City of Goodman, Missouri

December 21, 2010

The Board of Aldermen held a meeting Tuesday night December 21, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kevin Reardon and Kristin Lett. Also, present were City Clerk Paula Brodie, Chief of Police Tom West and City Supervisor David Brodie. Also present was Joyce Haynes reporter from McDonald County Press and Amy Buckley reporter Neosho Daily News. Ald Kohley was not present.

The Mayor called the meeting to order at 7:00 PM.

The Board discussed the minutes from the meeting on December 7, 2010. Ald Richmond moved to approve the minutes. Ald Lett seconded. The Board voted 3 ayes, 0 nayes.

The Board discussed the minutes from the budget meeting on December 13, 2010. Ald Lett moved to approve the minutes. Ald Reardon seconded. The Board voted 3 ayes, 0 nayes.

The Board of Aldermen discussed Bill # 2010-418 for Ordinance # 2010-428 setting the 2011 Budget. The Mayor noted that the budget must be in place by January 1, 2011.  He noted that because of this the ordinance would be considered an emergency ordinance so that it could be voted on twice.

The Mayor read the ordinance by title only for the first reading.

Ald Richmond moved to approve the first reading of Bill # 2010-418 for Ordinance # 2010-428 setting the 2011 Budget. Ald Lett second. The Board voted 3 ayes, 0 nayes.

The Mayor read the ordinance by title only for the second reading.

Ald Lett moved to approve the second reading of Bill # 2010-418 for Ordinance # 2010-428 setting the 2011 Budget Ald Reardon second. The Board voted 3 ayes, 0 nayes.

The Board of Aldermen discussed Bill Number 2010-419 for Ordinance# 2010-429 including all city parks in the dawn to dusk ordinance, not allowing people to use the park after dusk or before dawn.

The Mayor read the ordinance by title only for the first reading.

Ald Reardon moved to approve the first reading of Bill # 2010-419 for Ordinance # 2010-429 setting the 2011 Budget Ald Lett second. The Board voted 3 ayes, 0 nayes.

The following Department heads gave the following reports:

                        1. Tom West noted

• That he was caught up on all his reports required by the State.
• That he had ordered the new computer for Police Department per the Boards instructions.
• That he had purchased two new digital cameras for both cars.

                        2. David Brodie

• -informed the Board that the city park on Barlow Street needs a light. He suggested the Board allowing him to contact Brad Lett from Empire District to see what could be done to light up the park better.
• He also noted that some of the Children from the city picked up all the trash at the park.
• He informed the Board that the storage building door has been installed.
• He also informed the Board that he had taken the Dixie Chopper, winterized it, changed the oil and maintenance it. He said that he would recommend the Board setting up a maintenance schedule for the mower.

                        3. Paula Brodie-

·        Noted that she attended a meeting with ECCHIC (Employers Committed to        Control Health Insurance Costs). She asked the Board if they wanted to set a meeting in the future to have one of their representatives come to the city to discuss health insurance coverage. The Board agreed to have a meeting at the end of January to allow them to give a presentation.

·        Noted the condemnation hearing for Karla Thompson’s property is set for January 4, 2011 at 6:50 PM

The Mayor read a letter from the President of the Goodman Betterment Club thanking the city for the monetary donation that helped the Betterment Club put on the Goodman Christmas Parade.

There was no old business discussed.

There was no new business discussed.

The Board discussed the bills from December 21, 2010 for $32,048.48 including transfers. Ald Richmond moved to approve the bills from the December 21, 2010 in the amount of $32,048.48 including transfers. Ald Reardon seconded. The Board voted 3 ayes, 0 nayes.

The Mayor noted that the City Hall will be closed for Christmas from Thursday December 23^rd at 11:30 AM until December 27^th, and on Monday January 3^rd for New Years Day. The City Hall will be open on December 31^st until 4:00PM so that people can pay their taxes. The Clerk noted that even though the city hall will be closed to the public on Thursday, the employees will work the ½ day.

The Mayor noted that sign ups for candidates for city offices runs from December 14, 2010 to January 18, 2011. 

Ald Lett moved to adjourn. Ald Reardon seconded. The Board voted 3 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

December 13, 2010 Budget

The Board of Aldermen held a Budget meeting Monday night December 13, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Keith Kohley, Kevin Reardon and Kristin Lett. Also, present were City Clerk Paula Brodie, Chief of Police Tom West and City Supervisor David Brodie.

The Mayor called the meeting to order at 7:00 PM.

The Board finalized the budget by going over all the departments’ expenditures and revenues.

The Board agreed to allow Tom to purchase a computer and two digital cameras for the Police Department from Michael Keels out of the 2010 budget instead of the 2011 budget.

Ald Kohley moved to adjourn the meeting. Ald Richmond second. The Board voted 4 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

December 7, 2010

The Board of Aldermen held a meeting Tuesday night December 7, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Keith Kohley, Kevin Reardon and Kristin Lett. Also, present were City Clerk Paula Brodie, Chief of Police Tom West and City Supervisor David Brodie. Guests included Bill Hess, Joyce Haynes reporter McDonald County Press and Amy Buckley reporter Neosho Daily News.

The Mayor called the meeting to order at 7:00 PM.

The Board discussed the Minutes from the meeting on November 1, 2010. Ald Kohley moved to approve the minutes. Ald Reardon seconded. The Board voted 4 ayes, 0 nayes.

The Board discussed the minutes from the meeting on November 16, 2010. Ald Richmond moved to approve the minutes. Ald Kohley seconded. The Board voted 4 ayes, 0 nayes.

The Board discussed the minutes from the budget meeting on November 22, 2010. Ald Richmond moved to approve the minutes. Ald Reardon seconded. The Board voted 4 ayes, 0 nayes.

The Board discussed the Minutes from the meeting on November 29, 2010. Ald Lett moved to approve the minutes. Ald Kohley seconded. The Board voted 4 ayes, 0 nayes.

The Board acknowledged Bill Hess to discuss a variance request to allow him and his wife to increase the amount of children that they have attend their Preschool, Imagination Station. The City’s Code has a requirement of 100 square foot per child over 3 children.  Bill stated that the state only requires 35 square foot per children. He said that his building could be approved by the state to allow 21 children. The Board acknowledged that they had given the Hess’s a license for a day care but that they were not aware of the wording of the City Code. The Board agreed that they felt that they could allow a variance as long as the Hess’ were approved by the State. They also stated that they believed they needed to change the code to match state regulations. Greg Richmond stated that in the past the Board had approved a license in the past not realizing that the day care was in violation of the code. Ald Richmond moved to approve the variance request from Bill and Kathy Hess allowing them to use the state requirements of 35 square foot per child, which will allow them to have 21 children. Ald Kohley seconded with the stipulation that the Board change the City’s code to make the footage requirement 35 square feet per child. The Board voted 4 ayes, 0 nayes. Mr. Hess asked that the City write the state saying that the Imagination Station Preschool complies with all building and zoning codes of the City.

The Board discussed the need to start condemnation procedures on 136 E. Russell St. The property was purchased at a tax sale by Karla Thompson. It was noted that the property had belonged to James Sarratt and had been condemned when he owned it.  David stated that he checked it recently and that nothing had been done to the property since the Board condemned it. Ald Kohley moved to condemn the property. Ald Richmond seconded. The Board voted 4 ayes, 0 nayes The Board set a public hearing for 6:50 pm on January 4, 2011 for any comments or questions.

The Board discussed renewing the contract with Sullivan Publications for updating the Code Book.  Ald Lett moved to approve the contract in the amount of $397.50. Ald Kohley seconded. The Board voted 4 ayes, 0 nayes.

The Board discussed renewing the Membership Agreement with Missouri Rural Services for the City’s Workmen’s compensation insurance. Ald Lett moved to approve the renewing of the membership agreement in the amount of $200.00. Ald Richmond seconded. The Board voted 4 ayes, 0 nayes.

The Board discussed the proposal from Nick Myers to perform the 2010 Audit. Ald Richmond moved to approve the contract in the amount of $7,725.00 to $7,950.00. Ald Lett seconded. The Board moved 4 ayes, 0 nayes.

The Board discussed whether or not to join Harry S. Truman Coordinating Council. The Clerk noted that they are helping the City and McDonald County complete their Hazardous Mitigation Plan for FEMA. Ald Richmond moved to approve the contract with Harry S. Truman Coordinating Board of Aldermen in the amount of $354.90. Ald Kohley seconded. The Board voted 4 ayes, 0 nayes.

The Board of Aldermen discussed the employees Christmas gifts. Ald Kohley moved to approve giving each employee, Board Member, and elected official $40.00 for Christmas. Ald Reardon seconded. 4 ayes, 0 nayes.

The following departmental reports were given

:

                        1. Tom West was not present.

                        2. David Brodie- Noted that the culvert in front of the school is stopped up. He wanted to know if he could call the City of Anderson to rod the culvert and clean it out.  He noted that it was the South end of the whistle, which is very small and all of the water from the schoolyard goes through it. The Board agreed to allow him to contact the City of Anderson.

                         He noted that the door on the North side of the concession stand has been removed and closed in. and Drew Sarratt will be finishing the other one some time this week.

                        He also noted that the Christmas Parade is on Saturday at 1:00PM. Santa pictures and a shopping center will be open in the gym after the parade for children to purchase Christmas presents.

                        3. Dawn Bunch- gave the Tax Collector’s monthly report. She stated that she had gone over the McDonald County map checking over parcels that belong in the city map. She said that Paula and Missy helped her. She stated that she had discovered about 7 or 8 parcels that needed to be coded into the city. She said that Sue Ann from the Assessors office is making corrections to the county map.

                        4. Paula Brodie- note the need to pass an ordinance including all city parks instead of just the      ball park, in regards to what hours the park can be used. (Moperm suggested putting up a sign with park hours and play at your own risk to protect the City from possible lawsuits.)  Put on next agenda.

