The Board discussed the size of the sign and decided to put further discussion on the next agenda.
              

The Board discussed the bills including transfers in the amount of $47,095.56.  Ald. Kezar moved to approve the bills including transfers in the amount of $47095.56. Ald. Wilson seconded. Ald. Wilson, Kezar, Hess and Kohley voted aye with 0 nays.    

Ald. Kohley moved to adjourn. Ald. Hess seconded.  Ald. Kohley, Kezar, Hess and Wilson voted aye with 0 nays.                                                                  _________________________
                                          Greg Richmond, Mayor
Attest: _____________________________
Paula W Brodie, MRCC, City Clerk         Approved: ____________________
                                                                        Date: ________________ 
     

~~June 3, 2014
Regular Board Meeting

The Board of Aldermen held a regular meeting on Tuesday night June 3, 2014 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake, Emergency Management Director Denis Kolb, and City Clerk Paula Brodie. Guests included Jim Morgan, Lois Kolb and Katrina Hines from the McDonald County Dispatch. Ald. Kohley was not present.

The Mayor called the meeting to order at 7:00 PM.  

The Board of Aldermen discussed the minutes from the regular meeting on May 20, 2014. Ald. Wilson moved to approve the minutes from the regular meeting on May 20, 2014. Ald. Kezar seconded. Ald. Kezar Hess and Wilson voted aye with 0 nays. 

The Mayor acknowledged Jim Morgan, who was present to discuss the drive at the Fire Station on Main Street. David explained that after talking with Swift Asphalt company representatives they had changed the approach to the drive, instead of installing a whistle; they thought it would be better to start at the Doctors Office grading the asphalt towards the Fire Station. The cost on a preliminary bid was around $10,000.00 for the City’s part and $9,000.00 for the Fire Department. It was noted that this would clean up the parking area along Main Street from the Fire Department to First Street, in front of the old bank, the doctor’s office and the beauty salon. David said that the problem with using culverts is that they get stopped up and don’t really keep the water running down the street. The Board noted that fixing this would help both the Fire Department and the City. The Board discussed whether or not they want to commit to the project. Ald. Wilson asked if they couldn’t go ahead and commit to put that part of the project out for bid along with the other streets they are planning on doing this year.

Ald. Wilson moved to put out for bid the asphalt overlay on Garner, the Corner of Janice St. & “B” Ave, Roy Hill Blvd and “B” Ave and the Main Street project. Ald. Kezar seconded. Ald. Kezar, Wilson and Hess vote aye with 0 nays.

Citizens Business.

Ald. Wilson noted that he had mowed the Hendry place on Janice.

The Board discussed the first reading of Bill # 2014-447 for Ordinance No. 2014-457, an Ordinance repealing Section 135.010 and adding Section 135.011 which changes the dollar amounts on Section 135.010, 1 through 3 of the Competitive Bid Ordinance.

The Mayor read  Bill # 2014-447 for Ordinance No. 2014-457, an Ordinance repealing Section 135.010 and adding Section 135.011 which changes the dollar amounts on Section 135.010, 1 through 3 of the Competitive Bid Ordinance by title only for the first reading.

Ald. Wilson moved to approve the first reading of Bill # 2014-447 for Ordinance No. 2014-457, an Ordinance repealing Section 135.010 and adding Section 135.011 which changes the dollar amounts on Section 135.010, 1 through 3 of the Competitive Bid Ordinance. Ald. Hess seconded. Ald. Hess, Wilson, and Kezar voted aye with 0 nays.

The Board discussed the following old business.

Betterment club is meeting third Thursday in June he will ask about the Gazebo at the Ball Park.

The Mayor noted that the Board had discussed getting a new sign for the City Hall and Municipal Court. Ald. Wilson asked about placing it on the South Side of Barlow and East Side of Janice. The Board decided to have Competitors Warehouse give the city a quote. It was suggested to have it be made double sided and a 3’ by 5’. The Board instructed the Clerk to look into getting a quote.
                
New business:  There was none.

