Planning and Zoning Committee Meeting

August 7, 2018

Those present included Mayor Greg Richmond, Alderpersons Ron Johnson, Alice Kezar and Calvin Wilson. Also present were City Clerk Karla McNorton. Also present were Greg Beckner, Keith Estes, Jared Mackall, Jerry Pierce, Ed Tuomala, Michael Richmond, Brandon Poindexter with Branco, Samantha Hamilton and Natalie McInturff with Goodman Elementary School.

Mayor Richmond called the meeting to order at 6:30 P.M. and noted Ald. Kohley was not present

City Clerk McNorton handed out a folder with information to membership, terms, vacancy and removal and the map the citizens had went over at the last meeting with Nikki Hill. Mayor Richmond then noted it was time to establish the committee members for the Planning and Zoning Committee. Ald. Kezar moved to approve Greg Beckner, Keith Estes, Jared Mackall, Jerry Pierce, Ed Tuomala, Ron Johnson and Calvin Wilson as the members of the Planning and Zoning Committee. Ald. Wilson seconded. Ald. Kezar, Johnson and Wilson voted aye with 0 nays.

It was noted the members will need to establish a board and it was suggested to do that at the next meeting. It was agreed to do that at the next meeting scheduled for September 12, 2018.

City Clerk McNorton noted the members were given a map they had completed at the last meeting. If you would, take it home and look over it and let know if everything is correct asap so we can have (if needed), have the corrected map by the next meeting.

Ald. Wilson moved to adjourn meeting at 6:40 P.M. Ald. Johnson seconded. Ald. Kezar, Johnson and Wilson voted aye with 0 nays.

COUNCIL MEETING

Tuesday August 7, 2018

The Board of Aldermen held a regular meeting on Tuesday August 7, 2018 at 7:00 PM. Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Keith Kohley, Alice Kezar and Ron Johnson. Also present were City Supervisor David Brodie, Police Chief Curt Drake, Asst. Chief Joe David, Emergency Management Director Denis Kolb, Tax Collector Meghan Sexson and City Clerk Karla McNorton. Also present were Kevin Keeney, Lois Kolb, Jared Mackall, Sue Hamilton and Natalie McInturff With the Goodman Elementary, Brandon Poindexter with Branco, Paula Brodie, Michael Richmond, Connie Letourneau, Beulah and Michael Letts, John and Misty Farmer, Nick Myers, Keith Estes, Jerry Pierce, Ed Tuomala, Greg Beckner and Sally Carroll from the McDonald County Press.

Mayor Richmond called the meeting to order at 7:00 P.M.

The Board discussed the minutes from July 17, 2018. Ald. Wilson moved to approve the regular meeting minutes held on July 17, 2018. Ald. Kohley seconded. Ald. Johnson, Kezar, Kohley and Wilson voted aye with 0 nays.

Mayor Richmond acknowledged Beulah Letts to discuss averaging her water bill. Beulah explained she had a water leak and it is now fixed. (She brought proof of the bill showing where she had paid to have it fixed by Mace Maintenance.) She is asking that the Board average her bill to 176.84 with the 20%. Ald. Johnson moved to approve averaging Beulah Letts water bill to $176.84 with the 20%. Ald. Kohley seconded. Ald. Johnson, Kezar, Kohley and Wilson voted aye with 0 nays. Mayor Richmond noted that if she needed to pay that amount in several payments that would be ok.

Mayor Richmond acknowledged John and Misty Farmer to discuss a variance for 119 S. First St.

Misty noted that her and John have decided to hold off on the variance for 119 S. First St. John and Misty were looking at putting a house about 760 square feet on 119 S. First Street, if the Board approved the variance for the size of the house, however; they have now looked at the Kramburg property located at 112 W. Splitlog Ave. and are thinking about putting that house there if the Board approves the variance and they decide to purchase the property. They would move the trailer closest to Splitlog out and put in the house on that property. She should have all the paperwork in to the City by the next meeting and would like to talk about it more then and include a photo of the home.