                        She noted that she and David had been working on the Hazardous Mitigation with Gloria from Harry S Truman Coordinating Council. She said it is almost complete and the Board will need to hold a public meeting in near future to inform the citizens. She stated that Greg Sweeten and Gloria will be present to answer any questions.                

The Board discussed the following old business:

The Board discussed the following new business: Ald Lett asked if she could have her water bill averaged because she had a water leak. Ald Kohley made the motion to average her water bill. Ald Richmond seconded. The Board voted 3 ayes with Ald Lett Abstaining.

Ald Richmond moved to approve the bills for $13,312.26, including transfers, from the November 16^th, 2010 meeting that were not approved because of a lack of a quorum. Ald Reardon seconded. The Board voted 4ayes, 0 nayes.

Ald Richmond moved to approve the bills from the December 7^th, 2010 in the amount of $50,335.73 including transfers. Ald Kohley seconded. The Board voted 4 ayes,0 nayes.

The Board decided to hold a final Budget workshop meeting on Monday December 13^th at 7:00PM.

The Clerk noted that the City Hall will be closed for Christmas from Thursday December 23^rd at 11:30 AM until December 27^th, and on Monday January 3^rd for New Years Day. The City Hall will be open on December 31^st until 4:00PM so that people can pay their taxes.

Ald. Kohley moved to adjourn. Ald Richmond seconded. The Board voted 4 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

November 29, 2010 Budget

The Board of Aldermen held a Budget meeting Monday night November 29, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Keith Kohley and Kristin Lett. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, Officer Curt Drake and City Supervisor David Brodie. Ald Reardon was not present.

The Mayor called the meeting to order at 7:00 PM. He noted that Ald Reardon was not present.

Ald Richmond moved to set the filing dates for candidates running for city positions to December 14, 2010 to January 18, 2011 from the hours of 7:30AM and 4:00PM. Ald Kohley second. The Board voted 3 ayes, 0 nays. .

The Board went over the Police Department Expenditures, Water Department Revenues and Expenditures, Sewer Department Revenues and Expenditures and Street Department Revenues and Expenditures.

The Board decided to set another Budget meeting date when they meet for their regular meeting on December 7, 2010.

Ald Kohley moved to adjourn the meeting. Ald Richmond second. The Board voted 3 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

November 22, 2010 Budget

The Board of Aldermen held a Budget meeting Monday night November 22, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond and Kristin Lett. Also, present were City Clerk Paula Brodie and City Supervisor David Brodie. Ald Kohley and Ald Reardon were not present.

The Mayor called the meeting to order at 7:00 PM. He noted that Ald Kohley and Ald Reardon were not present.

The Clerk noted that the Board needed to set filing dates of December 14, 2010 to January 18, 2011 from the hours of 7:30AM and 4:00PM for the annual Municipal 2011 election. She noted that the notice needed to be ran in the paper as a legal and has to be to the Paper before December 4^th. She stated that a quorum would be necessary to vote on the legal notice. The Board agreed to continue the item to the next budget meeting agenda on November 29, 2010.

The Board went over the General Fund Revenues and Expenditures. They did not do the Police Department expenditures because Tom West was not present.

The Mayor adjourned the meeting at 9:00 PM

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

November 16, 2010

The Board of Aldermen held a meeting Tuesday night November 16, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond and Kristin Lett. Also, present were City Clerk Paula Brodie, Chief of Police Tom West and City Supervisor David Brodie. Ald Kohley and Ald Reardon were not present. Newspaper reporter Todd Higdon, from the Neosho Daily News and Joyce Haynes from the McDonald County Press were also present.

The Mayor called the meeting to order at 7:00 PM. He noted that the Board did not have a quorum and would not be able to vote on any of the items on the agenda.

The Clerk stated that she had the 2010 Budget ready for the Board to start working on. The Board set budget workshops for Monday, November 22 and Monday, November 29^th at 7:00PM.

The Mayor adjourned the meeting at 7:10PM

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

November 1, 2010

The Board of Aldermen held a meeting Tuesday night November 1, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Lett, Keith Kohley and Kevin Reardon. Also, present were City Clerk Paula Brodie, Chief of Police Tom West and City Supervisor David Brodie. Guests included Mr. and Mrs. Greg Beckner, Tonya Cummings, Joyce Haynes, Amye Buckley, and Barbara Crawford.

Ald Kohley moved to approve the minutes from the meeting on Tuesday October 19, 2010. Ald. Richmond   seconded. The Board voted 4 ayes, 0 nays.

The Mayor acknowledged Tonya Cummings the public relations person for the McDonald County Relay for Life. She stated that she would like to see more community involvement this year. She stated that she is asking the fire departments and cities to participate. She said that the Pineville, Lanagan and Anderson fire departments have already signed on and are challenging the Goodman Fire Department to form a team and participate. She stated that the town that has the most teams will receive a plaque to be placed at the city hall. She asked that if anyone has any questions to call her at 417-223-4863. She stated that the relay teams’ next meeting is the 18^th of November at the old city hall in Pineville at 6:30PM. She stated that the Relay is going to be on June the 11^th 2011 at the McDonald County High School She informed the Board that the relay will be all night long starting at 6:00PM to 6:00AM.

The Mayor noted that William Mosby was not present. David Brodie talked with the Board regarding the need to include the IBC and the IRC in the City Code Book. He stated that BOCA became the IBC, International Building Code, but the code does not have anything to do with one or two family residential homes. He said that the Board would need to adopt the IRC, International Residential Code too, so that there would be some control over one and two family dwellings. David recommended writing the Ordinance to require builders to use the newest versions of the IBC and IRC. He said that the newest versions are 2009 and the books cost $108.95 for the IRC and $123.95 for the ICC. He said that the cost was for loose-leaf books which he would recommend so  the building inspector could photo copy requirements and give them to builders as needed. David stated that the new bank wants to do everything right, however; the City does not have any code to follow so the Board needs to pass an ordinance requiring people to follow the IRC and ICC Code. It was discussed whether or not a public hearing would be needed prior to the adoption of the Ordinance. The Board decided that they would hold a meeting either way before voting on the adoption of the building codes. The Board instructed the clerk to have Duane Cooper draw up the ordinance.

The Clerk informed the Board that it was time to cash in the O & M Bond Reserve certificate of Deposit to pay the final sewer bond payment. She stated that the Board had agreed during Budget talks to use the Certificate of Deposit to pay the final payment. Ald Richmond moved to approve the signing and cashing in of the O & M Bond Reserve Certificate. Ald Kohley. The Board voted 4 ayes, 0 nays.

The Mayor noted that he was moving the discussion of junk cars on people’s property to after new and old business and department head reports.

The following department heads gave the following reports:

Tom West

• Noted that he was taking off on November the 10 for personnel reason.

• He also stated that the Police Chiefs Association winter conference is on December 9, 10 and 11.at Branson, Mo. He asked the Board’s permission to attend and to allow him to make reservations for the hotel for the conference.  Ald Kohley made the motion to allow him to reserve his rooms for his conference. Ald Reardon seconded. The Board voted 4 ayes and 0 nays.

• Tom reported that the City did not get the COPS Grant.

David Brodie

• Noted that he had received a bid from Drew Sarratt in the amount of $371.64 for the material and $450.00 for the labor to construct a metal door for the storage area at the Ball Park. Ald Reardon stated that the price was good because he knew he could not do the job for that amount. Ald Windsor moved to allow David to purchase the material and to hire Drew Sarratt to build the door and install it. Ald Reardon seconded. The Board voted 4 ayes, 0 nays. David stated that he thought he could close off the other door completely.

Dawn Bunch

• Noted that the current monthly report reflects on the bottom the correct hours that she will be working. She noted that the first time she told the Board she would be working from 8:00AM to 4:00PM and she should have told them 7:30AM instead of 8:00AM which would be the same time as the city hall hours.

Paula Brodie

• Noted a letter to Duane Cooper regarding the Water Improvement Lawsuit and an email from Sue Bacorn and Jeff Korman from CDBG. She stated that she had talked with Duane during the Court session and that Duane agreed to write CDBG a letter regarding the lawsuit settlement. She stated that Duane said that if the city received the settlement it could not be considered a wind fall because the funds were needed to complete the water improvement project per the testimony of the expert witness during the trial.

• Noted that it was time to discuss and vote on giving the Goodman Betterment Club a donation for the Christmas Candy for the Christmas Parade. Ald Kohley made the motion to give the Goodman Betterment Club $150.00 for Christmas candy. Ald Reardon seconded. The Board voted 4 ayes, 0 nays.

• Noted that she had a signed dog complaint did the Board want her to give it to the Police Department to issue a ticket.

• Noted that Curt was not using his pager and suggested the pager to be given to the Mayor so that the clerks could send him pages instead of calling him while he was at work.

The Mayor reported that he went to a Missouri Municipal League meeting last week. He said he got quite a bit of information about nuisance abatement, junk cars, weeds etc. He said that he would pass the information to the Board and then they could discuss it at another meeting.

Ald Richmond moved to approve the bills in the amount of $65,988.89 including transfers and the last O & M bond payment. Ald Reardon seconded. The Board voted 4 ayes 0 nays.

Ald Reardon moved to adjourn. Ald Windsor seconded. The Board voted 4 ayes, 0 Nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

October 19, 2010

The Board of Aldermen held a meeting Tuesday night October 19, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Lett, and Kevin Reardon. Also, present were City Clerk Paula Brodie, and City Supervisor David Brodie. Ald Kohley was not present.

Ald Richmond moved to approve the minutes from the meeting on Tuesday October 5, 2010. Ald. Reardon   seconded. The Board voted 3 ayes, 0 nays.

Ald Lett moved to approve the minutes from the meeting on Tuesday October 7, 2010. Ald. Reardon   seconded. The Board voted 3 ayes, 0 nays.

The Mayor noted that Tonya Cummings the public relations person for the McDonald County Relay for Life was next on the agenda but was not present.

