City of Goodman, Missouri

December 21, 2009 – Final Budget

The Board of Aldermen held a meeting Tuesday night December 21, 2009 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kevin Reardon, Keith Kohley and Greg Richmond. Also, present was City Clerk Paula Brodie.  Guests included Debbie Wilson

The Mayor called the meeting to order at 7:00 PM.

The Mayor read Bill # 2009-411 for Ordinance #2009-421 approving the 2010 budget by title only for the first reading.

Ald Kohley made the motion to approve the first reading of bill # 2009-411 for Ordinance #2009-421 setting the 2010 Budget.  Ald. Reardon seconded. The Board voted 4 ayes, 0 Nays.

The Mayor read Bill # 2009-411 for Ordinance #2009-421 approving the 2010 budget by title only for the second reading.

Ald Richmond made the motion to approve the second reading of bill # 2009-411 for Ordinance #2009-421 setting the 2010 Budget.  Ald . Kohley seconded.  The Board voted 4 ayes, 0 Nays.

Ald Kohley made the motion to adjourn the meeting. Ald Reardon seconded. The Board voted 4ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

December 15, 2009

The Board of Aldermen held a meeting Tuesday night December 15, 2009 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Keith Kohley, Kevin Reardon and Greg Richmond. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, and City Supervisor David Brodie. Representatives from the Neosho Daily News and the McDonald County Press were also present. Scott Rosenthal from the Hunte Corporation was also present. Kristin Windsor was not present.

The Mayor called the meeting to order at 7:00 PM.

Ald. Richmond made the motion to approve the minutes from the budget workshop meeting on Monday, November 30, 2009. Ald. Kohley second. The Board voted 3 ayes, 0 nays.

Ald. Kohley made the motion to approve the minutes from the meeting on Tuesday December 1, 2009. Ald. Reardon second. The Board voted 3 ayes, 0 nays.

The Board acknowledged Scott Rosenthal from the Hunte Corporation regarding averaging the water bill from the truck bay account. He said when they received the bill they checked for leaks but could not find a leak. He asked if the Board could help with the bill by averaging it. David said that he went there twice and checked the readings. He said he believed that the valve in the truck wash was probably left on. It was noted that 491,000 gallons went through the meter and the bill was $2,959.07. Ald Reardon stated that on the history report it showed that they had used over 300,000 gallons before. David said that the Hunte corporation has three 3 2” meters and one 1” meter. Ald Kohley stated that to be fair the Board has averaged bills in the past when individuals have requested them to average their bills. Mr. Rosenthal was told that the Board would only average a bill one time. The Board agreed to average the bill using the last 6-months bills. Ald Reardon made the motion to approve averaging the bill. Ald Kohley seconded. The Board voted 3 ayes, 0 nos.

The Board discussed the $150.00 donation request for Christmas Candy for the Christmas Parade from the Betterment Club.

Ald Kohley made the motion to approve giving the Betterment Club the $150.00 for the candy. Ald Reardon second. The Board voted 3 ayes 0 nays.

Department head reports:

                        1. Tom West stated that his engine on his 2001 Crown Vic was making noise. He said that Dan said he thought it was the timing chain. He said that the car has about 108,000 miles and about 90,000 miles stationary running time. He gave the Board of Aldermen two estimates from Joe Watts, Vinita, Ok. for a replacement vehicle. He stated one was a Crown Vic at $16,500.00 and one is a 2006 Ford Expedition at $16,500.00 with a $1,000.00 trade in. The Mayor asked the Board what they wanted to do.  Ald. Kohley stated that the department needs to have the right equipment to do their job. The Board asked if the city had a CD that they could cash in to purchase the car. The Clerk told Board that there was a $112,000.00 General Fund CD. Ald. Richmond stated that maybe because of the time of the year it might be better to have it fixed for the $600.00 and hope it lasts longer than a few months and then look into purchasing something newer sometime in the next year. The Mayor asked if the Board wanted to have Dan look into fixing the car instead of purchasing a different car. Ald Richmond made the motion to have Dan Fix it. Ald Reardon second. The Board voted 3 ayes and 0 nays.

                        2. David Brodie stated that Brad from Empire brought a contract for lights at the Burrowe’s Mini-storage and Hutches on South Roy Hill Blvd. The amount for the two new lights is $422.40 for a year. Ald Reardon stated that it is very dark on Boyer Street where his business is located. He asked that David look into the situation and see if lights could be added to some of the existing poles. David said there was an excessive amount of lights on School Street. He suggested that some of those could be removed and moved to Boyer Street. He said it all depended on how much the Board of Aldermen wanted to spend on street lighting. Ald Richmond made the motion to have the Mayor sign the contract with Empire District to install two streetlights on the West Side of South Roy Hill Blvd. Ald Reardon second. The Board voted 3 ayes, 0 nays.

                        3. Paula Brodie noted that the City Hall will be closed on Thursday the 24^th and Friday the 25^th for Christmas. She also noted that the city hall will be open on Thursday the 31^st for people to pay their taxes. She also reminded that Board that the filing period for candidates filing for the April 6, 2010 election is from              December 15, 2009 to January 19, 2010. Positions open are the Judge, 1 northward Aldermen (Greg Richmond) and 1 southward Aldermen (Keith Kohley). All three positions are for 2 years.

The Clerk also stated that she had written a memo to Duane regarding Code of State Regulations regarding discontinuance of service. She noted that the rule states that the City can not shut off water service on a day if the day after the city hall is closed. She told the Board that since the rule did affect the city that would mean that the water services could only be shut off on Mondays and Tuesdays. Ald Richmond made the motion to have Paula write a new ordinance changing the shut off day for water service to the 4^th Monday of each month. Ald Reardon second. The Board voted 3 ayes, 0 nays.

She also noted that she had sent a memo to Duane regarding the deed for the Community Building but had received nothing back yet.

The Board discussed the following old business:

The Clerk informed the Board that Duane had told her that Peter Edwards, the attorney for Lynnson, Inc. has chosen to only file a written brief with the Appellate court. She said that Duane had asked to go ahead and do an oral argument but they would not let him because the choice was made by the attorney that filed the original appeal.

The Board discussed the following new business:

David reported that he would be setting the basket ball goal at the stay and play park as soon as the paint was dry. He and David Sarratt have been getting it ready. The Clerk noted that the Methodist Churches ladies organization donated $1,100.00 for the slide for the Stay and Play Park. Ald Reardon asked about the merry-go- round. David said it was close to being installed.

Tom West stated that Steve Bradford had asked about having a fundraiser for the benefit of the community building.

Ald. Richmond made the motion to approve the bills in the amount of $29,206.03 including transfers.

Ald Reardon seconded. The Board voted 3 ayes, 0 nays.

Ald Windsor joined the meeting.

The Mayor noted that the next item on the agenda was to complete the work on the budget. The Board of Aldermen worked on the 2010 Budget. They discussed the needed changes to finish and balance the budget. The Clerk made a few suggestions including changing the percentage amounts paid out of each fund for the city employees. She stated if the Board changed the percent out of each fund the Budget would balance. She stated that the Board could do this because in all actuality the city employees actually do more work out of the water/sewer/street revenue accounts then the General Fund. She stated that since the General Fund was very close to being in the red changing the percentages around would help that fund to end up in the black.  She stated that this was not a raise for the employees that the wages would be the same as last year, only the amounts from the various funds would change.

The clerk noted also that she had not received any health insurance quotes. She stated that Anthem would be sending out quotes in the next few months. She noted that the insurance rates were good until March 15, 2010. She also noted that the Board might have to do a revised Budget after receiving the quotes. The Board worked on a few other items to finish up the Budget. With the agreed upon changes the Budget will show all funds in the black starting the year 2010.

The Board agreed to hold a special meeting on December 21^st at 7:00PM to vote on the ordinance accepting the 2010 Budget. It was noted that the Budget had to be in place by January 1^st or no bills could be paid after the 1^st.

Ald Kohley made the motion to adjourn the meeting. Ald Richmond seconded. The Board voted 4 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

December 1, 2009

The Board of Aldermen held a meeting Tuesday night December 1, 2009 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kristin Windsor, Keith Kohley, and Greg Richmond. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, and City Supervisor David Brodie. Representatives from the Neosho Daily News and the Goodman Dispatch were also present. Gene and Calvin Cantrell were also present.  Ald. Reardon was not present.

The Mayor called the meeting to order at 7:00 PM.

Ald. Richmond made the motion to approve the minutes from the meeting on Tuesday November 17, 2009. Ald. Kohley second. The Board voted 3 ayes, 0 nays.

Ald. Richmond made the motion to approve the minutes from the budget workshop meeting on Tuesday, November 24, 2009, with a correction to include that Keith Kohley was not present. Ald.Windsor second. The Board voted 3 ayes, 0 nays.

Ald Reardon joined the meeting.

The Mayor acknowledged Gene and Calvin Cantrell who were present to discuss building a subdivision.  Mr. Cantrell has purchased the acreage owned by Tamara Rogers on C Highway. Mr. Cantrell said that he could not build a subdivision under the specifications in the city code. He was told by the Mayor that he would have to follow the subdivision building code if he wanted to subdivide his property. Mr. Cantrell asked it the City would hook up the old 2” line that ran across the fields to the one house. David informed the Board that a new meter vault was set during the water improvement project that will handle one house only. Mr. Cantrell was concerned that the property is in the city limits but he gets no city services. He was informed that he does receive Police protection and fire protection provided by the city.  

The Board discussed the building and the land that the Betterment Club desires to give back to the City. The Board had asked Mr. Cooper for any comments before having him draw up the quit claim deed. Mr. Cooper had not responded to the Board’s request. Ald Windsor made the motion to have Duane draw up the deed for the community building to be deeded back to the City. Ald. Kohley second. The Board voted 4 ayes 0 nays.

