The Board of Aldermen held a special meeting on Thursday night March 3, 2016 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Kohley, Kezar and Roger Coe. Clerk Paula Brodie.

The Mayor called the meeting to order at 7:00PM noting that the meeting was a closed meeting pursuant to RSMO. Section 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.

Ald. Kohley moved to go into closed session at 7:00PM. Ald. Coe seconded. Ald. Kohley, Coe, Wilson and Kezar voted aye with 0 nays.

After going back into open session the Mayor announced that no votes were taken in during the closed session.

The Board agreed to hold a closed meeting on March 8, 2016 at 7:00PM pursuant to RSMO. Section 610.021, Section (3) to discuss hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.

Ald. Wilson moved to approve moving Karla McNorton from water clerk/asst. City Clerk to full time Asst. City Clerk and to increase her wages to $11.00 an hour beginning on March 16, 2016. Ald. Coe seconded. Ald. Coe, Wilson, Kezar and Kohley voted aye with 0 nays.

Ald. Kohley moved to adjourn. .  Ald. Coe seconded. Ald. Coe, Kohley, Kezar and Wilson voted aye with 0 nays.

The Board of Aldermen held a regular meeting on Tuesday night March 1, 2016 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Keith Kohley, Alice Kezar and Roger Coe. Also present were City Supervisor David Brodie, Tax Collector Meghan Sexson, Emergency Management Director Denis Kolb, Police Chief Curt Drake, Officer John Wynn and City Clerk Paula Brodie. Also present were Lois Kolb, Rita Greene from the McDonald County Press., Inez Nizeye and Michael Swan from Harry S. Truman Coordinating Council.

The Mayor called the meeting to order at 7:00PM. ;

The Board discussed the minutes from the regular meeting on February 16, 2016. Ald. Wilson asked if the clerk should not be documenting on each vote taken during a meeting that Ald. Kohley was absent. The Clerk stated that the Mayor usually notes at the beginning of the meetings when one of the Board members are absent, which should explain why there are only three board members voting on each item during a meeting. Ald. Wilson moved to approve the minutes from the meetings on February 16, 2016. Ald. Kezar seconded. Ald. Kezar, Wilson and Coe voted aye with Ald. Kohley abstaining, because he had missed the meeting.

Mayor Richmond acknowledged Michael Swan and Ines Nizeye who were present to represent Jill Cornett, the Director of Harry S. Truman Coordinating Council. Mr. Swan told the Board that he would be compiling information from a survey he was asking people to answer regarding the future transportation needs in Newton, Jasper, McDonald and Barry Counties. He handed out a list of the proposed projects from the past few years and asked the Board to look it over and to mark off projects that they knew had been completed. He stated that he hoped to prioritize future projects.

Inez then introduced herself and stated that she was a regional planner for HSTCC and that she would be working with the City on its future Comprehensive plan and also with the implementation of the JLUS plan, with Camp Crowder, Neosho, Newton County, McDonald County and the City of Goodman.

Michael also noted that HSTCC would be working up the Hazardous mitigation plan for McDonald County and the City of Goodman. He said it had to be updated by 2017. The Clerk noted that the Board had already approved paying their share of the match for the update.

The Board discussed renewing the contract between the City of Goodman and Advantage Computer regarding the Jayhawk water billing technical support.

Ald. Wilson moved to approve the contract with Advantage Computer for the Jayhawk Software technical support in the amount of $700.00.  Ald. Coe seconded. Ald. Coe, Wilson, Kezar and Kohley voted aye with 0 nays.

There was no old business.    

The Board discussed the following new Business:

1. The Mayor told the Board that he would like them to hold a closed meeting to discuss the hiring, firing and disciplining of an employee. The Board agreed to have a closed session at 7:00 PM on Thursday March 3^rd   

            The Department heads gave the following reports.