The Board discussed a request by the City of Goodman’s Building inspector William Mosby in regards to adding the BOCA building codes to the City’s Code Book. It was noted that the only place that the BOCA code is mentioned in the City Code Book has to do with manufactured homes. The Mayor said that a copy of the BOCA code should be read before the Board decides to add it to the City Code Book. The Board decided to check with other towns to see what they have in their code books and then to follow up with discussion at the next meeting. They also asked that the Clerk contact Mr. Mosby to see if he could be present at the next meeting.

The Department heads gave the following reports:

                        Paula Brodie:               

• Reported on having the City’s buildings appraised for the MOPERM Property coverage. After discussion the board decided because of the cost and lack off time to look into having the buildings appraised before renewal time next year.

• Noted that the next Board meeting will be on Monday November 1^st because of the Elections on November 2^nd.

• Also asked the Mayor to set a date and time that he could meet with McDonald County Title and the First Community Bank for a closing on the property that the City is selling to the bank

The Board discussed the following old business:

David asked if the City had heard anything yet from Duane Cooper in regard to the lawsuit between Lynnson Inc. and the City. Greg suggested writing the Attorney every week and also write CDBG asking them to help the City collect from Bob Persons. Greg stated that he felt that Duane felt the City would never get the money from Bob Persons. The Board decided to have the Clerk write Mr. Cooper a letter weekly to ask him where he is on helping the City get the settlement from Lynnson, Inc. The Clerk reported that Sue Bacorn had emailed her just today asking if the City’s Attorney thought the City would ever receive the settlement

The Board discussed the following new business:

David reported that his annual fall classes are October 27, 28^th and 29 at the Lake of the Ozarks. He has vouchers from the Missouri Department of Natural Resources to pay for the seminar fees. He said that in his budget for the sewer and water department there are funds for the motel and gas costs.

The Mayor asked if any of the Board wanted to attend the MML annual meeting in Buffalo.  The Mayor stated that he would attend.

Ald Richmond asked about having some kind of a display box installed at the City Hall for the minutes and announcements. Ald Richmond asked if the new mower was being left at the ballpark.  Board discussed working on the building to make it more theft proof. They discussed asking Drew Sarratt to weld a metal door and then do away with the other door.

Ald Richmond moved to approve the bills in the amount of $19,752.16 including transfers. Ald Reardon seconded. The Board voted 3 ayes 0 nays.

Ald Richmond moved to adjourn. Ald Reardon seconded. The Board voted 3 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

October 7, 2010

The Board of Aldermen held a special meeting Tuesday night October 7, 2010 at 8:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kristin Lett, Keith Kohley, Kevin Reardon and Greg Richmond. Also present were Officer Curt Drake, City Clerk Paula Brodie and City Supervisor David Brodie. Guests included Wes Ogden and Jerry Rickman.

The Mayor called the meeting to order at 8:00 PM.

The Board listened to a request by Mr. Ogden who stated that he had written up a request so the Board would have a record of what variances he was requesting for Mr. Jerry Rickman. He stated that the variances were to allow the Abundant Life Church to build Mr. Rickman a 36’ by 24’ house instead of the required size of 40’ by 24’, with side lot lines of 13 feet instead of the specified footage of 17 ½ in the Code Book. He stated that at the last meeting he was asked why the house plans could not be flipped. He said that to flip the house it would make the back door come out of the bathroom or the bedroom. Ald Kohley asked if there was enough room between the two properties. Mr. Ogden said that the new house will be set back so there should be plenty of room. He also stated that several of the men from the church are very qualified to build the house. Ald Kohley stated he did not see that there would be a problem with the variance requests. Mr. Ogden also noted that Mrs. Rickman had gotten a letter from the land owner on the east side that stated that they had no objections to the house being built closer to the lot line and on the west side the land was pasture land.

Ald Lett moved to allow Mr. Rickman the variance to build a 36’ by 24’ instead of a 40’by 24’. Ald Kohley second. The Board voted 4 ayes 0 nays.

Ald Lett moved to allow the variance request in regards to the side lot lines as reflected on the house plans. Ald Richmond second. The Board voted 4 ayes, 0 nays

The Board of Aldermen discussed the minutes from the regular sessions on September 7, 2010 and September 21, 2010 and the minutes from the special meetings on September 13, 2010 and September 28, 2010.

Ald. Richmond moved to approve the minutes from the meeting on September 7, 2010. Ald Reardon seconded. The Board voted 4 ayes, 0 nays.

Ald. Kohley moved to approve the minutes from the meeting on September 21, 2010. Ald. Reardon seconded. The Board voted 4 ayes, 0 nays.

Ald. Richmond moved to approve the minutes from the special meeting on September 13 2010. Ald. Lett seconded. The Board voted 4 ayes, 0 nays.

Ald. Lett moved to approve the minutes from the special meeting on September 28 2010. Ald. Kohley seconded. The Board voted 4 ayes, 0 nays.

The Board discussed Bill # 2010-415 for Ordinance #2010-425 accepting a settlement offer between the City of Goodman vs. T-Mobile. It was noted that the ordinance hade to be voted on twice as an emergency ordinance because the ordinance has to be sent to T-Mobile’s attorneys by October 15, 2010.

The Mayor read the ordinance by title only for the first reading. It was noted that there were copies on the table of all three ordinances that are on today’s agenda.

Ald Lett moved to approve the first reading of Bill # 2010-415 for Ordinance #2010-425 an ordinance approving a settlement agreement with T-Mobile. Ald Kohley seconded. The Board voted 4 ayes, 0 nays.

The Mayor read Bill # 2010-415 for Ordinance # 2010-425 by title only for the second reading.

Ald Kohley moved to approve the second reading of Bill # 2010-415 for Ordinance #2010-425 an ordinance approving a settlement agreement with T-Mobile. Ald Reardon second. The Board voted 4 ayes, 0 nays.

The Board discussed the contract, Ordinance # 2010-426 and warranty deed on selling a strip of land the City owns that falls between the First Community Bank’s parking lot on the Corner of Dr. Warn Drive and Main Street and the Kansas City Southern Rail Road to the First Community Bank. It was noted that the Board of Aldermen held a public hearing on June 15, 2010 to ask for Citizens comments and questions regarding the sale and there were none.

Ald Lett moved to approve the Mayor signing the contract and warranty deed selling the above mentioned land to the First Community Bank, Batesville, Arkansas for $1,000.00. Ald Kohley second. The Board voted 4ayes, 0 nays.

The Mayor read for the first reading by title only Bill Number 2010-416 for Ordinance Number 2010-426 approving the sale of the above-mentioned property to the First Community Bank, Batesville, AR.

Ald Lett moved to approve the first reading of Bill Number 2010-416 for Ordinance Number 2010-426.  Ald Kohley second.  The Board voted 4ayes, 0 nays.

The Mayor read for the second reading by title only Bill Number 2010-416 for Ordinance Number 2010-426 approving the sale of the above mentioned property to the First Community Bank, Batesville, Arkansas for $1,000.00.

Ald Richmond moved to approve the second reading of Bill Number 2010-416 for Ordinance Number 2010-426.  Ald Reardon second. The Board voted 4 ayes, 0 nays.

The Mayor noted that the next thing on the agenda was the items pertaining to the Fire Station on Main Street, the City owned fire trucks and the City owned fire equipment. He noted that the Board held a public hearing on October 5, 2010, with no comments from the public.

The Mayor read for the first reading by title only Bill Number 2010-417 for Ordinance Number 2010-427 authoring the transfer of the lot and Fire Station at 111-113 Main Street to the Goodman Fire Protection District.

Ald Lett moved to approve the first reading of Bill Number 2010-417 for Ordinance Number 2010-427 authorizing the transfer of City land to the Goodman Fire Protection District.  Ald Reardon second. The Board voted 4 ayes, 0 nays.

The Mayor read for the second reading by title only Bill Number 2010-417 for Ordinance Number 2010-427 authorizing the transfer of the lot and Fire Station at 1110-113 Main Street to the Goodman Fire Protection District.

Ald Richmond moved to approve the second reading of Bill Number 2010-417 for Ordinance Number 2010-427 authorizing the transfer of City land to the Goodman Fire Protection District.  Ald Kohley second. The Board voted 4 ayes, 0 nays.

Ald Lett moved to approve the Mayor signing the warranty deed approving the sale of the lot and Fire Station at 111-113 Main Street to the Goodman Fire Protection District. Ald Kohley second.  The Board voted 4 ayes, 0 nays.

Ald Lett moved to sell the city owned 1977 Chevy Fire truck, the 1966 Ford and all of the fire equipment that was listed on the Lease of goods with option to purchase, dated October 18, 2005, to the Goodman Fire Protection District. Ald Richmond second. The Board voted 4 ayes 0 nays.

The Clerk noted that Tonya Cummings the public relations person for the McDonald County Relay for Life was had called and said she could not be present but would be at the meeting on Monday, November 1, 2010.

The Board discussed the Joplin Humane Society Animal Contract. It was noted that they have increased their fees from $25.00 per dog to $37.00 per dog. The Board discussed different alternatives to taking the animals to the Joplin Humane Society. After discussion the Board decided to stay with the Joplin Humane Society.

Ald Kohley moved to allow the Mayor to sign the contract with the Joplin Humane Society. Ald. Reardon second. The Board voted 4 ayes, 0 nays.

            Department head reports:

                        1. The Mayor stated that Tom had said that his computer was going to need to be replaced. The Board tabled discussion until the next meeting when Tom was present.

                        2. David Brodie had nothing to report.

                        3. Paula Brodie reported on the following items:

                                    1. Note the MOPERM property renewal information. (Board needs to consider hiring                               an appraiser). Also note the letter from MOPERM regarding rate decrease.

Ald Lett moved to hire an appraiser to make sure the city has a correct value on the city owned property to make sure that MOPERM has the correct coverage on the property and buildings. Ald. Kohley second. The Board voted 4 ayes, 0 nays.                                   