The Mayor noted that the filing period for candidates filing for the April 6, 2010 Municipal election is from December 15, 2009 to January 19, 2010. Positions open are the Judge (Clyde Davidson), one Northward Alderman (Greg Richmond), and one Southward Alderman (Keith Kohley). All three positions are for 2 years.

The Board of Aldermen discussed renewing the contract with Sullivan Publications to update the City Code. The Clerk noted that this is the only way that the City’s code book is kept current to state statutes. Ald Kohley made the motion to approve the contract, Ald Reardon second.  The Board voted 4 ayes, 0 nays.

The Board discussed the annual Christmas gifts for employees, Tax Collector, Judge and Board members. The Clerk informed them that last year the Board gave $35.00 cash. Ald Windsor made the motion to follow what the Board did in 2008. Ald. Kohley second. The Board voted 4 ayes, 0 nays.

The Board reviewed requests from the Full Gospel Church and the Heckart’s to average their water bills. The Mayor said that Judy Polhemus had a leak under her garage, it had been fixed but she would like them to average her bill too. Ald Kohley made the motion to approve the request to average the water bills for Full Gospel Church, Heckart’s and Polhemus. Ald Reardon second.  The Board voted 4 ayes 0 nays.

9.  Department head reports:

                        1. Tom West stated he had all the cars are winterized

                        2. David Brodie

1. David reported on a meeting between himself and Brad Lett from Empire District regarding a street light at Jim Burrowes’ mini storage. David reported that the monthly charge will be $25.00 a month because a new pole will have to be installed and $15.00 a month for the one by Hutch’s because there is a pole there. Brad will put together a contract after David tells him and then it will be brought to the next meeting.

                        3. Dawn Bunch

                                    1.  The Mayor noted that Dawn’s monthly report was in the Boards packets.

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                        4. Paula Brodie

                                    1.  Note the City Christmas parade will be on December 12, 2009 at 1:00PM. The City                                                     will be handing out bags to adults to encourage participation in the 2010 Census.

                                    2.  Note that the city employees will be decorating the gazebo and the Christmas tree with                                      the help of the children from Goodman Elementary on Thursday the 10^th.

                                    3.  Note that Dale Schmutzler from SEMA called and said that he would be contacting                                           the Mayor in the near future regarding the National Flood Insurance Program.

4.  Note that the City Hall will be closed on Friday the 25^th for Christmas. (The City          employees will be off ½ day on Thursday the 24^th for Christmas Eve). Ald Richmond made the motion to give the employees the full day off for Christmas Eve. Ald Kohley second. The Board voted 4 ayes 0 nays.

                                    5.  Note that the City Hall will be open on Thursday the 31^st for people to pay their taxes.

The Board discussed the following old business:

Ald Kohley asked if the Mayor had heard anything about the annexation south of the city limits on 59 highway. The Mayor said that he had received five letters from people who are not interested. The Mayor stated that he had not received the paperwork yet on the steps to annex in the property. The annexation would be from the city limits south to Splitlog Road by the Hall residence.

The Board discussed the following new business:

Ald. Richmond asked about the street light at Wall and Garner. He was told it and several other lights had already been turned in to Empire District for repair.

Ald. Richmond asked about water standing at the corner of Whitmore and Garner. He asked if David could do something to alleviate the water standing. He is to get with David to show him were it is.

Clyde stated that the Board needed to consider what to do about the Recreation Department. Heath Lewis’ term will be up on December 31^st, 2009. Need to run an ad asking for people interested in being on the Recreation Board and the Recreation Board Director. Need to put an ad in after first of January.

The Mayor stated that he would like the Board to consider installing an announcement case just out side the City Hall for announcements.

Ald. Kohley made the motion to approve the bills in the amount of $47,501.21 including transfers.

Ald Reardon seconded. The Board voted 4 ayes, 0 nays.

Ald Richmond made the motion to adjourn the meeting. Ald Kohley seconded. The Board voted 4 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor 

November 30, 2009

The Board of Aldermen held a special meeting Monday night November 30, 2009 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kristin Windsor, Greg Richmond, and Kevin Reardon. Also, present were Clerk Paula Brodie, David Brodie and Chief of Police Tom West. Ald. Kohley was not present.

The Mayor called the special meeting to work on the 2010 Budget to order at 7:00 PM.

The Board of Aldermen worked on the Water works, Sewer and Street revenues and expenditures.

The Board of Aldermen agreed to hold the next and final budget meeting on December 14th, 2009 at 7:00 PM

Alderman Reardon moved to adjourn. Alderman Windsor seconded. The Board voted 3 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

November 24, 2009

The Board of Aldermen held a special meeting Tuesday night November 24, 2009 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kristin Windsor, Greg Richmond, and Kevin Reardon. Also, present were Clerk Paula Brodie, David Brodie and Chief of Police Tom West.

The Mayor called the special meeting to work on the 2010 Budget to order at 7:00 PM.

The Board of Aldermen worked on the General Fund part of the 2010 Budget. They worked on the revenues, Administrative expenditures, Recreation Department and Sanitation Department.

Mayor Wilson left the meeting at 8:15PM. Mayor Pro Tem Greg Richmond took over the meeting.

The aldermen agreed to hold the next budget meeting on November 30, 2009 at 7:00 PM

Alderman Reardon moved to adjourn. Alderman Windsor seconded. The Board voted 3 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

November 17, 2009

The Board of Aldermen held a meeting Tuesday night November 17, 2009 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kristin Windsor, Keith Kohley, and Greg Richmond. Also, present were City Clerk Paula Brodie, Chief of Police Tom West, and City Supervisor David Brodie. Representatives from the Neosho Daily News and the Goodman Dispatch were also present. Darrell Sarratt, Marshal Long, Jim Burrowes, Kent Hartman and Paul Sprenkle were all present to represent the Goodman Betterment Club. Ald Reardon was not present

The Mayor called the meeting to order at 7:00 PM.

Ald. Richmond made the motion to approve the minutes from the meeting on Monday, November 2, 2009. Ald Kohley second. The Board voted 3 ayes, 0 nays.

The Mayor acknowledged the members of the Community Betterment Club to discuss the Community Building. Darrell Sarratt, speaking for the Club, stated that the organization was interested in deeding the building back to the City but had a few items that they wanted to ask the Board of Aldermen first. He stated that the group wanted to know when the Board anticipated the completion of the building, if they would still be allowed to be involved with the building of it, also would they be able to hold their monthly meetings in the building for free and if and when the building started making revenue would the revenues be divided between the City and the Betterment Club. He stated that when the Board started charging a rental charge who would receive the revenue. The Mayor stated that the Board had not thought that far yet. It was noted that the Board had discussed at an earlier meeting that they thought that if someone rents the building they would be charged a cleaning deposit to be returned to the renter if the building was cleaned up properly. Darrell stated that the Betterment club thought that they had about $12,000.00 in the building besides the labor and donated materials. 

The Mayor stated that the Board would want the Betterment Club to be involved. He stated that the Board would not know when the building would be completed as they do not have funds at this time to complete the building. He said the Board would have to look at the budget and work on the building gradually.

Greg Richmond stated that he would like to see the Betterment club stay involved with the community building

David Brodie stated that the income from the rentals would probably be needed to pay for the electric, water, gas and insurance. Marshal Long suggested opening an account to place rentals funds in to pay for the electric, gas, heating, air conditioning and insurance. After a year it should be reevaluated to see if the building is making enough money to pay for its self. If it is then the funds could be divided by the city and the betterment club.

The Club would like the City to draw up an agreement which would state that the building would always be kept as a Community Building, the Betterment Club could hold their monthly meetings there for free and if it ever began making money over expenses to split the revenues between the City and the Betterment Club. It was decided to have Duane draw up an agreement between the City and the Betterment Club with the above agreements. Any income is to be put into a Community Building account to pay the bills from. Ald Richmond made the motion to the above. Ald Windsor second. The Board voted 3 ayes, 0 nays.

The Board acknowledged Jim Burrowes to discuss requesting a street light at the mini storage. Mr. Burrowes stated that there are not any city streetlights on South 59 Highway South of Splitlog. The Board agreed to contact Brad Lett from Empire District to come down and see what it would take to put in a few lights.

The Mayor noted that the city employees had completed the Gazebo and KCS has been in town and finished a lot of the cleanup work along the tracks. The Clerk asked the Board to allow her an amount to purchase lights, garland and bows to decorate the gazebo for the Christmas holidays. She stated that David was going to get a Christmas tree this year, put it up near the gazebo and that the children from the Goodman Elementary school were going to make ornaments for it. She stated that the City used to do this in years past but had stopped doing it. She said that the school was agreeable to having the kids make the ornaments and help decorate the tree. She asked the Board to allow her to purchase lights for the tree also. Ald Windsor made the motion to approve $150.00 for lights, and garland.  Ald Windsor second. The Board voted 3 ayes, 0 nays.

The Mayor noted that he had received a letter from FEMA regarding the City of Goodman’s flood plain rating. He noted that even though the City of Goodman is out of the flood plain area, the City still needs to join the National Flood Plain Insurance Program. He said that if the City did not do this, citizens from Goodman could not purchase Flood Insurance. He said the reason some people might want to buy flood plain insurance, they would have insurance to cover damage done by ground water getting into their homes. The Board tabled for further discussion until the next meeting.

The Board discussed a contract between Nick Myers, CPA and the City of Goodman for the 2009        Audit. The Mayor noted that there was a $250.00 increase from last year. Ald Richmond made the motion to approve the Mayor’s signing the contract with Nick Myers, CPA to do the City’s 2009 audit. Ald Kohley second. The Board voted 3 ayes, 0 nays.

The Board discussed a City employee Christmas party. They decided to hold it at 1:00 pm on Sunday the 13^th of December at the Redneck Restaurant. It was agreed that the City would purchase the meat and everyone else was to bring things that went with sandwiches.