1. Curt Drake- stated he had three bids for new tires for the patrol truck. They were: Goodman Auto and Tire, Wild Country AT’s for $156.00 a piece, Yokohama’s for $170.00 apiece. Walmart tires at $198.00 apiece including road hazard. B & M Tire, Anderson, Wild Country tires at $143.00 apiece and Yokohama’s for $174.00 apiece. He noted that they were all 10 ply but Bill Martin from B & M Tire said he would not recommend the Wild Country tires. Curt stated that he thought the best deal was from B & M Tire from Anderson. He noted that the bid from B & M tire included life time rotating, balancing and road hazard. He also asked the Board to allow him to have Smith Auto group put nitrogen in the tires. Ald.  Wilson moved to purchase the Yokohama tires at $174.00 apiece and to allow Curt to have nitrogen put in the tires. Ald. Kohley seconded. Ald. Kohley, Kezar, Cole and Ald. Wilson voted aye with 0 nays.

    

2. Denis Kolb-nothing to report.

    

3. David Brodie reported the roof is done at the Treatment plant. Reported that L & M Construction did a really good job, with the roof having a 20 year warranty. He has been working on the drag for the recreation dept. He also noted that he cancelled his class in Branson. He also noted that he has a valve that is not working at the treatment plant. It’s obsolete, like everything else at the treatment plant. He is looking for the parts.

                          

4. Meghan Sexson- gave the board her monthly report, noting last month was a light month for payments.
5. Paula Brodie- noted that they had received the bill from L & M on the treatment plant roof. She noted they had gone ahead and paid it since the Board had already approved the bid from L & M and that it would be listed on the next meetings bill sheet.               

The Board discussed the bills from March 1, 2016 in the amount $11,960.00 including transfers.

 Ald. Kezar moved to approve the bills including transfers in the amount of $11,960.00.  Ald. Coe seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn.  Ald. Wilson seconded. Ald. Coe, Kohley, Kezar and  Wilson voted aye with 0 nays.

The Board of Aldermen held a regular meeting on Tuesday night February 16, 2016 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Kezar and Roger Coe. Also present were City Supervisor David Brodie, Tax Collector Meghan Sexson, Emergency Management Director Denis Kolb, Police Chief Curt Drake, Officer John Wynn and City Clerk Paula Brodie. Also present were Lois Kolb, David and Holly McIntire and Rita Greene from the McDonald County Press. Ald. Kohley was not present.

The Mayor called the meeting to order at 7:00PM

The Board discussed the minutes from the regular meeting on February 2, 2016.  Ald. Calvin moved to approve the minutes from the meetings on February 2, 2016. Ald. Kezar seconded. Ald. Coe, Kezar and Wilson voted aye with 0 nays.

The Mayor opened the bids on the 2,000 Crown Vic patrol vehicle. The first bid was from JR Automotive and Towing, Neosho, Mo. in the amount of $600.00 with the understanding the car was sold as it is. The second bid was received from Chicago Motors Inc.in the amount of $507.00.  The Board discussed the bids. Ald. Wilson move to approve the bid from JR Automotive and Towing in the amount of $600.00. Ald. Coe seconded. Ald. Coe, Wilson and Kezar voted aye with 0 nays.

Citizens business.

            David McIntire, introduced himself to the Board. He stated that he will be running on the Republican Party ballot for McDonald County Sheriff this year. He told the Board about his work history which included several years with the McDonald County Sheriff’s department and Walmart. He stated that he had reached a time in his life that he felt it was time to get back into law enforcement.   He said he would like to see the elected officials from the County be more involved with the Cities.

The Board discussed re-appointing Heath Lewis as the Recreation Board Director. Ald. Wilson stated he helped the City out last year and took the position again when they couldn’t get anyone to do the job.  Ald. Wilson moved to approve Heath Lewis as Recreation Board Director with the same agreement regarding his daughter taking care of the concession stand. Ald. Kezar seconded. Ald. Kezar, Coe and Wilson voted aye with 0 nays.