                                    2. Note that the City employees are considering changing when the meters are read.                                  This is at a recommendation of the water clerk Missy Freund. Reason: to keep the                                 final bills down to a minimal amount of water usage. The Board agreed to moving                                        the meter reading date to closer to the end of the month.

                                    3.  Note letter from U S Department of Justice notifying the city that it did not                                             receive COPS grant funding.

                                    4.  Discuss with Board the use of the complaint form. The Board decided to have the                                  Citizens fill out the actual complaint form and sign it.

                                    5.  Discuss with the Board the estimate from Mike Keels on a 2010 Microsoft office                                  upgrade. (There are funds in the budget for computer and office expense that                                                     would cover the cost for both city hall, tax collector, Police Dept. and Emergency                                       Management.)  The Board agreed to allow the purchase of the program for the                                           City  Hall first and wait to purchase one for the Police Dept. until after Tom                                                    makes his report on the computer at the Police Department.

                                    6. City Clerks Fall Regional is going to be on October 25^th and 26^th. I received a full                                  scholarship from the Mo. City Clerk and Finance officers Association. Noted that                                  the scholarship paid for the seminar fees, $40.00 for gas and ½ of the motel fees.                                Ald. Lett made the motion to pay the other half of the motel bill and the clerks                                                 regular hourly wages. Ald Kohley second. The Board voted 4 ayes, 0 nays.

                                    7.  Note that Halloween is on Sunday this year. The Board agreed that they could not                                 change when Halloween was celebrated.

The Board discussed the following old business.

                                    Ald. Kohley reminded the board members and employees about the city barbeque at                             1:00PM on Sunday October 10, 2010 at his home.                  

The Board discussed the bills from the Board meeting on September 21, 2010 for $27,428.65 including transfers. Ald Kohley moved to approve the bills from September 21, 2010 in the amount of $27,428.65 including transfers. Ald Reardon seconded. The Board voted 4 ayes 0 nays.

The Board discussed the bills from October 5, 2010 for $29,892.07 including transfers. Ald Richmond moved to approve the bills from October 5 2010, for $29,892.07 including transfers.  Ald Kohley seconded. The Board voted 4ayes 0 nays.

Ald Kohley moved to adjourn. Ald Reardon seconded. The Board voted 4 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

October 5, 2010

The Board of Aldermen held a meeting Tuesday night October 5, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kristin Lett and Greg Richmond. Also present were Chief of Police Tom West, City Clerk Paula Brodie and City Supervisor David Brodie. Guests included Wes Ogden, Jerry Rickman, and Don Ruby. Aldermen Reardon and Kohley were not present.

The Mayor called the meeting to order at 7:00 PM. He noted that the there was not a quorum present so therefore the Board could not conduct any business.

The Mayor asked Tom if he had anything to report. He said he did not.

The Mayor noted that the Tax Collector’s report was in the packets including a notice of the hours she will be working during tax season. Hours are starting November 1   to December 31 from 8:00AM to 4:00PM.She will be open on Mondays, Tuesdays, Wednesdays and Fridays. These are the same hours as City Hall is open. He asked that the Collector post her hours in a few places around town.

Wes Ogden from the Abundant Life stated that he was here to represent Jerry and Gladys Rickman in regards to building them a new house. Wes Ogden stated that there had been money donated to their church to purchase the materials and the men’s group from the church was going to build it. He discussed with the Board the two variances that he needs to have approved to build the house. He stated that right now the plans were to build a house 36’ by 24’ with side lot lines of 13’. He stated that the City Code required side lot lines of 17 1’2 feet and the house to be no smaller than a 40’by 24’. He said that Mr. Rickman’s lot was 64 feet wide. He said that if he followed the Code the house could be no bigger than 29’ He asked the Board to consider giving Mr. Rickman both variances as Mr. and Mrs. Rickman have lived in the town for many years. He noted that the new house will be built behind the old house and once completed the old house would be torn down. He stated that the new house would be a much nicer asset to the community than the older home. He stated that Mrs. Rickman had obtained from the neighbor on her east  side a letter stating that she had no objections to the Rickman home being built closer to her lot line than the Code book allows, and that on the west side of the Rickman site there is a pasture. He stated that for those reasons he hoped the Board would approve the variance requests.

The Mayor noted that the Board could not vote at this time however they would hold a special meeting at 8:00PM on October 7, 2010 to address the agendas from the last two Board meetings which would include the variance requests from Mr. and Mrs. Rickman.

The Mayor noted that the meeting was to have begun with a public hearing to ask for citizen’s comments in regards to the Board of Aldermen signing over the fire station on Main Street, and City owned trucks and equipment to the Goodman Fire Protection District. He noted that the Board could not vote on anything because of the lack of a quorum. Ald. Richmond stated that he did not see why the Board could not listen to any comments from the Public and then vote at the next meeting. The Board decided to go ahead and hold the public hearing regarding the City giving owned Fire Trucks, Equipment, and the Fire Station on Main Street to the Goodman Fire Protection District.

The Mayor acknowledged Don Ruby who was present to represent the Fire Protection District, who stated that the Fire Protection District has been in existence now for over 5 years. He stated that it is maintained by a tax levy on real and personal property. He assured the Board that the Fire Protection District is solvent and doing well. He noted that the District had a new truck coming this year that had been purchased with grant funds, that all of the Board members were bonded and the department had updated their equipment. He stated that the 5 year lease and rental agreements on the City owned equipment, trucks and fire station were up on October 18, 2010. He asked that the Board of Aldermen go ahead and sign over anything that the City owned that was used by the Goodman Fire Department, prior to the organization of the Goodman Fire Protection District. Other than Mr. Ruby’s comments there were no other comments from the people present. The Board agreed that they would make a decision and vote on the request at the special meeting on October 7, 2010.

The Mayor adjourned the meeting at 7:30PM.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

September 28, 2010

The Board of Aldermen held a special meeting Tuesday night September 28, 2010 at 7:30 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Lett, and Keith Kohley. Also, present were City Clerk Paula Brodie and City Supervisor David Brodie. Visitors included Jessica Ferguson.  

The Mayor called the meeting to order at 7:30PM

The Mayor acknowledged Jessica Ferguson who was present to discuss applying for a MODOT grant for sidewalks for a safer and healthier way for kids to walk to school.

The Mayor noted that Brad Lett from Empire District said that to move the electric poles and electric to the homes it would cost roughly $15,000.00 for the West Side of School Street or roughly $40,000.00 for the East Side.

David reported that he had talked to the representative from the Goodman/Seneca Telephone Company today about the cost to move the telephone pedestals and lines. He said that Dennis from the phone company said the telephone pedestals would have to be removed and then replaced. He stated that the cost would be roughly $100,000.00 and there would be a good chance that it would be a lot more. He said the cost of a 600 pair cable is $15.00 per foot.  He said that Dennis could get exact figures but there was not enough time.

Jessica noted that Paul Cruse had given a verbal estimate of $75,000.00 for the sidewalks which included the concrete, forming them up and other materials. Jessica said that the engineer she talked to would charge around $15,000.00 to draw up the specs.

Ald. Richmond stated that he thought it sounded like the grant application was going to end up being around $300,000.00 just to complete one street.

The Mayor stated that the sidewalks are a good idea; however there is a lot more expense than was originally thought of at the beginning of the discussions on the grant application. He noted that maybe in the future there would be a grant that covers more of the project. The Board was also concerned about the shortness of time to compile the grant application. They were concerned about cost over runs on the project. The grant specifically states any cost over the asked for grant must be paid by the sponsor of the grant application. The Board decided to table applying for the MODOT Enhancement Grant because of the lack of time to get exact costs for the project.

Jessica stated she understood the Board’s hesitation to approve the grant application. She stated at least now the Board would know what it would take to build a side walk on School Street.  She also talked with the Board about putting the walking path through Tim Hansen’s property. The Clerk stated that she had talked with Jessica about the path through Mr. Hansen property. She said that they were concerned that Mr. Hansen did not realize that he would have to give the City an easement for 25 years. The Clerk stated that she had called Mr. Hansen to verify with him that he understood that he would have to give a 25 year easement. She said Mr. Hansen said that he did not remember being told that, but if that was the case he could not give a 25 year easement as the property was for sale.

The Board also discussed possibly pursuing getting permission from KCS Railroad to put a walking path along the north side of what people call mud alley. It is an alley way between the Boblett property on the North and the KCS railway Spur.

Jessica said that the City could also look into building a walking trail around the ballpark to promote healthy living. She said that the MODOT Enhancement grant could be used for that.

Jessica told the Board that she was working with the school to help promote safer ways for the children to walk. She stated that she wanted to mark the city streets with paw prints and lines to show the children were they could walk safely. She asked the Board if they would allow her to paint the paw prints and lines on the City Streets.  She noted that on October 6^th all of the schools will be promoting walking to school by asking all parents to take that day to walk their children to school. 

Ald. Kohley moved to adjourn. Ald. Lett seconded. The Board voted 3 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

September 21, 2010

The Board of Aldermen held a meeting Tuesday night September 21, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond and Keith Kohley. Also, present were City Clerk Paula Brodie, David Brodie and Judge Clyde Davidson. Ald Reardon and Lett were not present. There were several guests present.

The Mayor called the meeting to order at 7:00 PM. The Mayor noted that there was not a quorum present. He stated that the Board could not vote, however, they could listen to the information from Jessica Ferguson, Jim Morgan, bud Richmond and David Todd.

The Mayor acknowledged Jessica Ferguson to discuss the MODOT Transportation Enhancement grant application for side walks. Jessica stated that she had contacted MODOT on the reimbursement procedures for the grant. She stated that Eric Kellstadt who is over the grant information from MODOT, Joplin told her reimbursements can be made on a two week interval. The Clerk stated that she had been questioned about the reimbursement procedure too, so she called and talked with Eric. She said that Eric had told her the same thing. Jessica stated that she had talked with Tim McCrary, engineer who is applying for a sidewalk grant for the City of Pineville. She said that she understood from him that he thought 6,000 feet of sidewalk could be put in for $300,000.00. She also stated that the grant application should reflect the best estimates to complete the project. She said the engineer and the contractors will have to bid for the job. Jessica stated that if the engineer was paid by the City directly their grant application would receive an extra 2 points. She said that after talking with Paula she realized that the engineer fees would have to be part of the project so that his fees would be paid through the grant.