The Board discussed signing a contract with Pitney Bowes to rent a postage meter and purchase postage directly through the United States Postal Service. The Clerk explained that they would not be able to have an account at the Post Office anymore was the reason for the need of a postage meter and scale. Ald Windsor made the motion to allow the Clerk to get a postage meter and scale renting it through Pitney Bowes for $15.00 a month. Ald Kohley seconded. The Board voted 3 ayes 0 nays.

The following reports were made:

                        1. Tom West reported on car upkeep. He also noted that the trailer on the property of                   Tamara Rogers was removed from the City Limits.

                        2. David Brodie stated that he decided to have the pump from the southeast lift station                   repaired for $2600.00 instead of purchasing a new one at $6500.00.  He also noted                       the Trailer on Russell Street has the skirting off it and it looks like they are getting                            ready to remove it.

3. Paula Brodie noted that the city hall will be closed on Thursday November 26^th                and 27th for the Thanksgiving Holidays. She also noted that instead of a Budget     meeting on Monday the 23^rd there will be a Sunshine Law meeting with Tom                           Durkin from the Attorney General’s Office. All city boards, village boards and                       Rural Fire Districts have been invited to attend. (Change of meeting approved by           the Mayor). She also noted that the board needed to set a different date for the first           Budget meeting. Ald Richmond made the motion to set the meeting on the                     November 24^th at 7:00PM. Ald Kohley seconded. The Board voted 3 ayes, 0 nos.

    She also informed the Board that the First Community Bank had bought out the old                   hardware store building that was owned by Jeremy Elliott and the Board had                        condemned it.

David reported that Darrin Widener had poured two concrete pads at the new City Park on Barlow St, one for the picnic tables and one for a basketball court. He wanted it noted that the Widener family donated the concrete, lumber and labor in memory of their son and brother David Widener. He also noted that the Mayor and his wife Debbie were donating a carport to put over the picnic tables and a basketball backboard and hoop.

Ald. Kohley made the motion to approve the bills in the amount of $27981.54 including transfers.

Ald Richmond seconded. The Board voted 3 ayes, 0 nays.

Ald Kohley made the motion to adjourn the meeting. Ald Windsor seconded. The Board voted 3 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

November 2, 2009

The Board of Aldermen held a meeting Monday night November 2, 2009 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kristin Windsor, Keith Kohley, Kevin Reardon and Greg Richmond. Also, present were City Clerk Paula Brodie, Chief of Police Tom West and Emergency Management Director Dennis Kolb. Representatives from the Neosho Daily News and the Goodman Dispatch were also present. 

The Mayor called the meeting to order at 7:00 PM.

Ald. Richmond made the motion to approve the minutes from the meeting on October 20, 2009. Ald Kohley second. 4ayes, 0 nays.

The Board discussed the trailer on the property owned by Tamara Rogers. Chief West reported that Tamara was going to be removing the trailer this week. She is concerned about the weather causing a problem with removal. The 6^th was the day it was supposed to be removed by. The Board agreed to allow her an extra few days if there is a weather problem. It was noted that there were concerns by her renter but the Board agreed that they have nothing to do with the renter. They stated that their correspondence was with Ms. Rogers not her renter.

The Board continued their discussion regarding the Community Betterment Club building. The Board asked the clerk to get them copies of the agreement between the city and the betterment club regarding the land and the building. The Board agreed that at the last meeting Clyde was saying that he thought the Community Betterment Club would be willing to sign the building back over to the city, with the Community Betterment Club running the rental and upkeep of the building. The Board discussed going into a verbal agreement between the Community Betterment Club and the City in regards to the running of the Community Building. The Board agreed for them to cover the insurance and expense for upkeep the building and land should be given back to the city. The Board asked that the clerk ask a member of the Community Betterment Club to be present at the next Board meeting to discuss what the Community Betterment Club wants the Board to do. Ald Richmond stated that the last time the Club came to the Board meeting to discuss the community building; he understood that some of the members were against an agreement between the city and the club. He said that he would like to see the Board receive some kind of letter of intent signed by all of the club members before the Board makes any final decisions.

The Board discussed what they should do with the lawsuit settlement check. They agreed to place the check in the water works checking account until CD prices could be evaluated.

The Board received the following department head reports:

                        1. Tom West stated that the departments new computer was installed and working fine. He said that he and Officer Drake were caught up on their reports.

                        2. David Brodie.  Was not present

                        3. Dawn Bunch was not present however it was noted that she had left a report for the Board . One of the items in the report was a summary of what the County collector will be doing in the future on past due real estate taxes. The clerk noted that the county taxes have been sent out but that she understood that the city taxes while already printed would not be given to the cities until November 6^th. She said that she did not understand the reasoning behind the County with holding the tax statements.

4. Paula Brodie reported the following:

                                    1.  Asked the Boards permission to allow her to have the employees fill out                                     preliminary medical insurance applications so that she could seek quotes                                         from other medical insurance companies for the 2010 medical insurance                                   coverage. She stated that MOPEB and also Tim Roark had asked for the                                        applications so that they could work up quotes. She said that Tim had                                                      asked her to make sure that the city was getting bids on the same insurance                                coverage from all of the companies. Ald Kohley asked if Tim could                                           be present at one of the future Board meetings. The Clerk stated that she                               would arrange for him to attend one of the meetings. The Board agreed to                               have the employees fill out the applications.

                                    2.  Noted that the city hall will be closed on Thursday November 26^th and 27^th                               for the Thanksgiving Holidays.

                                    3.  Noted that it is almost time for budget workshops. She suggested that the                                  Board should start them around the end of November or the first of                                                December. The Mayor suggested starting a little earlier this year. The                                             Board decided to hold the first budget meeting on the November 23, at                                                      7:00PM.

The Board discussed the following old business:

                                    1.  The Mayor reported that Joseph Turner, a representative from MODOT                                   had called and left a message with Missy regarding changing the two                                               separate turn lanes on 59 Highway and Garner into one continuous two                                             way turn lane but they will not be able to do it until early spring.

                                    2.  The Mayor reported that KCS is in town cleaning up the right of ways.

The Board discussed the following new business:

                                    1.  Tom asked if pop could be purchased for the city hall.

                                    2.  The Mayor asked that the clerk to put on the agenda a discussion regarding                               holding a city Christmas Party.

Ald. Richmond made the motion to approve the bills in the amount of $71,133.41 including a sewer bond payment of $42,000.00 and other transfers. Ald Kohley seconded. 4 ayes, 0 nays.

Ald Kohley made the motion to adjourn the meeting. Ald Richmond seconded. 4 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

October 20, 2009

The Board of Aldermen held a meeting Tuesday night October 20, 2009 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kristin Windsor, Keith Kohley, Kevin Reardon and Greg Richmond. Also, present were City Clerk Paula Brodie, City Supervisor David Brodie, City Tax Collector Dawn Bunch and Chief of Police Tom West. Many guests were present.

The Mayor called the meeting to order at 7:00 PM.

Ald Richmond made the motion to approve the minutes from the meeting on October 6, 2009. Ald Kohley second. 4 ayes, 0 nays.

The Board discussed the 2010 Census. Clerk gave report of plans of things the City will be doing in the future to encourage people to fill out their Census form.

Duane Cooper the City Attorney was present to report that Reiss and Goodness had agreed to the settlement offer of $200,000.00. He noted that the City would still owe Reiss and Goodness for the Judgment that was awarded by the court to Reiss and Goodness for the inspector’s fees in the amount of $36,825.87. Duane noted that the Board had agreed to allow him to work out an agreement with Reiss and Goodness at the closed session on September 23, 2009 and would now need to vote to allow the Mayor to sign the agreement. Ald Windsor made the motion to approve the Mayor signing the agreement to settle with Reiss and Goodness for $200,000.00 on the lawsuit from the 2006 Water Improvement Project. Ald Kohley seconded. 4 ayes, 0 nays. Duane noted that he had received the money, which was in his company’s trust account, that he had already made the payment to Reiss and Goodness for their judgment, and that he would forward the difference to the City as soon as the appellate court signed off on it. He said the appellate court would do so as soon as they received the signed agreement between the City and Reiss and Goodness. Duane noted that he had filed the brief against Lynnson Inc with the Appellate court. He stated that he said the Appellate hearing will probably be scheduled in the next 45 days.

The Board discussed renewing the contract with Missouri Rural Services for the city’s workmen’s compensation insurance. The renewal fee is $200.00.  Ald Richmond made the motion to renew the contract with Missouri Rural Services. Ald Kohley second. 4 ayes. 0 nays.

The following reports were made by:

1.      Tom West reported that the police station flooded again during the 7 inch rain. Need to look into fixing it.

He also reported that server that the officers used to make out their reports has gone down. He said Michael Keels had tried several things to repair it but decided that it needs to be replaced. Michael Keels gave a quote of $515.00 plus shipping and handling for a Dell Vostro Intel Core or an Acer Veritron for $450.00 plus handling and shipping. Curt Drake noted that the last Acer the Police Department purchased only lasted a year and half.  Ald Kohley made the motion to allow him to purchase the Dell Vostro at $515.00 plus shipping and handling. Ald Windsor second 4 ayes, 0 nays. The clerk noted that the bid did not include the installation or the work to be done by Michael Keels.

2.      David Brodie reported that he had a pump break at a lift station. He said it has a busted key way and needed to be rebuilt. He stated that he had put a replacement pump in and taken the broken one to Electric Motor. He said it usually takes about $1,000.00 to $1500.00 to repair.

He noted that they were working on the Gazebo. He said since they were working                on it he had discovered a lot more of it needed to be replaced. He said the posts

were rotted worse than he thought, but would be able to be fixed.

3.      Dawn Bunch, the City Tax Collector stated that she, Paula and Duane had met with Brenda Gordon and her staff regarding her collecting the delinquent taxes for the City per State Statutes. Goodman three year real property list. She stated that she had worked up a recap for Brenda Gordon. Copy to Board at next meeting.  County will collect just like they were their taxes.