The Department heads gave the following reports:

Curt Drake- Got the tires in for the Ford Expedition. Ald. Wilson said the catalytic converter was getting really hot. The Mayor asked if the Board wanted it taken to a Ford Dealership to have them look at it and see if they can tell the Board what it would cost and what is actually wrong with it. Ald. Wilson said why doesn’t Curt take it down to Smith Auto Group and see if they can tell the Board what needs to be done. Ald. Wilson moved to approve the Mayor being able to approve getting the car fixed once he is told what it would need to fix it.. Ald. Kezar seconded. Ald. Kezar, Hess and Wilson voted yes with 0 nays.

Curt stated that he had found out that he could get a charger for the microphones and a third microphone for the dash camera for around $100.00. The Board did not have any objection to him getting them.

Denis Kolb- . nothing to report.

David Brodie- noted that the back hoe is repaired, at a cost of $3,700.00 by Turner Diesel. He reported that he was still having problems at the treatment plant. He asked the Boards permission to find someone to come in and trouble shoot the problems at the plant. He said he is running both blowers, which is something has never had to do before and they are putting lime in every day. Both of these things raises the cost to run the plant He said he needed to contact DNR for the name of a company that does this. He said that the plant is still putting out good water but it was costing too much to maintain. He informed the Board that he plans on talking with Andy Beshears at the Simmons plant. He said he was a teacher at the waste water school and now took care of the Simmons plant at Southwest City. 

Dawn Bunch – monthly reports were in the Boards packets.

Paula Brodie-  nothing to report.

The Board discussed the bills including transfers in the amount of $18,802.78.  Ald. Wilson moved to approve the bills including transfers in the amount of $18,802.78. Ald. Hess seconded. Ald. Kezar, Hess and Wilson voted aye with 0 nays.    

Ald. Hess moved to adjourn. Ald. Kezar seconded.  Ald. Hess, Kezar and Wilson voted aye with 0 nays.                               

~~May 20, 2014
Regular Board Meeting

The Board of Aldermen held a regular meeting on Tuesday night May 20, 2014 at 7:00 PM.  Those present     included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar, Keith Kohley and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake, Emergency Management Director Denis Kolb, and Asst. City Clerk Karla McNorton. Guests included Jim Morgan, Carlton Lewis, Kim Gallardo, Brian Mitchell, Lois Kolb, Roger Coe, Lois Coe, Katrina Hine and Leslie Franks

The Mayor called the meeting to order at 7:00 PM.  

The Board of Aldermen discussed the minutes from the regular meeting on May 6, 2014. Ald. Wilson moved                        to approve the minutes from the regular meeting on May 6, 2014.  Ald. Kohley seconded. Ald. Hess, Kezar, Kohley and Wilson voted aye with 0 nays. 

The Mayor acknowledged Kim Gallardo to discuss her water bill.  

 Kim Gallardo asked the board for an extension on her water bill until June 6th, 2014.                    

Ald. Kohley moved to extend her bill until June 6th, 2014. Ald. Wilson seconded. Ald. Hess, Kezar, Wilson
and Wilson voted aye with 0 nays.

The Mayor acknowledged Jim Morgan to discuss the drive at the Fire Station on Main Street.

Jim Morgan wanted the board to know Keith Estes is now the new fire chief.

Mr. Morgan then explained how the fire department is having a hard time getting their fire trucks into the
Fire Station on Main Street due to a dip between the new pavement and the sidewalk, which is owned by the City.

Mr. Morgan would like the City to assist in paying to put in a culvert filled with concrete or asphalt. He has asked the board to look at the road in front of the fire station.

Mr. Morgan will get pricing on how much it will cost and asked to be put on the next agenda.  The Board agreed to put him on the next agenda to discuss the information.

The Board discussed the properties that received letters on weeds and junk, including the Brewington & Kramburg properties.

Ald. Wilson stated he will mow the empty lot on N. Wall St. owned by Dennis Livingston and Rocky Helms
this Friday.