David Brodie reported that he had talked with Paul Crews who gave him a rough estimate of $40.00 per running foot, which would include the excavation and the concrete for the sidewalks. David stated that using Paul’s estimate to build 1800 feet of sidewalk the concrete and prep work would cost around $72,000.00and that did not include moving utilities or engineering fees.

The Mayor reported that David had given him a letter from Brad Lett, Empire District that included a rough estimate to move the electric poles. He said that Brad said it would cost around $40,000.00 for the east side of School Street, or $15,000.00 for the west side. David said that the telephone pedestals and cable TV will have to be moved also.

Clyde Davidson who was present answered questions from concerned parents about why their children were being made to walk and not being allowed to ride in the busses. The same parents asked if the sidewalks would be completed this year so that the children will be able to use them. Jessica noted that the construction on the grant will not begin until November 2011.

Clyde reported that the property once owned by Jim Newell is now owned by Tim Hansen. Clyde stated that he had approached Mr. Hansen about putting a sidewalk through his property. Clyde stated that Mr. Hansen said he would be willing to allow a walking path to be placed through his property. Clyde stated because the City does not have the easements yet there would not be enough time to get them together by the time the grant has to be sent in. He said that maybe the City could do that as one of the next phases.

Jessica stated that the grant application has to be taken up to the MODOT office by 4:00PM on Wednesday, the 29^th of September. The Mayor stated that the Board of Alderman would hold a special meeting on September the 28^th at 7:30PM to discuss the final grant application.

The Mayor acknowledged Jim Morgan, Bud Richmond and David Todd. Jim told the Board that thanks to the efforts of Bud Richmond working with the Department of Conservation the Rural Fire District had received a 100 kilowatt generator that was big enough to run the well on School Street. He said that in the past during electrical outages the city had to borrow a generator to keep the town in water. He said that the Rural Fire District had to have water in case of fires. He said because of that reason the Department of Conservation donated the generator to the Rural Fire District and that after 4 years it would officially belong to the District. He said that the generator has only 6 hours on it. He said that it runs, but has some kind of a glitch in it. He said that he would make sure that it was running correctly before installing it at the well house on School Street. He said that he was present at the Board meeting to ask that the city pour a pad to install the 7,000 lb. generator at the School Street well. He said the city would also need to purchase the wiring to install the generator and also agree to maintain it. With the generator in place the city will be able to maintain water pressure, which in turn will help the Rural Fire District in case of fires during electrical outages. Jim said that the Rural Fire Protection district also has received four smaller generators, two of which were portable that could be used around the area to help those people who have a need for oxygen or other medical needs during power outages. He stated he knew the Board could not vote now but would ask that they consider it at the next meeting.

Jim stated that the work around on the helicopter pad would begin soon.

The Clerk noted that there was information in the Boards packets regarding the lease agreement between the Rural Fire District and the City. She noted that the agreement was for 5 years and would be over on October 18, 2010. She stated that the original lease/purchase agreement stated that the Fire District could purchase the Fire Barn on Main Street, equipment and trucks from the city after the 18^th of October. The Board set a Public Hearing at the beginning of the regular Board of Aldermen meeting on October 5, 2010 to listen to questions and comments from the public prior to them making a final decision on selling the property, equipment and trucks to the Fire District.

The Board discussed Ordinance #2010-425 an ordinance approving a settlement agreement with T-Mobile. The Clerk noted that all of the paper work has to be returned to T-Mobile before the 15^th of October to receive the settlement. Because there were not enough Board members present to vote on the Ordinance the Board will need to vote on it two times at the meeting on the 5^th of October.

The Mayor adjourned the meeting at 7:45PM.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

September 13, 2010 Special

The Board of Aldermen held a Special meeting Monday night September 13, 2010 at 7:30 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Lett, Keith Kohley and Kevin Reardon. Also, present were City Clerk Paula Brodie, City Supervisor David Brodie, Judge Clyde Davidson and Chief West. Visitors included Jessica Ferguson and  Jenny Holweger from the YMCA.

The Mayor called the meeting to order at 7:30PM

The Mayor acknowledged Jessica Ferguson, who was present to discuss applying for a transportation Enhancement grant through the Missouri Department of Transportation for sidewalks for a safer and healthier way for kids to walk to school. Ms. Ferguson is the coordinator of an organization by the name of Pioneering Healthy Communities and also works at the YMCA.  She stated that she was present to encourage the Board to participate by being the sponsor for the grant.

Ms. Ferguson stated that she was also working with the School. Because of over crowding on the busses the school district has decided to change who rides the bus and who doesn’t. She said that this places a lot of children walking to the school. She said the grant is for various things including sidewalks.

She stated that October 6^th is a walk to school day. She said the day is to promote healthy and safer walking to and from school. Ms. Ferguson and Clyde Davidson talked about the over crowding in the school busses was the reason many children will be walking this year. Clyde explained how the school system decided who could ride the bus. Many of the children that rode the bus in the past were actually within the classified walking area.  

Jessica stated that MODOT has designated 1.9 million dollars for District 7. The maximum grant amount is $300,000.00. She said the grant they would be asking for is a pedestrian and sidewalk grant. The grant has to be sponsored by the local government.  She stated the City would have to be willing to do a 20% match. She said she had someone who can write the grants. The grant does have to be in on September 29, 2010. She stated that she had asked Paul Crews if he would come and look at the project area. She said that he would look the area over to see what it would take to put in the sidewalks. Time and efforts from volunteers would count up for the 20%.  It was noted that the City could also include the land that they own that would be used for the sidewalks.

Clyde said that the Betterment Club would be willing to help with the construction of the sidewalks.

Jessica stated that the school had sent home a survey for the kid’s parents to complete. She stated that the survey reflected that the parent’s main concern about their children walking was that the town did not have sidewalks and that they were afraid of the train tracks.

David said there will be some construction problems. He said on the East side of School Street there are telephone poles and water meters that would have to be moved. He said that the West side would be the best until you get to the property right across from the school. He said that he was not saying it was not possible it would just be a major undertaking.

Jessica said the grant also requires that the sidewalks be on property owned by the City or on permanent easements. The City must guarantee the use of the sidewalks for 25 years. She said that the project must be started by November 2011. She said that they asked for the sponsor to pick out one person to be the contact person to work with MODOT. There will be monthly meetings that the contact person would have to attend. The enhancement application has to be turned in by September 29, 2010.

There was a lot of discussion in regard to drawing up the plans, engineering, moving the utility poles, water meters, getting donations from people to help pay for the match. There was discussion in regard to what streets would be done first. Jessica recommended maybe putting together a board to help make decisions.

There was discussion in regard to the Cities being able to pay the 20%. It was noted that the City did have some CD funds in Streets and General Fund that could help pay part of the 20% match. Jessica noted that the sponsoring entity would have to pay the contractor up front and then request reimbursement through MODOT. It was discussed whether or not this could be done on a monthly basis as the City does not have enough funds to pay for the complete project and then seek reimbursement.

The Board discussed the need to put some figures together to see what the costs would be. They also talked about the need to have the plans drawn up, engineering done, costs estimates, etc. Jessica said a lot of that could be done by volunteers. Clyde stated that the Board did not need to vote on whether to sign the grant application until the estimates could be figured out. Jessica stated that she would put the grant application together and get some figures and return to the meeting on September 21^st.

Ald Lett made the motion to proceed with the enhancement grant through MODOT. Ald Reardon seconded. The Board voted 4 ayes, 0 nays.

Clyde stated that he would talk to Jim Newell and ask him for a permanent easement to put the sidewalk or a walking path in through his property.

Ald. Kohley moved to adjourn. Ald Reardon seconded. The Board voted 4 ayes,0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

September 7, 2010

The Board of Aldermen held a meeting Tuesday night September 7, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Lett and Keith Kohley. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, City Supervisor David Brodie and Judge Clyde Davidson. Guests included Jill Brashears. Ald. Reardon was not present.        

The Mayor called the meeting to order at 7:00 PM.

Ald. Kohley moved to approve the minutes from the meeting on Tuesday August 17, 2010. Ald. Lett   seconded. The Board voted 3 ayes, 0 nays.

Ald. Lett moved to approve the minutes from the special meeting on Friday August 27, 2010. Ald. Kohley seconded. The Board voted 3 ayes, 0 nays.

The Mayor acknowledged Jill Brashears from First Community Bank to discuss the proposed new bank building. She brought the Board of Aldermen some information on the plans that the First Community Bank has in regards to their proposed new building. She stated that the Bank would like to purchase all of the property that was Stites Street. It was noted that Stites Street from 1^st street to main was vacated many years ago and that land had gone back on to the property of which it came from. Virginia and Doctor Warn owned all of the property which included the bank parking lot and the building where Goodman Floral is.  The Clerk stated that Virginia and Doctor Warn had deeded part of that street back to the city for a park, but that they had kept some of it to make the property were the floral shop is bigger. It was noted that the Board had approved selling the property that the City owns north of the bank parking lot only, not the property north of the floral shop. Jill stated that the bank would like to purchase the property north of the existing flower shop also. She stated since the bank was being built on the only parking lot on Main Street there will be limited parking in the future on Main Street.

Ald Richmond stated he didn’t want to sell the property north of the flower shop because he did not want to hurt the flower shop property.  He also said he did not want traffic to be diverted behind the flower shop back unto Main Street. Jill stated that was not the intention of the bank. They wanted the property north of the flower shop for bank personnel parking only. Jill stated that if the bank purchased the part of the property that has the old jail on it there intention was to refurbish the old jail for historical reasons.