Misty then noted that she had gotten with City Building Inspector Marcus Pratt on the property at 108 W. Williams and the front of the structure has to be removed and the back is probably salvageable, but Marcus can’t tell for sure because of the debris still in that area. John and Misty would like to be able to clean the back half up and have Marcus look at it. If it is salvageable, they would like to purchase the property and rebuild the front half of the home and repair the back. Misty and John are asking the Board to give them time to get the back half of the house cleaned and have Marcus come back over and let them know if it is salvageable. If it is, they intend to purchase the property, but are concerned because the condemnation is on hold and the Board could decide to go ahead with demolition and John and Misty have wasted their money. John and Misty are asking the Board, if Marcus says the back half is salvageable, The Board agree to stop the condemnation upon transfer of deed from Shauna Landess to Misty and John Farmer or their business Diamond Diggz.

Ald. Johnson moved to stop the condemnation of 108 W. Williams if Marcus approves the back half of the property is salvageable and proof of the transfer of deed is provided that it is in John and Misty Farmer or Diamond Diggz name. Ald. Kohley seconded. Ald. Johnson, Kezar, Kohley and Wilson voted aye with 0 nays.

Mayor Richmond acknowledged Eddie Figueroa from Kelly Miller Circus to discuss having two shows in Goodman October 15, 2018. Mr. Figueroa explained that he will need an area that can hold the event and it will be for the one evening of Monday October 15, 2018. There would be two shows. He explained they would need an area of 300’x300, accessible by large vehicles as they have three semis and one produces its own power. They will need one Potable running water source as some performers like to shower between shows and containers for trash. He explained that the Circus use to have animals, but they no longer have them due to animal rights activists. The Circus personal will bag the trash and load it into the dumpsters after the shows are over, as they want to be asked back the next year. He also explained he would need any permits or licenses required by local ordinance. He also noted that the circus has a one million dollar insurance policy and can add the organization to the policy for the day of the shows. Size of the crowd will depend on the amount of the tickets that are sold. They can hold up to 800 people, but usually get half to a quarter of that. Mayor Richmond noted that they would discuss it with the betterment club and the fire department and look at some numbers and get back to him.

Mayor Richmond acknowledged Nick Myers to report of the 2017 Audit: Nick noted that on pg. 1 and 2 are the report of the financial statements, auditor’s responsibility and opinion of the audit and there were no anomalies. City Clerk McNorton’s statements of the City’s financial numbers align with the numbers presented. Nick went over the general and business activities, the depreciation, long term liabilities and the positions of the current assets, which the City is in a good position on current items. Nick went over the bonds that were purchased and due to the water project and what is scheduled on them in the future. He went over capital assets. He showed the Board where the City started, sales and retirement and where it ended and went over internal controls. Nick went over the recommendations to the Board, which are segregation of duties. He noted he always mentions that. Fixed assets, removing the assets previously disposed of on the worksheet, setting up a depreciation schedule, which can be done in easy accounting along with setting up training on the entry of assets to the EasyAcct software depreciation module. Outstanding checks on bank reconciliations. He is suggesting they be removed or taken off after a year and voided or file them with the unclaimed property if the Missouri unclaimed property law apply. Backing up interfund reimbursements or transfers transaction entries and updating annually the EasyAcct software with the MO. Division of Employment rate for the next year. He thanked the Board and noted this is when the Board usually votes to approve the audit. Ald. Kohley moved to accept the 2017 Audit report. Ald. Wilson seconded. Ald. Johnson, Kezar, Kohley and Wilson voted aye with 0 nays.

Unfinished business: City Clerk McNorton noted that Trenton Thomas’s water bill did need to be averaged for the month of August and that amount is $112.02 with the 20% and that the Board had already agreed to average the bill at last month’s meeting when they voted to approve the first average.

New business: Brandon Poindexter from Branco brought the building plans for the Goodman Elementary and noted they plan to break ground on Monday August 13, 2018. Brandon then asked if the City would waive the building Permit fee. City Supervisor David Brodie noted that was done and voted on in a previous meeting.

It was discussed that the playground equipment at the school was going to be moved and used with the new facility, but after a second inspection from the insurance company, it will be destroyed and the equipment purchased by the school that is being used now at the temporary location will be moved to the Goodman Elementary school location. It was also noted that the busses will go in and out on Whitmore and the parent pickup and drop-off would be on School St. It was asked if a cross bar for the railroad track would be put in place. Brandon noted the busses will come in and exit to the North and will not be going over the track. It was also noted there will be an ICC 500 rated safe room in the facility that would be a community shelter. It will be approximately 5000 square feet and will be separate from the one used by the students if needed during school hours.