The Mayor told the Board that they will have to look into helping with the mowing after the ball season is over. He noted it was hard for David and David to keep up the regular mowing with mowing the ball park last year. Ald. Wilson suggested they look into spraying to kill out weeds and grass in the ditch area so they would not have to mow or weed eat them.

The Board discussed the draft letter to the Mo. Department of Natural Resources regarding Roger Renner’s proposed broiler operations. The Board agreed with wording of the letter. Ald. Wilson stated he really didn’t think that the trucks will use Garner but will use Spruce North of the City Limits. The Board discussed whether or not the City has a truck ordinance. David stated he thought the City had one but a past city attorney had said that the Police could not inforce it as it was written.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        The Board discussed one of their concerns was contamination to the water table.                                                                                                                                                                                                                                    The Board agreed to the wording of the letter.

The Board discussed the draft information letter to the Citizens regarding Proposition One, which will be placed on the ballot on April 5th. The proposition places a ½ of 1 percent transportation tax before the people. It was discussed whether or not to use the tax table spreadsheet. The spreadsheet includes every town from this area and what that town collects in sales taxes. It was noted that only the City of Jane and the City of Goodman has a 1% sales tax. Various other cities’ has 2% sales tax, transportation tax, capital improvement tax and storm water/parks sales tax. The letter explains that the transportation tax will help pay to have the streets repaired and over-laid over a period of several years. The Board agreed to the wording of the letter

There was no old business:         

The Board discussed the following new Business.

              1. It was noted that the renewal for the Anthem Health Ins was on April 1st. Anthem has sent information of different plans the Board could choose from and it also suggests one that is close to the one the employee have had this past year. The Clerk noted that a representative from Beimdiek will be bringing her some information regarding some other policies that might be better for a different price. She asked the Board to go ahead and approve the suggested policy, with the agreement that if one of the other companies has a better plan she could accept that one instead. Ald. Wilson moved to change to the suggested plant from Anthem unless one of the other plans is a better plan. Ald. Kezar seconded. Ald. Kezar, Wilson and Coe voted aye with 0 nays.

The following department reports were given:

                        Curt Drake- stated he is back to work as of this morning and he thanked John for filling his shoes and doing a wonderful job. He also stated that he wanted to thank Reserve Officer Jeremy walker for helping the department out covering some of the shifts. He then told the Board that he would be getting some prices for new tires for the Dodge Ram Truck.

                        Denis Kolb- had nothing to report.

                        David Brodie- stated that the roofers were working the City into their schedule to roof the treatment plant. He also noted that New Mac and Empire have been doing a lot of work between Terry and Garner. He noted that they were replacing some troublesome lines with new ones.                      

                        Meghan Sexson- noted that she had missed the last board meeting so she has gave the Board their report tonight.

                        Paula Brodie- noted that Karla will be attending the JIS training from the Office of State Courts between March 28^th and 31^st. She also noted that she would be attending the banquet at the Missouri City Clerks and Finance Officers Association annual training to receive her Master Professional City Clerk pin on March 10^th.  

The Board discussed the bills from February 16, 2016 including transfers in the amount of $39,522.96.  Ald. Kezar moved to approve the bills including transfers in the amount of $39,522.96.  Ald. Coe seconded. Ald. Coe, Kezar and Wilson voted aye with 0 nays.

Ald. Wilson moved to adjourn. .  Ald. Coe seconded. Ald. Wilson, Kezar and Coe voted aye with 0 nays.

The Board of Aldermen held a regular meeting on Tuesday night February 2, 2016 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Kohley, Kezar and Roger Coe. Also present were City Supervisor David Brodie, Emergency Management Director Denis Kolb, Senior Officer John Wynn, Reserve Officer Jeremy Walker and City Clerk Paula Brodie. Also present were Lois Kolb, Bud Terrell and Rita Greene from the McDonald County Press.

The Mayor called the meeting to order at 7:00PM. He noted that the Board did not meet on January 19, 2016 due to bad weather; therefore there were no minutes for that date.