Jill asked how much the Board wanted for the piece of property. There was citizen’s input on why the Board would want to charge a high price when the bank is going to be building a new bank, which would be a benefit to the community. It was also noted that the bank had already purchased the property east of the bank and had torn down old two dangerous buildings, and proposed to build a park there. Jill stated that the bank was going to make a park on that property and then donate it back to the community.

Ald Lett made the motion to sell the City owned property north of the bank parking lot for $1,000.00. Ald Kohley seconded. The Board voted 3 ayes and 0 nays.

Ald Lett made the motion to allow the Mayor to sign the quit claim deed selling the property to the First Community Bank. Ald Kohley seconded. The Board voted 3 ayes and 0 nays. Jill stated that the bank would have the quit claim deed drawn up and that she would take it to the City’s attorney Duane Cooper for his opinion before the Mayor signed it.

The Mayor acknowledged Charles Condreay to discuss his application for a variance to put in a double-wide trailer at 126 S. Ozark Trail. He stated he owns the house at 124 S. Ozark trail and quite a bit of acreage. His son lives in the house at this time. Mr. Condreay stated he lives in Anderson now but anticipates moving to Goodman. He said that if the City would allow him to place the double wide on the property, his son would move into it and he and the rest of his family would move into the house. He stated that he had received the list of specifications by the City Clerk on what the city expected in regards to setting a double-wide in the city limits. He stated that he understood that it must be placed on a permanent foundation.

Ald. Lett moved to approve the variance request to allow Mr. Charles Condreay to place a double-wide trailer in the City Limits. Ald. Richmond seconded. The Board voted 3 ayes and 0 nays.

The Mayor noted that Jim Morgan, Bud Richmond and David Todd where on the agenda however they were not present.

The Board of Aldermen discussed a letter from Mr. and Mrs. Jack Hoover regarding a variance to put in a single-wide trailer at 104-106 S. Second Street.

Ald Richmond moved to not approve the variance request to allow Mr. and Mrs. Jack Hoover to place a single-wide trailer in the City Limits. Ald Lett seconded. The Board voted 3 ayes and 0 nays.

The Mayor read a thank you card from Norene Wilson for the flowers the City sent for the funeral of her husband, who was also his father Lloyd Wilson.

The Mayor read a letter from the Missouri Department of Economic Development noting that the City had not received approval for a street grant. The Clerk noted Jeff Korman from CDBG had called and asked if the money was going to be used to fix the street cuts made during the water improvement project. She stated that she told him no, but that she thought even though she had told him no he still seemed concerned about that issue.

The Board of Alderman discussed the sample of the “Facilities Use Application” for the Goodman Ball Park.

The Board said that they thought it should contain the length of time the ballpark is needed, did the people want to use the lights, the concession stand and bathrooms. They discussed charging a deposit of $100.00 plus a use of lights fee. There was a lot of discussion and the Board decided to have the Recreation Department look at the application for their input before deciding on the final wording.

                        The department heads gave the following reports:

1. Tom West asked for no parking between signs and an ordinance to keep people from parking along School Street. He said people are parking all along the street, letting their kids run across the street to and from the school. David reported that he thought there were already signs and an existing ordinance.

2. David Brodie stated that the tree east of the treatment plant driveway is dead and he is afraid it will blow down. He asked that he be allowed to hire Scott Mitchell to cut it down. He said that Scott quoted him a price of $375.00 to cut the tree down or $425.00 to cut the tree down and grind the stump out. David noted that Scott is licensed by the City and insured and the job is under $500.00.

                        3. The Mayor noted that Dawn Bunch had placed her monthly report in the packets.

                        4. Paula Brodie

                                    1. Report that to print financial statement in the McDonald County press cost                                                         $645.00.Discuss a date for setting the 2010 Real and Personnel property tax levy.

                                    2. Noted that in packets were the 7 month actual and budgeted figures for 2010. Any                                            question? She asked the Board to go over the budget so that if there were any problems                                    they could correct them before the end of the year.

                                    3. Asked the Board of Aldermen to average Gladys Rickman’s utility bill as she had a                                            water leak. The Clerk noted that in the past the board averaged the sewer only as the                                                    water went through the meter.

Ald. Lett made the motion to average the sewer bill on Mrs. Rickman’s current bill. Ald Kohley seconded. The Board voted 3 ayes, 0 nays.

Ald Kohley asked for the Board to average his sewer bill as he had a water leak.  Ald Richmond made the motion to average the sewer bill on his current utility bill. Ald Windsor seconded. 2 ayes, with Mr. Kohley abstained.

Judge Clyde Davidson asked if it was true that the City had just a utility easement from Barlow Street to School Street through Sam Boblett’s property. He was told that the City did not own any land through Mr. Boblett’s property only a utility easement for a water main. Clyde stated that there was a concern about the safety of the children walking to school and he understood people where wanting the City to make a walking path through the property that now belongs to Mr. Boblett. It was noted that Mr. Boblett’s intentions was to put cattle in that field and to water them there was no way to fence off a walking area for the children. Clyde stated that since that was the case, he was going to talk with James Newell about going through his field. He said that his understanding was that there was grant money through the YMCA for safer ways for children to get to the school.  He said he had left word for the person who is over the YMCA grants to contact him and that in the future he might be approaching the city for some help too.

It was noted that the betterment club was going to work on the helicopter pad this Saturday.

Ald Richmond moved to approve the bills in the amount of $42,255.87 including transfers. Ald Kohley seconded. The Board voted 3 ayes 0 nays.

Ald Kohley moved to adjourn. Ald Lett seconded. The Board voted 3 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

August 27, 2010 Special

The Board of Aldermen held a special meeting Friday night August 27, 2010 at 7:00 PM to set the 2010 tax levy.  Those present included Mayor Calvin Wilson, Alderpersons Keith Kohley, Kristin Lett and Greg Richmond. Also, present was Tax Collector Dawn Bunch

The Mayor called the meeting to order at 7:00 PM.

Ald Richmond made the motion to open the special tax levy hearing at 7:00 PM. Ald Kohley second. The Board voted 3 ayes and 0 nays.

There were no citizens present.

The Clerk noted that the 2010 tax levy should be set at $0.6308 per $100.00 evaluation. She also noted that the City had not received the certification from the State Auditor yet. She stated that she was not sure what the Board will have to do if the State Auditor comes back with a different amount than the County Clerk computations were. The Board said that they would be willing to hold another meeting on Tuesday night if necessary and instructed the Clerk to contact the State Auditor’s office to ask them what to do if the amounts are different.

The Mayor read Bill #2010-414 for Ordinance # 2010-424 in its entirety. He noted that the ordinance needed to be voted on twice as an emergency ordinance to set the 2010 tax levy at 0.6308 by September 1, 2010 per the Revised Missouri State Statutes.

Ald Kohley made the motion to approve the first reading of Bill # 2010-414 for Ordinance # 2010-424 setting the 2010 tax levy at 0.6308. Ald Richmond second. The Board voted 3 ayes 0 nays.

The Mayor read Bill #2010-414 for Ordinance # 2010-424 by title only for the second reading.

Ald Richmond made the motion to approve the second reading of Bill # 2010-414 for Ordinance # 2010-424 setting the 2010 tax levy at 0.6308. Ald Windsor second. The Board voted 3 ayes 0 nays.

Ald Kohley made the motion to adjourn the meeting. Ald Windsor second. The Board voted 3 ayes. 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

August 17, 2010

The Board of Aldermen held a meeting Tuesday night August 17, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Lett, Keith Kohley and Kevin Reardon. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, Officer Curt Drake and City Supervisor David Brodie. Guests included Larry Newton and Marshall Long.      

The Mayor called the meeting to order at 7:00 PM.

Ald. Richmond moved to approve the minutes from the meeting on Monday August 2, 2010. Ald. Kohley second. The Board voted 3 ayes, 0 nays.

The Mayor acknowledged Marshall Long and Larry Newton to discuss the helicopter pad across from the City Hall. Marshall stated that the Goodman Betterment Club is ready to go ahead and make the extension to the pad. He said that he thought that Freeman Hospital would help with the expense; however he said that he has called Freeman but has not received a response to the request. He said Freeman Ambulance made the suggestion to add five feet to the one side and a sidewalk from the pad to the street. Marshall stated that if the City did not have funds to help with the monetary expense, they could allow David to help and provide the backhoe. Marshall stated that the cost for the materials was about $1300.00. He said that the Goodman Betterment Club and the Goodman Rural Fire District would cover the monetary costs. He said that the final project would increase the pad from 20’ by 20’ to 25’ by 25’.

Ald Richmond made the motion to furnish the backhoe, the rock and some of the labor. Ald Windsor second. The Board voted 4 ayes, 0 nays. Marshall stated that they would start work on the project in the next week or so, depending on the weather.

The Board of Aldermen discussed the request from the First Community Bank to allow them to purchase the land north of the bank parking lot. The City owns the land between the bank parking lot and the rail road tracks. The Clerk stated that Jill Breshears from the Bank had said that the bank would like to purchase the land north of the bank parking lot and north of the flower shop. The Board discussed what land they want to sell to the First Community Bank. Ald Richmond stated that he would like someone from the Bank to come to the board meeting with actual pictures and footages of what they want to purchase.

The Mayor stated he would entertain a motion to sell only the land north of the bank parking lot.

Ald Richmond moved to approve the selling of the property just north of the bank parking lot to the First Community Bank.  Ald Kohley second.  The Board voted 4ayes and 0 nays. Ald Richmond stated again that he would like to see someone from the bank at the next meeting to discuss what the banks actual plans are. He stated he would like to see drawings of the proposed bank and drawings of were the drive up windows are including how the traffic would flow around the bank.

The following    reports were given:

                        1. Tom West had no reports to give.

                        2. David Brodie had no reports to give.

                        3. Dawn Bunch was not present.

                        4. Paula Brodie

                                    1. Discussed the need to set a date for setting the 2010 Real and Personal property tax levy. She reported that she had received the paper work from the County Clerk. She noted that by the figures the County Clerk had compiled the rate will be $0.6308 per $100.00 evaluation  The Board agree to hold the Public hearing on Friday August 27, 2010at 7:00PM. The Clerk noted that at that meeting the Board would be voting two times on the Ordinance setting that levy.