Citizens business: Connie Letourneau asked the Board to consider looking at the ordinance from the City if Carthage where animals are concerned as she does not feel our ordinance is effective. She feels the ordinance doesn’t work and people do not have animal licenses. She says there are animals running around and nothing gets done about it. She feels if the Board can’t do something about the ordinance, it needs to be removed. Mayor Richmond noted the Board would look at the ordinance and look at making improvements.

Department head reports:

Curt Drake- Curt noted that the mic kit, toggle switch and the cage have been installed in Dodge Charger and it was less than quoted of $500.00.

Curt then explained to the Board that Goodman is the third largest City and starts their officers at one of the lowest wages. He feels Joe does a good job, they work well together and he doesn’t want to lose him. Curt is asking the Board for a $2.00 an hour raise, bringing Joe up to $14.50 an hour, so that we are comparable to other cities. He noted that after doing the budget that we were in the black $63,000.00 if he remembers correctly and Joe’s raise would cost $4160.00 more a year. Mayor Richmond noted that $63,000.00 sounds like a lot, but in reality, it’s not. It’s not budgeted and we would need to do some financial studying. Mayor Richmond feels we should look at the City as a whole and align everyone, not just the police department. Joe noted he felt it was reasonable to look at the City as a whole.

Denis Kolb: Nothing to report.

David Brodie: Nothing to report.

Meghan Sexson: Informed the Board about the property at 122 N School St. and the ad for the tax sale ran last week and it will run this week and next.

Karla McNorton: You have your June financial Statement and the budget comparison and if the Board has any questions, let me know and I am happy answer them.

Mayor Richmond then noted he would like to have a closed meeting on August 14, 2018 at 6:00 P.M. and wanted to make sure all board members could attend. All Board members noted they could attend.

The Board then discussed the bills in the amount of $32,632.23 including transfers. Ald. Wilson moved to approve the bills in the amount of $32,632.23 including transfers. Ald. Kezar seconded. Ald. Johnson, Kohley, Kezar and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn the meeting. Ald. Wilson seconded. Ald. Johnson, Kohley, Kezar and Wilson voted aye with 0 nays.

Public hearing

August 7, 2018

Mayor Richmond called the meeting to order at 6:50 PM and noted the meeting was to set the 2018 TAX LEVY at 0.6861 per $100.00 valuation on Real Estate and Personal Property.

Mayor Richmond then opened the meeting for the Public Hearing. There were no comments.

Mayor Richmond then noted it was time to vote on the first reading of Bill # 2018-481 for Ordinance #2018-491. Mayor Richmond read the Ordinance in its entirety. Ald. Kohley moved to approve the first reading of Bill # 2018-481 for Ordinance #2018-491. Setting the 2018 Tax Levy. Ald. Wilson seconded. Ald. Johnson, Kezar, Kohley and Wilson voted aye with 0 nays.

Ald. Wilson moved to adjourn the meeting at 6:52. Ald. Kohley seconded. Ald. Kezar, Kohley, Johnson and Wilson voted aye with 0 nays.

COUNCIL MEETING

Tuesday July 3, 2018

The Board of Aldermen held a regular meeting on Tuesday, July 3, 2018 at 7:00 PM. Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Keith Kohley, and Ron Johnson. Also present were City Supervisor David Brodie, Police Chief Curt Drake, Emergency Management Director Denis Kolb and City Clerk Karla McNorton and Asst. City Clerk Dana Cornwell. Also present were Roger and Carol Coe, Lois Kolb, Jared Mackall, Kevin Keeney, Jimmie Gideon, Greg Beckner, Ed Tuomala, Jerry Sparks, CJ Estes, and Keith Estes.

Mayor Richmond called the meeting to order at 7:00 P.M.

Mayor Richmond acknowledged that chairperson Kezar was not present.

The Board discussed the minutes from the regular meeting held on June 5, 2018. Ald. Wilson moved to approve the regular meeting minutes from June 5, 2018. Ald. Kohley seconded. Ald. Johnson, Kohley and Wilson voted aye with 0 nays. Ald. Kezar not present.