The Board discussed the minutes from the regular meeting on January 5, 2016.  Ald. Wilson moved to approve the minutes from the meetings on January 5, 2016. Ald. Coe seconded. Ald. Coe, Wilson, Kohley and Kezar voted aye with 0 nays.

The Mayor acknowledged Bud Terrill who was present to discuss his trailers on Garner Street. Mr. Terrill stated the cheapest quote he had been given to move his one trailer to make if parallel with Garner Street was in the amount of $4,000.00. He asked if the Board would agree to allow him to put a nice porch on the front of the trailer that would help to make it appear straighter. The Mayor asked if his renter in the other trailer had cleaned up the mess behind his house. Mr. Terrell said he would look into it next week as he has been out of town. The Mayor stated that there have been complaints from some of the neighbors about the condition of the property and the yard. The Board agreed to allow Mr. Terrill to build a gable roof and porch to make the trailer look straighter. Mr. Terrell stated he would be back at the first meeting in March to update the Board on what he has gotten completed.

Citizens Business: none.

The Board opened bids from to replace the treatment plant roof. The Mayor read the bids stating the City had received two. One was from Crews Construction from Neosho in the amount of $19,262.50, which included a10 year warranty on material and a two year warranty on labor. The other bid was from L & M Construction in the amount of $18,525.00 which included a twenty year warranty on the materials. 

Ald. Wilson stated that the Board usually try’s to go with the lowest bid. He noted that both companies have done work for the City before and are very reliable He noted that the second bid was $700.00 less than the first bid. There was some question on whether or not the bid from L & M included a membrane roof. The Mayor stated that David could verify that the L & M bid did include a membrane roof. Ald. Wilson moved to accept the bid in the amount of $18,525.00 from with L & M Construction which was the lower bid, if David verifies that the bid did include a membrane roof. Ald. Kohley seconded.  Ald. Coe, Kezar, Wilson and Kohley voted aye with 0 nays.

The Board discussed the contract between the City of Goodman and Harry S. Truman Coordinating Council to draw up a Comprehensive Plan for the City. It was noted that the Board had given a verbal approval on October 7, 2014.

Ald. Wilson moved to approve the Mayors signing of the contract with Harry S. Truman Coordinating Council in the amount of $3,500.00. Ald. Kezar seconded. Ald. Coe, Kezar, Kohley and Wilson voted aye with 0 nays.

The Board discussed Bill No. 2016-468 for Ordinance No. 2016-478, 2016 which is an Adopting Ordinance for all Ordinances passed during 2015. This Ordinance incorporates all 2015 Ordinances into the City’s Code Book.

The Mayor read by title only for the first reading Bill No. 2016-468 for Ordinance No. 2016-478. Ald. Kohley moved to approve the first reading of Bill No. 2016-468 for Ordinance No. 2016-478. Ald. Coe seconded. Ald. Coe, Wilson, Kezar and Kohley voted aye with 0 nays.

The Mayor read by title only for the second reading Bill No. 2016-468 for Ordinance No. 2016-478. Ald. Kezar moved to approve the second reading of Bill No. 2016-468 for Ordinance No. 2016-478. Ald. Coe seconded. Ald. Kohley, Kezar, Coe and Wilson voted aye with 0 nays.

The Mayor read a request from Valarie and Fred Branstetter in regards to a request to average the water bill at # 4 Sawmill Terrace. It was noted that the letter said they had a problem with a water heater and had repaired it. Ald. Wilson moved to approve averaging the water bill for Sawmill Terrace #4 in the amount of $46.40. Ald. Kohley seconded. Ald. Kohley, Coe, Kezar and Wilson voted aye with 0 nays.

The Board discussed the following old Business.

              1.  Note that the Board can put out an information pamphlet on the ½ of 1% transportation tax but they cannot encourage people to vote one way or the other. The Board agreed to have the Clerk write an informational letter to the citizens regarding what the tax is, what it would be for and how the community would benefit from the tax.

The Board discussed the following new Business.