                                    2. The Clerk asked the Board if they had received complaints about the date of the City Wide garage sale and if they had did they want to move the date of the city wide garage sale for next year. Ald. Richmond stated that he had heard people like it before school but that this year it was on the same weekend as the sales tax free weekend. The Board discussed moving the sale to the last Saturday in July. Ald Windsor made the motion to change the city wide garage sale from the 2^nd Saturday in August to the last Saturday in July. Ald Kohley seconded. The Board voted 4 ayes, 0 nays.

                                    3 The Clerk noted that it was time to put the City’s 6 month financial statement in the newspaper. She said that she had contacted the McDonald County Press and received a quote of $645.00. She stated that she had not contacted the Neosho Daily News because when she arranged to have the six month financial statement put in the paper in February their quote was significantly higher than the McDonald County Press.  

                                    4. She informed the Board that Michael Keels had fixed the Tax Collector’s computer so that she could get on the internet to access mcdonaldcountygov.com. She stated that the site has maps, parcel numbers, and descriptions of all the real estate parcels in McDonald County and the City of Goodman. She stated that after talking with Dawn they both agreed that having the capability to access that site would be an advantage to her as Tax Collector. The Clerk stated that she had contacted Michael Keels to see if he could make the Collector’s computer internet accessible. She stated that Michael said it was possible and on Monday he brought the appropriate parts and fixed the computer.

                                    5. The Clerk stated that the final item she had was to do with the Ball Park. She stated that Kirk Pace was present so she would abstain from making any comments until he talked with the board first. Kirk talked with the board about the problems that had occurred at the Ball Park during the ball tournament that was held over the weekend. Kirk stated that the lights had been on until 6:00AM on Sunday. It was noted that the field was left with trash everywhere. The City Hall received on its answering machine two complaints about noise, loud music, and the lights being left on. The Board discussed what to do about the problem. They discussed whether or not to charge a deposit to use the park, whether or not to charge an additional fee for the use of the lights. It was noted that the sign at the ball park says no alcohol and that the park is to be closed from Dusk to Dawn. Kirk noted that during the last weekend there was excessive noise, loud music, alcohol and fires in 55-gallon drums. It was noted that anyone using the park must leave the park as they found it. The Board decided to have the Clerk draw up a form for people to fill out prior to the use of the Ball Park. She is to get with Stewart to see what he wants added to the form. The Board agreed that individuals wanting to use the Ball Park must first fill out an application at the Goodman City Hall.

The following new business was discussed.

The Mayor noted that he had received a request from Bea Barnes for the Baptist Church asking the Board to average the church bill Ald Kohley moved to average the water bill. Ald Windsor second. The Board voted 4 ayes, 0 nays.

The Mayor noted that Dennis Kolb, the City’s Emergency Management Director, has been talking with Elk River Health Services, Inc. and has managed to get the Goodman Family Clinic to be available during the  event of an emergency. They will be willing to work with the City. The Clinic wants the local people to come by the clinic and fill out a medical form so that the clinic will have information on what prescriptions the people use.

Keith Kohley asked the Board to set up a date for the City Barbeque for employees and the board. The Board decided to hold the Barbeque on October 10, 2010 at 12:30PM. If it rains it will be held in the Redneck Restaurant.

Stewart Pace, Recreation Board Director, asked for the Board to check on the Ball Park at night whenever possible. He stated that someone tried to break into again. He also stated that he had been trying to get New Mac and Empire District to write letters stating the lights at the ballpark are bad and need to be replaced. He stated that if he could get the letters he would forward them to Callie Hudson, the grant writer who is looking into possible grant funding. Stewart discussed with the board the problems at the Ball Park. He stated that the lights are in such bad condition he thought that anyone using the Ball Park holding tournaments should not use the lights.  He said he would like to have a work day soon to do some work at the Ball Park and to build the roof over the concrete pad.

Ald Reardon moved to approve the bills in the amount of $19,324.91 including transfers. Ald Kohley second. The Board voted 4 ayes 0 nays.

Ald. Kohley moved to adjourn. Ald Reardon second. The Board voted 4 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

August 2, 2010

The Board of Aldermen held a meeting Monday night August 2 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Lett and Kevin Reardon. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, Officer Curt Drake and City Supervisor David Brodie. Guests included George Richardson, Vicky Fields, and Barbara Crawford.  Ald. Kohley was not present.

The Mayor called the meeting to order at 7:00 PM. He noted that the meeting is being held on Monday night because the City Hall is used for Elections on Tuesday, August 3, 2010.

Ald. Reardon moved to approve the minutes from the meeting on Tuesday July 20, 2010. Ald. Richmond second. The Board voted 3 ayes, 0 nays.

The Mayor acknowledged George Richardson from Touchton Alarms, a business that sells and installs burglary & fire alarm systems. Mr. Richardson stated he was present to ask the Board of Aldermen to approve a request for a business license. He stated that the business was a family owned business since 1969. He stated that he would be the only sales person going door to door; however the business has several installers who are employees of the business that would be doing the installations. He stated that the company is a first alert system dealer. He stated that they would provide the City with the driver’s licenses of any one working in the City so that the police department could run the licenses and verify that they had no criminal records. Ald Reardon made the motion to approve the business license request from Touchton Alarms. Ald Lett seconded the motion. The Board voted 3 ayes, 0 nays.

The Board of Aldermen discussed the Tax Settlement forms from Cricket and T-Mobile. The Clerk noted that the original lawsuit was filed by the City of University City, on behalf of them and all others similarly situated, vs. AT & T Wireless Services, Inc., et al. The Clerk stated that all of the cities in Missouri would be part of the lawsuit, because of the way it was filed. She stated that a settlement was reached between AT & T and the City of University City, which opened the door for all other cities to receive the settlement.  She noted that to receive the settlement taxes the Board needed to approve the settlement agreement and approve the Mayors signing the legal paper work. She also noted that the City had an ordinance from 1968 setting up a franchise tax at 4%. She stated that she was not sure that the ordinance would cover this tax but that it would be worth a try to forward it to T- Mobile and Cricket. Ald. Richmond made the motion to approve the tax settlement papers for Cricket and T-Mobile and to approve the Mayor to sign the paper work. Ald Reardon second. The Board voted 3 ayes and 0 nays.

The following reports were given:

                        1. Tom West reported that he was taking the expedition in for regular maintenance.

                        2. David Brodie stated that he had trouble with a lift station back up generator. He stated that the                                       wiring harness had wrapped around inside the generator. He has contacted Electric Motor and                                      a service repairman should be coming to look at it.

                        3. Dawn Bunch-monthly report was in the packets to the Board.

                        4. Paula Brodie gave the following reports

                                    1. Noted a memo to the Board regarding a future monthly court report.

                                    2. Noted a letter from Duane Cooper to Peter Edwards, who is the attorney for Lynnson,                                                  Inc. Duane, stated in the letter that Pursuant to Supreme Court Rule 76.28 he is going                                                    to be taking depositions from Bob Persons for the purpose of collection of the funds                                          awarded by the Jury to the City of Goodman.                                   

                                    3. Noted letter to Gary Morgan, the President of Dixie Chopper thanking him for the                                            $500.00 donation towards the insurance deductible on the stolen Dixie Chopper.

The Board of Aldermen discussed the following old business:

The Mayor noted that he had received a letter from FEMA stating the application from the City for the Flood Plan Insurance Program was accepted.

Reported that he has not done anything yet regarding the annexation of 59 Highway South. He said there are several steps that the City had to undertake to complete the annexation

Ald Richmond moved to approve the bills in the amount of $335,448.00 including transfers and the purchase of a $95,000.00 Certificate of Deposit for General Fund and $190,000.00 to purchase a certificate of deposit from Water Works Revenue. Ald Reardon second. The Board voted 3 ayes 0 nays.

The Mayor stated that Callie Hudson came by with engineers from the Community Block Grant Organization to look at the Community Building and the proposed Justice Center sight.

The Mayor noted Election Day is tomorrow August 3^rd.

The Mayor noted that the City Wide Garage Sale will be on Saturday August 7^th.

Ald. Lett moved to adjourn. Ald Reardon second. The Board voted 3 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

July 20, 2010

The Board of Aldermen held a meeting Tuesday night July 20, 2010 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Keith Kohley, Kristin Lett and Kevin Reardon. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, Officer Curt Drake and City Supervisor David Brodie. Guests included Luke Taylor from the Neosho Daily News, Debra Testerman and Laci Whitehill.

The Mayor called the meeting to order at 7:00 PM.

Ald. Richmond moved to approve the minutes from the meeting on Tuesday July 6, 2010. Ald. Reardon second. The Board voted 4 ayes, 0 nays.

The Mayor noted that there was not a representative from APX Alarm present. He stated that they had called and asked to be on the agenda to request a business license. The Clerk explained that they had said they would be going door to door selling alarm systems. She was concerned that they would be entering peoples homes and that they said they would have about 18 people going door to door. She said that is why she asked them to come to the meeting to have the Board approve whether or not to allow them to purchase a business license. The Board made no decision.

The Department heads gave the following reports:

                        1. Tom West had no reports.

                        2. David Brodie stated that Reuben Wise had called him late on Friday afternoon to tell him he had a sewer stopped up. He said that Mr. Wise had hired a plumber to run a rotor router through his line. He said that the Plumber said that it was not Mr. Wise’s line but the City’s. David said he went out and checked it and that it was the City’s main line. He said the he called the City of Neosho and their rotor router truck responded and cleared the line.  He said that Mr. Wise called him on Saturday and said the line was stopped up again. David said he called the City of Neosho and they came down and cleared the line again. He said that Mr. Wise would be presenting a bill to the city for the plumber that he had hired and that David thought that the City should reimburse him. The Board agreed that when Mr. Wise presented the bill, the clerks could add it to the bill sheet and they would approve reimbursing him.