                        4.  Paula Brodie noted that she had given the Board information from Official                                  Payments Corporation. She asked the Board to consider allowing her to contact                             them for more information. Ald. Richmond made the motion to have her contact                            them. Ald Kohley seconded.  4 ayes. 0 nays.

                             Noted that the next meeting will be held on Monday, November 2, 2009 because                     of elections being held on Tuesday November 3^rd.

                             Noted that the Judge has changed court to one session a month, the first Tuesday                      of each month. Clyde Davidson, the Municipal Judge was present and told the                                Board that because of a lighter case load it was not necessary to hold court twice a                        month. He also noted that there would be no court in November as elections will                         be held on the first Tuesday of November.

The Board discussed the following old Business:

Greg Richmond mentioned the speed limit sign is still missing on Wall Street. David stated that he had not replaced it yet because he would have to put up a 30 MPH sign. He stated that all streets unless otherwise marked and recorded in the City’s Code book are 30 MPH. He said he wondered if the Board should look at the whole town and change several of the streets all at the same time. Duane suggested instead of writing an ordinance regarding each streets speed limit to change the over all speed limit sign to something else. The Board agreed to have the Mayor and David look at all of the streets in town and report back to the board.

Ald Kohley asked if anything was done yet on Shannon Gravette’s trailer.

The Mayor stated that DropTine is not going to be putting in a shooting range. He said that he had talked with Jonathan, who said they would not be putting in a shooting range. He said that Jonathan told him that all they were waiting to open was their Federal License from ATF.  Kathy Wilson stated that she thought that the Alcohol, Tobacco and Firearms people had to inspect and approve that the building is secure and that it is a business. Calvin said that he understood that all they are waiting for is their Federal License. David suggested that the Mayor might want to call ATF and check with them on the status of the application.

Melissa Patrick 117 N. Ozark Trail asked for an extension of time to pay her water bill to the 29^th of October 2009. Ald Windsor made the motion to approve. Ald Kohley seconded 4 ayes, 0 nays.

Under new business:

Joyce Haynes who works for McDonald County Press introduced herself.

The Mayor reported that he had talked with MODOT regarding the problem of the turn lane at the Dollar General. He said that a representative had been down and was suggesting combing and extending both turn lanes, making it a lane to turn either way. He said that MODOT said it might take until the middle of December to fix.

The Mayor reported that he had talked with State Representative Kevin Wilson about the problem with the weeds, grass, trees and junk along the KCS right a way. He said that Kevin had given him the name of Bill Gamble who works with the Missouri Rail Road Association. He said he explained to him what the problem was. The Mayor said that he had also talked with a representative from KCS. He said that they were going to send a representative down to look over what the Mayor is talking about.

Clyde Davidson was present to talk to the Board about the Community Building. He stated that the outside of the building is complete but the interior needs to be finished. He asked if the City would consider setting up a community building board, to help run it and organize it. The Mayor stated that the City does not have excess funds at this time to put into the community building to help get it finished.. The Mayor stated that he had talked with a Callie Hudson who is going to be writing grants for the County and for the cities in McDonald County. He said that she had told him about FEMA being used to build storm centers. He said that maybe they would give funds to finish the building. Clyde said that he thought that the building would have to withstand storms to be considered a shelter. Clyde said that the betterment club just wanted to put together a building that the people could use. He said that the organization would be willing to help keep up the building and the renting of it. The Mayor stated that there are several grants available for small communities.

The Board discussed different ways to handle the problem. Clyde stated that the Betterment Committee would be meeting on Thursday. The Board tabled until the next meeting.

Ald. Kohley made the motion to approve the bills in the amount of $25,657.29 including transfers. Ald Reardon seconded. 4 ayes,0 nays.

Ald Kohley made the motion to adjourn the meeting. Ald Richmond seconded. 4 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

October 6, 2009

The Board of Aldermen held a meeting Tuesday night October 6, 2009 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kristin Windsor, Keith Kohley and Greg Richmond. Also, present were City Clerk Paula Brodie, City Supervisor David Brodie, City Tax Collector Dawn Bunch and Chief of Police Tom West. There were several other people present including Amye Buckley from the Neosho Daily News. Ald Reardon was not present

The Mayor called the meeting to order at 7:00 PM.

Ald Kohley made the motion to approve the minutes from the regular meeting on September 15, 2009. Ald Windsor second. 3 ayes, 0 nays.

Ald Richmond made the motion to approve the minutes from the special meeting on September 23, 2009. Ald Kohley second. 3 ayes, 0 nays.

The Mayor acknowledged Shannon Gravette to discuss the condemnation notice on her trailer at 134 Russell Street. She asked the Board to allow her to sell the trailer to someone who would fix it up. The Mayor noted that once the Board of alderman begin and approve a condemnation there is nothing they can do. He recommended her finding someone who would either tear the trailer down or remove it. She asked for more time to get that done. The Board discussed giving her an extension of time to get the trailer removed. The Board agreed to give her until the 15^th of December to have the trailer demolished or removed. She is to come back to the meeting on the 15^th if she has done neither. It was noted that tickets can be issued for anyone in violation of a condemnation order.

It was brought to the Board of Aldermen’s attention by the Clerk that a single wide trailer had been moved on to the property owned by Tamara Rodgers and that there was someone living in it. She noted that Richard Brick, who is living in the trailer, had come into the City Hall asking for water service. She noted that he stated that if he did not get water service he was going to de-annex the property. She stated that after he left she mentioned it to Tom and he contacted the owner of the property Ms. Rogers who said she did not want the property de-annexed. Tom informed the Board that the trailer had been there several years and that he had talked with Ms. Rogers and Mr. Brick about the trailer. He said that they had said they wanted to move it to the lake. David noted that the ordinance that prohibits single wide trailers has been a city code for at least 15 years. The Mayor said the city should have her move the trailer within 30 days or citations will be issued.  Ald Windsor asked if he was hooked to city sewer and if not where was the sewage going from his trailer. Ald Kohley made a motion to send Tamara Rogers a letter to move the trailer in the next thirty days or citations will be issued. It was recommended to include a copy of the city code on single wide trailers. Ald Windsor second 3 ayes, 0 nays.

The Board discussed a request from Joshua Bradford to average two of his water bill due to a water leak that continued over the two months. Ald Windsor made the motion to average both. Ald Kohley second 3 ayes, 0 nays.

The Mayor read a news release commending Officer Curt Drake for his help to the Neosho Police Dept in finding the suspects that committed a theft of 68 cases of paintball kits valued at $6891.80 from J. T. Sports Paint Ball Company.

The Mayor noted that he had approved a request from head start regarding them picking up kids from the ball park parking lot in the morning and in the evenings.

The department heads gave the following reports as follows:

                        1. Tom West had no reports

                        2. David Brodie reminded the Board of his annual seminar to keep up his waste water                   certification. He said it was the last week of October, that the classes were paid for                       with the Department of Natural resources vouchers and the hotel had been                                    approved by the board during budget discussions in December.

                        3. Paula Brodie

                                    1. Noted that Missy has been attending meetings on the 2010 Census and will                               be bringing reports to the Board in the future. She noted that it was very                                        important for the community to fill out the census when they received them                                       as funding for the school, city and county come from the population counts.

                                    2.  She noted that the tax collector was present and she proceeded to give her                                monthly report. Dawn told the Broad that from November 4, 2009 to                                              December 31, 2009 she would be working Monday, Tuesday, Wednesday                                     and Friday from 8:00 to 4:00PM closing during the lunch hour. She also                                         asked for the Board to note in the minutes that Penalties totaling $3,061.55                                     have been removed from the Real Delinquent List on the Joe                                                                 Morgan/Anglin Family. Invest. The penalties were abated because the                                                   Board had agreed to allow Duane Cooper to plea bargain and accept a                                                      check for $1,000.00 from the Anglin Family Investments for the Joe                                                  Morgan Property.

                                    3.  Note report on grass and weeds from Missy on 119 W. Garner St.

                                    4. Noted the board received in their packets a copy of Carl Junction’s                                           ordinance that allows citations to be written to those who fail to pay their                                       taxes, and utility bills. The copies were given to the Board to look over and                                       for Duane Cooper to look at to see if the Board wanted to implement the                                       same ordinance.

                                    5.  Noted the registration materials for class to keep up hours for City Clerk                                  certification. I received a scholarship for the seminar fees of $115.00, and                                      would like to know if the Board be willing to pay the mileage for me to                                             attend. Ald Windsor made the motion to approve paying the mileage for                                the seminar. Ald Kohley second 3 ayes 0 nays.

7.      Told the Board about the Official Payments program that the City of Carl      Junction uses to accept credit cards and debit card payments. Will get more information and forward copies for the Board to go over.

                                    8. Noted that Brand Lett from Empire District had brought an agreement for                                  the Board to approve for a new light at 215 W. Garner. Ald Windsor made                                   the motion to approve the contract with Empire District on the light at 215                                                                                         W Garner. Ald Kohley second. 3 ayes, 0 nays.

The Board of Aldermen discussed the following old business:

David reported that he had replaced the UV lights at the treatment plant. He said he might still need to buy a couple of ballasts.

Ald Windsor asked about the weeds along the Kansas City Southern right of way. David noted that they had cut some of the weeds but not by the School St crossing or B Ave Spur. The Board discussed what could be done to make KCS finish cutting the weeds and grass. The board discussed contacting Kevin Wilson, State Representative to see if he could get some response from KCS.

Dottie Smith the Principal from the Goodman Elementary School was present to ask the Mayor and Board members to volunteer for a day at the school in a program called Watch Dog-Dads. She stated that the children would really love it if they did. She said that at this time there are only two male faculty members at the school. She said if they could get more men to volunteer they would be good role models for the children.  She said she was trying to get the children more involved with the community.  She also stated that the school was going to host the Veterans Day dinner and the school children were going to put on an appreciation program. She asked for the Board to get the word out to everyone they know about the dinner for the veterans. She asked the City to provide the cake as they have in the past years. Ald Windsor made the motion for the City to purchase the Veterans Day cake. Ald Kohley seconded.  3 ayes, 0 nays.