Brian Mitchell then informed the board he has cleaned up the Brewington property at 119 S. First St. Mayor Richmond agreed it does look much better.

The Board also noted that the property at 121 N. Wall St. had been cleaned up.

Leslie Franks then discussed the Kramburg property located at 114 W. Douglas St. Leslie informed the board she had hired Eddie Tweeting to clean up the property and he has not shown up. She is now in the process of getting him to complete the cleanup he was hired to do. She also noted that she just got one of the two mowers running again recently and will be mowing by this weekend.

The board discussed giving her another extension for up to 45 days to allow her time to get Eddie Tweeting to complete the work he was hired to do.

Ald. Kohley moved to approve an extension on the cleanup of the Kramburg property at 114 W. Douglas St. until July 15, 2014. Ald. Wilson seconded. Ald. Kohley, Wilson, Hess and Kezar voted aye with 0 nays.

Ald. Kohley let the board know Mike Davis is trying to clean up the property between Douglas St. and the railroad tracks. David Brodie noted the City has water and sewer easements next to the tracks and Mr. Davis has encroached on those easements. Mr. Brodie also noted he believes the Proctor family now owns part of that property.

Citizens Business.

Vicki Fields (did not sign the guest list) then asked David Brodie when he would be able to mark her N.W. corner where the pin is missing? Mr. Brodie noted he will get with her next week about marking her corner.

The Mayor read Bill # 2014-446 for Ordinance No. 2014-456, an Ordinance adopting and enacting a new code of Ordinances incorporating Ordinances that were passed during 2013 for the second reading by title only

Ald. Wilson moved to accept the second reading of Bill # 2014-446 for Ordinance No. 2014-456, an Ordinance incorporating ordinances that were passed during 2013. Ald. Kohley seconded.  Ald. Hess, Kezar, Kohley and Wilson voted aye with 0 nays. 

The Board discussed the corporate resolutions from the First Community Bank which sets up the Debit Cards for future purchases and trainings.

The Mayor stated there was a need for debit cards for future purchases and training.

Ald. Wilson moved to approve signing the resolutions between the City of Goodman and the First Community Bank. Ald. Hess seconded. Ald. Kezar, Hess, Wilson and Kohley voted aye with 0 nays.

The Board discussed the following old business:
     
  1. The Board discussed changing Section 135.010, the bidding section of the City Code Book.  The board agreed to the following dollar changes:

The Board agreed that Section 1 of Section 135.010 should be changed to $1,000.00 dollars and Section 2 and 3 be changed to the same wording as the City of Aurora. Section 2 of Aurora’s code is from $1,000.00 to $5,000.00 and then Section 3 is anything over $5,000.00.

The board noted if possible, rewrite the Bidding Codes section of the code to begin voting on at the next council meeting.
2.  The Board discussed which streets are going to be considered for street repair.

David Brodie noted from the Full Gospel Church on Garner to approximately 102 Garner should be paved, along with the Janice St. and B Ave intersection and the B Ave. and Roy Hill section and replace any manhole covers and raisers. (Diagrams were given to the board.) The board asked David Brodie to get an estimate of how much those three (3) streets would cost and possibly let them know at the next meeting. Mr. Brodie did note he has spoken to one paving company and its approximately twenty dollars ($20.00) a foot. Mr. Brodie also asked the board to let him know if there were any other streets that they felt might need paved this year. The mayor noted they had discussed and agreed on fifty thousand dollars to go towards the street repairs.
 
3. The Board discussed purchasing another safe to hold the City’s permanent records.

Mayor Richmond noted the City needs more room for records to be kept safe. The board looked over the pricing estimates and dimensions and discussed which one to purchase.

Ald. Wilson moved to approve purchasing the Stack-On Elite safe from Orschlens for $999.99. Ald. Kohley seconded. Ald. Kohley, Hess, Wilson and Kezar voted aye with 0 nays.