                        3. Dawn Bunch was not present but the clerk noted that she had placed her report in this meetings packets not last meeting.

                        4. Paula Brodie gave the following reports.

                                    1. Informed the Board about attending meetings with Harry S Truman Coordinating Board of Aldermen regarding the City’s Hazard Mitigation Plan.

                                    2. Discuss moving funds from the Water account to a CD until the Board decides to          complete the water project. The amount in the Waterworks checking account as/of 07/12/10 is $326,641.92. The Clerk noted that the First Community Bank has a special CD right now that they are offering. She told the Board that they can purchase a $95,000.00 CD for 26 months and receive 2.325 interest. She noted that the checking account only pays .15 percent interest.   Ald. Reardon made a motion to purchase two $95,000.00 CD’s out of the Water Account. Ald Lett second. The Board voted 4 ayes with 0 nays.

                                    3. The Clerk told the Board that the $113,000.00 general fund CD is up for renewal. She reminded the Board that they were going to cash the CD in, reimburse the general fund the $16,500.00 that they spent to by the Ford Expedition Patrol Car and then reinvest the rest back into another CD. The Mayor asked if the Board wanted to keep out enough to reimburse the general fund for the city’s ½ of the Dixie Chopper. The Clerk stated that she thought it might be better to invest the cities funds in another $95,000.00 CD. She noted that there would still be $1500.00 left between the car and the reinvestment of $95,000.00. She also stated that the President and CEO of Dixie Chopper, Gary A. Morgan had contacted Stewart Pace regarding replacing the mower. She said that Stewart told him that the Board had decided to apply to their insurance company for a reimbursement. Stewart also told Mr. Morgan that there was a $500.00 deductible. Mr. Morgan wrote the Board a letter stating that he was sorry that the mower had been stolen but that he hoped the enclosed $500.00 check would help with the deductible. The Board expressed their appreciation for Mr. Morgan’s gift, laughed about the comment regarding getting a mower by hook or by crook and asked the clerk to write a thank you letter to Mr. Morgan.

                                      The Board discussed what to do about the $113,000.00 general fund CD. Ald. Richmond made the motion to cash in the CD, reimburse the general fund for the Ford Expedition Patrol Car, reimburse the general fund $1500.00 towards the original Dixie Chopper and reinvest the left over $95,000.00 by purchasing a new CD.  Ald Reardon second. The Board voted 4 ayes, 0 nays.

The Board discussed the following old business.

Tom West asked about the proposed annexation of South Highway 59 to Splitlog road. The Mayor stated that he had sent out letters to all of the land owners along that stretch of highway; that he received letters back with only two of them against the annexation.  Tom asked the board about what steps need to be taken to complete the annexation. The Mayor stated he would look at the paper work again to see what has to be done. Tom also asked about the center turn lane for the Dollar General. The Mayor stated he understood that the project had been put on the back burner by MODOT.

The Board discussed the following new business.

The Mayor acknowledged Debra Testerman from 207 North Highland and Laci Whitehill from 203 North Highland. They asked why the city was not maintaining the alley behind their houses. They complained that there was high weed, high grass and poison ivy. It was noted that the area behind their homes was not an alley but a utility easement, therefore the land is not owned by the city.

Ald Richmond moved to approve the bills in the amount of $31,735.01 including transfers. Ald Reardon second. The Board voted 4 ayes 0 nays.

Ald Richmond moved to adjourn. Ald Kohley second. The Board voted 4 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

July 6, 2010

The Board of Aldermen held a meeting Tuesday, July 6, 2010 at 7:00 pm.  Those present were Mayor Calvin Wilson, Ald. Kevin Reardon, Ald. Greg Richmond, Ald. Kristen Lett, City Supervisor David Brodie, Judge Clyde Davidson, Luke Taylor and Aaron Kocurek from the Neosho Daily News and Assistant City Clerk Missy Freund.  Ald. Kohley was not present.

Mayor Calvin Wilson called the meeting to order at 7:00 pm.

The Board of Aldermen discussed the minutes from June 15, 2010.  Ald. Richmond made the motion to approve the minutes, Ald. Lett seconded.  Motion passed with 3 yes and 0 no.

The Board of Aldermen discussed the minutes from July 1, 2010.  Ald Lett made the motion to approve the minutes, Ald Richmod seconded.  Motion passed with 3 yes and 0 no.

Officer Curt Drake joined the meeting.

The Mayor acknowledged Nick Myers to give the 2009 Audit report.  Mr. Myers went through the booklet he had prepared section by section to explain it to the Board.  He stated that “no items were seen as deficiencies or material weaknesses”.  Ald Reardon made the motion to accept the 2009 Audit report, Ald. Lett seconded.  Motion passed with 3 yes and 0 no.

Mayor Calvin Wilson acknowledged Kevin Green to discuss his property at 164 W Boyer Loop.  Mr. Green and his wife have placed a travel trailer behind the home and were told they could not live in it per the City Ordinance.  Mr. Green stated that they were remodeling the home and requested they be allowed to live in the trailer until they were finished.  He stated that they would be done by the middle to the end of August.  David Brodie said that it is not cluttered and the house is looking better since they had purchased it.  Ald Reardon made a motion to allow them to live in the travel trailer until September 30^th, 2010.  Ald Lett seconded the motion.  Motion passed with 3 yes and 0 no.

Department Head Reports:

1.  Tom West was not present.

2.  David Brodie had no report.

3.  Dawn Bunch was not present.

4.  Paula Brodie was not present.  The Board agreed to table the discussion of the Hazard Mitigation Plan and moving funds from the Water account until the next meeting.

Old Business:

Ald Richmond asked if we were still planning to name the Play Park and get a sign.  It was mentioned that we all thought the name was “Stay & Play” as Cora Morgan had initially called it from the beginning.  Missy Freund mentioned that we had around $350 in the fund to go toward a new sign and planned to put names on the sign of those who had donated to the park fund.

New Business

Judge Clyde Davidson mentioned that he was unhappy with the salary cut of the Judge’s position for the 2010 Budget.  He said that he was not as unhappy with the pay cut as much as that it was unfair and disrespectful to not notify him of this salary change.  He respected the decision of the Board, but they should have notified him. Only the Judge and the Recreation department had budget cuts and they were not invited to the budget meetings. Clyde stated that he asked the Mayor and the Police Chief about going to one court date per month before it was changed.  They told him “You are the Judge, you set the court date”.

The Health Insurance bill went up, but no one was cut, the City Attorney got a 56% increase but budget caused a cut in his wages?  He stated that he did not know he was required to take the classes that the state says are required.  The city employees are paid their regular wages when they are at a seminar.  Also, council members miss meetings and their pay is not docked.  He feels there are inconsistencies in the way people are treated.

Clyde still meets with every client even though we have only one court date.  He misses one and one half hours work every court date to be here on time and does not charge for that. 

He has asked Calvin twice about this matter and had no response or he would not have aired this at a public meeting in front of the newspaper reporters.

It cost Clyde three days pay to attend his recent class.  He had never asked for reimbursement before, but he never felt he had been treated this unfairly before.  Clyde stated “I was really hurt by this.  There was no contact or response from anyone after two visits to City Hall regarding this, no contact at all.”

Ald Windsor asked “Are you here to ask for compensation for the three days pay?”  Clyde said “yes”.  David Brodie said that he has taken vacation days in the past for classes.  Ald Richmond stated that he wished Clyde had been aware.  However, he does not believe the City should be responsible for three days wages.

Clyde said “I do it every year and just ‘eat it’ and don’t say anything.  I feel it (the money) was unfairly taken from me.  When someone’s job is directly affected by a budget change, they should be notified.  I don’t want any bad press for Goodman, but I think it needs corrected in the future.  I have made my request and you denied it and I am satisfied with that.”  Clyde has also been to McDonald County with Curt to take care of cases as needed and does not expect extra for it.

The mayor said “I should have come to you and told you.  During budget you should have been here or notified.”

Ald Richmond made a motion to approve the bills in the amount of $39,022.40 including transfers. Ald Reardon second. Motion passed 3 yes and 0 no.

Ald Richmond moved to adjourn. Ald Reardon seconded. The Board voted 3 yes and 0 no.

Respectfully submitted:

Missy Freund, Assistant City Clerk

Calvin Wilson, Mayor

July 1, 2010

The Board of Aldermen held a meeting Tuesday night July 1, 2010 at 6:30 PM.  Those present included Mayor Calvin Wilson, Alderpersons Greg Richmond, Kristin Windsor, and Keith Kohley. Also, present were City Clerk Paula Brodie, City Supervisor David Brodie and City Attorney Duane Cooper. Ald Reardon was not present.

The Mayor called the meeting to order at 6:30 PM.

The Mayor stated that the Board of Aldermen is going into closed session pursuant to RSMO. Section 610.021, (1) to discuss Legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys.

Ald Kohley moved to go into closed session. Ald Windsor second. The Board voted 3 ayes,  0   nays.

Ald Kohley moved to go back into open session Ald Windsor second. The Board voted  3 ayes, 0 nay.

The Mayor noted that there was no action taken during closed session.

The Mayor stated that the next item on the agenda was to discuss replacing the Dixie Chopper Mower for the Recreation Department. The Mayor reported that Stewart said that the Board could get another one for the same price as the other one from 4M. The Mayor said that there is a $500.00 deductible from the City’s insurance carrier Moperm. The Board discussed how Moperm would reimburse the City. The Clerk noted that if the Board decided to replace the mower Moperm would pay the city directly minus the $500.00.

Ald Richmond moved to allow the Mayor to contact 4 M to inquire if they have another mower like the first one and to see what the price would be. Ald Windsor seconded. The Board voted 3 ayes, 0 nays. The Board agreed to allow the Mayor to handle whether or not to replace the mower according to the information he receives from 4M.

Ald Kohley moved to adjourn. Ald Windsor seconded. The Board voted 3 ayes and 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor