Year: 2011

The Board of Aldermen held a meeting on Tuesday night November 15, 2011 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, JR Fisher and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie and Chief of Police Tom West. Guests included Kaisha Kline, Carlton Lewis, Crystal Vaughan and Calvin Wilson.

The Mayor called the meeting to order at 7:00 PM.

The Board of Aldermen discussed the minutes from the meeting on November 1, 2011. Ald Fisher moved to approve the minutes. Ald Kohley seconded. Ald Hess, Lett, Fisher and Kohley voted aye with 0 nays.

The Board of Aldermen discussed the minutes from the meeting on November 7, 2011. Ald Kohley moved to approve the minutes. Ald Fisher seconded. Ald Hess, Lett, Kohley and Fisher voted aye with 0 nays.

      Department head reports:

Tom West-  No reports, the Mayor noted when he got in the black patrol car   Curt had left  a note saying that the  power windows were not working all the time.

David Brodie- Stated that he was getting bids on inspecting the water tower and he noted that First Community Bank is holding a grand opening on December 9. He said that they would like to set up a tent in the back parking lot and extend it out into Dr. Warn Drive. He asked the Board if they would have any objections to close Dr. Warn drive for event. The Board agreed to close the street for the event if it was needed.

Denis Kolb- was not present.

Dawn Bunch – was not present.                          

    Paula Brodie – stated that she had asked  Michael Keels to attend the Board meeting to discuss his on new computers for the city hall. She said that he called and said he would be  running late. The Board agreed to move the discussion farther down on the agenda.

                              –  stated that in the future she would like the Board to approve the monthly financial statements and the monthly water/sewer adjustments. She noted that the Boards approving both of the reports would be a better check and balance on the cities accounts. Ald Fisher stated that he felt to approve the reports he would have to know where the entries generated from.  The clerk stated that once the Board works on the Budget for 2012 they would have a better understanding of how the financial statements are put together and if any of them have any questions they could come to the city hall and she would answer any of their questions.

                             –  told the Board what the insurance coverage was for each patrol car.

                              –  Decide on a date for the first budget session. The Board agreed to hold the first budget meeting on November 29, 2011 at 6:00PM.

The Board discussed the following old business: Clyde stated that the land is marked to build the fence at the playground by city hall. He said that Ald Fisher had the supplies needed to build the fence and that once deer season was over the Betterment Club will build the fence.

David asked the Board about replacing the tether ball at the park. He said that he has replaced it 4 times, and that the kids keep tearing it down. He said the little kids get on it and ride it. The Mayor told him to go ahead and replace it for now.

Ald Lett asked if David had received a report on the needed repairs to city hall. David stated that the Morton Builder sub contractors had caulked a few holes, and they said they were concerned that the boots over the vents needed to be replaced. He said that they were going to tell the Morton Distributor to see what it would cost to replace them and get a bid for the city. 

The Mayor acknowledged Michael Keels. Mr. Keels discussed the quote on the computers for the court and water department. He told the Board that both computers would have dual hard drives, so if one went down the other would work and there would be no down town. He said that he had quoted the Board a mid price system. He noted that flooding problems in Thailand destroyed the factories that build the computers. He said that no one knows how soon they will be up and running again. Because of this the price for the computer had increased.  He said he had to raise the bid price by $320.00 for the computers and he also had failed to quote the price for the Microsoft Office 2000 which is $2000.00. He told the Board that it is a lot easier and better to change out the computers before they crash. Ald Fisher stated that he had checked on the bid and was ready to vote to purchase the computers. Ald Fisher moved to approve purchasing the computers quoted by Mr. Keels. Ald Kohley seconded. Ald Fisher, Lett, Kohley and Hess voted aye and 0 nays.                                                   

The Board discussed the following new Business:

The Mayor acknowledged Kaisha Kline who lives at 206 Terry. She asked the Board to average her water/sewer bill as they had a toilet leaking. She said that the bill she had received was for 22,000 gallons and covered a 6 week time period. It was noted that they moved in on September 12^th, did not receive a bill for October, but did for November in the amount of $190.16. David said that he checked the meter reading for a few days and the usage is back to normal. It was noted that since they had moved in recently there was no usage to calculate a bill from. The Clerk noted that Rural Development considers 5,000 gallons an average water usage. Ald Lett moved to average their water bill at 5,000 gallons. Ald Kohley seconded. Ald Lett, Fisher, Kohley and Hess voted aye with 0 nays..                             

The Board discussed the bills for November 15, 2011 for $41,642.91 including transfers. Ald Lett moved to approve the bills in the amount of $41,642.91. Ald Fisher seconded. Ald Hess, Lett, Fisher and Kohley  voted aye with 0 nays.

Ald Fisher moved to adjourn. Ald Kohley seconded. Ald Lett, Kohley, Fisher and Hess voted aye with 0 nays.

                                                                                                __________________________

Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk                                                                                            

                                                                                 Approved: ____________________

                                                                                  Date: ________________

 

 

The Board of Aldermen held a meeting on Monday night November 7, 2011 at 6:30 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, and J.R. Fisher. Also present was City Attorney Duane Cooper and Clerk Paula Brodie.  Ald Hess was not present. 

The Mayor called the meeting to order at 6:30 PM. 

The Mayor stated that the Board was holding the closed meeting under Missouri State Statute 610.021, section 1, to discuss Legal actions, causes of action or litigations involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys. 

Ald Fisher moved to go into closed session at 6:30PM. Ald Kohley seconded. Ald. Kohley, Lett, and Fisher voted aye with 0 nay votes. 

The Board of Aldermen came back into open session at 7:25 PM. 

Ald Fisher moved to go back into open session at 7:25 PM. Ald Kohley seconded. Ald Kohley, Fisher, and Lett voted aye with 0 nay votes. 

The Mayor noted that no decisions were made in the closed session.                                                                                                                                   

Ald Kohley moved to adjourn. Ald Fisher seconded. Ald Fisher, Lett, and Kohley aye with 0 nay votes.                                                                                                                                                                                                             

__________________________

Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk                                                                    

Approved:___________________

Date: ________________

 

The Board of Aldermen held a meeting on Tuesday night November 1, 2011 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, JR Fisher and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief of Police Tom West and Tax Collector Dawn Bunch, Denis Kolb Emergency Management Director.   Also present was Joyce Haynes from the McDonald County Press. Guests included Mr. and Mrs. James Vaughan. 

The Mayor called the meeting to order at 7:00 PM. 

The Board of Aldermen discussed the minutes from the meeting on October 18, 2011. Ald Fisher moved to approve the minutes. Ald Kohley seconded. Ald Fisher, Kohley, Lett and Hess voted aye with 0 nays. 

The Board discussed Bill Number 2011-426 for Ordinance # 2011-436 showing the City’s intent to participate in  natural hazard mitigation. It was noted by the clerk that Gloria from Harry S Truman Coordinating Council asked for the Board to approve the ordinance as an emergency ordinance because a couple of the cities included in the Hazard Mitigation Plan are asking SEMA for storm shelters. She said that Gloria said as soon as all the cities return their ordinances the applications for the storm shelters can go through. 

The Mayor read Bill Number 2011-426 for Ordinance # 2011-436 by heading only for the first reading. Ald Lett moved to approve Bill Number 2011-426 for Ordinance #2011-436.  Ald Kohley seconded. Ald Kohley, Lett, Hess and Fisher voted aye with 0 nays. 

The Mayor read Bill Number 2011-426 for Ordinance # 2011-436 by heading only for the second reading. Ald Kohley moved to approve Bill Number 2011-426 for Ordinance #2011-436.  Ald Hess seconded. Ald Kohley, Hess, Lett and Fisher voted aye with 0 nays. 

      Department head reports:

                      Tom West- had no reports and asked the Board to start thinking        about replacing the white patrol car. The Board will discuss the cars at the budget meetings.

                      David Brodie- asked to seek bids to have the water towers inspected and cleaned if they find that they need to be cleaned. The Board approved his getting bids.

                                              – noted that some of the equipment at the plant needs to be calibrated.

                      Denis Kolb    – no reports.

                      Dawn Bunch – gave her monthly report and noted that the tax bills will be mailed on Friday,  November 4, 2011.

                      Paula Brodie  -noted quote from Michael Keels on new computers. Noted that the water computer is two months older than the city computer. She asked the Board to consider purchasing a new computer for both departments. The Board discussed the quotes and asked the clerk to see if Michael Keels could attend the next the meeting.

                                                -Noted that the web page now has all of the businesses, a notice about IRIS memberships, Halloween and the Christmas Parade on it. It was noted that the Christmas parade is going to be on December 10^th at 1:00PM.

The Board discussed the following old business:                             

The Clerk noted that Clyde had asked for David to call for locates to install the fence at the park by the City Hall. She said that Clyde said the Betterment club might start the fence on the next Saturday.                                                   

The Board discussed the following new Business: 

Crystal Vaughn- Stated that she and her husband were present to ask the Board to look into the Police Departments handling of complaints filed by her and her husband and complaints filed against them. She stated that they felt that the Goodman Police Department was biased against them because her husband had been married to the past mayors daughter. She stated that she and her husband felt that their cases were being handled differently then other peoples were because of that reason and therefore they had quit filing complaints through the Goodman Police Department and had started filing their complaints through McDonald County. She stated that for instance her husband had a complaint filed against him in the Goodman Municipal Court by her husband’s ex-wife’s new husband that had never come to court but had been dismissed. Tom stated that he did not remember the exact complaint but if it had been dismissed, it would have been dismissed by the City Attorney Duane Cooper. Mrs. Vaughan stated that the case had been dismissed in Goodman and filed in McDonald County Court instead. Tom stated that if the case was filed in McDonald County it would have been at Duane’s instructions. Mrs. Vaughan asked why the case was handled that way. 

Mrs. Vaughan also stated that she and her husband had filed complaints and nothing was ever done. Tom stated that he and Curt take complaints and turn them into Duane. He stated it was the City Attorney’s job to decide what cases he would or would not file and which court the case would be filed with. 

Ald Lett asked Tom if favoritism had been shown to the past Mayor’s Daughter. She stated that she was concerned that if Calvin used his position to influence the Police Officers, it could be considered a sunshine violation on the Mayor’s part. Tom stated that the Police Department treated all the citizens the same. He proceeded to tell the Board about a situation that had happened recently concerning a warrant against Mr. Vaughan. He said that he informed the Vaughan’s and talked with Officer Randy Scott from Newton County about the warrant. He said that after he talked with the officer, they discovered that the warrant was for another Vaughn spelled differently than Mr. Vaughan’s name and the warrant was removed. 

The Mayor stated that the Board would look into the police officers being biased but that the Board really did not have any jurisdiction over the courts procedures. 

Ald Fisher asked if any of the other Board Members thought they should call a closed session to discuss the situation with Duane Cooper. The Board agreed that they wanted to set a meeting with the City Attorney. 

The Mayor noted that Crystal will be completing her 90 day probation November 8th. He asked the Board to approve moving her from probationary status to permanent status and approve her raise of $.50 cents. The Clerk reported that Crystal was doing a good job and very competent.  Ald Lett moved to end her probation and give her a $.50 cent raise. Ald Kohley seconded. Ald Lett, Kohley, Fisher and Hess voted aye with 0 nays. 

The Board discussed the bills for November 1, 2011 for $5,503.07 including transfers. Ald Lett moved to approve the bills in the amount of $5,503.07. Ald Kohley seconded. Ald Lett, Kohley, Fisher and Hess voted aye with 0 nays.

Ald Kohley moved to adjourn. Ald Lett seconded. Ald Kohley, Lett, Fisher and Hess voted aye with 0 nays.

                                                                                               ______________________                                                                                                                                                                                                                                                            Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

 

                                                                   Approved: ____________________

                                                                            Date: ________________

The Board of Aldermen held a meeting on Tuesday night October 18, 2011 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, JR Fisher and Bill Hess. Also present were City Supervisor David Brodie, City Clerk Paula Brodie, Chief of Police Tom West and Officer Curt Drake. Also present was Joyce Haynes from the McDonald County Press. Guest included Greg Hammon and Carlton Lewis. 

The Mayor called the meeting to order at 7:00 PM. 

The Board of Aldermen discussed the minutes from the meeting on October 4, 2011. Ald. Lett asked for an amendment to the Minutes. She stated that when Barbara from the General Dollar Store was speaking she had told her that she had been told rumors, that she was mislead and that the rumors were false. The Mayor noted that on the 4^th page top paragraph is where that correction should go. Ald Lett also asked that John Bunch’s comment about you rallied us here, what was the reason, should be added to his comments. It was noted that John Bunch’s comments were on the 4^th page 3^rdparagraph. Ald Fisher moved to approve the minutes with the two amendments. Ald Kohley seconded. Ald Fisher, Kohley, Lett, and Hess voted aye with 0 nay votes. 

The Board of Aldermen discussed the minutes from the special meeting on October 6, 2011. Ald Kohley moved to approve the minutes. Ald Fisher seconded. Ald Fisher, Kohley, Lett and Hess voted aye with 0 nay votes. 

The Board of Aldermen discussed the minutes from the meeting special meeting on October 10 2011. Ald Lett moved to approve the minutes. Ald Kohley seconded. Ald Kohley, Lett, Hess and Fisher voted aye with 0 nay votes. 

      Department heads gave the following reports: 

Tom West –    reported that his racial profiling report was completed and mailed in.

–         noted that his winter conference with the Missouri Federation of Police Chiefs is December 1^st, 2^nd and 3^rd.  He informed the Board that the room rates were $49.00 a night. He told the Board that the classes he attends helps with the hours that he needs to maintain his certification. Ald Kohley moved to allow Tom to attend the conference, and to pay for his room. Ald Hess seconded. Ald Kohley, Hess, Lett and Fisher voted aye with 0 nay votes.

David Brodie- informed the Board that his fall training seminar is October 27^th and 28^th. He noted that he will receive 10 hours of the 30 hours he needs yearly to maintain his certification. He noted that the Missouri Department of Natural Resource’s vouchers will pay the seminar fees but the city will have to pay for the hotel. He noted that the hotel costs were around $80.00 a night. Ald Kohley moved to allow David to attend the fall conference. Ald Hess seconded. Ald Hess, Lett, Kohley and Fisher voted aye with 0 nay votes.

–     noted that there was to be a benefit event on Saturday the 29^th.  He stated that Sherry from Marion’s market was helping with the arrangements and that she had requested the bathrooms to be open. David asked if the Board knew if she needed anything else. He stated that he concession stand he understood had been closed down for the year.

 Denis Kolb – reported that the IRIS system is up and running. 

 Dawn Bunch – was not present.

 Paula Brodie –asked the board to approve renewing the contract for the Easy Accounting s software, at the cost of $349.00. Ald Hess moved to approve renewing the contract. Ald Fisher seconded. Ald Hess, Fisher, Kohley and Lett voted aye with 0 nay votes.

 -discussed the need to replace the City Hall main computer. The Board aproved getting a quote from Michael Keels.

 -asked the Board to look and decide what to do with the cities old inventory that is not being used.

 –  noted that the Board had been invited to a breakfast at the First Community Bank give comments on how the bank can continue to serve the community.

 –  noted that FEMA had approved the McDonald County Hazard Mitigation Plan. She noted that all of the cities in the county are included in the plan. She informed the Board that they need to pass an ordinance accepting the plan. She noted that she would place the ordinance on the next agenda.

 The Board discussed the following old business:

1.      Jesse Ruby was present and informed the Board that he had acquired a Right-of-Way easement to run his water line from Lavaughn Wiley. Ald Hess stated he thought that the easement was supposed to have been made out to the City. The Mayor noted that Jesse must have decided to go ahead and run his own water line and hook it into the City services at the City’s right of way where Mr. Cantrell’s meter is set.  Ald Hess moved to set a meter at the corner of Barnes Street on the City right of way where Mr. Cantrell’s meter is and allow Jesse to hook to that meter after he runs his water line to the meter. Ald Lett seconded. Ald Hess, Lett, Kohley and Fisher voted aye with 0 nay votes.

David reported that he had replaced all of the parts that had been stolen from the City Garage and that the pumps had been repaired that were damaged. He said that the City’s Insurance had said that they would pay the repair and replacement costs, minus the deductible.

Board discussed the need to fix a leak on the roof of City Hall. It was noted that the building was a Morton Building and might be under warranty still. David is to look into the warranty.

The Board discussed the cleanup work around the Osage Door Company building

David noted that the Fire Department is going to give out candy on Halloween night and Tom stated that the Police Department is too.

There was no new business discussed.

The Board discussed the bills for October 18 2011 for $21625.67 including transfers. Ald Fisher moved to approve the bills in the amount of $21625.67. Ald Kohley seconded. Ald Kohley, Lett, Hess and Fisher voted aye with 0 nays.

Ald Kohley moved to adjourn. Ald Hess seconded. Ald Kohley, Hess, Fisher and Lett voted aye with 0 nay votes.                                                                                                          

                                                                                                       __________________________

                                                                                                Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk

                                                                                              Approved: ____________________

                                                                                                           Date: ________________

 

 

The Board of Aldermen held a meeting on Monday night October 10, 2011 at 7:00 PM.  Those present included Mayor Greg Richmond, Alderpersons Keith Kohley, Kristin Lett, JR Fisher and Bill Hess. Also present was City Attorney Duane Cooper and Clerk Paula Brodie.  

The Mayor called the meeting to order at 6:55 PM. 

The Mayor stated that he was calling a closed meeting for Monday evening at 6:55PM under Missouri State Statute 610.021, section 1, to discuss Legal actions, causes of action or litigations involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys. 

Ald Kohley moved to go into closed session at 6:55PM PM. Ald Hess seconded. Ald. Hess, Lett, Fisher and Kohley voted aye with 0 nay votes. 

The Board of Aldermen came back into open session at 7:41 PM. 

The Mayor stated that the business done during the closed session was that the Board voted 4 to 0 to have the City Attorney respond to the alleged allegations regarding the Board violating the sunshine law. 

Ald Kohley moved to adjourn the open session at 7:45PM. Ald Hess seconded. Ald Lett, Hess, Fisher, and Kohley voted aye and 0 nay votes.  

                                                                                               __________________________

                                                                                                 Greg Richmond, Mayor

Attest:

______________________________

Paula W Brodie, MRCC, City Clerk                                                                                                                                                        Approved:___________________

                                                                                        Date: ________________