The Board discussed the citizens’ concerns regarding a Mo. DNR Permit application from Roger Renner regarding a Chicken Broiler Operation that he wants to build north of the Ball Park off of Lark and Brodie Road. The Board also discussed what impact it would be to the city. They noted copies of letters in their packets from Karla Thompson and her attorney Jordan Paul. The Mayor noted that the operation would be 8 broiler houses, which would require 3 new wells to handle the water needed for the approximate 400,000 birds. David stated that he is concerned about how much the extra water use would affect the City’s water use. He noted that the City well on School St is 1300 feet deep and the one on Barlow Street is 1290 feet deep. The Board voiced their concern regarding how many trucks it would take to haul feed, waste and the chickens. Their main concern was, were the trucks going to use Garner Street. They discussed the probability of Garner street not holding up to the extra traffic. The Board also discussed possible contamination to the water system from the waste.  The Mayor asked if the Board would like to send a letter to DNR regarding their concerns about the proposed water use, the possible smell, streets and contamination. The Board agreed to have the Clerk write a letter and have her give them a copy at the next meeting to approve.

           The Department heads gave the following reports:

John Wynn gave the Board a copy of a proposed contract from Missouri Southern State University for 2016, which would give the city 1 seat for classes for the Police Department to use to keep up their required training. He said if the City did not have a contract to send one officer for the 40 hour continuing education the cost would be $350.00. Ald. Kohley moved to approve the contract Ald. Wilson seconded. Ald. Kohley, Wilson, Coe and Kezar voted aye.

The Mayor stated that John Wynn has completed his 90 day probationary period.  He noted that the Board had discussed during the budget meeting giving him a $.50 cent an hour raise after completing his probationary period. Ald. Kohley stated that he has worked with John and appreciates his experience and that his experience is worth a lot to the community. Ald. Wilson moved to give John Wynn $.50 cents an hour raise. Ald. Kohley seconded.  Ald. Kohley, Kezar, Coe and Wilson voted aye with 0 nays.

                      John Wynn stated that he wanted the Board to know that he had confidence in Reserve Officer Walker, the City’s reserve officer.

                      Denis Kolb- reminded the Board that they need to take the ICS training.

 David Brodie- reported that he had completed the yearly sludge report, tier report, I & I report, Major Water use report and daily monitoring report. He  stated that the training that he receives at the fall Missouri Rural Water Conference is more general training than the spring conference that is geared to more technical things. He asked to be allowed to attend the spring conference that is being held in Branson this year. He stated that the vouchers will cover the cost of the seminar fees, but not his room fees. He asked if the Board would approve paying for his room fees. He noted that the Conference is March 1, 2^nd and third. Ald. Kohley moved to allow David to attend the conference and to pay his room fees. Ald. Coe seconded. Ald. Kohley, Kezar, Coe and Wilson voted aye with 0 nays.

           Meghan Sexson

Paula Brodie- noted that she had given the Board in their packets information regarding sales tax on Motor Vehicles, Boats, etc. She noted that if the Board does not place a tax proposition on the ballot, the City would lose all the sales tax revenue on Motor Vehicles, Boats, etc. purchased in another state.

                        -noted that she and Karla completed and mailed in the Rural Development annual report.

                                             -noted that the Board had received a copy of the Official Ballot for the April 5^th election in their packets.

The Board discussed the bills from January 19^th meeting including transfers in the amount of $36,815.75.  Ald. Wilson moved to approve the bills including transfers in the amount of $36,815.75.  Ald. Kezar seconded. Ald. Kezar, Kohley, Wilson and Coe voted aye with 0 nays.

The Board discussed the bills from February 2, 2016 including transfers in the amount of $12,572.50.  Ald. Kezar moved to approve the bills including transfers in the amount of $12,572.50.  Ald. Coe seconded. Ald. Kohley, Kezar, Coe and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn.  Ald. Wilson seconded. Ald. Coe, Wilson, Kezar and Kohley voted aye with 0 nays.