The Board discussed the minutes from the special meeting held on June 12, 2018. Ald. Kohley moved to approve the special meeting minutes from June 12, 2018. Ald. Wilson seconded. Ald. Johnson, Kohley and Wilson voted aye with 0 nays. Ald. Kezar not present.

The Board discussed the minutes from the special meeting held on June 18, 2018. Ald. Kohley moved to approve the special meeting minutes from June 18, 2018. Ald. Johnson seconded. Ald. Johnson, Kohley and Wilson voted aye with 0 nays. Ald. Kezar not present.

Mayor Richmond acknowledged Paula Brodie to discuss averaging Harold Keeler’s water bill. Paula explained that Harold has been extremely ill for the past six to eight weeks and he accidently left his water hose on. She is asking the board to average his water bill. His bill is $142.12 before the average. His bill would be $42.88 if the Board agreed to average his bill. After a brief discussion, Ald. Wilson moved to approve averaging Harold Keeler’s water bill to $42.88. Ald. Johnson seconded. Ald. Johnson, Kohley, Kezar and Wilson voted aye with 0 nays.

Mayor Richmond noted that at the June 18, 2018 meeting, we had Nikki Hill from the Harry S. Truman Coordinating Council (HSTCC) here to help correct and properly zone our map with the help of five citizens who have agreed to be on the City’s Planning and Zoning Committee. They are Greg Beckner, Keith Estes, Jared Mackall, Jerry Pierce and Ed Tuomala. I would like to discuss establishing a planning and zoning committee. Ald. Wilson and Ald. Johnson agreed to be on the planning and zoning committee. Ald. Wilson made a motion to make a planning and zoning committee Ald. Johnson seconded. Ald. Johnson, Kohley and Wilson voted aye with 0 nays. Ald. Kezar not present. The first meeting for the planning and zoning committee will be July 17^th at 6:30p.m.

Mayor Richmond then noted it was time to open bids for the demolition of 108 W. Williams St.

The first bid is from Gideon Backhoe & Roto R Rooter Service in the amount of $14,200.00, which includes demolition, debris and concrete removal, black dirt to smooth up the lot and grass seed.

The second bid is from Morgan’s Backhoe & Excavating Inc. in the amount of $7,800.00, which includes tear down of house using dumpsters for debris removal, hauling off stumps and bringing in enough fill dirt for the crawl space under house making the lot suitable for bush hog mowing.

Mayor Richmond acknowledged Jon and Misty Farmer. The Farmers stated that the owner of the property had reached out to them to see if they would be interested in buying the property and possibly cleaning up and rebuilding. They are aware the front half of the house is in terrible shape and needs to be removed while the back half is in good enough shape they could remodel it. They said they would remove the front half of the house possibly bringing in a tiny 400 sq. ft. house to attach to the front of the back half. They understand this house is on the list of meth houses and they would want to see about getting a test kit for about $55.00 to make sure there is no residual residue left. They are under the impression that no dope has been made at this residence for the last 12 years but it has been sold out of it during that time but no longer is. The Farmers were not sure as to what the rules and regulations were for a property that had already been thru the condemnation process, they were just thinking that if it was possible this is what they would maybe consider doing. Ald. Johnson feels we owe it to the citizens to see if we can find a way to save the tax payers money. After a brief discussion it was decided to have the city clerk get ahold of the city attorney and see what the city could do. David Brodie said he would get ahold of the city inspector in the mean time to set up a meeting with himself, the Farmers, and the inspector to see what could possibly be done. Ald. Johnson made a motion to wait a couple of weeks before accepting any bids to find out what could be done Ald. Wilson seconded. Ald. Johnson, Kohley, and Wilson voted aye with 0 nays. Ald. Kezar not present.

Unfinished business: Mayor Richmond brought up the Gazebo as part of it is on KCS railroad property. Said we might see about getting a 100 year easement from them for the Gazebo if need be.

New business: NONE

Citizens business: Mr. Keeny asked about the legality of fireworks in city limits. Officer Drake told him they are only legal on the 4^th however people do start shooting them off 2 to 3 days prior. Curt also stated that it is hard to make a case stick when there is not always an officer on duty. If you have a video of who is doing with a time stamp it would be a lot easier to write a ticket and make it stick. Mr. Keeny also asked resurfacing some of the roads in town with the tax money the city started getting. It was mentioned that for a 2-inch overlay for 1000 ft. cost approximately $40,000.00 and the city does not have enough yet to do all the streets that needs done. Mr. Keeny asked if the city could get a loan maybe in order to do some of the worst areas. After a brief discussion Mayor Richmond said that the city would look into what we could do.

1. Department head reports:

Curt Drake- Presented the monthly report to the council. Also advised council Officer David was able to get 2 Mic kits donated. The Mic kits will allow the dash camera to have audio which is what the body cameras should have done but would not because the body cameras would not integrate with the dash camera. With 1 body camera broke and the other not staying charged more than an hour makes them hard to use. Also stated he would like to get the car cage that Bella Vista PD donated installed he had a quote to get the cage, Mic kits and dash camera toggle switch installed for a total price of $530. Also noted they spoke to a person in Neosho that stated he would not do it because they were such a pain to do.

Denis Kolb- NOTHING

David Brodie- Asked about getting electrical boxes and conduits for the Ozark Orchard Festival so it would be there permanently for future years.

David also mentioned that he had to buy another motor for the skimmer at approximately $250.00. Also had to purchase more ballasts for the U.V. lights talked to the company and there are no replacements for these lights. Mayor Richmond would like David to find out if they make U.V. lights without ballasts; and if so what would the possible upgrade cost.

Meghan Sexson- NOT PRESENT

Karla McNorton- notes you have your March, April and May financial statements in you packets.

Today City Hall started accepting addresses and lists of items for the 28^th Annual City Wide Garage Sale August 4, 2018 and will continue to accept them through August 1, 2018.

The Board discussed the bills in the amount of $40, 447.13 including transfers. Ald. Johnson moved to approve the bills in the amount of $40, 447.13 including transfers. Ald. Kohley seconded. Ald. Johnson, Kohley, Kezar and Wilson voted aye with 0 nays.

The Board discussed the bills in the amount of $33,839.19 including transfers. Ald. Wilson moved to approve the bills in the amount of $33,839.19 including transfers. Ald. Johnson seconded. Ald. Johnson, Kohley and Wilson voted aye with 0 nays. Ald. Kezar not present.

Ald. Kohley moved to adjourn the meeting. Ald. Wilson seconded. Ald. Johnson, Kohley and Wilson voted aye with 0 nays. Ald. Kezar not present.

COUNCIL MEETING

Tuesday July 17, 2018

The Board of Aldermen held a regular meeting on Tuesday, July 17, 2018 at 7:00 PM. Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Keith Kohley, Alice Kezar and Ron Johnson. Also present were City Supervisor David Brodie, Asst. Police Chief Joe David, Emergency Management Director Denis Kolb, Tax Collector Meghan Sexson, City Clerk Karla McNorton and Asst. City Clerk Dana Cornwell. Also present were Roger and Carol Coe, Lois Kolb, Jared Mackall, Linda Gill, Greg Beckner, and Sally Carroll from the McDonald County Press.

Mayor Richmond called the meeting to order at 7:00 P.M.

The Board discussed the minutes from the regular meeting held on July 3, 2018. Ald. Johnson noted on p. 1 paragraph six (6) it notes Ald. Kezar voted aye and she was not present. Also, on pg. 4 paragraph one (1) it also says Ald. Kezar voted aye and she was not present. Ald. Wilson moved to approve the regular meeting minutes from July 3, 2018 with the noted corrections. Ald. Kohley seconded. Ald. Johnson, Kohley, and Wilson voted aye and Ald. Kezar abstained.

Mayor Richmond acknowledged Linda Gill to discuss her putting up a sign and a possible community bulletin board. Linda noted she has a home based business named Granny Gills Bakery at 205 S. School Street. She is aware of the cottage laws and does have a city business license and her state license is in the mail. She is hoping to boost her business by getting a community bulletin that she will have professionally painted and would keep it and the surrounding area cleaned up. She would maintain all up keep on it. She did bring in a smaller board showing the minimum size she would like to put up if a spot for a bigger bulletin board could not be found. City Supervisor David Brodie and Mrs. Gill are going to get together to look at some possible sights and follow-up with the City to see what needs to be done for a sign to be put up.