The Board discussed the following new business:

   1. Noted the City Hall will be closed for Memorial Day on May 26, 2014.
  
The Department heads gave the following reports:

Curt Drake- gave the council the monthly reports. Ald. Kohley asked if the department still needed tires for the expedition. Curt noted he should be hearing from the American Tire (state program) in the next few days. If he doesn’t hear from the state, he will get a price from Goodman Gas & Service and inform the Board of the prices for their approval.

Denis Kolb- Nothing to report

David Brodie- informed the Board the backhoe has several broken parts including a kingpin and the cost is approximately $3145.00 in parts and $640.00 in labor. He noted the city could pay a portion out of the Water, Sewer and Street account to help pay for the cost of repair.

Ald. Wilson moved to approve four thousand dollars $4,000.00 to repair the backhoe. Ald. Hess seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

Dawn Bunch – Not present
Karla McNorton -nothing to report.              

The Board discussed the bills including transfers in the amount of $36,948.13.  Ald. Wilson moved to approve the bills including transfers in the amount of $36,948.13. Ald. Kohley seconded. Ald. Kezar, Kohley, Hess and Wilson voted aye with 0 nays.    

Ald. Hess moved to adjourn. Ald. Wilson seconded.  Ald. Kohley, Kezar, Hess and Wilson voted aye with 0 nays.
 

~~May 6, 2014
Regular Board Meeting

The Board of Aldermen held a regular meeting on Tuesday night May 6, 2014 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar, Keith Kohley and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake, Emergency Management Director Denis Kolb, and City Clerk Paula Brodie. Guests included Vickie Fields, Zackery Adamson, Lois Kolb, Jim Morgan and Katrina Hines from the McDonald County Dispatch.

The Mayor called the meeting to order at 7:00 PM.  

The Board of Aldermen discussed the minutes from the regular meeting on April 15, 2014. Ald. Wilson moved to approve the minutes from the regular meeting on April 15, 2014.  Ald. Kohley seconded. Ald. Hess, Kezar, Wilson and Kohley voted aye with 0 nays. 

The Board of Aldermen discussed the minutes from the special meeting on April 22, 2014. Ald. Kohley moved to approve the minutes from the special meeting on April 22, 2014.  Ald. Hess seconded. Ald. Hess, Kezar, Kohley and Wilson voted aye with 0 nays. 

The Board of Aldermen discussed the minutes from the special meeting on April 29, 2014. Ald. Hess moved to approve the minutes from the special meeting on April 29, 2014.  Ald. Wilson seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays. 

Citizens Business:  the Mayor asked if there were any citizen comments and there were none.

The Board discussed the report from liquid Engineering.  David Brodie reported that they had inspected the tower on School Street. He reported that after inspecting and making sure that a diver could go into the tank they recommended cleaning both towers at the same time. He noted that if the Board agreed to have both towers cleaned at the same time Liquid Engineering would only charge another $1200.00 for the tower on School Street. He also noted that he had discussed the need to have the towers inspected and cleaned during the Boards Budget discussions and that they had agreed to have it done. David also stated that the altitude valve is not working correctly. He said that during the inspection of the towers, they had discovered that the tower was only ½ full. He said he had contacted Jim from Tiff City Pump and told him about the problem. He noted that Tiff City Pump had installed the valve and that they would know how to do the repairs. Ald. Wilson moved to extend the contract to approve the cleaning of the tower on School Street from Liquid Engineering in the amount of $1200.00. Ald. Kohley seconded. Ald. Hess, Wilson, Kezar and Kohley voted aye with 0 nays. 

The Board discussed their attending a meeting to be held on May 19th at 5:00PM at the Lampo Building, in Neosho to receive a report on the Camp Crowder Joint Land Use Study (JLUS). The Board stated that they would be attending, that the clerk needed to post the meeting and note that no City Business would be discussed or decided on during that meeting. 

The Board discussed Bill# 2014-446 for Ordinance No. 2014-456, an Ordinance adopting and enacting a new code of Ordinances incorporating the Ordinances that were passed during 2013.

The Mayor read  for the first reading Bill# 2014-446 for Ordinance No. 2014-456 by title only, an Ordinance adopting and enacting a new code of Ordinances incorporating the Ordinances that were passed during 2013.

