~~December 3, 2013 at 7:00PM.
Regular Board Meeting.
The Board of Aldermen held a regular meeting on Tuesday night December 3, 2013 at 7:00 PM. Those present included Mayor Greg Richmond, Alderpersons Calvin Wilson, Alice Kezar, Keith Kohley and Bill Hess. Also present were City Supervisor David Brodie, Chief Curt Drake, Officer Bill Cagle and City Clerk Paula Brodie. Guests included Lois Kolb and Katrina Hine from the McDonald County Press.
The Mayor called the meeting to order at 7:00 PM.
The Board of Aldermen discussed the minutes from the regular meeting on Tuesday November 19, 2013. Ald. Wilson moved to approve the minutes from the regular meeting on November 19, 2013. Ald. Kohley seconded. Ald. Kohley, Kezar, Wilson and Hess voted aye with 0 nays.
The Board of Aldermen discussed the minutes from the regular meeting on Tuesday November 26, 2013. Ald. Kohley moved to approve the minutes from the regular meeting on November 26, 2013. Ald. Hess seconded. Ald. Kezar, Wilson, Hess and Kohley voted aye with 0 nays.
The Mayor noted that there were no Citizens present with business for the Board.
The Board began the business section of the meeting starting with the following unfinished business.
l. They discussed renewing the membership with the Harry S. Truman Coordinating Council. It was noted that the City had been members for several years and that the Coordinating Council did help the City stay in compliance with solid waste management and hazardous mitigation planning.
Ald. Wilson moved to approve renewing the membership with Harry S. Truman Coordinating Council in the amount of $374.40. Ald. Kohley seconded. Ald. Kohley, Hess, Wilson and Kezar voted aye with 0 nays.
The Board discussed the following new business.
1. They discussed signing the Mesothelioma Liability Election Form for Missouri Rural Services Workers Compensation Ins. Trust. The Clerk noted that the City’s workmen’s compensation insurance recommended signing the form.
Ald. Wilson moved to approve the Mayor’s signing the Mesothelioma Liability Election Form for Missouri Rural Services Workers Compensation Ins. Trust. Ald. Kohley seconded. Ald. Hess, Kohley, Kezar and Wilson voted aye with 0 nays.
2. The Board discussed hiring Nick Myers to complete the 2013 Audit report. It was noted that Mr. Myers has been the auditor who has done the city’s audits for several years and the City had never had a problem with his reports.
Ald. Kohley moved to approve the Mayor’s signing the letter of engagement from Nick Myers to complete the 2013 Audit report. Ald. Wilson seconded. Ald. Kohley, Hess, Kezar and Wilson voted aye with 0 nays.
3. The Board discussed getting more information about purchasing from the BuyBoard National Purchasing Cooperative. It was noted that they had been recommended by the Missouri Municipal League. The Clerk noted that anything purchased through them was supposed to be already put through the competitive procurement process. The Board agreed to allow the clerk to find out more information on the plan.
The Mayor noted that the Board had received an email from the McDonald County Press asking them if they would like to have an advertisement placed in the paper for the Annual Christmas parade. Ald. Wilson moved to purchase a 3 by 5 advertisement $107.50 Ald. Hess seconded. Ald. Hess, Kohley, Wilson and Kezar voted aye with 0 nays.
The Department heads gave the following reports:
a. Chief Drake- noted that the City had definitely been approved for the grant Missouri Department of Safety grant that Officer Cagle had applied for. He also noted that Officer Bill Cagle has been offered a position in Jasper County and that he would recommend that the Board accepts Mr. Cagle’s resignation. Chief Drake noted that Mr. Cagle had a few things he had to complete before his final acceptance by Jasper County. Ald. Wilson wished Officer Cagle luck in his new position.
b. David Brodie- noted that the representative from Missouri Rural Water Association is coming tomorrow to start the GPS mapping.. He noted that they will be using a golf cart in case anyone asked about who was driving around in a golf cart.
– told the Board that he had a compressor blow up at the treatment plant. He said he had the spare parts to get it up and running but he would like permission to go and replace the parts. He stated that when the compressor goes out it shuts down his whole plant. He told the Board he believed the parts would be around $300.00. The Board agreed to let him purchase the parts and he told them that if they cost more than the $300.00 he would inform them prior to purchasing the parts.
– he noted that the clerk had informed him that Mr. Brewington, owner of 119 S. First St. had received correspondence informing him that the City needed him to clean up his property. He was told that if he did not clean up the property, the City would clean it up and the cost would be added to his taxes as a lien. He said that he and Ald. Hess were going to draw up specifications stating what the City wanted done in regards to the cleanup of the property. Once the specs are drawn up the Clerk is to run an advertisement so that people could bid on the project.
c. Denis Kolb.- stated he did not have anything for the Board. Keith Kohley told the Board about the winter storm that is supposed to hit the area in the next few days. He said the Emergency Management Department would keep the Board apprised of the situation.
d. Dawn Bunch – report only.
e. Paula Brodie – noted that the signups for open Board positions will be from December 17, 2013 until January 21, 2014. Positions open will be Northward Alderperson (Calvin Wilson), Southward Alderperson (Keith Kohley) and Municipal Judge (Clyde Davidson).
– note that the Christmas Parade is on December 14, 2013 at 1:00PM
The Board discussed the bills including transfers in the amount of $17,401.27. Ald. Wilson moved to approve the bills including transfers in the amount of $17,401.47. Ald. Kohley seconded. Ald. Kohley, Kezar, Wilson and Hess voted aye with 0 nays.
Ald. Kohley moved to adjourn. Ald. Wilson seconded. Ald. Kohley, Kezar, Wilson and Hess voted aye with 0 nays.