Mayor Richmond acknowledged Greg Beckner about calcium build-up in his water lines.

Mr. Beckner brought with him some of the calcium build-up he has gotten out of his kitchen and bathroom cold water side lines. He stated that his and a few surrounding neighbors are experiencing super slow running water. City Supervisor David B. has done some research and we are real low on our calcium. He said he would flush the hydrant and hopefully it should fix the problem.

Mayor Richmond acknowledged Trenton Thomas about averaging his current water bill and his next water bill. Trenton had a water leak and has gotten it fixed. After a brief discussion it was decided to average Mr. Thomas’s water bills. His current water bill will be $108.38 including the 20% fee. Ald. Wilson moved to approve averaging July and August water bills with July’s bill being $108.38 and August’s bill being the average plus 20% if it needs added. Ald. Johnson seconded. Ald. Wilson, Kezar, Johnson and Kohley voted aye with 0 nays.

Unfinished business: Nothing

New business: Nothing

Citizens business: Mark Bartley running in Mid-Term elections for State Representative District 159.

Osage Door mowed on the inside however they still need to take care of the brush outside. Chief Drake has the number for the contact at Osage Doors. Karla or Dana will have Curt give them a call to see what their plans are and how long it is going to take them to take care of it.

1. Department head reports:

Asst. Chief Joe David- Pay raise tabled till August 7^th meeting when Chief Drake can be at the meeting. Joe stated since being attacked for the safety of the officers and the citizens, the department would like the equipment that was donated to them by Bella Vista be installed. He wanted the board to keep in mind that this is $2200.00 worth of equipment that would be installed by Tactical Auto Outfitters out of Centerton for $530.00. This includes the roll cage, mic kit and toggle switch for the dash cam. Ald. Wilson moved to have Officer David take the Dodge car to Tactical Auto Outfitters to have the roll cage, mic kit, and toggle switch installed for $530.00 Ald. Johnson seconded. Ald. Johnson, Kohley, Kezar, and Wilson voted aye with 0 nays.

Denis Kolb- Nothing to report

David Brodie- Treatment plant got hit by lightning. He thinks the tower is fried. Called Michael from Keels Consulting he will be coming down on Wednesday to look at the computers. After a brief discussion Ald. Johnson moved to replace the treatment plants computers if that is what Michael recommended needed to be done. Ald. Kohley seconded. Ald. Kohley, Johnson, Kezar and Wilson voted aye with 0 nays.

Joe also mentioned that his computer keeps going down that this is the third time it has happened. Wanted to know if that since Michael was coming down from Keels consulting if we could send him to the Police Dept. to look at the computer to see what was going on with it.

David also mentioned he is pretty sure the lightning fried the blower motor. It kicked the breaker to the motor. Too many amps on the motor but the amps are coming down so going to keep an eye them.

David then noted he called Marcus Pratt, the City inspector. He noted, if the Farmers want to pursue the 108 W. Williams he will get with them and let them know that he will be very stringent with the codes. Feel we need to treat this building like a new a house and put all the safety checks and inspections. City Attorney Duane Cooper said we could put the condemnation of 108 W. Williams on hold till the Farmers decided if they wanted to pursue this venture or not. Ald. Kohley moved to put the 108 W. Williams’s condemnation on hold. Ald. Wilson seconded. Ald. Wilson, Kezar, Johnson, and Kohley voted aye with 0 nays.

Meghan Sexson-The Board has the June report. We have 12 properties we sent the ad to run in the paper for. The ad will run the last week of July 2018 and the first two weeks of August 2018. Tax sale will be on August 27, 2018, with Meghan and David being here and Karla will be at County for the tax sale.

Karla McNorton – Nothing to report

The Board discussed the bills in the amount of $39,184.45 including transfers. Ald. Kohley moved to approve the bills in the amount of $39,184.45 including transfers. Ald. Kezar seconded. Ald. Johnson, Kohley, Kezar and Wilson voted aye with 0 nays.

Ald. Kohley moved to adjourn the meeting. Ald. Wilson seconded. Ald. Johnson, Kohley, Kezar and Wilson voted aye with 0 nays.