Ald. Wilson moved to approve the first reading of Bill # 2014-446 for Ordinance No. 2014-456, an Ordinance    adopting and enacting a new code of Ordinances incorporating Ordinances that were passed during 2013.
Ald. Kohley seconded. Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays. 

The Board discussed the following old business:

Katrina Hines extended an invitation to the Board to allow the Police Department to install a drug take back box in the Police Department. Curt stated that it would be hard to have the office scheduled to be open for a certain amount of hours per day. He noted that with one officer on, they could be called out and would need to lock up the police department during the scheduled open hours. The Board agreed that they would like to be able to accept however it was not feasible.

The Clerk noted that the Board had agreed at a meeting in January to revisit the situations at the Kramburg and Brewington properties. She stated that the Board had set May 20th for that meeting. The Board agreed to put the discussion on the next agenda and asked the Clerk to write the interested parties informing them of the meeting.

David told the Board that they needed to look into the house at 121 Wall Street. He said someone had started tearing it down but had never finished. He said he felt that the owner should be told that he needed to complete tearing it down. Chief Drake reported that he thought that the people who owned the house at 125 Wall Street had bought that property. David stated that the property on Douglas Street, by the rail road tracks that is owned by Mike Davis needs to be cleaned up. The Board agreed a letter should be written to him and that he should be given until July 1st to comply or attend the Board Meeting on July 1 to explain why he can’t.

Ald. Wilson said that the Police Department needs to start talking to people about mowing and dogs. Curt stated that he had already been stopping and talking with people about cleaning up and mowing their yards. Ald. Wilson stated that he needed to keep a list and then go back by and check to see if they have complied. Ald. Wilson stated that he had heard that there was a new Missouri State Statute passed during the Legislative session which effects when someone could be ticketed for allowing their dog to run at large. He said he believed that it said that the dog would have to be known to be running at large for a period longer than 12 hours.

Ald. Wilson stated he felt that the Board should place on the next agenda discussion and decision on what street repair they want done for this year so that the job can be put out for bid. The Mayor stated that it should be put on the agenda and that he thought that the Board might have enough funds to do about 3,000 running feet.

David reported that he had been looking at safes for the records that needed to be locked up and have fire protection.  It was noted that the City has two already but needs more space. David stated that he had been looking at the largest ones and they run between $1,499.00 to $2,000.00 dollars. The Mayor asked him to get exact figures together before the next meeting and to have discussion and decision on purchasing the safe placed on the next agenda.

The Clerk asked if the Board wanted to replace the hard back covers of the code books for $75.00 each.  She noted that over the years two have come up missing. She noted with the new code books they have the pages for 10 books but only eight covers. Ald. Kohley moved to approve the purchase of two new hard back covers for the code books for $75.00 each. Ald. Hess seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

Ald. Kohley asked if the Locker Plant had started doing the slaughtering at the locker plant. David said that he talked with the owner and that he is still working on setting up a slaughter area. He said the owner had said he wanted it done right so it will take him a while to get things ready to begin.

The Mayor asked Jim Morgan about what the Betterment Clubs plans were helping to replace the gazebo at the ballpark. Jim said that the Club was meeting in the near future and that he would ask them.

The Board discussed the following new business:

David stated that Lee Clark has a rent house on Stites Street that he will not be renting out. He said that Lee asked if he could cut the water service to the house and use it for an extra watering meter that would not be charged a sewer charge. Ald. Wilson said he didn’t think there would a problem letting him change the service. Ald. Wilson moved to allow Lee Clark to disconnect his rental house and use the meter as an agricultural meter. Ald. Hess seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

The Department heads gave the following reports:

Curt Drake- reported that all three of the vehicles were worked on yesterday. He introduced Zachery Adamson who would like to be put on as a reserve for the City. He stated that once he had received his proof of certification he would like to hire him as a volunteer reserve.