The Board of Aldermen discussed the following new business:

Tom Dowell asked for the Board to approve a business license request for a new company that he was starting called J & T Droptine Outdoor Sports. He stated that it would be at 231 South Roy Hill Blvd, that he would be selling guns, ammo and other sporting goods. Ald Kohley made the motion to approve his request. Ald Richmond seconded. 3 ayes, 0 nays

Mr. Dowell also asked for the Board to consider waiving the ordinance on discharging a firearm in the city limits at his place of business. He stated that he was going to be building a firing range so that he could instruct children and adults on the use of a hand gun and allow them to practice and test. He stated that he was a state approved instructor and that the range would not be open to the public. He said nothing bigger than a 40 caliber weapon would be used, and that the range would be no more than 10 yards. The Board told him that they would need to take time to consider waiving the ordinance and they would need to have the City Attorney advise them on the legality of doing so. They also asked that he bring plans and specification to the next Board of Aldermen meeting.  Kathy Wilson stated that it bothered her to encourage children to handle guns. She stated that she would be against this and would start a petition drive against it. She was told by Mr. Dowell that he was a certified instructor and that the range would only be for instruction. The Board tabled any decisions until the next meeting after getting the information from Mr. Dowell and from Duane Cooper.

Mr. Dowell also asked the Board to contact Mediacom, the City’s cable franchise, to ask them to run cable down to where his business is going to be. He said that he had read the City’s code on the agreement between the cable company and the City and he said that the cable company was required by that Code to run cable if there were 10 places within 1100 linear feet that could be hooked up. He said he had contacted Mediacom and they had refused to hook up his business. The Board agreed to look into it and write a letter.

Tom West stated that JR Fisher is moving the lumber from his business on South 59 to his new business in the old lumber yard. He said that Mr. Fisher would like for the Board to approve his purchasing a business license. Olinda stated that the name of the business is Renovatio, L.L.C. Retail Sales. Ald Windsor made the motion to approve the license request. Ald Kohley second. 3 ayes, 0 nay.

Ald. Kohley made the motion to approve the bills in the amount of $38,699.54 including transfers. Ald Richmond seconded. 3 ayes, 0 nays.

Ald Kohley made the motion to adjourn the meeting. Ald Windsor seconded. 3 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

September 23, 2009

The Board of Aldermen held a special meeting Tuesday night September 23, 2009 at 8:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kristin Windsor, Kevin Reardon, Keith Kohley and Greg Richmond. Also, present were City Attorney Duane Cooper, City Clerk Paula Brodie and City Tax Collector Dawn Bunch. Ald Kohley was not present.

The Mayor called the meeting to order at 6:30 PM and noted that the Board of Aldermen is going into closed session under RSMo. Section 610.021, (1) to discuss Legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys.

Ald Kohley made the motion to go into closed session under the above section number. Ald Reardon seconded. 4 ayes, 0 nays.

The Board made no comment.

Ald Richmond made the motion to go into open session. Ald Kohley second 4 ayes 0 nays.

Ald Richmond made the motion to adjourn the meeting. Ald Kohley seconded 4 ayes,  0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

September 15, 2009

The Board of Aldermen held a meeting Tuesday night September 15, 2009 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kristin Windsor, Keith Kohley and Greg Richmond. Also, present were City Clerk Paula Brodie, City Supervisor David Brodie and Chief of Police Tom West. Other people present were William Mosby and Amye Buckley from the Neosho Daily News. Ald Reardon was not present.

The Mayor called the meeting to order at 7:00 PM.

Ald Kohley made the motion to approve the minutes from the special meeting on August 31, 2009. Ald Windsor second. 3 ayes, 0 nays.

Ald Richmond made the motion to approve the minutes from the meeting on September 1, 2009. Ald Kohley second. 3 ayes, 0 nays.

The Board discussed a request from the Rural Fire District to waive the water/sewer bill at the new fire station at the school shop building.  The building was formerly used by the school district. Water was transferred to the fire department for the building it shares with the senior citizens. The Clerk noted that they use around 100 gallons a month at a rate of $34.50.  Ald. Richmond stated that in his opinion it would be good public relations to waive the monthly bill.  It was noted by the Clerk that the board does not charge for the water/sewer for the fire barn on Main St. Ald Windsor made the motion to waive the bill. Ald Kohley seconded. 3 ayes. 0 nays. Ald Richmond asked to keep reading the meter anyway. David stated that they read every meter to keep a record of how many gallons are pumped at the well versus how much is billed.

Department head reports:

1.      Tom West asked for the Board to approve his attending the annual Police Chief’s seminar in Branson the nights of the 3^rd , 4^th and the 5^th of  December, 2009 and he will take the black car. Ald Richmond made the motion to approve his attending the seminar. Ald. Kohley second. 3 ayes. 0 nays.

Chief West informed the Board that he wrote a ticket to KCS for weeds and also one to John Britt.

Chief West also informed the Board that the part time officer is through for the summer.

2.      David Brodie introduced Mr. William Mosby who is interested in the Building Inspector Position. Williams Mosby informed the Board that he had been doing construction from 1972 until 2000. That he was semi-retired which would allow him the time to be the city’s Building Inspector. He also informed the Board that he has been hired by the City of Anderson and Jane as their Building Inspector. The Mayor stated that he wanted Mr. Mosby to understand that the inspections are only for new homes and businesses. David said that he understood that it was $100.00 for four inspections on new homes and businesses.   Ald Richmond made the motion to appoint Mr. Mosby as the City’s building inspector. Ald Kohley second. 3 ayes, 0 nays.

David informed the Board that he takes water samples every other week that are tested by the Department of Natural Resources. He said that he had taken two samples during August that failed to pass. He stated that they both showed that coliform was present in the water. He said that coliform is an indicator that shows that other bacteria could be present.  He said that as soon as that happens, the Department of Natural Resources checks for E. coli and other bacteria, which were not present in the city’s water system. David stated that after looking into the situation he realized that the chlorinator pump was working intermittently.  One of the fittings on the pump had a small crack breaking the pump’s vacuum seal. He stated he was able to fix it imediately, and upped the chlorine levels, flushed the system and took more samples that passed.. He said it was operator error, that in the almost twenty years working for the city they had never failed a water sample.  He said that he has sent in four samples in a row and they had all passed.

David stated that because they had failed two water samples the Department of Natural Resources requires the city to inform the citizens of failing the water sample. The Board discussed whether to hand deliver or mail the letters. They decided it was more cost effective to have the letters mailed.

3.      Paula Brodie: note that Carla Thompson purchased James Sarratt’s tax lien not Bobby Anglin.

The Clerk noted that Duane asked for a closed session to be held on    August 22^nd at 6:30 Section 610.021 #1 to discuss litigations. The Board agreed to hold the meeting.

The Board discussed the following new business:

The Mayor stated that Missy had talked with him about how much she drives her car while on city business. He said that she had been keeping track and has driven 228 miles from January through June driving back and forth to the bank and post office.  He said that she asked him to ask the Board to reimburse her every 6 months at the City’s standard reimbursement rate of $ .55 cents per mile.  Ald. Richmond discussed the need to pay mileage or to have a car like the black patrol car over at the city hall for both clerks to drive.  Ald Kohley stated he would rather pay her mileage than drive the black car. Ald Richmond made the motion to pay her mileage. Ald Kohley second. 3 ayes, 0 nays.

David reported that the tetherball is not going to work. The city has replaced two of them in three months. The balls have been donated in the past. David said the Stay and Play Park has funds right now that can purchase another one and see how long it last. The Board agreed to purchase another one.

The Board discussed the following old business.

David informed the Board that the smoke testing will not be on the 17^th because of the rain. As soon as the weather clears he will make new arrangements with the Missouri Rural Water Association to do the testing.

The Mayor noted that a sign up sheet for the city’s barbecue will be at the city hall and asked that everyone sign up by next Tuesday. Ald. Kohley told Mr. Mosby that he and his family are invited and also Amy from the Neosho Daily News.

Ald. Richmond asked about fixing the Gazebo. David said that they would try to do something about it before Christmas.

Ald. Kohley made the motion to approve the bills in the amount of $14,231.91 including transfers. Ald Richmond second. 3 ayes, 0 nays.

Ald Kohley made the motion to adjourn the meeting. Ald Richmond second. 3 ayes, 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

September 1, 2009

The Board of Aldermen held a meeting Tuesday night September 1, 2009 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kristin Windsor, Kevin Reardon, Keith Kohley and Greg Richmond. Also present were City Clerk Paula Brodie, City Supervisor David Brodie and Chief of Police Tom West. Many guests were present.

The Mayor called the meeting to order at 7:00 PM.

Ald Reardon made the motion to approve the minutes from the meeting on August 18, 2009. Ald Kohley second. 4 ayes. 0 nays.

The Board discussed the second reading of ordinance Bill #2009-409 for Ordinance #2009-419 approving a settlement agreement with AT&T/SBC landline.

The Mayor read Bill # 2009-409 for Ordinance # 2009-419 by title only.  Ald Richmond made the motion to approve the second reading. Ald Reardon second. 4 ayes. 0 nays.

The Board of Aldermen discussed the open Building Inspectors position. David reported that he had called William Mosby and left a message. He said he understood that both Al Wilcox and Jesse Ruby were interested in the position, but he had not talked with either of them. David said he did not know William personally, Jesse lives in town, does construction and Mr. Wilcox does work around town. Mayor asked if it would be better to have someone from town so that the city can get in touch with him as soon as possible. David said the inspection was done in stages so the inspector has time to make arrangements to do the inspections. David suggested the Board wait a while until he and Calvin could talk with the three men. He said that there were no new homes being built right now so they had some time to pick an inspector. The Board of Aldermen agreed to wait and give David and the Mayor time to talk with the men.

The Mayor acknowledged Ald. Kohley who stated it was time to plan the second annual employee BBQ. He invited the city employees back to his house for the BBQ. He suggested Sunday the 27^th of September at 2:00PM. The Board agreed. The Mayor stated that if it rains it could be held at city hall, the sign up sheet for volunteering of what people will bring will be at the city hall.

The Mayor noted that Bob and Barbara Widener’s proposed donation to the Play Park was to donate enough concrete for the basketball court and the concrete under the tables. Their son Darren Widener, who owns Widener Concrete, will donate his time to do the concrete work.  The Mayor stated that they would like to make the donation in memory of David Widener, one of their other sons. David reported that he had been working on the merry-go-round. He said that Ozark Industries is turning a new shaft for the merry-go-round. Tom stated that Aaron Hutchinson said that he would donate the lettering for the sign listing those who donated to the park.  The Mayor suggested keeping the name of the park, the Stay and Play Park.

The following reports were given:

                        1. Tom West reported that the batteries in both cars have been replaced recently under warranty.

                        2. David Brodie reported that the UV lights are in and installed. He said that he had ordered more tubes for the lights.

                        3. Paula Brodie had nothing to report

The Board of Aldermen discussed the following new business:

Kathy Wilson said that she had heard a rumor about two officers traveling 100 miles an hour down South Ozark Trail. She said that she was not sure of when it happened but assumed it was last week. She asked if the Goodman officers were allowed to drive at that speed. Tom said no but he did note that under certain circumstances his officers did have to travel at speeds higher then the posted speed limit. He said he knew it could not be his officers because the city only had one officer on at a time. He said that she should contact county, that it could have been them; however, he had not heard anything about a high-speed chase.

The Mayor acknowledged Amanda Lawson who stated that the trailer at 124 Wall Street and a rent house at 122 Wall Street needed to be condemned. She asked that the Board look at them. She also asked the Board to put up children at play sign on Wall Street. The Mayor stated that he had talked with one of the owners of the trailer. He said that he would like to see the trailer removed or torn down, however there were three owners of the trailer and all three had to agree to remove it or tear it down. Mayor Wilson stated that he understood someone lives in the house. He said he would talk with Duane Cooper about whether or not the city could condemn a house that has someone living in it. David stated that he thought the ordinance said that if the building was better than 50% structurally unsound the Board can start condemnation.

Greg Richmond said the speed limit sign on the north end of Wall Street is missing and he suggested putting it 10 feet farther south because of a big tree blocking the sign.

The Clerk stated that the condemnation of James Sarratt’s property is on hold for right now as Bobby Anglin has purchased the McDonald County tax lien. She stated that she would ask Duane Cooper what the board could do about making him tear down the house.

Olinda West suggested having the building inspector go around and inspect all the buildings and homes that need repair and then have him give a report to the board. The Board discussed what the city inspector’s job consists of. It was noted that the city charges $100.00 inspection fee for new homes and businesses. The $100.00 is then paid to the inspector when he is finished inspecting the building. The City does not pay the inspector an hourly wage.

The Board of Aldermen discussed the following old business:

It was noted that Mr. Britt brush hogged around only around a couple of lots. The Mayor said that it was time for him to be issued a ticket. Ald Richmond said that Mr. Britt’s property was a sub-division not a pasture anymore and therefore he needs to mow all of the properties.

Tom reported that KCS had contacted him and told him that they will be cleaning up around the tracks through town this week. Tom said that he told them that if the area around the tracks was not cleaned up this week he would be issuing a ticket to KCS.

The Mayor noted the tax collectors report. The clerk noted that all outstanding taxes still owed to the city was $11,140.92.

Ald. Richmond made the motion to approve the bills in the amount of $30,047.99 including transfers. Ald Kohley second. 4 ayes 0 nays

Ald Kohley made the motion to adjourn the meeting. Ald Reardon second. 4 ayes. 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

August 31, 2009 Tax Levy

The Board of Aldermen held a special meeting Monday night August 31, 2009 at 6:00 PM to set the 2009 tax levy.  Those present included Mayor Calvin Wilson, Alderpersons Kevin Reardon, Keith Kohley and Greg Richmond. Also present were City Clerk Paula Brodie and Tax Collector Dawn Bunch. Ald. Windsor was not present.

The Mayor called the meeting to order at 6:00 PM.

There were no citizens present.

The Clerk noted that the first set of forms from the County Clerk’s office had been filled out incorrectly and had to be refigured. Because of the time frame for the posting of the notice she had to go to the State Auditors web page to figure out the tax levy amount. She said using the figures from the original set of papers the calculation came out to 0.6231. That is what was posted on the notices around town. She stated that after she posted the notices Barbara Williams office refigured the forms and came up with the rate of 0.6018. This was the rate on the forms that were forwarded to Becky Webb at the State Auditor’s Office for certification on August 27, 2009.

 The Clerk noted that today, the 31^st of August, 2009 she had received from the State Auditors Office a certification letter stating that the tax rate should be set at zero. She said that she contacted Becky Webb from the State Auditors office immediately to see why the rate was set at zero. She said that Becky stated that a corrected letter was sent out on August 29^th, with the correct levy of 0.6018. The Clerk noted that Becky said it would be OK to vote on the ordinance on a verbal OK from her that a certification letter was in the mail with the tax rate of 0.6018.

The Mayor read Bill #2009-410 for Ordinance # 2009-420 by title only. He noted that the ordinance needed to be voted on twice as an emergency ordinance to set the 2009 tax levy at 0.6018 by September 1, 2009 per the Revised Missouri State Statutes.

Ald Kohley made the motion to approve the first reading of Bill # 2009-410 for Ordinance # 2009-420 setting the 2009 tax levy at 0.6018. Ald Reardon second. 3 ayes 0 nays.

The Mayor read Bill #2009-410 for Ordinance # 2009-420 by title only for the second reading.

Ald Richmond made the motion to approve the second reading of Bill # 2009-410 for Ordinance # 2009-420 setting the 2009 tax levy at 0.6018. Ald Kohley second. 3 ayes 0 nays.

Ald Kohley made the motion to adjourn the meeting. Ald Reardon second. 3 ayes. 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

August 18, 2009

The Board of Aldermen held a meeting Tuesday night August 18, 2009 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kristin Windsor, Kevin Reardon and Greg Richmond. Also, present were City Clerk Paula Brodie, City Supervisor David Brodie and Chief of Police Tom West. Ald Kohley was not present.

The Mayor called the meeting to order at 7:00 PM.

Ald Richmond made the motion to approve the minutes from the meeting on August 4, 2009. Ald Reardon second. 3 ayes. 0 nays.

The Mayor noted that there was no one present to ask for extensions on their water bill. He noted that it was on the agenda for a few people to be present to discuss their water bill payments.

The Clerk noted that the City has not received their tax rate information from the State Auditor. She stated that she had been in contact with Barbara Williams, McDonald County Clerk. She noted that it was Barbara’s job to send the needed information to the State Auditor. She stated that Barbara informed her that she had sent all the necessary paper work to the Auditors office in time for them to send back to the cities their tax rates. The Clerk told the Board that a public meeting must be held, that the public notice has to be posted 7 days in advance of the meeting. She also told the Board that if they fail to pass an Ordinance the city would not be able to collect any Real Estate or Personal taxes for the next year. The Mayor recommended setting the tax levy meeting for August 31, 2009. The Board agreed on 6:00PM.

The Board of Aldermen discussed the open Building Inspectors position. The Clerk read a thank you card from BJ Jolly for the flowers that were sent for Herman Jolly’s funeral. David noted that Bob Corcoran had suggested talking with William Mosby. Mayor Corcoran had called the City stating that several of the cities had used Herman Jolly for their building inspector including the City of Anderson. He said that he had been talking with Mr. Mosby about filling the position at Anderson. David was asked to contact Mr. Mosby to talk with him about the job.

The Mayor read by title only Bill # 2009-409 for Ordinance # 2009-419 approving a settlement agreement with A. T. & T/SBC landline.  Ald Richmond made the motion to approve the first reading. Ald Reardon second. 3 ayes.  0 nays.

The Board heard the following department head reports:

 1.  Tom West informed the Board that he had taken some much needed vacation time using up holiday pay and vacation time. He also stated that an alternator went out on the black car and the Mayor was able to get one from Sheriff Evenson out of one of the old county cars. He also noted that battery went out on car 2 , but was replaced under warranty. He also told the Board that the city did not get the cops grant, which would have provided two much needed officers for the city.

2.  David Brodie reported that John Britt is cleaning up his property on South School St. He also noted that the red Chevy truck needs a tune up, which Kevin from Goodman Gas and Service is going to do. He also stated that the red Chevy needed tires; however, he asked the Board if it would be OK to call around to the salvage yards for a set. He stated that the truck was only used around town and that he felt new tires were not needed. The Board told him to go ahead and check on prices and then talk with the Mayor. David reported that he needed replacement UV lights for the treatment plant. He stated that he had called a couple of places and the prices varied from $1500.00 to $675.00, plus freight for a box of 30. The Mayor stated that if replacement lights were needed for the plant they had to be bought. David stated that he had checked with Missy about the budget and that she said there were enough funds in the Sewer supply account.

3.  Paula Brodie reported that she had sent out the condemnation letters to James Sarratt and Shannon Gravette per the Board’s instructions. She noted that she had received the signed receipt back from James but not Ms. Gravette. She also noted that Bob Ebbinghaus had called the city hall leaving a message regarding the American Legion Building. He said that the First Community Bank is trying to make arrangements to get the Legion Building. She also noted that Doug Williams has paid up all of the old final bills from the Sawmill Trailer Park.

The Mayor reported that MODOT has repaired the crossing on C Highway. The Board discussed again the problem with weeds along the Kansas City Southern tracks all through town. Ald Windsor asked if the ticket to KCS had been issued as the Board had instructed Curt to do at the last meeting. Tom said he knew nothing about the Board’s instructions but that he would talk with Curt and if he hadn’t issued the ticket yet, Tom would.

The Board discussed the following new business: The Mayor noted that a Merry Go Round had been donated by Candy Brown and her daughters Kirstie and Christa. The Board discussed installing a basket ball goal in the park. The Mayor stated that he had pipe, a basket ball goal and a backboard he would donate plus a portable car port to put over the tables for shade. The Board discussed pouring a slab, putting the tables on it and the carport over it. The Board discussed naming the park, putting up a sign with people’s names on it that have made donations of money, equipment and time. They also discussed holding a dedication once the park and sign were completed. The Board agreed to look at other town parks for ideas on how to handle putting up a sign noting people who have made contributions to the park. The Board tabled for further discussion.

The Board discussed the following old business: The Board discussed the ball park. They noted that they will have to figure out how to handle letting groups use the park. It was noted that the clerks were going to check on the cost of running the lights and the water for the bathrooms by comparing bills from past months. Tom West reported that Heith Lewis had gotten a complaint on Sunday evening about the loud PA system being used late at night. He suggested that in the future the Board put a time frame on the use of the park. The Mayor noted that he had talked with Nick Simon about the use of the lights and the bathrooms over the weekend. He said that Nick said to figure out what the lights and water cost and he would pay for their use. David noted that the valve had not been shut off after the Monday night use of the Ball Park. He said he shut it off because there is a leak between the valve and the concession stand.

The Board discussed how the City Wide Yard Sales did this year.

Ald. Richmond made the motion to approve the bills in the amount of $13,928.05 including transfers. Ald Windsor second.3 ayes 0 nays

Ald Reardon made the motion to adjourn the meeting. Ald Windsor second. 3 ayes.  0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

August 4, 2009

The Board of Aldermen held a meeting Tuesday night August 4, 2009 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kristin Windsor, Keith Kohley, Ald Reardon and Greg Richmond. Also, present were City Clerk Paula Brodie, City Supervisor David Brodie and Officer Curt Drake. Carson Bunch and Clyde Davidson is present Many Citizens were present.

The Mayor called the meeting to order at 7:00 PM.

Ald Kohley made the motion to approve the minutes from the meeting on July 21, 2009. Ald Richmond second. 4 ayes. 0 nays.

The Mayor noted that April Tandy who was on the agenda to ask about holding a garage sale at the gazebo on Main Street was not present.

Clyde Davidson asked if he could use the baseball park on Monday nights for a Monday Soft ball league. He noted that the water needed to be turned back on. David noted that there was a leak at the ball park, but he would get with Clyde to see actually where the leak is. Clyde asked about the cost of the lights. The Board decided to see how much the bills increase before charging for the lights and the water usage. They expressed the desire to encourage people to use the ballpark. It was noted that the concession stand was broken into again. Clyde stated that the recreation board was looking into putting steel bars on all of the doors. 

The Board of Aldermen discussed Bill # 2009-407 for Ordinance # 2009-417 which changes the City Code to require the $100.00 inspector fees on only new homes and new business.

The Mayor read the ordinance by title only. Ald Richmond made the motion to approve the first reading of Bill# 2009-407 for Ordinance # 2009-417 changing the requirement of the $100.00 inspector fees on only new homes and business. Ald Reardon seconded 4 ayes 0 nays

The Board of Aldermen discussed the second reading of Bill # 2009-408 for Ordinance # 2009-418 adding the word dog/cat everywhere the word dog is in the Kennel License ordinance and changing the license fee on having more than 10 dog/cats from $30.00 to $100.00.

The Mayor read the ordinance by title only. Ald. Richmond made the motion to approve the second reading of Bill # 2009-408 for Ordinance # 2009-418 adding the word dog/cat everywhere the word dog appears in the Kennel License ordinance and changing the license fee on having more than 10 dog/cats from $30.00 to $100.00. Ald Reardon second. 4 ayes. 0 Nays.

The Mayor stated that he had placed on the agenda discussing with the Board of Aldermen starting condemnation procedures on the James Sarratt Property. The Board discussed both the Sarratt property and the trailer next to it owned by Shannon Gravette. Ald Richmond made the motion to begin the condemnation procedures on the Sarratt property. Ald Kohley 4 ayes 0 nays.

Ald Richmond made the motion to start condemnation procedures on the Shannon  Gravette property. Ald Reardon second. 4 ayes 0 nays.

The Department head gave the following reports:

                        1. Tom West was not present.

                        2. David Brodie asked to attend a class at Crowder College on August 19^th and 20th. He stated that the Department of Natural resource vouchers would pay the cost of $120.00. Ald Richmond made the motion to allow him to attend the classes.  Ald Windsor second. 4 ayes 0 nays.

                         David stated that he had completed the final inspection on the Dollar Store because Herman Jolly is in the hospital. David stated that Mr. Jolly had inspected and accepted everything except the final walk through. David said that he had completed the final walk through and approved the building and issued the Dollar General the Certificate of Occupancy.  He stated that he understood that they will start filling the shelves on the 17^th and will open after that.

                        3. Paula Brodie noted the letter to Mr. Britt regarding the mowing of his properties on South School Street and also that she had contacted the mortgage company regarding mowing the yard at the house on the corner next to the Post Office. She stated that the mortgage company took the house back in conjunction with HUD and that HUD has to approve the billing for the mowing. She stated that they said they would get it mowed in the next week. David said he would clean it up for the citywide.

                        The Clerk also noted that she had contacted New Mac about the questions on the lights that Ald. Windsor presented at the last meeting. She stated that she had talked with a clerk in the billing department who stated that New Mac had misplaced the lights from the cities billing. She stated that it had been decided by New Mac that it was their error, and that they were not going to back bill or bill for the lights in the future. She said that New Mac stated that the lights will not be removed.

The Board of Aldermen discussed the problem of past due water bills from the Sawmill Trailer Park. It was noted that Mr. Williams has been sent two different letters asking him to pay the bills and the last one asked him to attend tonight’s meeting.  Ald. Reardon stated he thought the trailers should be shut off if the final bills are not paid. He said if there is a final bill owed than the meters should be shut off. It was noted that even though the bills are now in Doug Williams name there are new renters in the trailers. Ald Kohley made the motion to shut off the water services that are on the list that was sent to Doug Williams. Ald Reardon seconded. 3 ayes, with Ald Richmond voting no.  

The Board discussed the following new business.

The Mayor stated that he was asked by Mr. Rehobson if the islanders could use the ball park on August 15^th and 16^th. He said that Mr. Rehobson would also like to use the bathrooms. It was noted that the bathrooms are inside the concession stand area. The Board noted that he needed to check with Heath Lewis to see if there was anything else scheduled on those days. The Board agreed that in the future they might need to decide on a fee in case the ballpark is not cleaned up after it is used. 

Ald Kohley stated that the weeds along the railroad tracks are getting awfully tall.  The Board discussed sending Kansas City Southern a ticket for high weeds. The Mayor stated that he had called KCS several times and they keep saying that they will mow but they don’t. The Board agreed to send them a ticket and a copy of the city codes.

Ald Reardon asked about a tree that has been pushed up in front of John Sprague’s house. David stated he would look at it and see what needs to be done.

Carson Bunch asked about a sign that is down on School Street that belongs to the railroad. David said that he believed that KCS said the city would be responsible for the sign.

The Board discussed the following old business. Curt Drake noted that the City had been informed that they did not get the COPS Grant.

Ald Richmond asked about the lot behind the Sparks house on Splitlog. David said he would look at it and see if he can figure out who owns the lot.

Ald. Kohley made the motion to approve the bills in the amount of $53,444.21 including transfers. Ald Reardon second.4 ayes 0 nays

Ald. Windsor moved to adjourn the regular session and then go into a session to discuss the 6-month financial status of the city. Ald. Kohley seconded. 4 ayes.0 nays.

The Board discussed the 6^th month budget and financials. They looked over the handouts and asked several questions. Ald Reardon stated he liked the handouts with the percentages on them. He asked if the Board could receive them quarterly. The Clerk stated Missy updated the report after each Board of Aldermen meeting. She said that in the future she would give them the reports quarterly.

Ald Reardon made the motion to adjourn the meeting. Ald Kohley second. 4 ayes  0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

July 21, 2009

The Board of Aldermen held a meeting Tuesday night July 21, 2009 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kristin Windsor, Keith Kohley, and Greg Richmond. Also, present were City Clerk Paula Brodie, Chief of Police Tom West and Officer Curt Drake.  Many Citizens were present. Ald. Reardon was not present.

The Mayor called the meeting to order at 7:00 PM.

Ald Richmond made the motion to approve the minutes from the meeting on July 7, 2009. Ald Kohley second. 3 ayes. 0 nays.

The Mayor acknowledged Nick Myers who gave the 2008 Audit report.

Ald Reardon joined the meeting.

Nick Myers stated that the Water/Sewer Account Revenues are less than expenditures. He stated that there were only two ways to manage the situation, increase revenues by raising rates or decreasing the amount of expenditures. He noted that there was a decrease of $24,000.00 including depreciation of assets. The Clerk noted that the Board had the expense of $38,000.00 for Legal fees for the Water Improvement Project lawsuit which was not a normal budget item. She stated the Water/Sewer department was in the red for 2008 because of those legal fees. Nick stated that if the Board gets the funds from the lawsuit and places them in the Water/Sewer account that would help. He commended the Board for their diligence on working on the Budget and keeping expenditures in line with their budget. He then read his letter of recommendations to the Board.  Ald Richmond made the motion to approve the 2008 Audit report. Ald Kohley second. 4 ayes, 0 nays.

The Mayor acknowledged Jerry Reardon who requested a business license so that he can get a Dealers License from the state. He stated that he wanted to use his home address to get the license but if he had any cars he would not keep them at his house but out at the garage at the Reardon car lot. He promised not to keep any cars at his residence. He stated that he had to have an address, phone and fax line to apply for a Dealers Tag. He stated that he would be whole selling from his house on the internet. Ald. Windsor made the motion to approve his request for a license. Ald Richmond second. 3 ayes, with Kevin Reardon abstaining.

The Mayor asked if there were any citizens present that were asking for an extension of time to pay their July water payment. He acknowledged Virginia Sisco. She asked to be allowed to pay her payment on Thursday night by placing it in the drop box. Ald Windsor made the motion to give Virginia Sisco until Thursday night to pay her water bill. Ald Richmond seconded. 4 ayes 0 nays.

It was noted that there were 18 names on the shut off list. It was also noted that there were a few other citizens told to be at the meeting to request an extension of time but that they were not present. The clerk noted that Mathew Herrin had paid part of his bill and would pay the rest on Friday. She stated that he was told that the clerk would ask the Board for a continuance for him as he works nights and would have to miss work. Ald Reardon made the motion to extend Mathew Herrin until Friday. Ald Kohley seconded. 4 ayes. 0 nays.

The Board agreed to leave Christopher Williams on because he had paid the June bill mistaking it for the July bill leaving him a balance due of $7.74.

The Board of Aldermen discussed Bill # 2009-407 for Ordinance # 2009-417 which changes the City Code to require the $100.00 inspector fees on only new homes and new business.

Ald Richmond made the motion to approve the first reading of Bill# 2009-407 for Ordinance # 2009-417 changing the requirement of the $100.00 inspector fees on only new homes and business. Ald Reardon seconded 4 ayes 0 nays

The Board of Aldermen discussed the first reading of Bill # 2009-408 for Ordinance # 2009-418 adding the word dog/cat everywhere the word dog is in the Kennel License ordinance and changing the license fee on having more than 10 dog/cats from $30.00 to $100.00.

Ald Richmond made the motion to approve the first reading of Bill # 2009-408 for Ordinance # 2009-418 adding the word dog/cat everywhere the word dog appears in the Kennel License ordinance and changing the license fee on having more than 10 dog/cats from $30.00 to $100.00. Ald Reardon  second.4 ayes. 0 Nays.

The department heads gave the following reports:

                        1. Tom West reported that the new light bar and console was installed in the patrol car. He noted that it was paid for by a MODOT Safety Grant. The City paid for the items and will be reimbursed by MODOT. Tome noted that he had been on vacation and would be planning another one in the future.

                        2. David Brodie was not present. 

                        3. Paula Brodie

                              1. Noted a memo to Duane Cooper regarding a Settlement Agreement with A T & T. She noted that the settlement came about during a lawsuit between various cities in the state of  Missouri and the Municipal League vs. A. T & T. She noted that although the settlement amount was only $39.02, if the Board approved the Settlement Agreement they would get future taxes from the gross receipts taken in by A T & T. Table until Duane has an opportunity to respond to the memo.

                              2. Noted that she had sent the letter to the American Legion giving them until August 14^th to comply with the condemnation order.

                              3. Set a date for a meeting to go over the 6 month expenditures and revenues comparing them to the 2009 budget.  Board agreed to August 4^th after the regular meeting.

The Board discussed Doug Williams past due water bills from Sawmill Trailer Park. It was noted that Missy had sent him a letter telling him that there were several services that would be turned off on the 15^th of July it he failed to pay them. It was noted that he has not paid them however the services have not been shut off because new people are already in the trailers. The Board discussed what would be the best way to handle the problem. They agreed to write Doug and tell him to come to the next board meeting.

The Board discussed the following new business:

                              1. The Mayor told Board about the letter from the McDonald County Chamber of Commerce asking each city to give $100.00 a month to keep a sign on the Highway regarding tourism in McDonald County. The Mayor stated that he had found out that the sign only costs $2500.00 a year. He also told the Board that the State of Missouri has put aside the rest of the funds to finish 71 highway to the Arkansas line, waiting for Arkansas to build the highway on their side. MODOT will hold the funds only until the end of 2011.

                               2. Ald. Windsor stated that Her dad had told her that a New-Mac linemen had been checking the lights in front of his house. He stated that the linemen said there was a problem with the billing and that the lights might be turned off for non payment.  The clerk noted that if New Mac sends the city a bill it is paid, that there might be a problem with their billing.  She stated that she would call New Mac and talk with them about the situation.

The Board discussed the following old business.

                              1. Keith noted that they were still having a problem with the carpet getting wet in the emergency management office. The Mayor stated they could try trenching along the side of the building or digging down and painting the blocks with water resistant paint.

                              2. Ald Windsor asked if the Business owners who had failed to pay their Business license had purchased them. She was told yes. The Board agreed to discuss adding a penalty or late fee to the city codes for people who were late purchasing their business licenses.

Ald. Kohley made the motion to approve the bills in the amount of $24,064.90 including transfers. Ald Reardon second. 4 ayes 0 nays

Ald. Kohley moved to adjourn the meeting. Ald. Reardon seconded. 4 ayes. 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor

July 7, 2009

The Board of Aldermen held a meeting Tuesday night July 7, 2009 at 7:00 PM.  Those present included Mayor Calvin Wilson, Alderpersons Kevin Reardon, Kristin Windsor, Keith Kohley, and Greg Richmond. Also, present were City Clerk Paula Brodie, Chief of Police Tom West and City Supervisor David Brodie.  Many Citizens were present.

The Mayor called the meeting to order at 7:00 PM.

Ald ­­­­­­Reardon made the motion to approve the minutes from the meeting on June 16, 2009. Ald Kohley second. 4 ayes. 0 nays.

The Mayor acknowledged Kathy Hess to discuss a request for a preschool at Janice St. She stated that the name of the preschool was going to be Imagination Pre School Center. She stated that the Children’s ages are going to be from 3 to 5 years old. She noted that she had not received her state license yet but has filled out the application, and that there were some things she had to do to the home before the license would be issued. She stated that she hoped to have the license by the middle of August. Ald. Reardon made the motion to approve the business application. Ald Windsor second. 4 ayes, 0 nays.

The Mayor read a letter from Bob Ebbinghaus which stated that the legion does not have the finances to make the needed repairs to the American Legion building. He said if the city feels they need to condemn the building then they need to do so. He requested to have time to remove some pictures, and mementos from the Legion before it is torn down. It was noted that the building attached to the legion building has already been issued a condemnation order. Ald Richmond said the board needs to do the formal condemnation on the legion building to get the ball rolling on tearing down both buildings. It was noted that the physical address of the Legion hall was 133 E. Main St. Ald. Richmond made the motion to start condemnation proceedings on the American Legion Ald Kohley second 4 ayes, 0 nays.

The Board discussed three businesses that have not renewed their 2009 business licenses. It was noted that the three businesses that have not renewed their licenses are the Ozark Funeral Home, A Mother’s Touch Daycare, and Brodie’s Café.  The Board instructed the clerk to write to them giving them until the July 31 to purchase the licenses.

The Board discussed David and Darlene Fay’s house.  It was noted that the grass was so high the Mayor mowed it. The Mayor reported that Southwest City has a part time employee mowing the yards that are two high and then placing the bills on the real estate taxes as a lien. The Board agreed to have the Police Officers write tickets for grass that does not comply with the city ordinance.

The Board of Aldermen discussed the Goodman Rural Fire District’s water bill at the old shop building. The Clerk noted that the School has given the building over to the Fire District to use and has asked the city to change the water bill into the Fire Districts name. The Board told the clerk to mail the bill to the Rural Fire District.

The Board discussed changing the building permit code to clarify only new homes and businesses need to have a building permit issued. The Board agreed to have the clerk draw up an ordinance clarifying Section 500.020 to read that inspector fees only needed paid on the construction of new businesses and homes.

The Board discussed the tabled item of adding a handyman license to the city codebook. The clerk noted that she had emailed several clerks asking them to email her back if their cities have a handyman license. She noted that she had not received one email back. Greg Richmond stated couldn’t the city add a section that allowed certain jobs for certain amounts of money to be exempt. The Board agreed that they would like to have a license available for a handyman but are concerned about opening the door for people who would not be responsible for damage they might do to the property of those who hire them. The Board agreed to table for further consideration.

The Board discussed the tabled item regarding the addition of cats to the kennel license in the city codebook. Ald Reardon stated that he felt the cost for a license should be increased.  Ald. Richmond noted that there is a footage requirement that keeps most people from getting a kennel license. Kevin stated that he thought the fee should be increased to $100.00 for more than 30 dogs/cats. The Board agreed to change the Ordinance to include cats, and to change the kennel license fee for 30 dogs/cats to $100.00.

Ald Windsor made the motion made the motion to approve averaging the water bills for Carson Bunch, Harold Smith, Jesse Morris, and Lonnie Hobbs. Ald Kohley seconded. 4 ayes 0 nays.

The department heads made the following reports:

                        1. Tom West had no reports.

                        2. David Brodie reported that dead end street signs cost $45.99 for a 24” by 24” and $69.95 for a 30” by 30” and then the poles cost $19.99. He noted that he already had some poles. The Board agreed to allow him to purchase two of the 30” by 30” signs.

                        3. Paula Brodie

 1. Noted that the deed has been recorded for the North side of Garner Street. She noted that the McDonald County Commissioners were only able to deed 20 feet as the other 5 feet belongs to the Dollar General property. The Board agreed not to ask the Dollar General to deed over the 5 feet.

2. Noted that the city received the money out of the Rural Development account and a CD has been purchased to keep the money restricted until after the appellate decision on the City’s court case.

The Board discussed the following new business:

1.  JR Fisher presented the Board with an application for a contractor’s license. Ald Reardon made the motion to allow him the license. Ald Kohley seconded. 4 ayes 0 nays.

There was no old business discussed

Ald. Kohley made the motion to approve the bills in the amount of $29,442.70 including transfers. Ald Windsor second. 4 ayes 0 nays

Ald. Kohley moved to adjourn the meeting. Ald. Windsor seconded. 4 ayes. 0 nays.

Respectfully submitted:

Paula W. Brodie, MRCC, City Clerk

Calvin Wilson, Mayor