Ald. Kohley moved to approve hiring Mr. Adamson as a reserve. Ald. Hess seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

Denis Kolb-

David Brodie- gave the Board information regarding the problems he has been having at the treatment plant. He noted that the City has received a violation letter from DNR. He said that he was aware the letter would be coming and that he had informed the Board about the situation in the past; however he wanted them to know that the Hunte Corporation also received a letter of a violation. He noted that the City needed to answer the letter from DNR by May 15th.  He stated that he compiled a letter of response and that the Mayor had signed it. He said that he believed the Clerk had given the Board copies of all three letters in their packets.

He reported that the Hunte Corporation employees are working with him to fix the situation. He noted that they use a chemical to disinfect equipment that has very high chlorine content and that they have started using a product to neutralize it before discharging it into the City’s sewer system. He also informed the Board the his DO and PH is down and he feels that is caused by the Hunte’s trucks holding tanks being discharged into the City’s sewer system, however since finding that out he said they have been working to make sure that is not a continued practice. He did note that they had a repeat occurrence over the weekend and that he had been in to tell them that it had to quit happening. He said that they are working with him to keep that from happening again.

Dawn Bunch – report in Board packets.

Paula Brodie – note letter from MOPERM regarding refund check.
                       -note Memo to Board regarding annual Clerk training.
         – noted that the 2013 City Audit was completed on May 2nd. 
        
David stated that he had talked with the Board before about the backhoe needing new kingpins and bushing. He said that it could not be put off any longer and that he had contacted Turner Diesel in Joplin, who had worked on it before to get quotes on how much it would cost for parts and labor to replace the kingpins and the bushings. He said he was waiting for them to call back. Jim Morgan stated that they had called him back and asked him to tell David that they said it would cost around $1,000.00 unless they get in there and find more problems. Ald. Wilson stated that the Board could authorize up to $1500.00. Ald. Wilson moved to allow David to get the Backhoe repaired for up to $1500.00 Ald. Kohley seconded. Ald. Kohley, Kezar, Hess and Wilson voted aye with 0 nays.

            David reported that the roof at the treatment plant needs to be repaired, that it had been             damaged by wind and that the Insurance Agent from MOPERM had looked at it and that he            said it would not be much more than the $2500.00 deductible. David asked the Board if             they wanted to put the job out for bid.  Ald. Hess moved to place the job out for bid. Ald.             Kezar seconded. Ald. Kohley, Kezar, Hess and Wilson voted aye with 0 nays.

Ald. Kohley reminded the Board that the door at the Emergency Management Department needs to be replaced.

The Clerk noted that the Board might want to look at their ordinance in regards to bidding. She noted that it had been years since it was voted on and that the cost of running the newspaper ads has increased so much that it might be more cost effective to change the amount for bids that they require newspaper advertisement for bids.

Ald. Hess asked if the roof can wait until after the Board looks at their bidding procedures. David stated he had the roof temporarily fixed so it would be OK to wait for a few weeks.

The Board discussed the bills including transfers in the amount of $27,790.70.  Ald. Wilson moved to approve the bills including transfers in the amount of $27,790.70. Ald. Hess seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.    

Ald. Kohley moved to adjourn. Ald. Hess seconded.  Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.

~~April 29, 2014 7:00PM.
Special Board Meeting.

The Board of Aldermen held a Special meeting on Tuesday night April 29, 2014 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar, Keith Kohley and Bill Hess. Also present was City Clerk Paula Brodie and Curt Drake.

The Mayor called the meeting to order at 7:00 PM.  

The Mayor stated that the Board was holding a special meeting and going into closed session pursuant to RSMO. Section 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.

Ald. Wilson moved to go into closed session pursuant to RSMo. 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. Ald. Kohley seconded. Ald. Wilson, Kohley, Hess and Kezar voted aye with 0 nays

The Board went into closed session at 7:02 PM

The Board came back into open session at 8:21 PM

The Mayor stated that no decisions were made during the closed session.

Ald. Kohley moved to adjourn the meeting. Ald. Wilson seconded. Ald. Kohley, Hess, Wilson and Kezar voted aye with 0 nays.